HomeMy WebLinkAboutStaff Report 3.I 01/09/20063.1
January 9, 2006
CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Aeenda Title: Meeting Date:
Resolution Authorizing the Purchase of one new 2005-2006 January 9, 2006
Standard Cab / 12ft Bed/ 165" Wheel Base/ Dual Rear Wheel/ Meeting Time: 0 3:00 PRI
Flatbed Dump Truck from East Bay Ford Truck, Oakland, in the ❑ 7:00 PM
amount of $41,537.63.
Catceory (check one).: NJ Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: I Director:
Administrative Services ISteven Carmichael
Cost of Proposal: $41,537.63
Amount Budgeted: $42,000.00
Contact Person: Phone Number:
Steven Carmichael 778-4323
Account Number:
3350-62220
Name of Fund:
Vehicle and
Equipment Replacement Fund
Attachments to Agenda Packet Item,:
Resolution
Invitation to Bid #06-004 - New 2005-2006 Standard Cab / 12ft Bed/ 165" Wheel Base/ Dual Rear Wheel/
Flatbed Dump Truck (Attachment 1)
Bid proposal from East Bay Ford Truck, Oakland (Attachment 2)
Summary Statement:
The Public Works Department identified a need to purchase a new 2005-2006 Standard Cab / 12ft Bed/
165" Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck. Invitation to Bid packages were sent to ten
vendors, and an Invitation to Bid was printed in the Argus Cornier. Two vendors responded with bids.
These included East Bay Ford Truck, Oakland at $41,537.63 and Victory Commercial Truck Center,
Petaluma at $41,673.62. After reviewing the bids, staff recommends awarding the bid to the lowest bidder,
East Bay Ford Truck, Oakland, in the amount of $41,537.63. This amount includes a $2,250.00, six year,
100,000 mile, base care extended warranty with a $50.00 deductible (the only option available).
Recommended Citv Council Action/Suggested Motion:
Recommend the Council approve the authorization to purchase one new 2005-2006 Standard Cab / 12ft
Bed/ 165" Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck from East Bay Ford Truck, Oakland, in the
amount of $41,537.63.
Reviewed by Administrative
ervices Director: 1LI30 o$~
Dute:
Todav's Date:
Wednesday, December 28, 2005
Reviewed by City Attornev:
Date:
7g6
Revision # and Date Revised:
Approve by Citv Manager
y Date:
File Code:
#06-004 New 2005-2006 Standard
Cab 1 1211 Bed/ 165" Wheel Base/
Dual Rear Wheel/ Flatbed Dump
Truck
CITY OF PETALUMA, CALIFORNIA
MONDAY, JANUARY 9, 2006
AGENDA REPORT
FOR
RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005-2006 STANDARD CAB / 12FT
BED/ 165" WHEEL BASE/ DUAL REAR WHEEL/ FLATBED DUMP TRUCK FROM EAST BAY
FORD TRUCK, OAKLAND, IN THE AMOUNT OF $419537.63
1. EXECUTIVE SUMMARY:
The Public Works Department identified a need to purchase a new 2005-2006 Standard Cab / l2ft Bed/
165" Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck. Invitation to Bid packages were sent to ten
vendors, and an Invitation to Bid was printed in the Argus Courier. Two vendors responded with bids.
These included East Bay Ford Truck, Oakland at $41,537.63 and Victory Commercial Truck Center,
Petaluma at $41,673.62. After reviewing the bids, staff recommended awarding the bid to the lowest
bidder, East Bay Ford Truck, Oakland, in the amount of $41,537.63. This amount includes a $2,250.00,
six year, 100,000 mile, base care extended warranty with a $50.00 deductible (the only option available).
2. BACKGROUND:
The Public Works Department's 1992 Ford Flatbed Dump Truck is in need of replacement. The truck's
engine must be repaired or replaced, and the transmission needs to be overhauled. As well, the interior
is in poor condition. The vehicle has mileage in excess of 72,000 miles. The mileage does not reflect
the many hours of engine idling associated with low speed, stop and go, asphalt delivery work. This
pattern of use affects the engine, resulting in overheating and stalling. The Department intends to
surplus the 1992 truck, and has worked closely with the City's Vehicle Maintenance staff on developing
new specifications to maximize use of the new vehicle and equipment being purchased.
3. ALTERNATIVES:
Council could reject this request and give staff direction.
4. FINANCIAL IMPACTS:
This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of
$41,537.63.
5. CONCLUSION:
Request City Council authorize the purchase of one new 2005-2006 Standard Cab / 12ft Bed/ 165"
Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck from East Bay Ford Truck, Oakland, in the amount
of $41,537.63.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS TuAT WILL IDENTIFY SUCCESS OR COMPLETION:
After Council approval, a purchase order will be issued to East Bay Ford Truck, Oakland. The Public
Works Department will take delivery of the vehicle.
RECOMMENDATION:
Approve the resolution authorizing the purchase of one new 2005-2006 Standard Cab / 1211 Bed/ 165"
Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck from East Bay Ford Truck, Oakland, in the amount
of $41,537.63.
RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005-2006 STANDARD
CAB / 12FT BED/ 165" WHEEL BASE/ DUAL REAR WHEEL/ FLATBED DUMP
TRUCI{ FROM EAST BAY FORD TRUCK, OAKLAND, IN THE AMOUNT OF $419537.63
WHEREAS, as part of the 2005-2006 Vehicle Replacement Program, the Public Works
Department identified a need for a new 2005 - 2006, Standard Cab / 12ft Bed/ 165" Wheel Base/
Dual Rear Wheel/ Flatbed Dump Truck, and,
WHEREAS, the funding for the new 2005 - 2006, Standard Cab / 12ft Bed/ 165" Wheel Base/
Dual Rear Wheel/ Flatbed Dump Truck is available from the Vehicle and Equipment
Replacement Fund, and,
WHEREAS, staff developed specifications and bids were solicited from responsible vendors,
and,
WHEREAS, after reviewing the bids, staff recommended that Council accept the low bid from
East Bay Ford Truck, Oakland, in the amount of $41,537.63.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the
purchase of one new 2005-2006 Standard Cab / 12ft Bed/ 165" Wheel Base/ Dual Rear Wheel/
Flatbed Dump Truck from East Bay Ford Truck, Oakland, in the amount of $41,537.63.
SECTION D
Kul
ITB 06-004
The City of Petaluma, California desires to purchase one New 2005-2006 Standard Cab / 128 Bed/ 165"
Wheel Base/ Dual Rear Wheel/ Flatbed Dump Truck, the minimum specifications and terms & conditions
enclosed herein. This vehicle shall be current production model consisting of parts and materials that are
the proper size, quality and design, and the intended purpose as herein defined. The manufacturer in
accordance with these specifications shall install optional equipment. The vehicle shall meet or exceed
the construction and performance specifications described.
1. New 2005-2006 Standard Cab/ 12ft Bed/ 165" Wheel Base/ Dual Rear Wheel/ FIatbed
Dump Truck
MAKE Fa„b
2. DELIVERY (FOB Petaluma, California)
3. SALES TAX (Local 7.75%)
4. TOTAL
MODEL 4SCD
S Affc' -
67,��.
Y/, 537.
Delivery Information: ii?e t c% t L/ calendar days after receipt of purchase order -
F Y -S o - [�`.5s U c /1.4 s S i5 .� ,• A c5r ve--TH S 'T ,v✓, f Sr/JFeF'✓.a-%
The undersigned declares that before preparing their bid, they read carefully the specifications, terms and conditions,
and requirements for Bidders and that their bid is made with full knowledge of the kind, quality and quantity of
services and equipment to be furnished, and their said bid is as stated on these pages. The undersigned offers and
agrees, if this bid is accepted, within forty-five (45) calendar days from date of opening, to furnish any or all of the
items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within
the time specified.
Discounts will be allowed for prompt payment: 0 percent, 10 calendar days;
0 percent, 20 calendar days; ,uc 7- percent, 30 calendar days.
SIGNATURE OF PERSON AUTHORIZED TO SIGN: %7 eecel%,Cr
TYPED NAME OF SIGNER M,JNAe( a. C 2 '.- cti TITLE Vtee:i A e S
COMPANY: Ea /� a ( ro ,o r 2uctc St—r -!—"C-
ADDRESS: 33,3 be¢ i ST
0
CITY, STATE, ZIP CODE: Ci Al t AAw 'D C°. r'l- `l4 -C of
TELEPHONE #: 5'lo - ;� 7.x - c) DATE:
FAX
ITB# 06-004
15
11/4/2005
1+
SECTION E
EXCEPTIONS TO THE SPECIFICATIONS
Exceptions to the specifications of any items state herein shall be fully described in
writing by the contractor in the space provided below:
Ii{2eS4 ' jM-5 � �/
xt / j 12- - 7'' K i n'i — /z -e- 7-
_41 <! .LvoS
C Lz C t,2, cif /
fl
,17 O T Cd
7 /c— ��,e 17 — yk,.,e5 ,41; CoUrzfe5Y A/A7-
$ve�ryr, y �Ljt2 {cu{ 60u +v. {ttlArLPIn ,*y— �3rtsz � bile,
I:: 1. 11•
��)) 'I ort 1.c3 = (C-
il,
C-il, LUC'of� UrtiC�l3lL,
16
11/4/2005
15
SECTION F
ADDITIONAL INFORMATION
1. Warranty: Please provide in the space below, or attach a copy of a complete
description of the standard warranty terms and conditions.
2. Extended Warranty: Only a manufacturer's extended warranty is acceptable. No
after market extended warranty is acceptable. Please provide in the space below, or
attach a copy of a complete description of extended warranty options, terms and
conditions, and costs.
I �} S.. I�.: n iry fa l%— {iJ�� ItJ.'l.�M1 ��•-L L.�.1'�-
C�ylz Ic Go C> iY\iJCN
i1VA-s51S V6A-10Lii. r —
IV, I) I) A-
L�f4S�' �AA (Says S � l� fJ'ts t r4
IT139 06-004
17
11/4/2005