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HomeMy WebLinkAboutStaff Report 3.C 06/05/2017Agenda Item #3.0 DATE: June 5, 2017 TO: Honorable Mayor and Members of the City Council through City Manager FROM: William Mushallo, Finance Director SUBJECT: Adoption (Second Reading) of FY 2017 -18 Budget Appropriations Ordinances RECOMMENDATION It is recommended that the City Council Adopt the FY 2017 -18 Budget Appropriations Ordinances. BACKGROUND The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment and approved at the same time as its appropriations ordinances. The Charter further requires that the proposed budget be presented to the City Council by the first Monday in May. On May 1, 2017, pursuant to the City Charter, the preliminary budget was presented to the City Council. The draft budget was reviewed by the City Council at a comprehensive workshop on May 8, 2017. On May 15, 2017 the FY 2017 -18 Budget was adopted by Resolution and the first reading of FY 2017 -18 Budget Appropriations Ordinances was completed and approved unanimously. The recommended action will finalize the FY 2017 -18 Budget and establish an effective date of 30 days from adoption. FINANCIAL IMPACTS The estimated beginning fund balance for all funds is $102,332,280. The total budget for the City, City Acting as Successor Agency and City Acting as Housing Successor, including transfers, is $182,051,712. The budget is balanced by revenues, transfers in and year -end Reserve adjustments of $162,289,445. This will result in an estimated ending balance, all funds, of $82,570,013. ATTACHMENTS 1. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 General Fund Including Exhibit A — Appropriation of Funds (Second Reading) 2. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Enterprise Funds Including Exhibit A — Appropriation of Funds (Second Reading) 3. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -18 Utilities Funds Including Exhibit A — Appropriation of Funds (Second Reading) 4. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -18 Internal Service Funds Including Exhibit A — Appropriation of Funds (Second Reading) 5. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Special Revenues and Trust Funds Including Exhibit A — Appropriation of Funds (Second Reading) 6. Ordinance No. N.C.S. Appropriating Funds for FY 2017 -2018 Capital Projects and Debt Funds Including Exhibit A — Appropriation of Funds (Second Reading) 7. Exhibit A to the Ordinances — Appropriation of Funds ORDINANCE NO. N.C.S INTRODUCED Attachment 1 BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA GENERAL FUND FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: Attachment 2 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: 4 Attachment 3 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA UTILITIES FUNDS FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby fmds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: Attachment 4 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to postipublish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: Attachment 5 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby fmds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5.. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: Attachment 6 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2017 THROUGH JUNE 30, 2018 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2017 through June 30, 2018, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby fmds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2018. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted /published this day of June, 2017, by the following vote: 8 Exhibit A CITY OF PETALUMA. CA FY 2017 -18 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND TOTAL GENERAL FUND 43,412,353 1,160,053 44,572,406 SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant Budgeted Budgeted Appropriations Transfers Out Total Budget GENERAL FUND Housing Successor Agency 195,377 General Fund Cost Center 1,367 1,160,053 1,161,420 City Council 109,808 - 109,808 City Attorney 925,020 - 925,020 City Clerk 263,909 - 263,909 City Manager 834,383 - 834,383 Economic Development 385,520 - 385,520 Finance 2,110,350 - 2,110,350 Human Resources 549,097 - 549,097 Non Departmental 1,198,200 - 1,198,200 Planning 543,828 - 543,828 Fire 13, 377, 376 - 13, 377, 376 Recreation 1,828,278 - 1,828,278 Police 17, 387, 532 - 17, 387, 532 Public Works 3,897,685 - 3,897,685 TOTAL GENERAL FUND 43,412,353 1,160,053 44,572,406 SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant 315,033 25,000 340,033 Housing Successor Agency 195,377 - 195,377 Mobile Home Rent Program 1,500 12,500 14,000 Commercial Linkage Fees 72,538 25,000 97,538 Housing In -Lieu Fees 345,015 50,000 395,015 Parkland Acquistion Impact Fees -08 6,897 - 6,897 Parkland Development Impact Fees -08 24,590 410,000 434,590 Open Space Acquisition Impact Fees - 08 1,766 - 1,766 Quimby Act Dedication and In- Lieu -08 665 - 665 City Facilities Development Impact Fee 26,560 - 26,560 Storm Drainage Impact Fees 43,000 43,000 Storm Drainage Impact Fees -09 149 149 Traffic Mitigation Impact Fees 248,000 248,000 Traffic Mitigation Impact Fees -08 75,221 75,221 Public Art Fees 220,500 - 220,500 0 CITY OF PETALUMA, CA FY 2017 -18 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Budgeted Budgeted Total Appropriations Transfers Out Budget 3% Admin Impact Fees Parks and Rec Grants Police Grants Public Works Grants Gas Tax Landscape Assessment Districts Abandoned Vehicle Abatement Asset Seizures Street Maintenance Gas Tax Transient Occupancy Tax Haz Mat Fines SLESF Donations Prince Park Trust TOTAL SPECIAL REVENUE & TRUST FUNDS ENTERPRISE FUNDS Airport Operations Community Development Marina Public Transportation TOTAL ENTERPRISE FUNDS UTILITIES Waste Water Utility Water Utility Storm Utility TOTAL UTILITY FUNDS INTERNAL SERVICE FUNDS Employee Benefits General Services Information Technology Risk Management (Liability) Vehicle and Equipment Replacement Workers' Compensation TOTAL INTERNAL SERVICE FUNDS 7,499 - 7,499 - 132,000 132,000 324,549 - 324,549 - 1,848,000 1,848,000 185,205 1,636,850 1,822,055 473,817 - 473,817 101,187 - 101,187 36,645 75,000 111,645 3,053,786 532,000 3,585,786 654,825 3,213,012 3,867,837 30,032 - 30,032 - 100,000 100,000 18,484 245,000 263,484 - 56,500 56,500 6,171,840 8,651,862 14,823,702 1,799,778 590,000 2,389,778 1,595,163 - 1,595,183 266,253 - 266,253 2,990,304 144,000 3,134, 304 6,651,498 734,000 7,385,498 21,265,626 24,337,000 45,602,626 15,133, 606 3,196, 000 18, 329, 606 425,807 - 425,807 36, 825, 039 27, 533, 000 64, 358, 039 1,645,404 - 1,645,404 220,470 - 220,470 1,784,729 - 1,784,729 1,361,622 1,361,622 924,752 - 924,752 1,661,783 - 1,661,783 7,598,760 - 7,598,760 10 CITY OF PETALUMA, CA FY 2017 -18 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND CAPITAL PROJECT FUNDS Facilities CIP Parks and Recreation CIP Public Works /Surface Water CIP Airport CIP Marina CIP Transit CIP Waste Water /Recycled Water CIP Water CIP TOTAL CAPITAL PROJECT FUNDS Successor Agency Debt Successor Agency Admin TOTAL SUCCESSOR AGENCY FUNDS GRAND TOTAL Budgeted Budgeted Total Appropriations Transfers Out Budget 1,164,000 610,000 8,453,000 590,000 575 178,000 25, 256, 000 1,347,000 37, 598, 575 5,481,427 233,305 5,714,732 1,164, 000 610,000 8,453,000 590,000 575 178,000 25, 256, 000 1,347,000 37, 598, 575 5,481,427 233,305 5,714,732 143,972,797 38,078,915 182,051,712 w