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HomeMy WebLinkAbout3GFoxHollowParkSiteCITY OF PETALUMA, CALIFORNIA AGENDA BILL 3.G February 25, 2008 Aeenda Title: Resolution Authorizing the City Manager to Execute a Meetine Date: February 25, 2008 Revised Professional Design Services Agreement for the Proposed 4 -Acre Fox Hollow Park Site to Gretchen Stranzl McCann Landscape Architects of Meetine Time: ® 3:00 PM Napa ❑ 7:00 PM Category: ❑ Presentation N Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Deuartment: Public Works Cost of Proposal: Director: Vin -le %Marengo 0!}IA $49,240 Contact Person: Scott Brodhun Larry Zimmer Amount Budeeted: Total Project Budget $301,000 Attachments to Aeenda Packet Item: Resolution Summary Statement: Phone Number: (707)778-4430 Account Number: 3700-C400305 Name of Fund: Parkland Acquisition and Development Fee On October 17, 2005, City Council authorized the City Manager to execute an agreement to design the 4 -acre Fox Hollow Park site (also referred to as Turtle Creek) to Gretchen Stranzl McCann Landscape Architects of Napa for $90,955. The agreement was never executed, the design never begun, and the project was put on hold. Estimates indicating a required project budget of $829,000, which exceeded available funding, likely contributed to the decision to delay the project. Because a budget infusion of over $500,000 is unlikely, the scope of the project has been reduced, thus allowing the project to proceed within the limits of available funding. In September 2007, a new proposal was requested from Gretchen Stranzl McCann Landscape Architects, with the revised project scope in mind. Public Works CIP Engineering staff is providing project oversight on behalf of Parks and Recreation. Parks and Recreation and Public Works recommend that City Council authorize the City Manager's execution of the new Professional Design Service Agreement (PDSA) with Gretchen Stranzl McCann Landscape Architects. Recommended Citv Council Action/Sueeested Motion: The Parks and Recreation Director recommends the City Manager be authorized to execute a PDSA with the firm of Gretchen Stranzl McCann Landscape Architects of Napa for the design of the Fox Hollow Park site. Reviewed by Admin. Svcs. Dir: Date a 6 Rev. # Date Last Revised: Reviewed bvCity Attornev: l Date: 9,- IA- 0�r File:S:\CIP Division\Projects\Fox Hollow Park C400305\Design\330 PCDC-City Council\022508_Agenda Bill for PDSA with GSM on Fox Hollow Project Date: Auuroved,b City Manager: �//�i�Z�(,nn.aa 1 CITY OF PETALUMA, CALIFORNIA FEBRUARY 25, 2008 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A REVISED PROFESSIONAL DESIGN SERVICES AGREEMENT FOR THE PROPOSED 4 -ACRE FOX FOLLOW PARK SITE TO GRETCHEN STRANZL MCCANN LANDSCAPE ARCHITECTS OF NAPA EXECUTIVE SUMMARY: On October 17, 2005, City Council authorized the City Manager to execute an agreement to design the 4 -acre Fox Hollow Park site (also referred to as Turtle Creek) to Gretchen Stranzl McCann Landscape Architects of Napa for $90,955. The agreement was never executed, the design never begun, and the project was put on hold. Estimates indicating a required project budget of $829,000, which exceeded available funding, likely contributed to the decision to delay the project. Because a budget infusion of over $500,000 is unlikely, the scope of the project has been reduced, thus allowing the project to proceed within the limits of available funding. In September 2007, a new proposal was requested from Gretchen Stranzl McCann Landscape Architects, with the revised project scope in mind. Public Works CIP Engineering staff is providing project oversight on behalf of Parks and Recreation. Parks and Recreation and Public Works recommend that City Council authorize the City Manager's execution of the new Professional Design Service Agreement (PDSA) with Gretchen Stranzl McCann Landscape Architects. 