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HomeMy WebLinkAboutStaff Report 3.G 01/09/20063.G CITY OF PETALUMA, CALIFORNIA January 9, 2006 AGENDA BILL Aeenda Title: Meeting Date: Resolution Authorizing the Purchase of one new 2005-2006'/"Ton January 9, 2006 Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 Meeting Time: © 3:00 PM GVWR Minimum, Single Rear Tire Utility Truck from Henry ❑ 7:00 PM Curtis Ford, Petaluma, in the amount of $30,305.96. Cateeory (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: I Director: Contact Person: Phone Number: Administrative Services I Steven Carmichael Steven Carmichael 778-4323 Cost of Proposal: $30,305.96 Amount Budeeted: $31,000.00 Account Number: 3350-62220 Name of Fund: Vehicle and Equipment Replacement Fund Attachments to Aeenda Packet Item: Resolution Invitation to Bid #06-005 - New 2005-2006 '/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Trick (Attachment 1) Bid proposal from Henry Curtis Ford, Petaluma (Attachment 2) Summary Statement: The Public Works Department identified a need to purchase a new 2005-2006 '/4"Ton Super Duty/ Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck. Invitation to Bid packages were sent to ten vendors, and an Invitation to Bid was printed in the Argus Courier. Three vendors responded with bids. These included Henry Curtis Ford, Petaluma at $30,305.96, Victory Commercial Truck Center, Petaluma at $32,571.23, and East Bay Ford Truck, Oakland at $33,316.30. After reviewing the bids, staff recommends awarding the bid to the lowest bidder, Henry Curtis Ford, Petaluma, in the amount of $30,305.96. This amount includes a $1,890.00, six year, 100,000 mile, base care, extended warranty with a $100.00 deductible. Recommended Citv Council Action/Sueeested Motion: Recommend the Council approve the authorization to purchase one new 2005-2006'/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck from Henry Curtis Ford, Petaluma, in the amount of $30,305.96. Reviewed by Administrative Re vi ved by Citv Attorney: Anuroved b ,City Manner: rvices Dir cg tor: t ej p D Date: Date: D t.6ter1 17' C 1'3/0� Todav's Date: Revision # and Date Revised: File Code: Wednesday, December 28, 2005 # #06-005 New 2005-2006 '/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck CITY OF PETALUMA, CALIFORNIA MONDAY, JANUARY 9, 2006 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005-2006 3/4"TON SUPER DUTY / STANDARD CAB/ UTILITY BED/ 56" CAB TO AXLE WITH 8600 GVWR NILWMUM, SINGLE REAR TIRE UTILITY TRUCK FROM RENRY CURTIS FORD, PETALUMA, IN THE AMOUNT OF $30,305.96 EXECUTIVE SUMMARY: The Public Works Department identified a need to purchase a new 2005-2006 '/<"Ton Super Duty/ Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck. Invitation to Bid packages were sent to ten vendors, and an Invitation to Bid was printed in the Argus Courier. Three vendors responded with bids. These included Henry Curtis Ford, Petaluma at $30,305.96, Victory Commercial Truck Center, Petaluma at $32,571.23, and East Bay Ford Truck, Oakland at $33,316.30. After reviewing the bids, staff recommends awarding the bid to the lowest bidder, Henry Curtis Ford, Petaluma, in the amount of $30,305.96. This amount includes a $1,890.00, six year, 100,000 mile, base care, extended warranty with a $100.00 deductible. 2. BACKGROUND: The Public Works Department's 1995 Ford Utility Body Truck requires major engine repair work and is in need of replacement. The doors and interior require repair work as well. The vehicle has mileage in excess of 64,000 miles. The mileage does not reflect the many hours of engine idling associated with low speed, stop and go maintenance work. This pattern of use affects the engine, eventually leading to overheating and stalling. The Department intends to surplus the 1995 truck, and has worked closely with the City's Vehicle Maintenance staff on developing new specifications to maximize use of the vehicle and equipment being purchased. ALTERNATIVES: Council could reject this request and give staff direction. 