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CITY OF PETALUMA, CALIFORNIA February 25, 2008
AGENDA BILL
Agenda Title: Meeting Date:
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION February 25, 2008
PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND
UNIT ASSIGNMENT OF SENIOR MECHANICAL TECHNICIAN AND MeetingTime: ® 3.00 PM
MECHANICAL TECHNICIAN. ❑ 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: Director: Contact Person: Phone Number:
Administrative Services Steven Carmichael Michael Ban/ /1 70 778-4343
Michael BPamala Robbins
Cost of Proposal: Approximately $;000 , in FY 07-08, depending on when Account Number:
these positions are hired. 8200
Amount Budgeted: FY 07-08 budget is $325,000.
Attachments to Agenda Packet Item:
Name of Fund:
Wastewater Enterprise Fund
1. Resolution Amending the Classification and Compensation Plan by Establishing the New Classification,
Pay Range, and Unit Assignment of Senior Mechanical Technician and Mechanical Technician.
2. Attachment A - Class specification for the position of Senior Mechanical Technician.
3. Attachment B - Class specification for the position of Mechanical Technician.
Summary Statement:
Creating and establishing the Senior Mechanical Technician and Mechanical Technician are the next steps in
building the team that will self -operate the Ellis Creek Water Recycling Facility, and is being taken in response'
Council direction provided on November 19, 2007,
Recommended City Council Action/Suggested Motion:
Approval of the Resolution amending of the City's Classification and Compensation Plan.
Dir:
Date: Y�l 1.I 0
Rev. # Date Last Revised:
Reviewed by City AQttornev:
Date: W
File:
Approve by City Manager:
Date: Z_ r 7,OR—
CITY OF PETALUMA, CALIFORNIA
FEBRUARY 25, 2008
AGENDA REPORT
FOR
Resolution Amending the Classification and Compensation Plan by
Establishing the Classification, Pay Range, and Unit Assignment of Senior Mechanical
Technician and Mechanical Technician.
1. EXECUTIVE SUMMARY:
Creating and establishing the Senior Mechanical Technician and the Mechanical
Technician are the next steps in building the team that will self -operate the Ellis Creek
Water Recycling Facility, and is being taken in response to Council direction provided on
November 19, 2007.
2. BACKGROUND:
The City Council directed City Management to take actions necessary to self -operate the
Ellis Creek Water Recycling Facility on November 19, 2007. These positions will lead
and perform a variety of skilled tasks pertaining to the installation, maintenance, repair
and service of a wide range of electrical and mechanical equipment at the Ellis Creek
Water Recycling Facility and the water system, including conveyors; diesel and gas
engines and related cogeneration equipment; potable water systems; chemical handling
systems; boilers and digester systems; oxygen transfer systems; pumps centrifugal,
positive displacement, progressive cavity, chemical metering, axial flow pumps, vertical
turbine recycled water, submersible storm water, pump station, chopper type centrifugal;
lift stations; valves such as plug, butterfly, motors, and actuators; and distributed
programmable control logic control systems and instruments.
3. ALTERNATIVES:
Alternatives available for this action include:
1. Adopt resolution amending the classification and compensation plan by
establishing the classification, pay range and unit assignment of the Senior
Mechanical Technician and Mechanical Technician.
2. Take other action as directed by the City Council.
K
4. FINANCIAL IMPACTS:
Estimated cost for FY 07-08 is approximately $ 8,000 (salary and benefits) depending on
hire date. At the time the FY 07-08 budget was prepared, it was unknown whether or not
the City would self -operate the Ellis Creek WRF. To ensure that sufficient funds were
included in the budget for this expenditure, the Water Resources Department's FY 07-08
budget includes $325,000 for temporary labor. These funds will be used to fund the
Senior Mechanical Technician in FY 07-08. The Mechanical Technician will likely be
hired in FY 08-09. Both positions will be funded from the wastewater operations budget
in FY 08-09.
5. CONCLUSION:
Establishing the classification and compensation plan for these positions will allow the
City to recruit and hire in these positions and continue building the team that will operate
and maintain the Ellis Creek Water Recycling Facility.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY
SUCCESS OR COMPLETION:
Successful recruitment and luring of the Senior Mechanical Technician and Mechanical
Technician.
7. RECOMMENDATION:
Approval of the Resolution and amendment of the City's Classification and
Compensation Plan.
