HomeMy WebLinkAboutStaff Report 5.B 05/15/2017DATE: May 15, 2017
Agenda Item #5.B
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Preliminary FY 2017 -2018 City of Petaluma Budget, Adoption of City Budget
Resolution and First Reading of FY 2017 -2018 City Appropriations Ordinances
RECOMMENDATION
It is recommended that the City Council Adopt Resolutions authorizing the FY 2017 -18 Budget
(Attachments 1 -6), Adopt a Resolution updating the Full Time Authorized and Funded Position
Schedule (Attachment 7), and Introduce (First Reading) FY 2017 -18 Appropriations Ordinances
(Attachments 8 -13).
BACKGROUND
The City Charter requires that the annual budget be prepared and submitted by fund, department
and debt repayment and approved at the same time as its appropriations ordinances. The Charter
further requires that the proposed budget be presented to the City Council by the first Monday in
May.
In order to present a balanced budget, departments submitted their requests to the Finance
Department pursuant to strict guidelines and were instructed to maintain budgets for services and
supplies at prior years' levels. Reintroduced in this year's budget guidelines was a requirement
that General Fund departments submit 2.6 percent cost reduction scenarios. Increases were also
submitted, and justified not only on the basis of critical need but also on supporting revenues.
Salaries, benefits, indirect costs and overhead were calculated by the Finance Department and
provided to departments.
The draft budget was reviewed by the City Council at a workshop on May 8, 2017. Staff
presented and discussed the proposed fiscal year 2017 -18 budget and sought Council input and
guidance. The preliminary budget presented herein incorporates the changes discussed at the
workshop including an additional $70,000 from the Housing In -Lieu fund for The Committee on
the Shelterless.
I
DISCUSSION
The total recommended budget for FY 2017 -18, all funds, including the City Acting as Successor
Agency to the Former PCDC and the City Acting as Housing Successor, is $182,051,712. This
amount represents all funds of the City and their major components: operations, capital
improvements, debt service and transfers. The budget also incorporates an increase of $70,000
for the Committee on the Shelterless requested by a majority of the City Council at the May 8,
2017 budget workshop.
As presented, the preliminary General Fund budget for FY 2017 -18 is $44,572,406. Overall
General Fund expenditures are projected to decrease approximately $0.2 million next year from
FY 17. This is due to budget reductions implemented by various departments.
Salaries are expected to be lower by about $0.1 million due to the reduction of overtime and part
time budgets associated with budget deficit reduction guidelines. These reductions have been
partially offset by the creation of a Revenue /Collections Specialist position. That position is
100% offset by revenues. Benefits are expected to increase next fiscal year by approximately
$0.5 million. This is mainly due to an increase in PERS costs related to increased contribution
rates: Miscellaneous from 18.729% to 21.038% and Safety from 47.061% to 48.093 %.
Services and supplies are decreasing by approximately $0.3 million due also to budget deficit
reductions. Transfers out are decreasing by $0.2 million due mainly to a non - recurring transfer
to fund the Payran UST project. Transfers out will continue to include transfers to the Employee
Benefits fund of $200k to pay down the OPEB liability and $300k for Vehicle Replacement.
Also included are transfers to cover storm water costs, the planned payback of the inter -fund loan
to the storm drainage impact fee fund and the payment related to the litigation settlement.
The City Manager's Budget Message, and the Summary section of the budget document, provide
a comprehensive overview of the proposed budget.
The recommended budget includes the following changes in full -time staff positions:
Additions:
1.0 Electrical Maintenance Supervisor
1.0 Revenue /Collections Specialist
Deletions:
0.6 Recreation Specialist
The recommended budget also includes a full- year's funding for the following previously
authorized by unfunded staff /positions:
1.0 Senior Building Inspector
1.0 Risk and Safety Officer
a
On May 15, 2015, it is recommended that the City Council approve the budget by resolution and
provide for the first reading of the FY 2017 -18 City appropriations ordinances. A resolution is
required by City Charter to adopt the City's annual budget. Ordinances presented at the same
time are required to appropriate funds for the fiscal year. The appropriations ordinances, if
approved, would have their first reading and introduction at this meeting and would be adopted
upon second reading at the next regular Council meeting on June 5, 2017. Included in the
package of materials for your approval is the "Resolution Adopting Updated Full Time
Authorized and Funded Position Schedule ". Exhibit B provides a detailed summary of the
changes within that schedule.
