HomeMy WebLinkAbout3JCruisingtheBoulevardCITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Resolution Approving Cruising the Boulevard, Inc. Car Show and Cruise set
for May 17, 2008.
3.J
February 25, 2008
Meeting Date:
February 25, 2008
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: Director: Contact Person:
Police Chiie teve/�Hood Lieutenant Tim Lyons
Cost of Proposal: $ 9,656.30 (To be paid'iy Special Event Applicant)
Amount Budgeted: $ 0
Attachments to Agenda Packet Item:
A. Resolution
B. Special Event Application
I Summary Statement:
Phone Number:
778-4372
Account Number:
4080-51240
Name of Fund:
Overtime Contract
Cruising the Boulevard, Inc. is proposing to have a Car Show and Cruise on Saturday, May 170' 2008. They are
requesting street closures for the purpose of the Car Show, Live Music and a Cruise. The event is scheduled to
start at 9:00 AM and end at 9:00 PM (12 hours). Road closures will take effect starting at 8:00 AM until 9:30
PM. Road closures will include; Water Street, Petaluma Blvd North (between B Street and Washington),
Western Avenue (between Petaluma Blvd and Keller Street), 4`h/Kentucky Street (between B Street and
Washington), American Alley, and A Street Parking Lot.
Recommended City Council Action/Suggested Motion:
Adopt the Resolution authorizing the street closures to facilitate the Cruising the Boulevard, Inc. event.
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bAdm�in.,Svcs. Dir: Reviewed by City Attorney: Ann_rovedbv itv Manager:
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Date: ` Date: VIAD?2-")03-oR
Rev. # 1 I Date Last Revised:
File:
CITY OF PETALUMA, CALIFORNIA
FEBRUARY 25.2008
.u:: 'I;_
FOR
Resolution Approving Cruising the Boulevard, Inc. Car Show and Cruise set for May 17,
2008.
1. EXECUTIVE SUMMARY:
Cruising the Boulevard, Inc. is proposing to have a Car Show and Cruise on Saturday,
May 17d'2008. They are requesting street closures for the purpose of the Car Show, Live
Music and a Cruise. The event is scheduled to start at 9:00 AM and end at 9:00 PM (12
hours). Road closures will take effect starting at 8:00 AM until 9:30 PM. Road closures
will include; Water Street, Petaluma Blvd North (between B Street and Washington),
Western Avenue (between Petaluma Blvd and Keller Street), 4d'/Kentucky Street
(between B Street and Washington), American Alley, and A Street Parking Lot.
2. BACKGROUND:
Cruising the Boulevard, Inc. is sponsoring their 3`d Annual Petaluma's Salute to
American Graffiti" and the 35°1 anniversary of the release of American Graffiti on May
15-17, 2008. The salute begins Thursday, May 15`h with the re-creation of the
destruction of a police vehicle near Mc Nears Bar. This special event and film Kermit is
not part of this Agenda Report. Other events that occur on Friday, May 16` do not
require any actions or approval by the City of Petaluma. This Agenda Report is for the
events occurring on Saturday, May 17`h. The May 17`h event is scheduled to start at 9:00
AM and end at 9:00 PM (12 hours). Road closures will take effect starting at 8:00 AM
until 9:30 PM. Road closures will include; Water Street, Petaluma Blvd North (between
B Street and Washington), Western Avenue (between Petaluma Blvd and Keller Street),
4th/Kentucky Street (between B Street and Washington), American Alley, and A Street
Parking Lot. The event will include a Classic Car Show from 9:00 AM to 3:30 PM, then
followed by Live Music, 50's street dancing and a Car Cruise through Petaluma. Some
vendors will also be present. There were no significant problems or complaints from the
previous two year's events. Additionally, the previous two year's events did not involve
the closure of. Petaluma Blvd, Water Street, or the increased closure time of
4°i/Kentucky Street, Western Avenue, American Alley, and A Street Parking Lot. The
previous events had street closures from approximately 3:00 PM to 9:30 PM.
Cruising the Boulevard, Inc. is sponsoring this event to help raise money for local
community-based organizations, to attract tourists to Downtown Petaluma and to display
classic show cars. The Applicant estimates that approximately 20,000 people will attend
the event and no more than 250 classic vehicles will participate in the Car Show and
Cruise. The Applicant will have to abide by all local ordinances and laws related to this
event.
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This event will be fully staffed with Cruising the Boulevard, Inc. personnel and
volunteers. The Applicant will have monitors at B and Fourth Street, Western and
Kentucky Street and Water Street to monitor for Car Show and Cruise entrants only. The
monitors will make sure that only vehicles that have permits from the event sponsor are
allowed in and that all special event rules and conditions are being followed. All vehicles
that have obtained permission to enter the event will be given instructions and a Cruise
Route Map.
The Applicant will complete advanced and proper notification of all effected businesses
and residences in the neighboring and closed areas. Cruising the Blvd Inc., has already
walked the effected areas, explained the event and obtained signatures from business
owners/tenants supporting the event. The Petaluma Downtown Association supports the
event and has sent communications to all of its members. Further notification will be
done by newspaper press releases and a mailed postcard to the downtown area addressing
the times and street closures of the event.
The police department will have officers working traffic control and providing police
services during the event. Traffic flows will be monitored to prevent congestion and to
facilitate any emergency traffic. Visible detour signs will be in place and detour routes
will be in place to accommodate the flow of traffic. Police personnel will be available to
assist with the needs of any merchants or residents that have to enter the closed areas for
deliveries or other reasonable purposes. The police department will address all public
transit detours and notifications that may be effected by this event.
3. ALTERNATIVES:
Limit the Applicant's Special Event to the previous year's road closures and event.
Do not approve the street closures and discontinue the event.