3
Resolution No. 2008 -XXX N.C.S.
of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE NEW CLASSIFICATIONS, PAY RANGES
AND UNIT ASSIGNMENTS OF SENIOR MECHANICAL TECHNICIAN
AND MECHANICAL TECHNICIAN
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classifications of Senior Mechanical Technician
(as attached hereto and marked Attachment A); and Mechanical Technician (as attached hereto
and marked Attachment B); and,
WHEREAS, the pay ranges and unit assignments for the classifications as listed below
and the revised classifications as listed above, are hereby recommended, effective with the
adoption of this Resolution; and,
Classification Title Pay Range Per Month Unit Assignment
Senior Mechanical $68,764.80-$72,196.80-$75,816.00-$79,601.60-$83,574.40 Unit —
Technician Clerical/Technical
Mechanical Technician $58,510.40-$61,443.20-$64,521.60-$67,745.60-$71,136.00 Unit 3 —
Clerical/Technical
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution,
including the amendment in the Competitive Service of the Personnel System; and,
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code
3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 25°i day of February, form:
2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Resolution No. 2008-X.X.X N.C.S.
Mayor
City Attorney
0
Summary
ATTACHMENT A
City ofPetaltuna, California
CLASS SPECIFICATION
Senior Mechanical Technician
Date: 02/25/08
Job Class: 03
Lead and perform a variety of skilled and semiskilled tasks pertaining to the installation,
maintenance, repair and service of the electrical and mechanical equipment, instruments
and structures used within the water system and water recycling plant and pump stations; and
provide technical staff support to plant operations.
Class Characteristics
This is the advanced journey level and lead for the mechanical functions. General supervision is
provided by the Water Recycling Plant Operations Supervisor. An incumbent maintains and
repairs water and water recycling and reuse equipment including, but not limited to: sluice gates,
compressors and flights; hydraulic controls; mechanical, structural, and plumbing apparatus; belt,
chain, and conveyors; diesel and/or gas engines and related cogeneration equipment; potable
water systems; wastewater systems; storm drainage; chemical handling systems; boilers and
digester systems; oxygen transfer systems; pumps centrifugal, positive displacement, progressive
cavity, chemical metering, axial flow pumps, vertical turbine recycled water, submersible storm
water, pump station, chopper type centrifugal; lift stations; valves such as plug, butterfly, motors,
and actuators; distributed programmable control logic control system and computerized control
systems; and also serves as a lead worker over the Mechanical Technician.
This class can be distinguished from the Mechanical Technician class by its lead worker role and
its responsibility for providing technical expertise regarding the most complex maintenance and
repair issues, lead work and training of staff in lower classifications as well as planning work using
the computerized maintenance management system.
Essential Duties, Skills, and Demands of the Position
The duties, skills and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills and
demands.
Duties:
Lead and perform maintenance and repair duties for the City's water and water recycling
plant and related facilities.
Plan, schedule and monitor the work of subordinate staff engaged in water recycling systems
maintenance and repair activities; prioritize and distribute assignments; prepare daily work
schedules; monitor productivity, efficiency and quality of work performed; provide standard
maintenance procedures for operating staff and maintenance staff for routine preventative
maintenance procedures; provide input to supervisors and managers regarding assigned staff
performance.
Resolution No. 2008 -XXX N.C.S. 5
Inspect, maintain, troubleshoot, repair and service facilities, machinery and equipment
including, but not limited to, pumps, lift stations, valves, motors, engines, compressors and
computerized control systems; rebuild and overhaul pumps, pneumatic control systems and
ventilation blower units; inspect and calibrate gauges and meters; inspect and test air quality
analyzers; perform or make recommendations regarding the most difficult and complex
maintenance and repair projects.
Perform complex corrective mechanical maintenance by troubleshooting cause of malfunction
using visual inspection and precision measuring and testing instruments and replacing or
repairing broken parts such as gauges, gaskets, plugs, coils, wires, bearings, drive lines, valves,
pistons, rings, crankshafts and pumps.
Perform preventive and predictive maintenance checks and servicing on equipment; develop
and monitor maintenance schedules.
Monitor supplies and maintain appropriate inventories; estimate quantities of materials and
supplies needed and place orders; recommend and assist with equipment purchases including
budget planning for operating and major purchases; oversee the maintenance of time,
material, work order and equipment use records.
Rebuild equipment by disassembling, cleaning, ordering replacement parts, repairing
mechanical malfunctions and reassembling and testing.
Train staff in work techniques, use of equipment and safety programs and techniques such as
confined space entry procedures and lift station maintenance safety procedures.
Responsible for adherence to safety orders and compliance with federal and OSHA regulations
in all aspects of work.