FINANCIAL IMPACTS
The estimated beginning fund balance for all funds is $102,332,280. The total budget for the
City, City Acting as Successor Agency and City Acting as Housing Successor, including
transfers is $182,051,712. The budget is balanced by revenues, transfers in and year -end
Reserve adjustments of $162,289,445. This will result in an estimated ending balance, all funds
of $82,570,013.
ATTACHMENTS
1. Resolution Adopting FY 2017 -2018 General Fund Budget
2. Resolution Adopting FY 2017 -2018 Enterprise Funds Budget
3. Resolution Adopting FY 2017 -2018 Utilities Funds Budget
4. Resolution Adopting FY 2017 -2018 Internal Service Funds Budget
5. Resolution Adopting FY 2017 -2018 Special Revenues and Trust Funds Budget
6. Resolution Adopting FY 2017 -2018 Capital Projects and Debt Fund Budget
7. Resolution Adopting Updated Full Time Authorized and Funded Position Schedule
8. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 General Fund
Including Exhibit A — Appropriation of Funds (First Reading)
9. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Enterprise Funds
Including Exhibit A — Appropriation of Funds (First Reading)
10. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Utilities Funds
Including Exhibit A — Appropriation of Funds (First Reading)
11. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Internal Service
Funds Including Exhibit A — Appropriation of Funds (First Reading)
12. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Special Revenues
and Trust Funds Including Exhibit A — Appropriation of Funds (First Reading)
13. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Capital Projects and
Debt Funds Including Exhibit A — Appropriation of Funds (First Reading)
14. Exhibit A to the Resolution (Appropriations by Fund)
15. Exhibit B to the Resolution (Authorized and Funded Positions)
16. Exhibit C Authorized Staff/Position Changes 2017 -2018
N
Attachment 1
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
GENERAL FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
General Fund Adopted Budget.
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 2
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
ENTERPRISE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
Adopted Budget for the following funds:
Airport
Community Development
Marina
Transit
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 3
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
UTILITIES FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
Adopted Budget for the following funds:
Storm Water Utility
Waste Water
Waste Water Stabilization
Water
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 4
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
INTERNAL SERVICE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
Adopted Budget for the following funds:
Employee Benefits
General Services
Information Technology
Risk Management
Vehicle and Equipment Replacement
Workers' Compensation
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 5
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
SPECIAL REVENUES AND TRUST FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
Adopted Budget for the following funds:
Special Revenues
Trust Funds
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 6
RESOLUTION ADOPTING THE FISCAL YEAR 2017 -2018
CAPITAL PROJECTS AND DEBT FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2017 -2018 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2017 -2018 Preliminary Budget is hereby adopted as the FY 2017 -2018
Adopted Budget for the following funds:
Capital Projects
Debt Fund
2. The FY 2017 -2018 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
Attachment 7
RESOLUTION ADOPTING THE UPDATED
AUTHORIZED AND FUNDED POSITION SCHEDULE
WHEREAS, the City Manager has prepared and submitted to the City Council a
recommended budget for the period from July 1, 2017 through June 30, 2018, as required by
Section 59 of the City Charter; and
WHEREAS, the recommended budget includes authorized and funded positions; and,
WHEREAS, the schedule has been updated to include positions recommended in the FY
2017 -18 Budget; and,
WHEREAS, the City Council has reviewed the authorized and funded position schedule;
NOW, THEREFORE BE IT RESOLVED that:
The City Council of the City of Petaluma hereby adopts the Updated Authorized and
Funded Position Schedule, referred to as Exhibit B.