4. FINANCIAL IMPACTS: This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of $30,305.96. CONCLUSION: Request City Council authorize the purchase of one new 2005-2006'/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck from Henry Curtis Ford, Petaluma, in the amount of $30,305.96. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: After Council approval, a purchase order will be issued to Henry Curtis Ford, Petaluma. The Public Works Department will take delivery of the vehicle. RECOMMENDATION: Approve the resolution authorizing the purchase of one new 2005-2006'/,"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck from Henry Curtis Ford, Petaluma, in the amount of $30,305.96. RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005-2006 3/J"TON SUPER DUTY / STANDARD CAB/ UTILITY BED/ 56" CAB TO AXLE WITH 8600 GVWR MINIMUM, SINGLE REAR TIRE UTILITY TRUCK FROM HENRY CURTIS FORD, PETALUMA, IN THE AMOUNT OF $309305.96 WHEREAS, as part of the 2005-2006 Vehicle Replacement Program, the Public Works Department identified a need for a new 2005 - 2006,'/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck, and, WHEREAS, the funding for the new 2005 - 2006,'/4"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck is available from the Vehicle and Equipment Replacement Find, and, WHEREAS, staff developed specifications and bids were solicited from responsible vendors, and, WHEREAS, after reviewing the bids, staff recommended that Council accept the low bid from Henry Curtis Ford, Petaluma, in the amount of $30,305.96. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the purchase of one new 2005-2006'/.,"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck from Henry Curtis Ford, Petaluma, in the amount of $30,305.96. SECTION D ITR 06-005 The City of Petaluma, California desires to purchase one New 2005-2006'/<"Ton Super Duty / Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck, the minimum specifications and terms & conditions enclosed herein. This vehicle shall be current production model consisting of parts and materials that are the proper size, quality and design, and the intended purpose as herein defined. The manufacturer in accordance with these specifications shall install optional equipment. The vehicle shall meet or exceed the construction and performance specifications described. New 2005-2006'/a"Tan Super Duty I Standard Cab/ Utility Bed/ 56" Cab to Axle with 8600 GVWR Minimum, Single Rear Tire Utility Truck MAKE 2. DELIVERY (FOB Petaluma, California) 3. SALES TAX (Local 7.75%) 4. TOTAL MODEL $ Delivery Information: 30- g /yy calendar days after receipt of purchase order. The undersigned declares that before preparing their bid, they read carefully the specifications, terms and conditions, and requirements for Bidders and that their bid is made with fall knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. The undersigned offers and agrees, if this bird is accepted, within forty-five (45) calendar days from date of opening, to furnish any or all of the items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within ifi the time speced. Disc uts ~viii be allowed for nramnt navment:/ nercattt. 10,calendar days: SIGNATURE OF PERSON AU'I'IjORIZf�;D�T,�IGN: z.: -!L TYPED NAME OFIGNER �L� �7'�:a1ti TITLE_/flI . COMPANY: ADDRESS: %�/�✓/ f (yam?/✓i'� . CITY,STATE, ZIP CODE: 1� TELEPHONE #}i %/% %� GX/ DATE: / E-MAIL ADDRESS: ITB#t 06-005 17 1114/2005 M SECTION E EXCEPTIONS TO THE SPECIFICATIONS, Exceptions to the specifications of any items state herein shall be fully described in writing by the contractor in the space provided below: ITB# 06-005 n 110 6)n P u S e ca/----� 11/4/2005 SECTION F ADDITIONAL INFORMATION 1. Warranty: Please provide in the space below, or attach a copy of a complete description of the standard warranty terms and conditions. J x ze /fel 2. Extended Warranty: Only a manufacturer's extended warranty is acceptable. No after market extended warranty is acceptable. Please provide in the space below, or attach a copy of a complete description of extended warranty options, terms and conditions, and costs. ITIS# 06-005 19 11/4/2005