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HomeMy WebLinkAbout3NTransitManagerCITY OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Title: IN February 25, 2008 Meeting Date: RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION February 25, 2008 PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND UNIT ASSIGNMENT OF TRANSIT MANAGER AND ABOLISHING THE Meeting Time: ® 3:00 PM CLASSIFICATION OF TRANSPORTATION MANAGER ❑ 7:00 PM Category: ❑ Presentation N Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Deaartment: Director: Contact Person: Phone Number: Administrative Services Steven Carmichael Vince Marengo 707 778-4343 Vince Marengo Pamala Robbi464^ ^ ,) Cost of Prouosal: N/A Account Number: Amount Budgeted: N/A Name of Fund: Attachments to Agenda Packet Item: 1. Resolution Amending the Classification and Compensation Plan by Establishing the New Classification, Pay Range, and Unit Assignment of Transit Manager and Abolishing the Classification of Transportation Manager. 2. Attachment A - Class specification for the position of Transit Manager. Summary Statement: The Public Works Department requested that the classification of Transportation Manager be revised to reflect organizational changes with the position. Following the resignation of the incumbent Transportation Manager it was decided to remove airport -related responsibilities. The new classification of Transit Manager will enable the City to effectively recruit for the vacant position. The salary range and unit assignment remains the same. Recommended City Council Action/Suggested Motion: Approval of the Resolution amending of the City's Classification and Compensation Plan. F;Kvised: Dir: Reviewed by Cit_v Attornev no Date: VLA I File: Anproved,hy City Manager: Date: '1 13'08 CITY OF PETALUMA, CALIFORNIA FEBRUARY 25, 2007 AGENDA REPORT FOR Resolution Amending the Classification and Compensation Plan by Establishing the Classification, Pay Range, and Unit Assignment of Transit Manager and abolishing the Classification of Transportation Manager 1. EXECUTIVE SUMMARY: The Public Works Department requested that the classification of Transportation Manager be revised to reflect organizational changes with the position. Following the resignation of the incumbent Transportation Manager it was decided to remove airport - related responsibilities. The new classification of Transit Manager will enable the City to effectively recruit for the vacant position. The salary range and unit assignment remains the same. 2. BACKGROUND: 3. ALTERNATIVES: Not adopt resolution 4. FINANCIAL IMPACTS: N/A 5. CONCLUSION: Adoption of this resolution enables the City to keep its Classification and Compensation Plan updated and current. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY, SUCCESS OR COMPLETION: Implementation of Resolution. 7. RECOMMENDATION: Approval of the Resolution and amendment of the City's Classification and Compensation Plan. Resolution No. 2008 -XXX N.C.S. of the City of Petaluma, California AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE AND UNIT ASSIGNMENT OF TRANSIT MANAGER AND ABOLISHING THE CLASSIFICATION OF TRANSPORTATION MANAGER WHEREAS, the City wishes to keep current its Classification and Compensation Plan; and amendments and or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and, WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and responsibilities are appropriately allocated to the classification of Transit Manager (as attached hereto and marked Attachment A); and, WHEREAS, the pay range and unit assignment for the classification as listed below, are hereby recommended, effective with the adoption of this Resolution; and, Classification Title Pay Range Per Month Unit Assignment f Transit Manager $7,822.53-$8,212.53-$8,623.33-$9,054.93-$9,507.33 Unit — Mid -Management NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the amendments to the Classification and Compensation Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System; and, BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V — Compensation) and, that the notice of this action has been properly posted. Under the power and authority conferred upon tris Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the 25°i day of February, form: 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Resolution No. 2008 -XXX N.C.S. Mayor City Attorney Transit Manager Summary ATTACHMENT A City of Petaluma, Califol•nia CLASS SPECIFICATION Date: 02/25/08 Job Class: 09TMG Plan, manage, and direct the operations and services of various City transit -related functions, with an emphasis on public transit, Paratransit, rail service and related programs; ensure that assigned transit programs comply with federal, state, and local funding requirements and regulatory agency standards; coordinate and/or participate in the planning, development, and implementation of assigned systems and projects; negotiate and oversee work performed by private contractors; and serve as a liaison between assigned transit programs and other transportation providers. Class Characteristics General direction is provided by the Director of Public Works; responsibilities include the direct and indirect supervision of lower level supervisory, professional, technical, and/or clerical personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, manage, and direct the operations and services of various City transit functions pertaining to public