Confer with engineers, contractors, vendors, other City departments and staff as needed
regarding assigned projects, project scheduling, material purchases, work assignments, office
procedures and work production; make recommendations as appropriate regarding the design,
installation and maintenance of lift stations and conveyance systems.
Read and interpret blueprints and schematics; provide input on design blueprints and
recommend changes if appropriate.
Operate and maintain a variety of hand and power tools used in the performance of assigned
duties; drive trucks and operate light and heavy equipment such as backhoes, fork lift, tractors,
rollers, and loaders.
Fabricate parts and equipment as needed such as mounts, brackets and shields; operate
welding and cutting equipment.
Spray pesticides, herbicides and insecticides as required.
Collect wastewater samples as assigned.
Perform general plumbing, electrical and carpentry duties as required.
Establishes standby lists to insure that personnel are available for problems which might occur
after work hours, on weekends and holidays.
Responsible for the administration of outside contract work.
Resolution No. 2008 -XXX N.C.S. L
Prepare reports, forms, correspondence and related documentation regarding assigned
operations; ensure that all required forms and reports are properly completed and filed in a
timely manner.
Perform related duties as assigned
Skills/Abilities
Lead and perform skilled and semi -skilled work pertaining to the installation, maintenance,
repair and service of electrical and mechanical equipment, instruments and structures used
within a wastewater treatment and/or recycling plant.
Assign, direct and monitor the work of others; provide training and leadership to subordinate
employees.
Troubleshoot and diagnose malfunctions with pumping capacities, pneumatic controls, and
computerized controls and determine the effective course of action or correction.
Operate a variety of hand and power tools; drive trucks and operate a variety of heavy
construction equipment.
Read and interpret drawings, blueprints and specifications.
Understand a variety of technical instructions in text mathematical or diagram form.
Prepare technical reports and documents.
Work in confined work spaces.
Effectively present information to supervisors and managers in a clear and concise manner.
Respond to emergency situations in a timely manner.
Make sound decisions and meet critical deadlines.
Define problems, collect data, establish facts and draw valid conclusions.
Utilize standard business computer hardware and software to maximize productivity and
efficiency. Be versed in the use of computerized maintenance management systems.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Phvsicol Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walk,
talk, hear, and reach with hands and arms. The employee is frequently required to use hands to
finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into
a terminal, personal computer or keyboard device and operate office equipment requiring
repetitive arm/hand movement. The employee is occasionally required to climb, balance,
stoop, kneel, crouch, or crawl, taste or smell. The employee must be able to perform heavy
physical labor, including having sufficient strength to lift, carry and/or move items up to 75
pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,
Resolution No. 2008 -XXX N.C.S.
peripheral vision, depth perception, and the ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to outside weather conditions and
wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts,
fumes, airborne particles and moderate noise levels. There is risk of exposure to hazardous fumes
and substances. Employees must operate vehicles and equipment in order to perform job
duties. Employees may be required to work overtime, weekends, and/or holidays and may
perform on call duties.
Special Phvsical Reauirement:
May be required to enter confined space and /or respond in on emergency. Must be able to
wear self- contained breathing apparatus (SCBA) and perform confined space entry and
emergency response duties in protective clothing and equipment including SCBA weighing up
to 32 pounds.
Qualifications
Knowledae of:
Typical operations, services and activities within water and water recycling facilities.
Principles, methods, materials and tools employed in the repair and maintenance of pumps,
motors and other wastewater plant equipment, including welding, machining, institutional
HVAC, equipment fabrication, pumps, and/or process equipment.
Occupational hazards and safety precautions necessary in heavy industrial maintenance work.
Basic plumbing and electrical principles.
Principles and practices of hydraulics related to pumps.
Practices and techniques of metal cutting and welding.
Supervisory Control and Data Acquisition (SCADA).pump control systems.
Principles and practices of employee supervision, leadership and training.
Report writing and records maintenance.
Gas and diesel engineer maintenance and repair.
Standard principles and practices of purchasing and inventory control.
Methods and techniques of developing and implementing a preventive and predictive
maintenance program.
Standard business computer applications including Microsoft Windows and Office and
computerized maintenance management systems.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Resolution No. 2008 -XXX N.C.S.
Education:
Equivalent to graduation from high school; additional technical or college -level coursework
related to water systems and/or water recycling plant operations is highly desirable.
Experience:
Four years of increasingly responsible experience performing wastewater systems
maintenance and repair duties at a level comparable to Mechanic Technician.