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 8
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA GENERAL FUND FROM JULY 1, 2017 THROUGH JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby fmds and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
, 2017, by the following vote:
W
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 9
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2017 THROUGH
JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
2017, by the following vote:
W
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 10
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA UTILITIES FUNDS FROM JULY 1, 2017 THROUGH
JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the. City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
, 2017, by the following vote:
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 11
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2017 THROUGH
JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2017, by the following vote:
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 12
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2017
THROUGH JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
, 2017, by the following vote:
ORDINANCE NO. N.C.S
INTRODUCED
Attachment 13
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2017
THROUGH JUNE 30, 2018
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of
Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A,
incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall
be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective department
or fund may be made by resolution adopted by the City Council. The City Manager may administratively
make changes within the departmental appropriations as approved, so long as the total amounts do not
exceed, as a result of the change, the amounts set forth in the approved appropriation.
Section 3. The City Council hereby fords and determines the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts
set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
, 2017, by the following vote:
Exhibit A
CITY OF PETALUMA, CA
PRELIMINARY FY 2017 -18 BUDGET
APPROPRIATIONS BY DEPARTMENT AND FUND
SPECIAL REVENUE & TRUST FUNDS
Community Development Block Grant
Budgeted
Appropriations
Budgeted
Transfers Out
Total
Budget
GENERAL FUND
195,377
-
195,377
General Fund Cost Center
1,367
1,160,053
1,161,420
City Council
109,808
-
109,808
City Attorney
925,020
-
925,020
City Clerk
263,909
-
263,909
City Manager
834,383
-
834,383
Economic Development
385,520
-
385,520
Finance
2,110,350
-
2,110,350
Human Resources
549,097
-
549,097
Non Departmental
1,198,200
-
1,198,200
Planning
543,828
-
543,828
Fire
13,377,376
-
13,377,376
Recreation
1,828,278
-
1,828,278
Police
17,387,532
-
17,387,532
Public Works
3,897,685
-
3,897,685
TOTAL GENERAL FUND
43,412,353
1,160,053
44,572,406
SPECIAL REVENUE & TRUST FUNDS
Community Development Block Grant
315,033
25,000
340,033
Housing Successor Agency
195,377
-
195,377
Mobile Home Rent Program
1,500
12,500
14,000
Commercial Linkage Fees
72,538
25,000
97,538
Housing In -Lieu Fees
345,015
50,000
395,015
Parkland Acquistion Impact Fees -08
6,897
-
6,897
Parkland Development Impact Fees -08
24,590
410,000
434,590
Open Space Acquisition Impact Fees - 08
1,766
-
1,766
Quimby Act Dedication and In- Lieu -08
665
-
665
City Facilities Development Impact Fee
26,560
-
26,560
Storm Drainage Impact Fees
43,000
43,000
Storm Drainage Impact Fees -09
149
149
Traffic Mitigation Impact Fees
248,000
248,000
Traffic Mitigation Impact Fees -08
75,221
75,221
Public Art Fees
220,500
-
220,500
Exhibit A
UTILITIES
Waste Water Utility 21,265,626 24,337,000 45,602,626
