HomeMy WebLinkAboutStaff Report 5.A 01/09/2006CITY OF PETALUMA, CALIFORNIA S.A
PETALUMA COMMUNITY DEVELOPMENT COMMISSION January 9, 2006
AGENDA BILL
Agenda Title: Discussion and Action Approving a Resolution Meetine Date:
Authorizing The Project Budget, and Awarding The Contract For January 9, 2006
The North Water Street Floodwall, Project #C200503 Meetine Time: ® 3:00 PM
❑ 7:00 PAI
Cateeory (check one): ® Cons nt Calendar ❑ Public Hearing JZ New Business
❑ Unfinished Business ❑ Pres ntntion
Department: Director: Contact Person: Phone Number:
Public Works Vince Marengo John Hanson 776-3658
Cost of Proposal: $888,731
Account Number:
3400-54151-C200503
Amount Budeeted: $1,100,000 Name of Fund:
PCD Project Area
Attachments to Aeenda Packet Item:
1. Resolution approving award of the construction contract to Valentine Corporation
2. Location Map
3. Project Bid Summary
4. Engineering Report
5. Floodwall Elevation Drawing
Summary Statement:
The existing retaining walls along North Water Street, near Washington Street, are completely deteriorated
and failing. As described in the attached engineering report, over the last two winters, the roadway has
started to visibly fail and slip into the river.
The proposed construction package, prepared by CSW Stuber-Stroeb Engineering Group, Inc., will replace
the existing retaining walls with one sheetpile wall similar to the floodwalls installed by Army Corps of
Engineers further upstream. This project is partof the River Trail Enhancement project that was approved
by SPARC on May 12, 2005.
Four (4) Bids were opened on August 18, 2005, ranging from $633,100 to $749,550. Valentine
Corporation was the lowest responsible bidder. Copies of the bid packages are available for review in the
City Clerk's Office.
The purpose of this item is to approve the project budget and award a construction contract to Valentine
Corporation for the total sum of $633,100 and approve the total construction project budget.
Recommended Citv Council Action/Sueaested Motion:
Adopt the attached resolution awarding a construction contract to Valentine Corporation for $633,100 and
approve the total construction project budget of $888,731.
Reviewedoj)v Admin.//1Services Revl&ed by City Attornev:
Director / 4 ,�,lu(-„ Date:
Date: 11(( 2 X 1 / 3/ n(�
Todav's Date: Revision # and Date Revised:
#
December 08, 2005
A ro City Manaeer:
Date:
Flle CO e : S:\CIP River Trail Enhancement
C200503\Design for Lakeville to D St\330
PCDC-City Couneil\Award Construction\Award
Floodwall bid to Valentine 12 8 05 FINAL JH
.doe
CITY OF PETALUMA, CALIFORNIA
PETALUMA COMMUNITY DEVELOPMENT COMP
AGENDA REPORT
FOR
DISCUSSION AND ACTION APPROVING A RESOLUTION AUTHORIZING THE PROJECT
BUDGET, AND AWARDING THE CONTRACT FOR THE NORTH WATER STREET
FLOODWALL, PROJECT #C200503
K M\/. 11/11�M
The existing retaining walls along North Water Street, near Washington Street, are completely
deteriorated and failing. Over the last two winters, the roadway has started to visibly fail and slip into
the river.
The proposed construction package, prepared by CSW Stuber-Stroeh Engineering Group, Inc., will
replace the existing retaining walls with one sheetpile wall similar to the floodwalls installed by Army
Corps of Engineers further upstream. This project is part of the River Trail Enhancement project that
was approved by SPARC on May 12, 2005.
Four (4) Bids were opened on August 18, 2005, ranging from $633,100 to $749,550. Valentine
Corporation was the lowest responsible bidder. Copies of the bid packages are available for review in
the City Clerk's Office.
The purpose of this item is to approve the project budget and award a construction contract to Valentine
Corporation for the total sum of $633,100 and approve the total construction project budget $831,731.
2. BACKGROUND:
This project is part of implementing the Petaluma River Access and Enhancement Plan, adopted May,
1996 by constructing, in phases, a pedestrian/bicycle path along the River. CSW Stuber-Stroeh
Engineering Group, Inc. has prepared all plans for implementing the River Trail Enhancement Project
from Washington Creek to Washington Street of which this project is the second phase to be
constructed Final SPARC approval for the whole project was obtained at their May 12, 2005,
Committee meeting.
The pathway at this location - a 10' minimum sidewalk parallel to and attached to the floodwall - was
not included in these plans and will be included in the adjacent Water Street North project being
designed, constructed and funded by the developer.
The Notice of Inviting Bids was issued on July 28, 2005, and four (4) bids were opened on August 18,
2005. The Table 1 details the bid summary.
The floodwall project must be closely scheduled with Water Resources' adjacent sewer line replacement
project and with the Water Street North developer's street construction project. The main operation of
the floodwall involves driving sheet piles for the retaining wall into the River. Per our Fish and Game
Permit, work in the River can only occur in the dry summer months, between June 15th and October
15th. Since the contractor cannot effectively begin construction immediately, the contract will be
suspended until spring. Retaining this contractor allows the City to take advantage of the low bid,
received from Valentine Corporation, at atime when construction costs are rising significantly and gives
the staff opportunity to manage the schedule coordination with the sewer line and street projects.