4. FINANCIAL IMPACTS:
This event is estimated to cost the City $ 9656.30. This includes $909.80 for Public
Works; including personnel costs and time for sign and barricade use. This further
includes $8746.50 for one Police Sergeant and eight Police Officers to provide traffic
control and police services for the event. The applicant will pay for the Special Event
Permit and shall reimburse the City for the above costs.
The Applicant has been coordinating with the Petaluma Downtown Association to
address any impacts to businesses during this event. This event will further promote
Petaluma as a popular destination point for tourists and local residents. The Applicant
has suggested that any impacts should be off -set by the increase in people attracted to the
event. These include an increase in hotel/motel occupancy, any, increase of foot traffic
for our downtown merchants and an increase in dining at the businesses affected by the
street closures.
CONCLUSION:
In order for the Cruising the Boulevard, Inc. Car Show and Cruise event to take place as
requested and planned by the Applicant, it is necessary that street closures take place as
listed. To insure a safe and orderly operation of the event, vendors and car show entrants
will be monitored by event organizers. If the resolution is approved, the Police
Department will assume responsibility for street closures, traffic and crowd control. If
the resolution is not approved the event will not take place as planned.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
If approved, Cruising the Boulevard, Inc. Car Show and Cruise event will take place with
as minimal impact as possible to businesses and vehicular traffic in the area. The Police
Department will conduct a review of the event after it occurs.
RECOMMENDATION:
Approval of designated street closures, car show and cruise between 8:00 AM and 9:30
PM on Saturday, May 17, 2008.
r1
�} � t dtCrlwti� ✓-�
Resolution No. N.C.S.
of the City of Petaluma, California
Resolution Approving Cruising the Boulevard, Inc. Car Show and Cruise set for May 17, 2008.
WHEREAS, the Cruising the Boulevard, Inc. is sponsoring their 3`d Annual Petaluma's Salute to
American Graffiti" and the 35°1 anniversary of the release of American Graffiti May 17, 2008; and
WHEREAS, the Cruising the Boulevard, Inc. is sponsoring their 3`d Annual Petaluma's Salute to
American Graffiti" and the 35t" anniversary of the release of American Graffiti and have coordinated the details
of the Car Show and Car Cruise with the Petaluma Police Department; and
WHEREAS, the Cruising the Boulevard, Inc. will be the authorized sponsor of the special event
including the authorization of street vendors and street dance within the special event perimeter; and
NOW, THEREFORE, BE IT RESOLVED, that the Police Department is authorized to close certain
downtown streets between the hours 8:00 AM and 9:30 PM on Saturday, May 17, 2008 for the purpose of
conducting a Car Show, Cruise and Street Dance per the identified locations on the attached map in the Special
Event Application.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on, February 25, 2008 form:
by the following vote:
City Attorney
AYES:
NOES:
ABSENT:
ATTEST
City Clerk Mayor
Resolution No. NCS
FAA's
Petaluma Police Department
Application for Special Event Permit
When is a special event permit reouired?
13.32.040 PMC — Any person desiring to sponsor a parade, athletic event or other special event an a city street,
sidewalk or other city owned land and improvements in the city shall fust obtain a special event permit from the
Chief of Police.
What events do not reouire a special event hermit?
13.32.040 PNIC — Parades, athletic events or other special events, which occur exclusively on city property under the
jurisdiction of the Petaluma Parks and Recreation Department ( may require a permit obtained from the Parks and
Recreation Department). For events held in City Parks, please contact the Parks and Recreation Department for
more information.
Parades involving a total of thirty (30) or fewer pedestrians marching along a parade route which is restricted to
marching on sidewalks and crossing streets only at pedestrian crosswalks in accordance with traffic regulations and
controls.
When should I apply for a special event nermit?
Special event permits must be submitted not less than thirty (3 0) days prior to the event. Special event permits
submitted less than thirty days prior to an event may be denied on that basis.
Who handles special event hermits at the notice department?
The Watch Commander or Supervisor who is scheduled to work the day of the special event processes special event
permits submitted to the police department. The Chief of Police makes the final determination on the approval or
denial of special event permits.
Do I need a special event nermit for a block oartv?
Yes. You must live on a dead-end or cul-de-sac to block the street for a block party, and you must have the
permission of the neighbors affected by the street closure. You do not need a block party permit if you do not intend
to block the street.
Note.' In most cases, you cannot block a through street for the purposes of holding a block party.
Do I need insurance for my special event?
Most special events require some type of liability insurance. Insurance is most often obtained by adding a 'rider' to
an organization or individual's existing policy. You will be required to sign a "Hold Harmless Agreement" for
events occurring within the city.
What are the most conunon reasons for denial of special event hermits?
Most special event permits are denied due to incomplete infommtion. Please review your application carefully to
make sure all information is legible and complete. Please provide as many contact numbers as possible to make it
easier for the police department to contact someone should questions arise.
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Is there anv cost to obtain a special event permit?
The Police Department charges a permit processing fee for reviewing and issuing special event permits.
Costs are as follows:
Special Event Permit -Minor $15 Individual Applicant
$50 Commercial Applicant
A "minor" event generally includes applications that are reviewed and approved solely by the Police Department.
These events include 30 or fewer participants and / or are unlikely to require any additional police presence or have
minimal impact on the community.
Special Event Permit -Major .$260 All applicants
A "major' event generally includes applications that require review /action by the Police Department and other City
Departments (Fire Department, Public Works, Recreation Department, etc.). Major events may include large
numbers of participants or attendees. Major events may require the preparation of a City Council Agenda Item to
authorize street closures for the event. Major events may require the use of extra police officers to safely conduct
the event.