Water Utility 15,133,606 3,196,000 18,329,606
Storm Utility 425,807 - 425,807
TOTAL UTILITY FUNDS 36,825,039 27,533,000 64,358,039
INTERNAL SERVICE FUNDS
Employee Benefits
CITY OF PETALUMA, CA
- 1,645,404
General Services
PRELIMINARY FY 2017 -18 BUDGET
- 220,470
Information Technology
APPROPRIATIONS BY DEPARTMENT AND FUND
- 1,784,729
Risk Management (Liability)
Budgeted
Budgeted
Total
924,752
Appropriations Transfers
Out
Budget
3% Admin Impact Fees
7,499
-
7,499
Parks and Rec Grants
-
132,000
132,000
Police Grants
324,549
-
324,549
Public Works Grants
-
1,848,000
1,848,000
Gas Tax
185,205
1,636,850
1,822,055
Landscape Assessment Districts
473,817
-
473,817
Abandoned Vehicle Abatement
101,187
-
101,187
Asset Seizures
36,645
75,000
111,645
Street Maintenance Gas Tax
3,053,786
532,000
3,585,786
Transient Occupancy Tax
654,825
3,213,012
3,867,837
Haz Mat Fines
30,032
-
30,032
SLESF
-
100,000
100,000
Donations
18,484
245,000
263,484
Prince Park Trust
-
56,500
56,500
TOTAL SPECIAL REVENUE & TRUST FUNDS 6,171,840
8,651,862
14,823,702
ENTERPRISE FUNDS
Airport Operations
1,799,778
590,000
2,389,778
Community Development
1,595,163
-
1,595,163
Marina
266,253
-
266,253
Public Transportation
2,990,304
144,000
3,134,304
TOTAL ENTERPRISE FUNDS
6,651,498
734,000
7,385,498
UTILITIES
Waste Water Utility 21,265,626 24,337,000 45,602,626
Water Utility 15,133,606 3,196,000 18,329,606
Storm Utility 425,807 - 425,807
TOTAL UTILITY FUNDS 36,825,039 27,533,000 64,358,039
INTERNAL SERVICE FUNDS
Employee Benefits
1,645,404
- 1,645,404
General Services
220,470
- 220,470
Information Technology
1,784,729
- 1,784,729
Risk Management (Liability)
1,361,622
1,361,622
Vehicle and Equipment Replacement
924,752
- 924,752
Workers' Compensation
1,661,783
- 1,661,783
TOTAL INTERNAL SERVICE FUNDS
7,598,760
- 7,598,760
Exhibit A
CITY OF PETALUMA, CA
PRELIMINARY FY 2017 -18 BUDGET
APPROPRIATIONS BY DEPARTMENT AND FUND
CAPITAL PROJECT FUNDS
Facilities CIP
Parks and Recreation CIP
Public Works /Surface Water CIP
Airport CIP
Marina CIP
Transit CIP
Waste Water /Recycled Water CIP
Water CIP
TOTAL CAPITAL PROJECT FUNDS
Successor Agency Debt
Successor Agency Admin
TOTAL SUCCESSOR AGENCY FUNDS
GRAND TOTAL
Budgeted Budgeted Total
Appropriations Transfers Out Budget
1,164, 000
- 1,164, 000
610,000
- 610,000
8,453,000
- 8,453,000
590,000
590,000
575
575
178,000
- 178,000
25, 256, 000
- 25, 256, 000
1,347,000
- 1,347,000
37, 598, 575
- 37, 598, 575
5,481,427 - 5,481,427
233,305 - 233,305
5,714,732 - 5,714,732
143,972,797 38,078,915 182,051,712
/9
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2017 -18 ALLOCATION BY HOME DEPARTMENT
------ -- - - --
Allocation------- - - - - - --
FY 15 -16
FY 16 -17
FY 17 -18
General
Enterprise Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded: Authorized
Funded
Fund
Funds Funds
CITY CLERK
City Clerk
1.00
1.00
1.00
1.00;
1.00
1.00'
1.00
Deputy City Clerk
1.00
1.00
1.00
0.00;
1:00
0.0Q
Secretary Confidential
0.00
0.00
1.00
1.00
1.00
1.00
0.90
0.10
Total City Clerk
2.00
2.00
3.00
2.00;
3.00
2.00'
1.90
0.00 0.10
CITYATTORNEY
City Attorney
1.00
1.00
1.00
1.00;
1.00
1,00
1.00
Assistant City Attorney
2.00
2.00
2.00
2.00;
2.00
2.00!
2.00
Legal Assistant
1.00
1.00
1.00
1.00;
1.00
1.00;
1.00
Total City Attorney
4.00
4.00
4.00
4.00'
4.00
4.00;
4.00
0.00 0.00
CITY MANAGER
City Manager
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Asst. City Manager
1.00
1.00
1.00
1.00'
1.00
1.00:
1.00
Senior Planner
1.00
1.00
1.00
1.001
1,00
1,00;
1.00
Exec. Asst. to City Manager
1.00
1.00
1.00
1.00;
1.00
! 1.00;
1.00
Secretary
1.00
0.00
1.00
0.001
1.00
0.00
Total City Manager
5.00
4.00
5.00
4.00!