2
Table 1
Total Project - .
Summary of Bid
Data
NAME OF BIDDER_
Bid Total
Engineer's Estimate
$677,225
Valentine Corporation
$633,100
Granite Construction
$637,600
Maggiora & Ghilotti
$678,910
North Bay Construction
$749,550
3. ALTERNATIVES:
A. Award the construction contract to Valentine Corporation and approve the project budget.
B. Reject all bids and re -bid project.
C. Take no action and allow the Contractors bid to expire.
4. FINANCIAL IMPACTS:
Table 2 identifies the FY 05-06 PCDC budget appropriated by the PCDC and the current budget for
actual expenses on the River Trail Enhancement Project Number C200503.
The total FY 05-06 budget of $2,648,000, currently authorized, is all from the PCDC fund. The
remaining River Trail portions are funded in part, with SCTA Measure M funds for which the
Cooperative Agreement is currently being prepared.
Table 2
CIP Authorized Project Budget for River Trail Enhancement Project
3
Total Project - .
Total Previous,
North Water
C200503 Budget
Budget Authorized
Phases
Street Floodwall
Remaining
By PCDC
Budget.,
FY 05-06
General Fund Overhead
$79,000
$53,535
$42,321
($16,856)
Planning/Environmental
$55,000
$50,960
$5,000
($960)
Design
$308,000
$502,619
$20,000
($214,619)
Admin
$250,000
$107,934
$25,000
$117,066
Land & Easements
$10,000
0
0
$10,000
Construction
$141,000
$28,844
$63,310
$48,846
Management
Construction
$1,581,000
$781,677
$633,100
$166,223
Construction
$224,000
$17,800
$100,000
$106,200
Contingency
Total
$2,648,000
$1,543,369
$888,731
$215,900
3
5. CONCLUSION:
Following the award, the contractor will enter into a contract with the PCDC and submit the required
contract documents, bonds and insurance. The Water Street North Floodwall Project will begin spring
2006 as coordinated with Water Resources' sewer project and the developer's Water Street North
construction.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:
North Water Street Floodwall will be completed within budget and accepted in summer 2006.
7. RECOMMENDATION:
Adopt the resolution, as described, awarding a construction contract and approving the total construction
project budget of $888,731.
0
ATTACHMENT 1
RESOLUTION # 2005-
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
DISCUSSION AND ACTION APPROVING A RESOLUTION AUTHORIZING THE PROJECT
BUDGET, AND AWARDING THE CONTRACT FOR THE NORTH WATER STREET
FLOODWALL, PROJECT #C200503
WHEREAS, the Commission finds that the transactions authorized in this resolution are consistent with
and effectuate the purposes of California Community Redevelopment Law (Health and Safety Code Section
33000 et seq.); and
WHEREAS, of the amount appropriated to the 2005-06 PCDC budget, $888,731 is currently budgeted
for the North Water Street Floodwall portion of the River Trail Enhancement Project No. C200503 ("Project");
and
WHEREAS, Public Works staff have worked diligently with CSW Stuber-Stroeh Engineering Group,
Inc., to design and prepare construction bid documents and advertise for construction of this Project; and
WHEREAS, in accordance with California Public Contract Code Section 20688.2 and other applicable
law, staff solicited bids for the Project; and
WHEREAS, the project was bid on August 18, 2005, and four (4) bids were received and opened in
accordance with applicable law; and
WHEREAS, the lowest bid for construction of the Project was the bid from Valentine Corporation for
$633,100; and
WHEREAS, staff has determined that Valentine Corporation's bid satisfies the bidding requirements
for the Project; and
WHEREAS, staff has verified that Valentine Corporation possesses a valid California Contractor's
License, Class A, number 229225, that qualifies Valentine Corporation to perform the Project; and
WHEREAS, permits have been obtained from the US Army Corps of Engineers, US Coast Guard, &
California Department of Fish and Game; and
WHEREAS, the Project is exempt from the California Environmental Quality Act ("CEQA") pursuant
to Article 19, Section 15301, of Title 14 of the California Code of Regulations ("CEQA Guidelines"), because
the project consists of repair, maintenance, and minor alteration of existing public structures and/or facilities
involving negligible or no expansion of use beyond that existing at the time of the determination of exemption,
including, but not limited to, restoration or rehabilitation of deteriorated or damaged structures, facilities, or
mechanical equipment to meet current standards of public health and safety.
NOW, THEREFORE, BE IT RESOLVED that the Petaluma Community Development Commission
hereby:
1. Determines the above recitals are true and correct and hereby declared to be findings of the Petaluma
Community Development Commission.
