HomeMy WebLinkAboutStaff Report 4.C 02/04/2008CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
First Reading of Ordinances Amending Ordinances No. 2274-2278 to
Change Certain Appropriations for the Operations for the City of Petaluma
from July 1, 2007 to June 30, 2008; Resolution Approving Adjustments to
the Petaluma Community Development Conmiission FY 2007-2008 Budget.
4.0
February 4, 2008
Meeting Date:
February 4, 2008
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Categorv: ❑ Presentation ❑ Consent Calendar ❑ Public Hearing ❑ Unfinished Business ® New Business
Department: I Director: I Contact Person:
Administrative Services I Steven Carmichael I Steven Carmichael
Cost of Proposal:
Amount Budgeted:
Attachments to Agenda Packet Item:
1. Budget Ordinance Amendment to General Fund
2. Budget Ordinance Amendment to Special Revenue Funds
3. Budget Ordinance Amendment to Enterprise Funds
4. Budget Ordinance Amendment to Internal Service Funds
5. Budget Resolution Amendment to PCDC Funds
6. Budget Ordinance Amendment to CIP Revenue Funds
7. Exhibit A to Each Ordinance and Resolution
8. Exhibit B Fund Balances
Phone Number:
778-4352
Account Number:
Name of Fund:
Summary Statement:
Net impact of FY 2007-08 Mid -Year budget changes:
CIP — HVAC at Community Center
PCDC (50%) 300,000 300,000
Community Facilities Fund (50%) 300,000 300,000
Sidewalk Replacement Program — Community Facilities Fund 125,000 125,000
Total CIP $725,000 $725,000
Of these changes in appropriations, $1,100,450 was previously approved by Council, and are simply being added
to the mid -year budget ordinance.
All fund net changes are clearly included in the Exhibit A.
The majority of changes in the appropriations result from changes in transfers out to CIP funds.
The increase in appropriations for Internal Service Funds is for purchases made in FY 07-08 in the
Vehicle/Equipment Replacement Fund, which were not included in the original FY 07-08 budget.
Recommended City Council Action/Suggested Motion:
Approve six different amendments to City Budget Ordinance and Resolution.
Reviewed byAdmin. Svcs. Dir: Reviewed by City Attorney: ADDrove h City Manager:
VA
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Date: (Z°I I p Date: Date:
Rev. # 1 Date Last Revised: File: s:/mid year 07-08/2-4-08 mid year legislation
Net Increase
Net Increase
Total
In Revenue
In ADDroDriations
Net Impact
General Fund
$539,908
$442,650
($97,258)
Special Revenue/
Permanent Funds
0
89,850
89,850
Enterprise Funds
0
140,000
140,000
PCDC Funds
0
385,000
385,000
Internal Service Funds
181,000
629,000
448,000
CIP — HVAC at Community Center
PCDC (50%) 300,000 300,000
Community Facilities Fund (50%) 300,000 300,000
Sidewalk Replacement Program — Community Facilities Fund 125,000 125,000
Total CIP $725,000 $725,000
Of these changes in appropriations, $1,100,450 was previously approved by Council, and are simply being added
to the mid -year budget ordinance.
All fund net changes are clearly included in the Exhibit A.
The majority of changes in the appropriations result from changes in transfers out to CIP funds.
The increase in appropriations for Internal Service Funds is for purchases made in FY 07-08 in the
Vehicle/Equipment Replacement Fund, which were not included in the original FY 07-08 budget.
Recommended City Council Action/Suggested Motion:
Approve six different amendments to City Budget Ordinance and Resolution.
Reviewed byAdmin. Svcs. Dir: Reviewed by City Attorney: ADDrove h City Manager:
VA
r///
Date: (Z°I I p Date: Date:
Rev. # 1 Date Last Revised: File: s:/mid year 07-08/2-4-08 mid year legislation
AN ORDINANCE AMENDING ORDINANCE NO. 2274 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2007 TO JUNE 30, 2008
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2274 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2007 and ending on June 30, 2008 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit B, which will be on file with the City Clerk, for the fiscal
year ending June 30, 2008.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
S
AN ORDINANCE AMENDING ORDINANCE NO. 2277 N.C.S.
TO CHANGE SPECIAL REVENUE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2007 TO JUNE 30, 2008
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2277 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2007 and ending on June 30, 2008 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit B, which will be on file with the City Clerk, for the fiscal
year ending June 30, 2008.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
1+
AN ORDINANCE AMENDING ORDINANCE NO. 2278 N.C.S.
TO CHANGE CAPITAL IMPROVEMENT PROJECT APPROPRIATIONS
FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2007 TO JUNE 30, 2008
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2278 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2007 and ending on June 30, 2008 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit B, which will be on file with the City Clerk, for the fiscal
year ending June 30, 2008.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
AN ORDINANCE AMENDING ORDINANCE NO. 2276 N.C.S.