Licenses/Certificates:
Possession of a valid California Class B driver's license with a satisfactory driving record.
Possession of a valid Grade III Plant Maintenance Mechanical Technologist Certification issued
by the California Water Environment Association (CWEA) within 30 months of appointment to
position.
Possession of a valid Grade II Wastewater Treatment Plant Operator Certificate issued by the
State of California Water Resources Control Board is desirable.
Possession of a valid Grade III Certificate in Collection System Maintenance issued by the
California Water Environmental Association (CWEA) is desirable.
Additional Reauirement
Must be available to work overtime and off -shift hours, including weekends, on a project or
emergency basis. May be required to work on-call.
Established:
2/25/08
Resolution #:
2008 -XXX N.C.S.
Department:
Water Resources and Conservation
FLSA Status:
Non -Exempt
Resolution No. 2008 -XXX N.C.S.
Summary
ATTACHMENT B
City of Petaluma, California
CLASS SPECIFICATION
Mechanical Technician
Date: 02/25/08
Job Class: 03
Perform a variety of skilled and semiskilled tasks pertaining to the installation, maintenance,
repair and service of the electrical and mechanical equipment, instruments and structures
used within the water system and water recycling plant and pump stations; and provide
technical staff support to plant operations.
Class Characteristics
This is the journey level for the mechanical functions. General supervision is provided by the Water
Recycling Plant Operations Supervisor and lead direction from the Senior Mechanical Technician.
An incumbent maintains and repairs water and water recycling and reuse equipment including,
but not limited to: sluice gates, compressors and flights; hydraulic controls; mechanical, structural,
and plumbing apparatus; belts, chains, and conveyors; diesel and/or gas engines and related
cogeneration equipment; potable water systems; wastewater systems; storm drainage; chemical
handling systems; boilers and digester systems; oxygen transfer systems; centrifugal, positive
displacement, progressive cavity, chemical metering, and axial flow pumps; vertical turbine
recycled water, submersible storm water and chopper type centrifugal pump stations; lift stations;
plug, butterfly, motor and actuator valves; distributed programmable control logic control
systems; and computerized control systems. Incumbents may also assist with general plant
operations as needed.
This class can be distinguished from the Senior Mechanical Technician class because the
incumbent in the latter class serves as lead worker and is also responsible for providing
advanced technical expertise pertaining to the most complex maintenance and repair issues.
Essential Duties, Skills, and Demands of the Position
The duties, skills and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills and
demands.
Duties:
Perform maintenance and repair duties for the City's water and water recycling plant and
related facilities.
Inspect, maintain, troubleshoot, repair and service facilities, machinery and equipment
including, but not limited to, pumps, lift stations, valves, motors, engines, compressors and
computerized control systems; rebuild and overhaul pumps, pneumatic control systems and
ventilation blower units; inspect and calibrate gauges and meters; inspect and test air quality
Resolution No. 2008 -XXX N.C.S. 10
analyzers; perform or make recommendations regarding a wide variety of maintenance and
repair projects.
Perform corrective mechanical maintenance by troubleshooting the cause of malfunctions
using visual inspection and precision measuring and testing instruments and replacing or
repairing broken parts such as gauges, gaskets, plugs, coils, wires, bearings, drive lines, valves,
pistons, rings, crankshafts and pumps.
Perform preventive and predictive maintenance checks and servicing on equipment by
implementing maintenance schedules.
Monitor supplies and help maintain appropriate inventories; assist with estimating quantities of
materials and supplies needed and placing orders; recommend and assist with equipment
purchases by researching cost, availability and other factors; prepare time, material, work order
and equipment use records.
Rebuild equipment as needed; disassemble and clean items; order replacement parts and
repair mechanical malfunctions; reassemble and test items.
Adhere to safety orders and comply with federal and OSHA regulations in all aspects of work.
Work with engineers, contractors, vendors, other City departments and staff as needed in order
to complete assignments; provide input as requested regarding the design, installation and
maintenance of lift stations and conveyance systems.
Read and interpret blueprints and schematics; provide input and recommend changes on
design blueprints as requested.
Operate and maintain a variety of hand and power tools used in the performance of assigned
duties; drive trucks and operate light and heavy equipment such as backhoes, fork lifts, tractors,
rollers, and loaders.
Fabricate parts and equipment as needed such as mounts, brackets and shields; operate
welding and cutting equipment.
Spray pesticides, herbicides and insecticides as required.
Collect wastewater samples as assigned.