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Petaluma Police Department
Application for Special Event Permit
TO BE FILLED OUT BY APPLICANT:
Sponsoring Organization or Group: (Name) ('!LU i S I l4) , I ta rg0vLF1PVe'1j ,
Address — Telephone n
Applicant or Contact Person: ::10� x) 1-UAer7fr 11 �p� �40 Kai f lA c�L 6q . Peku-wt
Name Address c4'7K +
WorkPhoneCell Phone p 1 1Other
Altemate/Additional Contact Person: I,�Cnn ((:Ctl 1 2cr 61V lRor, 109-2 )L, ,t)yziiW j*j -j
Name Address Day Phone
Additional Contact Numbers: Work Phone Cell Phone
Date(s) of Event: III 'VV Time of Event: From �/Ato C -L
Type of Event: (e.g., 7tG
g., parade, carnival, demonstration, etc.) / A
CCAVwU-W,R Co'cevvra)—�i W��✓1rSS"-(;e toVTIbtI�ctirN)l1RWyy fl,
Estimated number of persons at event: 06), CX96
Estimated number of vehicles at event: 9'V(J
LooCa/tion or Route of JEvent: / ( Attach map of event location or route)
Ives 4"L) /Se&C;'J d3 vd — $/ 14'&4 -
1
TO BE FILLED OUT BY APPLICANT:
Will food or beverages by served at event? (XYes ( ) No If yes, describe:
l`tWp Stec} ,g I u>
Will alcohol be served at event? ( ) Yes (�No If yes, describe:
Have you obtained a permit
copy of pertnit must be attar
��rf�c.'tCr¢1�j 6i lL4
Will ny booths or structures
for the sale of food/beverag s/alcohol? ( ) Yes No If yes, a
attach
to this licatian t' jI I'�1?rl .t`. PAI`? 1v1E1
�/� �"/� ito North
*-Sc ,Z- w41:14V > �L/k�f_�t iL%�/ 0 alum:, - -613`20
be erected at event? (6 Yes ( ) No If yes, describe:
Will there be any sound amplification equipment at event? (Yes ( ) No If yes, describe:
Accx-
Will this event take place in a City Park or Recreation area? ( ) Yes (>c No
If yes, a permit may be required (13.28.050 PMC): Petaluma Parks and Recreation Department
320 N. Me Dowell Blvd., Petaluma
(707)778-4380
Will this event take place on Private Property? ( ) Yes (i No If yes, written permission of
the landowner must be attached to this application. �2
Have you obtaiire license ts• sen f _; " 1�ii Sv i{ )Yes
( ) 0—if-yes ac a copy of the permit to ri,ib n- Blvd. North
No ��
2-6320
BLOCK PARTY INSTRUCTIONS:
Block Party Applications must include a separate form with the name, address, and
signature of the residents of all dwellings along the street, which will be closed.
The permission form must include the Day, Date, and Time of the planned Block Party.
_.— The permission form should include a description of activities (e.g. barbecue, games, etc)
"Please note that the term "Block Party" applies only to residential streets. Block parties may
not be approved if they create a substantial disruption of traffic flow per 13.32.080 (A)(5).
I
ADDITIONAL INFORMATION REQUIRED FOR APPLICANTS TO CONDUCT A
PARADE, BICYCLE RACE, FOOT RACE OR OTHER RACE, OR ANY OTHER
EVENT ALONG A MOVING ROUTE.
TO BE FILLED OUT BY APPLICANT:
Assembly time:
Location of assembly area:
Start time of parade/event:
End time of paradelevent:
Disbanding location:
Disbanding time:
Maximum length of parade: (in miles or feet)
Describe vehicles/floats: (e.g., how many, how power) N,'/
-J
(Attach additional pages if necessary)
Number and type of marching units:
Any animals in parade? (Describe)
Please provide any additional information that may be important to the event
i
I declare under penalty of perjury that the above information is true and correct to the best of my
knowledge.
Signature of Applicant
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REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS FOR SPECIAL EVENTS ON
STREETS/SIDEWALKS (Petaluma Municipal Code Section 14.21.130) OR FOR PARK FACILITY
PERMITS FOR PARK EVENTS (Petaluma Municipal code Section 13.28.130)
All persons/groups are required to furnish an insurance policy or a certification of insurance naming the
City of Petaluma as an additional insured party for general liability coverage. The insurance requirement
will be waived for persons or groups sponsoring First Amendment Events on city streets/sidewalks or
parks who cannot afford to purchase insurance for their event. First Amendment Events includes marches
and assemblies to support/protest government policies or decisions, or to express religious or political
beliefs.
To request a waiver you must first determine whether your group can afford insurance coverage. Check
with a licensed insurance agent to determine the cost of purchasing insurance for your event. If you
determine you cannot afford the premium, fill out the following:
WAIVER OF INSURANCE
I/We, hereby apply for a waiver of insurance requirements for the special event for which we/1
am/are the applicant sponsor.
I/We, believe that the event's sole purpose is First Amendment expression and that the cost of
obtaining insurance coverage for the event would create an unreasonable burden on the right of
First Amendment expression:
CHECK THE FOLLOWING:
[ I have applied for a Special Event Permit from the Police Department
[ ] I have applied for a Park Facility Permit from the Parks and Recreation Department.
[ ] Describe First Amendment purpose of event:
I have checked the cost of purchasing insurance coverage with a licensed insurance agent.
State name and address of agent.
[ ] I[We request a waiver of the insurance requirements.
I declare under the penalty of perjury that thefore 'ng is ta dcorrect>
Dated:o2 — I t 0 P
Applicant's signature
Applicant's Name: �~ J C,-1 /-tl22
Applicant's Address: 11 (c 5 SA-,
Applicant Telephone:�z r ltLc/r� CA--
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The special event permittee/sponsor of event (hereafter called "Permittee") agrees to
reimburse the City of Petaluma (hereafter called "City") for all losses incurred by it in repairing
or replacing damage to City property proximately caused by the Permittee, its officers,
employees, agents (including special event monitors), or any other person attending or joining
the special event who was, or reasonably should have been, under the Permittee's control.