5.00
4.00
4.00
0.00 0.00
ECONOMIC DEWREDEVELOPMENT
Economic Development Manager
1.00
1.00
1.00
1.00
`` 1.00
1,00i
1.00
Total Econ. Dev.IRedev.
1.00
1.00
1.00
1100:
1.00
: 1;001
1.00
0.00 0.00
HUMAN RESOURCES
Director Human Resources
1.00
1.00
1.00
1.00;
1.00
1.00q
Human Resources Analyst NIII
1.00
1.00
1.00
1.00;
1.00
1.00-z
Human Resources Asst. II Conf
1.00
0.60
1.00
0.60
1.00
460;
0.60
Human Resources Specialist
1.00
1.00
1.00
1.00:
1,00
1.00
1.00
Total Human Resources
4.00
3.60
4.00
3.60,
4.00
3.60'
0.00 0.00
RECREATION
Administrative Technician
1.00
1.00
0.00
0.00;
0,00
0.001
Office Assistant II
2.00
1.00
0.00
0.002
0.00"
Museum Coordinator
0.00
0.00
0.50
0.50:
0.50
0.50'
0.50
Recreation Coordinator
3.00
3.00
3.00
3.00;
3.00
3.00:
3.00
Recreation Specialist
0.00
0.00
1.25
1.25;
0,65
0.65
0.65
Recreation Supervisor
1.00
1.00
1.00
1.00'
1.00
A.001
1.00
Tiny Tots Program Coordinator
0.00
0.00
0.60
0.60=
0,60
0.66
0.60
Tiny Tots Teacher
0.00
0.00
0.60
0.60;
0.60
0.60;
0.60
Secretary
0.00
0.00
2.00
2.00:
2,00
.' 2.00
2.00
Total Recreation
7.00
6.00
8.95
8.95
8.35
8.35
8.35
0.00 0.00
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2017 -18 ALLOCATION BY HOME DEPARTMENT
t
FY 15 -16 FY 16 -17 FY 17 -18
Authorized Funded Authorized F
DEPARTMENT POSITION
Authorized
Funded
Administrative Assistant Conf
1.00
INFORMATION TECHNOLOGY
Fire Battalion Chief - EMS Mgr
1.00
Info Tech Specialist 1/2/3
4.00
4.00
Information Technology Manager
1.00
1.00
Geographic Info Systems Mgr.
1.00
1.00
Programmer Analyst
1.00
1.00
Total Information Technology
7.00
7.00
FINANCE DEPARTMENT
Fire Inspector
2.00
Director of Finance
1.00
1.00
Principal Financial Analyst
1.00
1.00
Senior Accountant
1.00
1.00
Accountant
2.00
2.00
Accountant Analyst
1.00
1.00
Accounting Assistant VII
6.00
6.00
Accounting Technician
1.00
0.00
Administrative Technician
1.00
0.00
Revenue /Collections Specialist
0.00
0.00
Commercial Services Mgr.
1.00
1.00
Finance and Acct Mgr.
