HomeMy WebLinkAboutStaff Report 3.H 01/23/2006&H
CITY OF PETALUMA, CALIFORNIA January 23, 2006
AGENDA BILL
Agenda Title: Meeting Date: January 23, 2005
Discussion And Action Adopting A Resolution Accepting Meeting Time: ® 3.00 PM
Completion of the On -Call Pavement Maintenance Contract ❑ 7.00 PM
for Fy 04-05, Project No. 04-C500500-1
Cateeory (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business V Presentation
Devartment: 767,Uarengo
: Contact Person:
Public Works Susan Lackie
%/0 -06 I -P
Cost of Proposal: $289,598.11-($91,600.90 Water Trench Repair
and $197,997.28 Pothole Repair)
Phone Number:
778-4303
Account Number: 2630-54250 and
8360-54151
Amount Budgeted: $289,965.50 ($91,883.56 Water Trench Repair Name of Fund: Street Maintenance;
and $198,084.94 Pothole Repair) Water Transmission & Distribution
Attachments to Agenda Packet Item:
1. Resolution
Summary Statement:
W.C. McLellan has completed the On -Call Pavement Maintenance Contract FY 04-05 for a final project
cost of $289,598.17, which included construction and inspection. The approved budget for the project was
$289,965.50.
Recommended City Council Action/Sugeested Motion:
Adopt resolution accepting the completion of the On -Call Pavement Maintenance Contract FY 04-05.
Reviewled by Admin. Svcs. Di Revi'e*,eclbv City Attornev:
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File Code:
S:\Staff Folder\slackie\2630 on-call\cc agenda
CITY OF PETALUMA, CALIFORNIA
JANUARY 23, 2006
FOR
DISCUSSION AND ACTION ADOPTING A RESOLUTION
ACCEPTING COMPLETION OF THE ON-CALL PAVEMENT MAINTENANCE CONTRACT
FOR FY 04-05, PROJECT NO. 04-C500500-1
1. EXECUTIVE SUMMARY:
W.C. McLellan has completed the On -Call Pavement Maintenance Contract FY 04-05 for a final
project cost of $289,598.17, which included construction and inspection. The approved budget
for the project was $289,965.50.
2. BACKGROUND:
On July 19, 2004, the City Council awarded a contract to W.C. McLellan Co. for the On -Call
Pavement Maintenance Contract FY 04-05. The project includes repairs of localized failed street
surfaces, such as large potholes, surface cracking, utility and water trench failures, at various
locations around the City.
The contractor completed the work on September 23, 2005, for a final construction cost of
$289,400.18. The 10% retention payment will be released upon Council action.
3. ALTERNATIVES:
Accept the completion of the project.
4. FINANCIAL IMPACTS:
The total cost of this project is $289,598.17, which is funded by Street Maintenance and Water
Transmission & Distribution. The approved budget was $289,965.50.
5. CONCLUSION:
Following the acceptance of the project, the City Clerk will file a Notice of Completion with
Sonoma County Recorder, and the Finance Department will release the 10% retention to the
contractor upon Council action.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Completion of construction.
7. RECOMMENDATION:
Adopt the resolution accepting the completion of the On -Call Pavement Maintenance Contract
FY 04-05.
ACCEPTING THE COMPLETION OF THE ON-CALL PAVEMENT MAINTENANCE
CONTRACT FY 04-05
WHEREAS, on July 19, 2004, the City Council awarded to W.C. McLellan Co., for the
On -Call Pavement Maintenance Contract for FY 04-05; and
WHEREAS, W.C. McLellan Co. has completed all the work to the satisfaction of the
Director, Public Works on September 23, 2005 and has filed a conditional waiver and release of
lien upon final payment of the project retention.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Petaluma,
California, that the project is hereby accepted.
BE IT FURTHER RESOLVED that the City Council of the City of Petaluma
authorizes the City Clerk to sign the Notice of Completion and file sante with Sonoma County
Recorder, and that the Finance Department is hereby authorized to release the ten percent (10%)
retention to W.C. McLellan Co., immediately.
Project Acceptance Resolution
January 2006 (fink)
#796703