Persons who merely attend or join in a parade or other special event are not considered by that
reason alone to be `Synder the control" of the Permittee.
The Permittee further agrees to defend without costs, indemnify and hold harmless the
City, its officers, agents and employees from all actions, claims, damages, losses and liability
arising out of or alleged to arise out of the special event which was proximately caused by the
Permittee, its officers, employees, agents, including special event monitors, or any other person
attending or joining in special event who was, or reasonably should have been under the
Permittee's control.
I hereby agree to comply with the terms of the Special Event Permit including the Hold
Harmless Agreement, and to comply with all special event permit conditions.
Signature of Permittee:, Date:
If special event is sponsored by an organization, the police department may also requires
that this permit be signed by an authorized officer or sponsoring organization.
Signature of Officer or
Sponsoring Organization:' Date:
1-Z�
REQUEST FOR EXTRA -DUTY POLICE OFFICERS
The Police Department may require that additional Police Officers be assigned to your special event to
address traffic or safety concerns. You may also request that overtime Police Officers be assigned to your
special event. When Police Officers are required/requested for your event, the supervisor responsible for
processing your Special Event Permit will contact the event sponsor(s) with that information. The
contract included below will be completed and you may be required to pre -pay the estimated costs for
policing the event. (Non -profits and person(s) sponsoring a special event whose primary purpose is First
Amendment Expression may obtain a waiver of the first four hours ofpohce�Line for the cvent),
Foi~ CIffiee Use: ,
Petaluma Police Department
Estimated Budget for Contract Overtime
Estimated Personnel Costs
Police Officer flours at an Event:
4 Police Officers _ (From: To: _._) = Minimum 4 hours each
4 hours x $52.69 per hour = $210.76
Estimated Vehicle Costs:
Police vehicle costs at the k Lj
vehicles for ,.,_ hours ( PM-_ PM )--_ hourshours x $2.75 per hour = $ Estimated Administrative Costs:
Sergeant's preparation time and Accounting services
Administrative Fee -15% of total (15% of $ ) =$
Total Estimated Costs of Personnel, Vehicle and Adnrin. Costs = $
Total costs for the contractual services are due by . In the event of a cancellation
of contractual services. The Petaluma Police Department Event Supervisor must be notified no later than
24 hours prior to the start of the event, If the event is cancelled within 24 hours, the event organizer will
pay a minimum 2 hour per officer cost and the Administrative Fee.
Services rendered pursuant to this agreement represent an estimate of need and are based upon
past experience for similar events. The Petaluma Police Department shall endeavor to mitigate costs to
event organizer by sending assigned security personnel home early should circumstances and events
dictate less security requirements. Conversely, the Petaluma Police Department reserves the authority to
add additional security personnel should circumstances dictate such need.
Cityof"P6faluma Police Department (Organization)
BY: / J BY:
Title / Title: Representative
Date: Date:
M
l—�
NOTICE OF APPROVALIDENUL OF
SPECIAL EVENT PERMIT
FOR QRFICE USS:'
YOUR APPLICATION HAS BEEN:
[ ] Denied. Reason for denial:
[ ] Your request for waiver of the application deadline has been denied. Reason for denial:
[ ] Approved (Please note conditions and advisements attached to the Special Event Permit.
Dated:
Chief of Police or Designee
APPEALS
(Section 13.32. 100 of the Municipal Code)
You have the right to appeal to the Petaluma City Council or City Manager, the police
department's denial of your application for a special event permit, or a permit condition, a
refusal to waive filing deadlines, amount of fees; or a decision that your own insurance coverage
does not comply with the Petaluma Municipal Code. A notice of Appeal must be filed with the
City Clerk's Office no later than five days after you have received this Notice, or have been
notified that your insurance coverage does not comply. A copy of Section 13.32.100 of the
Petaluma Municipal Code, describing the appeals procedure can be obtained from the office of
the City Clerk.
7
iLf
Memorandum of Coverage Declarations
Memorandum af. 1840
Participating Member: Cruisin' the Boulevard
Schedule of Excess insurers providing coverage above NonProfits' United's limit of liability shown on the last page o/
this memorandum and endorsement.
ENDORSEMENT ATTAHED TO THE COVERAGE FORM:
These Declarations, when combined with the Memorandum and Endorsements, it any, issued to form a pad
thereof, complete the coverage provided by the pool.
11/26/07
Monica Griffin Sam prey' Date
Chief Executive Officer Board President
This Xlememndum o/ Coverage Is s'aned al Oakland, Celdom. on 6ehall o/ NonPmins' Umted.
P.O. Box 4412
Petaluma, CA 94955-4412
Coverage Period:
11/26/07 at 12:01 a.m. Pacific Time to
07/01/08 at 12:01 a.m. Pacific Time.
Schedule of Coverages -This Memorandum provides only those Coverages where there is a symbol fmm the
Description of Covered Vehicles Designation Symbols marked In the Covered Vehicles column,
_ _ - - - - -
`GOVERED'VEHil, :Eg$.
'„`i; ��{ia!=' `En`o4one oi.m"`
',UERAGES., ff--:;2P.-_. „_. , LI(V��_IlT� .:•, -.C2t�_-:_ptich2S_:vr. a t; S
symEl"bfmm uie -THEfyjOSrT'WE' LxLPAY-- DEDUaMLE_
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al CO Bred Veplblp Oesigbld, aj rt
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symholssoatvs whlc�lvelylblos iN! -$- Qj}COSS• 'tA*'rr T -"
LL _ ... .'
-'ere cover?