1.00
0.00
Mail Service Assistant
1.00
1.00
Office Assistant 11
1.00
1.00
Total Finance
18.00
15.00
FIRE
4.00
Administrative Assistant Conf
1.00
1.00
Fire Battalion Chief - EMS Mgr
1.00
1.00
Fire Battalion Chief
3.00
3.00
Fire Captain
9.00
9.00
Fire Chief
1.00
1.00
Fire Engineer
3.00
3.00
Fire Engineer /Paramedic
6.00
6.00
Fire Inspector
2.00
2.00
Fire Marshal
1.00
1.00
Firefighter
9.00
9.00
Firefighter /Paramedic
21.00
21.00
Secretary
1.00
1.00
Total Fire
58.00
58.00
4.00 4.00
1.00 1.00
1.00 1.00
1.00 1.00
7.00 7.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
6.00 6.00
1.00 1.00
1.00 0.00
0.00 0.00
1.00 1.00
1.00 0.00
1.00 1.00
1.00 1.00
18.00 16.00
1.00 1
1.00 1
3.00 3
9.00 9
1.00 1
3.00 3
6.00 6
2.00 2
1.00 1
9.00 9
21.00 21
1.00 1
58.00 58
Exhibit B
----- - - - - -- Allocation------ - - - - --
General Enterprise Other
Fund Funds Funds
1.00
1.00
1.00
2.00
1.00
6.00
1.00
1.00
1.00.
1.00
1.00
15.00 0.00 2.00
1.00
1.00
3.00
9.00
1.00
3.00
6.00
2.00
1.00
9.00
21.00
1.00
58.00 0.00 0.00
4.00
1.00
1.00
1.00
0.00
0.00
7.00
1.00
1.00
1.00
2.00
1.00
6.00
1.00
1.00
1.00.
1.00
1.00
15.00 0.00 2.00
1.00
1.00
3.00
9.00
1.00
3.00
6.00
2.00
1.00
9.00
21.00
1.00
58.00 0.00 0.00
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2017 -18 ALLOCATION BY HOME DEPARTMENT
FY 15 -16 FY 16 -17 FY 17 -18
DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized F
POLICE
Police Chief
1.00
1.00
1.00
1.00
Deputy Police Chief
0.00
0.00
1.00
1.00
Administrative Assistant Conf
1.00
1.00
1.00
1.00
Abandoned Vehicle Abatement Officer
1.00
1.00
1.00
1.00
Community Service Officer
5.00
1.00
5.00
3.00
Evidence Technician
1.00
1.00
0.50
0.50
Property Technician
0.00
0.00
1.00
1.00
Police Lieutenant
5.00
5,00
4.00
4.00
Police Officer
60.00
47.00
60.00
50.00
Police Records Assistant VII
5.50
4.50
5.50
4.50
Parking Enforcement Officer
2.00
2.00
2.00
2.00
Police Records Supervisor
1.00
1.00
1.00
1.00
Police Sergeant
10.00
9.00
10.00
9.00
Public Safety Dispatcher
12.00
9.00
12.00
10.70
Public Safety Dispatch Supervisor
1.00
1.00
1.00
1,00
Neighbor. Pres. Coord.
1.00
1.00
1.00
1.00
Public Safety Comm Mgr
1.00
0.00
1.00
0.00
Secretary
1.00
0.00
1.00
0.00
Total Police
108.50
84.50
109.00
91.70
Exhibit B
----- - - - - -- Allocation-------- - - - - --
General Enterprise Other
Fund Funds Funds
1.00
1.00
1.00
3.00
0.50
1.00
4.00
49.00
4.50
2.00
1.00
9.00
10.70
1.00
0,55 0.45
1.00
1.00
89.25 0.45 2.00
HOUSING
Housing Administrator
1.00
1.00
1,00
1.001
1.00,
1.00'
1.00
Housing Program Specialist
1.00
0.00
1.00
0.00
1.00
0.00
Total Housing Division
2.00
1.00
2.00
1A0_
2.00
1.00 0.00
0.00
1.00
BUILDING SERVICES
Building Inspector VII
2.00
2.00
2.00
2.00;
2.130
2.00
2.00
Permit Processing Tech
2.00
2.00
2.00
2.00,
2,00
2.00
2.00
Chief Bldg Official
1.00
1.00
1.00
1.00:
1.00
1.00,
1.00
Plans Examiner
1.00
1.00
1.00
1.00:
1.00
1.00
1.00
Senior Building Inspector
1.00
0.00
1.00
0.00
1,00
1.00
1.00
Total Building Services
7.00
6.00
7.00
6.00;
7,00
7.00; 0.00
7.00
0.00
RISK MANAGEMENT
Risk and Safety Officer
0.00
0.00
1.00
0.00
1.00
1.00;
1.00
Risk Manager
1.00
0.00
1.00
0.00:
1,00
0.00(
Secretary
1.00
0.00
1.00
0.00,
1.00
0,06
Total Risk Management
2.00
0.00
3.00
0.00`
3.00 _ _`_
'I.W 0.00
0.00
1.00
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2017 -18 ALLOCATION BY HOME DEPARTMENT
..