transit, Paratransit, rail service and related programs; through subordinate supervisors, employees and/or contract staff, oversee and coordinate assigned transit -related operations, ensuring adherence to federal, state and local mandates. Plan, develop, and implement goals, objectives, and priorities for assigned operations, programs, projects and functions; recommend and implement policies and procedures. Prepare and administer assigned budgets; forecast funds needed for services equipment, materials, and supplies; perform cost/benefit analyses and funding justifications; represent the City during fund audits. Negotiate and administer agreements with contractors and others for the provision of services and capital acquisitions; ensure contract compliance; review and monitor the approval of expenditures. Identify, secure, and administer new and ongoing transit funds through local, state, and federal agencies; develop grant and other funding proposals; research, write and review requests for proposals/requests for bids; develop contracts and cost estimates; determine standards for Resolution No. 2008 -XXX N.C.S. contractual compliance; coordinate with the City Attorney and other City officials as needed to interpret and implement agreements. Oversee transit marketing, bus stop, rail stop, and shelter placement, and related capital projects; coordinate with contractors and consultants regarding planning and marketing programs; coordinate the planning and implementation of new schedules and routes; research and oversee the design and production of schedules, brochures, system maps and other printed materials. Coordinate routes, schedules, fares and related matters with inter -county and other transit agencies to ensure that City services meet the transit needs of citizens in the most cost efficient manner; represent the City by attending meetings that pertain to local, state and federal transit systems; give presentations and advice to City officials, committees and commissions. Collect and analyze data relating to routes, schedules, ridership and cost factors; prepare a wide variety of daily, monthly and annual reports or presentations for local, state and federal agencies. Assign, direct, monitor and evaluate the work of subordinate staff; develop and supervise staff training programs; direct the development and implementation of management systems, procedures and standards. Plan, coordinate, supervise and participate in complex transit -related studies; analyze issues, identify solutions, and prepare recommendations. Respond to inquiries and requests for information; resolve service issues and complaints. Prepare and present City Council agenda items, staff reports and other necessary correspondence. Perform related duties as assigned. Skills/Abilities: Manage, plan, administer, and supervise the development and operation of municipal transit programs, including bus, Paratransit and rail services. Negotiate financial agreements in an effective manner. Oversee contractors that perform transit related services. Enforce contract compliance along with incentive programs. Research new grant opportunities and assemble grant applications. Must have excellent public speaking skills; represent City as the liaison to the Transit Advisory Committee. Work with City school districts on related projects. Must be self motivate with excellent organization skills and interpersonal skills. Analyze issues, evaluate alternatives and reach sound conclusions. Research, assemble and present written or oral reports including data and recommendations; make effective presentations to senior management, public groups and/or City Council. Perform routine accounting and financial auditing duties. Represent the City to outside agencies and the public in a positive and effective manner. Resolution No. 2008 -XXX N.C.S. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee may occasionally be exposed to outdoor weather conditions, moving mechanical parts, fumes or airborne particles, toxic and/or caustic chemicals, and vibrations. The noise level in the work environment is usually moderate, but at times may be high. QUALIFICATIONS Knowledge of; Operational characteristics, services and activities of public transit systems. Advanced administrative principles and methods including budgeting, procurement, human resources management, marketing, and information management. State, local and federal laws, regulations and guidelines pertaining to public transit safety, operations, claims and grant allocations. Principles, practices and terminology related to lease and contract administration. Principles and practices of grant development, application and administration. Principles and practices of employee supervision, training, and leadership. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: A bachelor's degree with major work in public or business administration, public administration, transit or transportation management, or a related field. Experience: Five years of progressively responsible, professional public sector experience involving public transit systems, including at least five years in a supervisory capacity. Other Requirements: Possession of a valid California Class C driver's license. Resolution No. 2009 -XXX N.C.S. 6 Reestablished: 2/25/08 Resolution #: 2008 -XXX N.C.S. Established: 9/18/06 Abolished: 9/17/07 Department: Public Works FLSA Status: Exempt Resolution No. 2008-xxx N.C.S."