Liability
1 $1,000,000 Combined Single None
Limit per Occurrence
Auto Medical
1 S5,000 per Person /
Payments
S35,000 per Occurrence None
Uninsured Motorist
1 $1,000,000 Combined Single
I
(Bodily Injury)
Limit per Occurrence I None
Nonowned and
Excess of personal auto or other
Hired Auto
1 Coverage to Auto Liability Limit None
Contract Vehicles
1 $1,000,000 Combined Single I None
Limit per Occurrence
Uninsured Motorist
I N/A Actual Cash Value up to None
(Physical Damage)
$3,500 per Vehicle
Physical Damage
Comprehensive
Actual Cash Value
N/A $500
Coverage
of'
Physical Damage
N/A Actual Cash Value $500
Collision Coverage
of Vehicle
Rental
Reimbursement
N/A N/A
Schedule of Excess insurers providing coverage above NonProfits' United's limit of liability shown on the last page o/
this memorandum and endorsement.
ENDORSEMENT ATTAHED TO THE COVERAGE FORM:
These Declarations, when combined with the Memorandum and Endorsements, it any, issued to form a pad
thereof, complete the coverage provided by the pool.
11/26/07
Monica Griffin Sam prey' Date
Chief Executive Officer Board President
This Xlememndum o/ Coverage Is s'aned al Oakland, Celdom. on 6ehall o/ NonPmins' Umted.
1VONPROPss
E1 T$
Non Profits United Vehicle Insurance Poo]
Memorandum of Coverage
Various provisions in the Memorandum restrict coverage. Read the entire Memomndum carefully to
determine rights, duties and what is and what is not covered.
Throughout this Memorandum Ole words "you" and your" refer to the Participating Member shown in the
Declarations. The words'Ve," "us" and "our" refer to Non Profits United Vehicle Insurance Pool.
Other words and phrases that appear in boldface have special meaning. Refer to Section It., Definitions. in
each coverage section.
In consideration and conditioned upon the contribution being paid when due and subject to the terms of this
Memorandum of Coverage, we agree with you as follows:
Covered Vehicles
The Declarations shotes the vehicles that are covered vehicles for each of your coverages. The following
numerical symbols describe the vehicles that may be covered vehicles. The symbols entered next to a
coverage on the Declarations designate the only vehicles that are covered vehicles.
A. Description Of Covered Vehicle Designation Symbols
I Any vehicle. except for contract vehicles, which must be spceihealiy scheduled.
Owned Vehicles —Only those vehicles you own (and for Liability coverage, any bafiem
2 you do not own while attached to power units you own). This includes those vehicles
you acquire ownership of after the coverage begins.
Specifically described vehicles — Only those vehicles specifically scheduled with us (and
7 for Liability coverage, any trailers you do not own while attached to any power units
scheduled with us.)
Hired Vehicles only — Only those vehicles you lease, trim, rent or borrow. This does not
S include any vehicle you lease, hire, rent or borrow from any of your employees, partners
(ifyou me a partnership), members (if you are a limited liability company) or members
of their households.
Non -owned Vehicles only — Only those vehicles you do not own, lease, hire, rent or
9 borrow that arc used in conjunction with your business. This includes vehicles owned by
your employees, partners (if you are a partnership), members (if you me a limited
liability company) or members oftheir households, but only while used in your business.
10 Contract vehicles — Only those scheduled vehicles you operate as part of a contract or
agreement to provide services and for which you are required to provide coverage.
B. Owned Vehicles you Acquire After the Coverage Begins
If symbols I or 2 are entered next to a coverage in the Declarations, then you have coverage for
vehicles thrtyou acquire for the remainder of Ole coverage period.
If symbol 7 is entered next to a coverage in the Declaration, a vehicle you acquired will be covered
only if'.
a. We already cover all vehicles that you own for that coverage if it replaces a vehicle
you previously owned that had that coverage, and
NonPrafic' United Vehicle Insurance Pool Memormdum ofCoverage— July, 2007 Revision
Oakland, CA Page I of 17
lfp
Vehicl2Schedule for Cruisin'theBoulevard
V# Year Make Model VIN Back Llebillty Phys Dam Trans Effective
up Limit Coverage Type
1 1961 Ford Golaxle 43"!02 S1 Mllhon Stated Add 11126107
Total Vehicles: 1
GEN01
1640 vs 1126107
Pro Rental Liability Phys Dam Total
Rate Relmb. Premium Premium Premium
0.597 0.00 42600 16.00 441.00
SO.6O 5426.00 518.00 $444.00
-fad¢ales moss recent lransacffon
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Petnlumc s Scilute to,4m6PICCM
Petaluma Save -A -Life is a Cruisin' The Boulevard, Inc. Community Project
Benefiting arts, education, history, safety and the we/fare of our community
January 11, 2008
City Staff Member
City of Petaluma
11 English St.
Petaluma, CA 94952
Happy New Year,
Our 3rd Annual Petaluma's Salute to American Graffiti, May 15-17, is on
the Visitor's Center's and Downtown Association's calendars as the feature
Petaluma event for the month of May. I'm writing to provide information and
ask for your blessing regarding a change we wish to make in our celebration
venue this year.
When we produced our first Salute event in 2006, we expressed our
desire to Officer Tim Lyons (now Lt. Lyons) to one -day close Petaluma
Boulevard and have the entire celebration downtown. He felt that was a definite
possibility, but he wanted us to build up to it by establishing a track record of
success, which we have accomplished over the past two years. In that short
time, we have garnered not only national but international attention. People
have come from all over the United States and from New Zealand and Japan,
specifically to attend. This year is no exception as we already have confirmed
reservations from people in New York, Pennsylvania, Florida, Connecticut,
Oregon, Washington and New Zealand, as well as from all over California.