2. BACKGROUND: The 2005-2006 C1P, identified a budget of $829,000 to design and construct the 4 -acre Fox Hollow Park site, and $301,000 was allocated to the project. An RFP for design services was developed and five fines were invited to respond. Two firms submitted proposals and were interviewed on September 15, 2005. Following interviews, the unanimous choice of the interview panel was the firm of Gretchen Stranzl McCann Landscape Architects of Napa. On October 17, 2005, the City Council awarded design of the 4 -acre Fox Hollow park site to Gretchen Stranzl McCann Landscape Architects of Napa for $90,955, and authorized the City Manager to sign the required contracts. The contract was never executed, the design never begun and the project was put on hold, apparently until such time that sufficient funding could be allocated. In 2007, at the urging of the park neighbors, the Fox Hollow project was revisited and the scope of the project downscaled in order to be developed within the available budget. In September 2007, Parks and Recreation met with Gretchen Stranzl McCann to discuss the project and to request a new proposal to reflect the changes. The goal of the current project is to develop a four acre passive public park bordering the Kingsmill and Willow Glen subdivisions. Park improvements are planned to include irrigation water and electrical connections, pedestrian pathways from the neighborhood into and through the park, connections to city sidewalks, shaded overlook/sitting area, naturalized plantings, shade/accent landscape areas, passive turf area, and standard park furnishings, including benches, picnic tables, trash receptacles, signage and dog waste stations. Previous park elements that are not included in the revised scope are children's play areas, drinking fountains, a neighborhood gathering area (a small amphitheatre) and security lighting. Once service is established in the area, it is the intent to connect the irrigation to the recycled water line. A concept plan and comprehensive estimate for construction of the park will initially be developed to determine what can be built within budget. Preliminary programming and design will include communication with the neighbors. 3. ALTERNATIVES: A. Approve the recommendation to execute a PDSA with Gretchen Stranzl McCann Landscape Architects of Napa, to design the proposed 4 -acre Fox Hollow Park site. B. Do not design the 4 -acre Fox Hollow Park site at this time. C. Do not design the project until such time that an additional $550,000 can be allocated in order to complete the project as originally intended. 4. FINANCIAL IMPACTS: $301,000 was previously allocated to the 4 -acre Fox Hollow Park. $22,802 has been spent on tree trimming and thinning of a very old grove of Eucalyptus trees at the site. The City has $278,198 remaining funds for the design and construction of the proposed new park. The proposed contract to design the 4 -acre Fox Hollow Park site is for an amount of $49,240. 5. CONCLUSION: Following Council approval, the consultant will enter into an agreement with the City of Petaluma and submit the required documents and insurance. The design of the Fox Hollow Park will begin immediately after the professional design services agreement is executed. It C. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Completion of design in FY 07-08 and completion of construction in FY 08-09. RECOMMENDATION: Authorize City Manager to execute a Professional Design Services Agreement with Gretchen Stranzl McCann Landscape Architects to design the 4 -acre Fox Hollow Park. RESOLUTION NO. 2008 - OF THE CITY OF PETALUMA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE A REVISED PROFESSIONAL DESIGN SERVICES AGREEMENT FOR THE PROPOSED 4 -ACRE FOX HOLLOW PARK TO GRETCHEN STRANZL MCCANN LANDSCAPE ARCHITECTS OF NAPA WHEREAS, the City of Petaluma allocated funding to design and construct the 4 -acre Fox Hollow Park; and WHEREAS, a Request for Proposal was distributed in 2005, with two responsible firms responding and invited to appear before an interview panel; and WHEREAS, the firm Gretchen Stranzl McCann Landscape Architects of Napa was the unanimous choice of the interview panel, and was the recommended firm for the design of the new 4 -acre park; and WHEREAS, the City Council authorized the award of the project to design the 4 -acre Fox Hollow Park to Gretchen Stranzl McCann Landscape Architects of Napa on October 17, 2005; and WHEREAS, the agreement was never executed, the design never begun, and the project was put on hold due to limited available funding; and WHEREAS, in September 2007, staff requested a reduced scope of work from Gretchen Stranzl McCann Landscape Architects of Napa for design services, allowing the project to proceed. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: Authorizes the City Manager to execute a contract to design the proposed 4 -acre Fox Hollow Park site to Gretchen Stranzl McCann Landscape Architects of Napa for $49,240.