Perform general plumbing, electrical and carpentry duties as required.
May help train staff in work techniques, the use of equipment and safety programs and
techniques such as confined space entry procedures and lift station maintenance safety
procedures.
Prepare reports, forms, correspondence and related documentation regarding assigned
operations in a complete, accurate and timely manner.
Perform related duties as assigned.
Skills/Abilities:
Perform skilled and semi -skilled work pertaining to the installation, maintenance, repair and
service of electrical and mechanical equipment, instruments and structures used within a
wastewater treatment and/or recycling plant.
Resolution No. 2008 -XXX N.C.S. 11
Troubleshoot and diagnose malfunctions with pumping capacities, pneumatic controls, and
computerized controls and recommend the effective course of action or correction.
Operate a variety of hand and power tools; drive trucks and operate a variety of heavy
construction equipment.
Read and interpret drawings, blueprints and specifications.
Understand a variety of technical instructions in text, mathematical or diagram form.
Prepare technical reports and documents.
Work in confined work spaces.
Effectively present information to supervisors and managers in a clear and concise manner.
Respond to emergency situations in an appropriate manner.
Make sound decisions and meet critical deadlines.
Define problems, collect data, establish facts and draw valid conclusions.
Utilize standard business computer hardware and software to maximize productivity and
efficiency.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walk,
talk, hear, and reach with hands and arms. The employee is frequently required to use hands to
finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into
a terminal, personal computer or keyboard device and operate office equipment requiring
repetitive arm/hand movement. The employee is occasionally required to climb, balance,
stoop, kneel, crouch, or crawl, taste or smell. The employee must be able to perform heavy
physical labor, including having sufficient strength to lift, carry and/or move items up to 75
pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to outside weather conditions and
wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts,
fumes, airborne particles and moderate noise levels. There is risk of exposure to hazardous fumes
and substances. Employees must operate vehicles and equipment in order to perform job
duties. Employees may be required to work overtime, weekends, and/or holidays and may
perform on call duties.
Special Phvsical Reauirement:
May be required to enter confined space and /or respond in an emergency. Must be able to
wear self- contained breathing apparatus )SCBA) and perform confined space entry and
emergency response duties in protective clothing and equipment including SCBA weighing up
to 32 pounds.
Resolution No. 2008 -XXX N.C.S. 12
Qualifications
Knowledae of:
Typical operations, services and activities within water and water recycling facilities.
Principles, methods, materials and tools employed in the repair and maintenance of pumps,
motors and other wastewater plant equipment, including welding, machining, institutional
HVAC, equipment fabrication, pumps, and/or process equipment.
Occupational hazards and safety precautions necessary in heavy industrial maintenance work.
Basic plumbing and electrical principles.
Principles and practices of hydraulics related to pumps.
Practices and techniques of metal cutting and welding.
Supervisory Control and Data Acquisition (SCADA) pump control systems.
Report writing and records maintenance.
Gas and diesel engine maintenance and repair.
Standard methods of purchasing and inventory control.
Methods and techniques of implementing a preventive and predictive maintenance program.
Standard business computer applications including Microsoft Windows and Office.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
Equivalent to graduation from high school; additional technical or college -level coursework
related to water systems and/or water recycling plant operations is highly desirable.
Exoerience:
Two years of responsible experience performing systems maintenance and repair duties in a
water or wastewater treatment plant; or, four years performing maintenance and repair in
an industrial environment that included maintaining/repairing pumps, motors, engines,
boilers, piping, valves and instrumentation.
Licenses /Certificates:
Possession of a valid California Class B driver's license with a satisfactory driving record.
Possession of a valid Grade I Plant Maintenance Mechanical Technologist Certification issued by
the California Water Environment Association (CWEA) at the time of appointment.
Resolution No. 2008 :XXX N.C.S. 13
Possession of a valid Grade Il Plant Maintenance Mechanical Technologist Certification issues by
the California Water Environment Association within 30 months of appointment to position.
Possession of a valid Wastewater Treatment Plant Operator Certificate issued by the State of
California Water Resources Control Board is desirable.
Possession of a valid Certificate in Collection System Maintenance issued by the California Water
Environmental Association (CWEA) is desirable.
Additional Reauirement
Must be available to work overtime and off -shift hours, including weekends, on a project or
emergency basis. May be required to work on-call.
Established:
2/25/08
Resolution #:
2008 -XXX N.C.S.
Department:
Water Resources and Conservation
FLSA Status:
Non -Exempt
Resolution No. 2008 -XXX N.C.S. 14