This year not only marks Petaluma's Sesquicentennial, but also the 35th
anniversary of the release of American Graffiti, most of which, as you know,
was filmed here in 1972. Not long after Salute 2007, we met with Tim and
asked about having the 2008 celebration downtown and he felt this year would
be the one to give it a go. We produced specific plans and presented them to
Tim for review. He passed copies along to fire department. Subsequently we
met with Tim several more times and with Fire Chief Chris Albertson and his
staff. We have addressed all concerns and made the necessary planning
changes.
As you can see on the map in the package accompanying this letter, we
propose to close Petaluma Boulevard, Fourth/Kentucky Streets and a portion of
Western Avenue between the hours of 8am and 9pm on May 17.
Cruisin' The Boulevard is an independent, all -volunteer, tax-exempt 501(c)(3) nonprofit Cali tbrnia Public Benefit Corporation
Cruisin' The Boulevard, Inc. . P.O. Box 4412 e Petaluma, CA 94955-4412 6 (707) 762-3394
www.americanaraffiti.net . info0americanaraffiti.net EIN:20-3804722
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In our quest to properly and fairly achieve our goal, we have been working
closely with Marie McCusker at the Petaluma Downtown Association, who has
from the beginning supported the celebration. We have appeared at PDA
meetings and Marie has published our proposal in the PDA newsletter.
Knowing that not all merchants are PDA members, we walked the downtown
area and handed out a letter to each business that also presented our proposal.
One week later, we again walked downtown, but this time we spoke with
owners, managers and other authorized business personnel, explained our
proposal and asked for their support by signing a document, also in the
enclosed package, that we could present to the City Council. We obtained over
70 signatures, only from owners or managers.
Petaluma's Salute to American Graffiti is not only a fun celebration, but a
beneficial event for the City and merchants alike. In addition to hotel and sales
tax revenue, the City receives national and international recognition and
publicity. Visitors will want to come and see the town where American Graffiti
was filmed (to this day, many people think it was filmed in Modesto, George
Lucas' hometown). A primary example of American Graffiti's international
appeal occurred last year when the editor, writer and photographer from an
upscale Japanese magazine visited to prepare a story about the movie and its
filming locations!
Merchants will also benefit as many of the estimated crowd of over
20,000 people we expect to attend will spend money at businesses throughout
the city.
Our final goal is for you, our city council, to approve our celebration. We
have or will be making contact with you personally to answer any questions
you may have. We recently met with Mayor Torliatt who made several very
good suggestions regarding parking and use of the City bus system. As
mentioned above, accompanying with this letter is a package that includes a
downtown map of the area for celebration, a copy of the letter we delivered to
our local merchants, a copy of the signed petitions, our American Graffiti
Filming Locations map, and a few emails that we have received from some of
the people who are planning to come to Petaluma for our event. If you have any
questions, concerns, or suggestions, please call me at (707) 762-3394 or email
iohn(@ainericangraffiti.net. I would be pleased to address any concerns you
may have.
Just in case you are unaware, over the past two years we have raised over
$50,000 that has or is being returned to our community, however we are most
proud of our Petaluma -Save -A -Life project, which has enabled us to place 25
AEDs into our community. Our police department is now the first fully AED
equipped force in Sonoma County and probably in Northern California!
In closing, this year's Salute will be highlighted by two history making
events, both of which will focus even more attention on Petaluma. For the first
time since the movie was filmed in 1972, the four remaining classic cars that
were featured in the film will be reunited right here where they were last
together 36 years ago. The collective value of these cars is estimated to be well
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over $10,000,000! General Motors is hosting the $2.5 million '58 Impala in
Detroit later in the year to help celebrate its 50' birthday.
But the truly BIG event will take place early on Thursday morning, May 15,
when we will re-create the destruction of the cop car, the movie's best known
and most hilarious scene. This will take place at the exact same location where
it was originally filmed. Even Academy Award winning cinematographer Haskell
Wexler, American Graffiti's visual consultant, will be here to film the re-creation,
so "Stand by for justice"!
We're perpetuating not only the legacy of American Graffiti, but of a time
that is cherished as one of the most wholesome in American History! And....
we're putting Petaluma on the map!
Thank o
John Furrer
President
Pei-iIumn s Snlute IM ,-4Merict717 ( I1aF1
Petaluma Save -A -We is a Cruisin' The Boulevard, Inc. Community project
Benefiting arts, education, history, safety and the welfare of our community
Hello Store Owner:
Please take a minute and read this letter. It
may have a big benefit for your store, the
downtown area and Petaluma, and it won't
cost you any money!
I hope that you have heard of our group, Cruisin' the Boulevard,
Inc. We are the group that hosts Petaluma's Salute to American
Graffiti each May. Last year we hosted our car show at the
Petaluma Premium Village Outlets and then moved the show to the
downtown area for our cruise. If you remember, we had a lot of
people, new to the area people, in the downtown area for about 4
hours. We hope that your store took advantage of this fact!
After the event was over, our all volunteer non-profit was able to
donate money to 4 different Petaluma groups and we also supplied
21 AEDs (automated external defibrillator) to our police department
to be carried in their patrol cars. So far, in two years, we have
supplied 25 AEDs into our community through our Petaluma -Save -
A -Life project.
In 2008, our group will be celebrating the 35th anniversary of the
movie American Graffiti (which was filmed in our downtown area in
1972). We are hoping to make this celebration something special.
We have invited all the movie stars, along with the "behind the
camera" people, to return to Petaluma and help us celebrate.