TO CHANGE INTERNAL SERVICE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2007 TO JUNE 30, 2008
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2276 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2007 and ending on June 30, 2008 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit B, which will be on file with the City Clerk, for the fiscal
year ending June 30, 2008.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Cleric is hereby directed to post and publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
901
AN ORDINANCE AMENDING ORDINANCE NO. 2275 N.C.S.
TO CHANGE ENTERPRISE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2007 TO JUNE 30, 2008
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2275 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2007 and ending on June 30, 2008 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit B, which will be on file with the City Clerk, for the fiscal
year ending June 30, 2008.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
q
RESOLUTION APPROVING ADJUSTMENTS TO THE PETALUMA COMMUNITY
DEVELOPMENT COMMISSION FY 2007-08 BUDGET
WHEREAS, on February 4, 2008, PCDC Commissioners considered a mid -year financial report
on the FY 2007-08 PCDC Budget; and
WHEREAS, the PCDC considered various adjustments to the budget and requested that changes
be reflected in certain line -items with the intention of having the budget reflect current financial
conditions; and
NOW, THEREFORE BE IT RESOLVED, that the Petaluma Community Development
Commission hereby approves and adopts adjustments to the FY 2007-08 PCDC Budget, attached
hereto as Exhibit A.
I
Exhibit A
FY 2007-08 Mid -Year Adjustments
Department Requests
Exnenditures
Department Cost
General Fund
Police — Supplies (incorrect amount budgeted) $200,000
Police — Temp. offices to be used until new bldg available $40,000
Police - Pistol Replacement $60,000
Public Works — Traffic signal replaced after accident $9,200
Third party insurance reimbursement
General Plan (51% of total) 113,450 *
Fire — Employee Recruiting $10,000
Fire — Outside Mechanical $10.000
Total General Fund $442,650
No General Fund Impact
Low Cost Housing - Mobile Home Rent Stabilization $20,000
From 20% set aside fund balance
CIP — Replace roof and HVAC at Community Center $600,000
(Community Facilities/PCDC to each pay half of cost)
CIP — Remove Fuel Tanks Per Fire Department 125,000
$725,000
Administrative Services — Eden Systems Contract
IT Fund Balance $457,000 *
Water Resources $125,000 *
Administrative Services — Information Technology OT cost
For Pentamation failure $55,000
Administrative Services — HR Recruitment for new $15,000 *
Treatment Plant
Public Works — Sidewalk Replacement Program
Community Facilities Fund $30,000
Denartment Cost
Eauinment Replacement Fund
Park & Rec — Director Vehicle to replace 12 year old pool car
$28,000
Park & Rec — Park Maintenance all purchase utility vehicle
For trails
$12,000
Park & Rec — Park Manager vehicle to replace vehicle
Not recommended for repairs due to condition/mileage
$22,000
Public Works — 2 Vehicles for newly approved positions
$55,000
Total Equipment Replacement Fund
$117,000
Landscape Assessment Districts
LAD's — Increased services paid by LAD fund balances $39,850
Redevelopment Aeencv
Eden Systems Contract $56,000 *
Public Works — Fire Sprinkler Program 150,000 *
Public Works — Sidewalk Replacement Program 70,000 *
General Plan (49% of total) 109,000 *
Total Redevelopment Agency $385,000
Revenues
Police — OTS/DUI Grant Sobriety Checkpoints $23,000
Police — ABC Grant Assistance 124,500
Police — OTS Enforce & Awareness 302,908
Fire — Dairymen's Fire Reimbursement 74,500
HR — Waste Water Treatment Plant Recruitments 15,000
Total General Fund Revenue $539,908
IT — Water Resources Share of Eden 125,000
IT — PDC Share of Eden 56,000
Total Internal Service Funds $181,000
* Previously approved by Council.
(/v
EXHIBIT B
FUND BALANCES
JUNE 30, 2007
1I401t4[7_14111zId
reserved 3,038,875
designated contingencies 5,500,000
designated miscellaneous 294,705
unreserved/undesignated 129,604
TOTAL FUND BALANCE 8,963,184
PCDC (ADMIN/PROGRAMS AND CIP)
reserved 700,797
unreserved/undesignated 30,114,020
TOTAL FUND BALANCE 30,814,817
WASTE WATER FUND
invested in capital assets,
net of related debt 56,715,666
restricted for debt service 284
unrestricted 2,655,632
TOTAL NET ASSETS 59,371,582
WATER FUND
invested in capital assets,
net of related debt 23,851,341
restricted for debt service 773,515
unrestricted 2,288,614
TOTAL NET ASSETS 26,913,470
VEHICLE/EQUIPMENT REPLACEMENT FUND
invested in capital assets,
net of related debt 4,001,855
unrestricted 1,222,083
TOTAL NET ASSETS 5,223,938