2. Approves the project budget in the amount of $888,731.
3. In accordance with California Public Contract Code Section 20688.2 and other applicable law waives
any and all non -conformities in the bid of Valentine Corporation for the North Water Street Floodwall
Project and finds the bid of Valentine Corporation to be the lowest, responsive bid.
4. Awards the contract for the North Water Street Floodwall Project to Valentine Corporation in the
amount of $633,100, the amount of the lowest responsible bid, conditioned on Valentine Corporation
timely executing the project contract and submitting all required documents, including, but not limited
to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
5. Directs staff to issue anotice of award to Valentine Corporation.
6. Authorizes and directs the Petaluma Community Development Commission Executive Director to
execute the project contract on behalf of the City of Petaluma, upon timely submission by Valentine
Corporation of the signed project contract and all other required documents, including, but not limited
to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
7. Further authorizes the Petaluma Community Development Commission Executive Director, or his
designee, to execute, on behalf of the City of Petaluma, any and all change orders and other
amendments to the project contract that are necessary to effectively complete the project and/or to
realize project and/or cost benefits for the City of Petaluma and the public.
8. Based on the foregoing, finds that (i) the expenditure of tax increment funds to undertake the Project set
forth in this Resolution will be of benefit to the Project Area, (ii) no other reasonable means of
financing the Project is reasonably available, (iii) completion of the Project will eliminate blighting
conditions in the Project Area; and (iv) completion of the Public Improvement is consistent with the
Implementation Plan of the Project Area.
Adopted this January 9, 2006, by the following vote:
Cornntissioner Ave No Absent
Canevaro
Glass
Harris
Healy
Nau
O'Brien
Torliatt
David Glass, Chairperson
ATTEST:
Claire Cooper, Recording Secretary
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ATTACHMENT 4
CITY OF PETALUMA, CALIFORNIA
MEMORANDUM
Public Works Department, 11 English Street, Petaluma, CA 94952
(707) 778-4303 Fax (707) 778-4437
DATE: November 21, 2005
TO: Joyce Clark, PE, Capital Improvements Manager
FROM: John Hanson, PE, Public Works Project Manager
SUBJECT: Existing Petaluma River Retaining Wall on Water Street North
I asked CSW Struber Stroeh, designers of the new Floodwall project, if they reported on the
condition of the existing retaining wall(s) on Water Street North near Washington. Greg Grobin,
their structural engineer, said they visually inspected the existing wall(s) and did not report on
the condition of the walls because it was very apparent that both walls were failing based on the
missing portion of roadway directly behind the failed (missing) section of wall (Picture #1) and
the evident condition both walls are in.
There are actually two separate retaining walls in this area. The first wall that abuts the
Washington Street Bridge concrete wing wall was built from railroad steel rails (used as posts)
and what appears to be boxcar sides (used as lagging members). This wall is —90 feet long. The
second wall continues from the first and was constructed from treated wood poles, used as posts,
and treated wood lagging members (-4' x 12"). The second wall is —70 feet long.
The Steel wall has several posts that are overturning (-2'-3' away from a vertical position)
allowing the street and backfill behind them to settle (see picture #2). One section of boxcar
lagging has failed at the bottom and backfill has been escaping into to the River causing roadway
settlement (see picture #3). Sedimentation has been identified as a pollutant by the Regional
Water Quality Control Board. And the Petaluma River is considered an impaired body of water.
The City has the obligation to reduce or eliminate pollutant discharge into the River.
The second, wood wall is in very poor condition. All of the wood posts are severely weathered
and their cores decomposed (see picture #4). One section has backfill escaping between wood
lagging members which has caused a void in the roadway —2'x4'x2'. Another section of wall,
—25' long, is completely missing allowing the River direct eroding access to the roadway
subgrade (see pictures #1 & 5). Portions of the roadway adjacent to the vacant wall section have
collapsed into the river. Wide cracks in the asphalt and soil represent vertical layers of soil
separating from each other with soil under the tracks being retained by the tracks and soil just
outside of the tracks slowly collapsing into the river. This area of wall vacancy is the area that
poses the greatest concerns. Separation of the roadway from the tracks will continue to occur
over time. Current improvement plans entail the removal and replacement of the railroad tracks.
These railroad tracks are currently acting to retain the soil beneath them and distribute the soil
loads to stronger areas on the walls. Removal of said tracks could have a linchpin effect on the
soil beneath them and cause f rther soil separation. The summation of the aforementioned
factors will preclude the successful construction of the adjacent roadway as currently designed.
If the current design changes and allows the railroad tracks to remain in place, there is not
sufficient lateral support in the missing wall area. A wall will need to be built or additional
embankment would need to be placed to give this support. Building additional embankment out
into the river will change the hydraulic shape and flow characteristics of the River and has not
yet been permitted by the Army Corps of Enginneers. This approval could take one year or
more.
In the event that the proposed roadway is built prior to the floodwall, the floodwall work (as
currently plazmed) would require removal and replacement of portions of the new roadway.
PICTURE 2
10
PICTURE 3
PICTURE 4
11
PICTURE 5
I
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