Now you ask, "What do I have to do?" Not much! For our 2008
celebration we hope to use the downtown area for both our car
show and cruise. We are planning to go before the city council and
ask them to let us block off the downtown area on May 1711' (a
Saturday) from 8am to 9pm. The car show will run from 8am till
about 4pm, at which time we start the cruise. Now, how will this
benefit your store? Just think, we estimate that there will be a
Cruisin' The Boulevard is an independent. all -volunteer, tae -exempt 501(c)(3) nonprofit Califomin Public Benefit Corporation
Cruisin' The Boulevard, Inc. 6 P.O. Box 4412 . Petaluma, CA 94955-4412 a (707) 762-3394
www.americanaraffiti.net . infoCd�americana raffiti. net EIN:20-3804722
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captive crowd of over 15,000 people, all potential customers, in the
downtown area. A lot of these potential customers have never been
to Petaluma! In 2007, we had families come to this event from 9
different states, 5 from the east coast alone! We even had a family
come from Japan, just for this event! We have already heard from
two families from New York that have made their hotel reservations
for the 2008 event. We have also heard from a group in New
Zealand who plans on attending!
In a few weeks, our group will be visiting your store to ask you to
sign our petition that we will present to our city council. When you
sign the petition, it lets the city council know that you support our
event and what we want to do. Please help us bring something
new to the downtown area that will benefit your store, the
downtown area, and Petaluma.
If you have any questions, please call me at 707 762 3394 or
attend the downtown meeting on January 23rd
If you want to get involved in our event, or if you want to get your
store involved, or you need some ideas on how to get customers
into your store during the event, please give us a call, we'll be glad
to help.
Thankyou
John Furrer
President
Cruisin' the Boulevard, Inc
Americangraffiti.net
JohnCDAmericana_ raffiti.net
707 762 3394
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Parking Scenario December 23, 2007
Parallel parking spaces are 19' long
Kentucky St angled parking spaces are 19' long by 10' wide
Suggest Boulevard angled parking from Washington St to Western Ave be 10' wide
Suggest 10% more parking spaces than registered cars to facilitate parking
The Boulevard heading north from Western to Washington is not part of the cruise route
I Fourth Street from B Street to Western I
I
Street Parking Lot
East Side
21
West Side includes 1 handicapped space
24
45
DeCarli parking lot on Fourth Street has 13 parking
spaces but we do not contemplate using
I Kentucky Street from Western to Washinqton
East Side Each space is 10' wide by 19" long
23 Running Total
West Side includes 2 handicapped spaces
52 Street Parking Lot
Sub Total 120 0 ( 120 0 120
Western from Kentucky to the Boulevard Street Parking Lot
North Side 90 feet from Kentucky to American Alley
67 feet from fire hydrant to Boulevard
If Cruisin Central, Stars & Cars located elsewhere
Suggest angled parking if allowed be 10' wide
North Side Parallel 7 Angled 16 16 Running Total
South Side Parallel 3 3 Street Parking Lot
Sub Total 19 139 0 139
Petaluma Blvd from Washington to Western Street Parking Lot
Boulevard is 51 feet wide
East Side (Parallel parking; 7 spaces to cross walk, 9 spaces to Western
West Side (Parallel parking; 11 spaces to cross walk, 8 spaces to Western
Cross walk peninsula is 51' long
Suggest angled parking be 10' wide
East side has right turn lane to Washington St, suggest beginning parking at
first street lamp. From street lamp to cross walk peninsula (180 feet)
East Side to cross walk peninsula (180 feet) 18
East Side from cross walk peninsula to Western 15
West Side to cross walk peninsula (300 feet) 30
West Side from cross walk peninsula to Western 13
76
Petaluma Blvd from Western to B Street
East Side 5
West Side 11
16
DeCarli parking lot on the Boulevard ( 28 spaces) 28
Open to Parking
Central Park street parking (22 spaces) 22
If Cruisin & Stars & cars located here then lose 22 spaces
Sub Total 92 28
Parking lot between the Boulevard and Water Street Street Parking Lot
North Side 5
South Side includes 1 handicapped space 8
H2O Street Parking lot 24
Non parking area has about 17 additional spaces for parking)
Sub Total 37
Running Total
Street Parking Lot
231 28 259
Final Total
Street Parking Lot
231 65 296
If Cruisin on Western -16
Available Parking 280
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If the Board needs to consider closing B Street from 5th to 4th for additional parking
B Street from Fourth street to Fifth Street about 45 feet wide Street Parking Lot
North Side (Parallel parking 11 spaces)
South Side (Parallel parking 11 spaces)
Enter from 4th Street and exit toward Keller
Angled Parking on North side with exit at Keller Street
North Side Parallel Parking 11
South Side Angled Parking 21
B Street Business parking lot 17 spaces including 1 handicapped)
I don't know how many of the seven businesses are open on Saturday
which include a manicurist, masseuse, electrologist
and acupuncturist
There is a garage driveway on B street for the apartment house
on the south side of the street on the corner.