---- - - - ---
Allocation------ - - - - --
FY 15 -16
FY 16 -17
FY 17 -18
General
Enterprise
Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded Authorized
Funded
Fund
Funds
Funds
PUBLIC WORKS & UTILITIES
[
Administrative Assistant
2.00
1.00
2.00
1.00;
2.00
1.00
0.10
0.80
0.10
Administrative Technician
1.00
0.00
1.00
0,00
1,00
0.00'
Airport Manager
1.00
1.00
1.00
1.00;
1.00
1,00:
1.00
Airport Ramp Attendant
0.00
0.00
1,00
1.00
1.00
1,00'
1.00
Associate Civil Engineer
2.00
2.00
3.00
3.00;
3,00
3,00
1.05
1.95
Asst. Operations Manager
2.00
2.00
2.00
2.001
2,00
2,00
0.20
1.00
0.80
Asst. Utility System Operator
1.00
1.00
1.00
1.00
1.00
1.00"
1.00
Dir. Public Works & Utilities
1.00
1.00
1.00
1.00
1.00
1.00,
0.07
0.83
0.10
Deputy Director DP &U
1.00
1.00
1.00
1.00
1,00
1.001
0.08
0.20
0.72
Budget Grants /Project Manager
1.00
0.00
1.00
0.00
1.00
0.00
City Engineer
1.00
1.00
1.00
1.00
1,00
1,00'
0.70
0.20
0.10
Electrical Maintenance Supervisor
0.00
0.00
0.00
0.00
1.00
1.00;
1.00
Electrical Maintenance Worker II
1.00
1.00
1.00
1.00` f
1.00
1.00;
1.00
Engineering Tech II
3.00
3.00
3.00
2.00
3.00
2,00'
0.10
1.05
0.85
Environmental Compliance Inspector
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Environmental Services Manager
1.00
1.00
1.00
1.00
1.00
1100'
1.00
Environmental Services Supervisor
1.00
1.00
1.00
1.001
1.00
1.00
1.00
Environmental Services Analyst
1.00
1.00
1.00
1,001
1.00
1,00;
1.00
Environmental Services Tech
2.00
2.00
3.00
3.00;
3,00
3.00'
3.00
Equipment Mechanic
1.00
1.00
1.00
1.00°
1.00
1.00'
0.70
0.20
0.10
Equipment Maintenance Lead Worker
1.00
1.00
1.00
1.001
1.00
1.00
0.70
0.20
0.10
Facilities Maintenance Worker VII
2.00
2.00
2.00
2.00
2;00
2,00
1.85
0,15
Inspection Supervisor
0.00
0.00
0.00
0.00
0100
0,00'.
Laboratory Analyst
1.00
1.00
1.00
1.001
1.00
1.001
1.00
Maintenance Supervisor
0.00
0.00
0.00
0.00`
0.00
Management Analyst 11
1.00
1.00
1.00
1,001
1.00
1,00
0.05
0.80
0.15
Mechanical Technician
2.00
2.00
2.00
2.001
2.00
2.00'
2.00
Office Assistant II
3,00
2.00
3.00
2.001
3.00
2,001
2.00
Operations Manager
1.00
1.00
1.00
1.001
1.00-
1,00E
0.80
0.20
Parks & Facilities Manager
1.00
1.00
1.00
.00!