Sub Total 32
Even though the following streets will remain open 1 included for our information only
Fourth Street from C Street to B Street J Street Parking Lot
2 hour parking until 6:00 PM
East side g
West side a
Additional spaces will be added when bus transit terminal moves
Comer of Fourth and B Streets; Dental, Chiropractic, Edward Jones offices 10
Closed on Saturday Includes 1 handicapped parking space
Napa Auto Parts. Open Saturday until 5:00 PM 15
Mail Box. Open Saturday until 3:00 PM 22
Bank of the West
Closed Saturday Includes 2 handicapped parking spaces 34
Includes 4 spaces next to Boulevard
Sub Total 17 81
Running Total
Street Parking Lot
263 65 328
9
Boulevard from B street to C street
2 hour parking until 6:00 PM
East side
West side
Washington Mutual parking lot. Closes at 1:00 Saturday
Includes I handicapped parking space
Boulevard from C street to D street
No parking
B Street from Fourth to the Boulevard
North Side includes 1 handicapped space
South Side
B Street from the Boulevard to Second Street
North Side
South Side
Second Street from B street to C street
East Side
West Side
C Street from Fourth street to the Boulevard
2 hour parking until 6:00 PM
North side
South side
C Street from the Boulevard to Second Street
North side Have not counted spaces
South side
Street
Parking Lot
10
7
12
0
Sub Total 17
12
Street
Parking Lot
4
4
Sub Total 8
4
7
Sub Total 11
19
11
Sub Total 30
Sub Total
Sub Total
6
6
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petaluma s Sal te.to Avenican
Petaluma Save -A -Life Is a Crulsin' The Boulevard, Inc, Community Project
Benefiting arts, educadon, history, safety and the welfare of our community
Salute 2007 Is dedicated to
Hemy and detdde Travers
I understand that on May 17, 2008,
Gruisin' the Boulevard, Inc, wants to close down Petaluma
Boulevard between Washington St and B St and Kentucky St/4 th St
between Washington St and B St. between the hours of gam and
Spm to hold "Petaluma's Salute to Amaricar7 Graffiti' a car show
and cruise. 1, as a business owner, think this is a good idea and will
bring a lot of new people into our community benefiting our town. I
support their effort to close these streets.
Business Name
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Gruisin' The Boutevazd is an independent, alt-voluntaee. tar -exempt 50l(ex3)nonprofit Csliftunia Public Ben.fit Corporation
Gruisin' The Boulevard, Inc. • P.O. Box 4412 ® Petaluma, CA 94955-4412 . (707) 762-3394
www.american-araf mi-salute.com a infona american-oraffti-salute cam a EIN: 20-3904722
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Petaluma Save-A-Ufe Is a Crulsin' The Boulevard, Inc. Community Project
Benefiting arts, education, history, safety and the welfare of our community
3rd Annual Petaluma's Salute t® American Graffiti
I understand that on May 17, 2008, between the hours of 8arn and
Boulevard
Cruisin' the Kentucky
/FouBoulevard, Inc. would like to close Petaluma
Boulevard and Kentucky /Fourth Streets between Washington St and B
St., and Western Avenue between Petaluma Blvd. No. and Keller St. for
the purpose of staging the 3d Annual "Petaluma's Salute to American Graffiti' celebration. Our
business is excited about and supports this event because of the thousands of residents and visitors
it will bring to downtown Petaluma.
Business Maine & Address
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Cruisin' The &wlevurd ism independent, allauluntcer, tar -exempt 501(c)(3) nonpmiit Cnlifiernin Public Benefit Corporation
Cruisin' The Boulevard, Inc. . P.O. Box 4412 a Petaluma, CA 94955.4412 Y (707)762-3394
www.americanaraffiti.net • info0americanoraffitl.net 9 EIN:20-3804722
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Petaluma Save -A -Life Is a Cruisin' The Boulevard, Inc. Community Project
Beneflting arts, educatlon, hisbry, safety and the welfare of our community
Mrd Annual Petaluma's Salute to American Graffiti
I understand that on May 17, 2006, between the hours of Elam and
9:30pm, Cruisin' the Boulevard, Inc. would like to close Petaluma ' ^
Boulevard and Kentucky J Fourth Streets between Washington St and B
St., and Western Avenue between Petaluma Blvd. No. aniMeller St. for
the purpose of staging the Td Annual "Petaluma's Salute to American Graffiti' celebration. Our
business is excited about and supports this event because of the thousands of residents and visitors
it will bring to downtown Petaluma.
Business Name & Address
I) Viva Cocolat
110 Petatluma Blvd N, Petaluma, CA 94952
Gordon \4 Wong OD
66 E Washington St, Petaluma, CA 94952
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www.americannraffiti.net a info(Mamerlcanerafflti.net a EIN:20-3804722
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Petaluma Stave -A -Life Is a Cruisin` The Boulevard, Inc. Community Project
8enetking arts, education, h/sibry, .sa(ety and the welfare of our community
3rd Annual Petaluma's Salute to American Graffito
I understand that on May 17, 2008, between the hours of Sam and
9:30pm, Cruisin' the Boulevard, Inc. would like to close Petaluma
Boulevard and Kentucky / Fourth Streets between Washington St and B
St., and Western Avenue between Petaluma Blvd. No. and Keller St. for
the purpose of staging the 3`" Annual "Petaluma's Salute to Amedcan Graffrtt' celebration. Our
business is excited about and supports this event because of the thousands of residents and visitors
it will bring to downtown Petaluma.
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Petaluma Save -A -Life is a Cruisin' The Boulevard, Inc. Community Project
B'eneirting arts, education, history, safety and the K elfare of our community
Yd Annual Petaluma's Salute to American Graffiti
I understand that on May 17, 2008, between the hours of Sam and
9:30pm, Cruisin' the Boulevard, Inc. would like to close Petaluma n
Boulevard and Kentucky / Fourth Streets between Washington St and B
St., and Western Avenue between Petaluma Blvd. No, and Keller St. for
the purpose of staging the Td Annual "Petaluma's Salute to American Graffiti" celebration. Our
business is excited about and supports this event because of the thousands of residents and visitors
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Petaluma Save -^-Life Is a Cruisin' The Boulevard, Inc. Community Project
Benefrting arts, education, history, safety and the welfare of our community
3rd Annual Petaluma's Salute to American Graffiti
I understand that on May 17, 2006, between the hours of Barn and
9:30pm, Cruisin' the Boulevard, Inc. would like to close Petaluma
Boulevard and Kentucky l Fourth Streets between Washington St and B
St., and Western Avenue between Petaluma Blvd, No. and Keller St. for
the purpose of staging the 3'" Annual "Petaluma's Salute to American Graffiti' celebration. Our
business is excited about and supports this event because of the thousands of residents and visitors
it will bring to downtown Petaluma. '
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