1.00;
0.70
0.30
Parks Maintenance Foreworker
1,00
1.00
1.00
1.00`
1,00
1,00
1.00
Parks Maintenance Lead Worker
3.00
0.00
3.00
0.00;
3.00
0100:
Parks Maintenance Worker VII
10.00
6.00
10.00
7.00i
7.00;
7.00
Project Manager
1.00
1.00
1.00
1.00!
1.00
1.00
0.20
0.80
Public Works Crew Supervisor
2.00
1.00
2.00
1.001
2,00
1.00'
0.10
0,90
Public Works Inspector 1
1.00
0.00
1.00
0.00,
1,00
0.00;
Public Works Inspector II
3.00
3.00
3.00
3.00
3.00
100"
1,30
1.70
Public Works Supervisor
1.00
0.00
1.00
0.00`
1,00
0,00"
Secretary
3.00
3.00
3.00
3.00
3.00-
3.00"
0.55
2,15
0.30
Senior Civil Engineer
3.00
3.00
3.00
3.001
3.00
31W
0.30
0.35
2.35
Senior Engineering Tech
2.00
2.00
3.00
3.00
3.00
3.00
0.75
1.20
1.05
Senior Laboratory Analyst
1.00
1.00
1.00
1.00:
1.00
1,00:
1.00
..
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2017 -18 ALLOCATION BY HOME DEPARTMENT
FY 15 -16 FY 16 -17
Funded Authorized
DEPARTMENT POSITION
Authorized
1.00,
PUBLIC WORKS & UTILITIES
11.00';
Senior Mechanical Technician
1.00
Street Maintenance Lead Wkr
2.00
Street Maintenance Worker II
9.00
Traffic Signal Light Technician II
3.00
Senior Transit Specialist
0.00
Transit Marketing Coordinator
0.00
Transit Manager
1,00
Utility Manager
1.00
Utility Services Crew Foreworker
0.00
Utility Service Lead Worker
4.00
Utility Service Worker VII
11,00
Utility Service Worker III
2.00
Utility System Operator
1.00
Utility Technician
2.00
Water Recycling Lead Operator
2.00
Water Recycling Operator IVIII
5.00
Water Recycling Operator Supervisor
1.00
Water Resources Tech
1.00
Water Service Rep Lead Worker
1,00
Water Service Representative
2,00
Total Public Works & Utilities
116.00
Exhibit B
----- -- - --- Allocation-------- - - - - --
General Enterprise Other
Fund Funds Funds
1.00
1.00
1.00,
1,00
11.00';
1.00
2.00
2.00
2.00
2,00
2.00;
2,00
8.00
9.00
8.00
9.00
8.00 "i
8,00
2.00
3.00
2.00
3.00
2.00,
2.00
0.00
0.50
0.50
0.50'
0.50
0.00
1,00
1.00"
1.00
1,06
1.00
1.00
1,00
1.00
1100
' 1,00,
1,00
0.00
1.00
0.00;
1.00
0.0
0.00
1.00
1.00
1,00
1.00
1.00
4.00
4.00
4.00;
4.00
4,00!
4.00
11.00
11.00
11.00;
11.00
11.00'
11.00
2.00
2.00
2.00'
2.00
2.00
1.00
1.00
1.00:
1.00
1.00;
1.00
2.00
2.00
2.00
2.00
2,00'_
2.00
2.00
2,00
2.00,
2,00
2.00;
2,00
5,00
5.00
5,00'
5,00
5100
5.00
1.00
1.00
1.00;
1.00
CW
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
1 „00
! 000;
2.00
2.00
2.00`
2.00
2.00(
2.00
99.00
122.50
104.50;
123.50
' 105.50 16.45
64.48
24.57
Total Position Summary 341.50 291.10 352.45 307.75
201.55
Y
Authorized Staff/Position Changes 2017/2018
Additions:
1.0 Electrical Maintenance Supervisor
1.0 Revenue /Collections Specialist
Deletions:
0.6 Recreation Specialist
The recommended budget also includes funding for the following previously authorized but
unfunded staff /positions:
1.0 Senior Building Inspector
1.0 Risk and Safety Officer
Exhibit C
Z