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HomeMy WebLinkAboutStaff Report 3.N 06/05/2017Agenda Item #3.N 2. DATE: June 5, 2017 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Scott Brodhun, Assistant City Manager ,—_ SUBJECT: Resolution Increasing the Number of Voting Members Serving on the Youth Commission, Establishing Five Non - Voting Youth Positions, and Repealing and Updating Previous Enabling Legislation for the Petaluma Youth Commission RECOMMENDATION It is recommended that the City Council adopt a Resolution Increasing the Number of Voting Members Serving on the Youth Commission, Establishing Five Non - Voting Youth Positions, and Repealing and Updating Previous Enabling Legislation for the Petaluma Youth Commission. BACKGROUND On October 18, 1999 the City Council adopted a Resolution creating the Youth Commission. On December 15, 2008 the City Council tools further action adding the Teen Council to the Youth Commission. In February, 2010 the City Council adopted a Resolution adding a member of the City Council to the Youth Commission as a Council liaison and voting member of the Commission. In November 2012 the City Council took action to add an adult member to the Commission. As it is currently established, the Youth Commission can be comprised of twenty four members, including up to eight adult members who are appointed at- large; up to 14 youth members; a representative of the Recreation, Music and Parks Commission; and, a member from the City Council. DISCUSSION At the April 11, 2017 regular meeting of the Youth Commission, the Commission voted unanimously to recommend to the City Council an amendment to the enabling legislation to increase the size of the Youth Commission to 20 voting youth members and 5 non - voting youth members. Youth members expressed a need and desire to have more widespread membership representing a larger number of area schools, while expanding opportunities for those applicants placed on a waiting list due to the current membership cap. On April 17, 2017 student members of the Youth Commission presented a proposal to the City Council to increase the number of youth voting members on the Commission from fourteen to twenty, and to add up to 5 additional non - voting youth members to the Youth Commission. Following the presentation, the City Council directed staff to bring revised enabling legislation to a future agenda for City Council consideration. Changes to the enabling legislation will impact the composition of the Commission with respect to student membership. Below is a summary of the proposed structure of the commission and the recommended changes: • Adult Members - No Chance: Up to eight adults (ages 21 or older), shall be appointed by the City Council from the community at large. Members shall live within the local school district boundaries. • Youth Members - Chance from Current 14 to 20: Up to twenty youth (eighth grade through age 20) shall be appointed by the City Council from the Community at large. Members shall live within the local school district boundaries. • Youth Members - Chance to Add 5 Non- Votina Members: Up to five youth advocates (eighth grade through age 20) shall be appointed by the City Council from the community at large to serve as non - voting members of the Youth Commission. Youth advocate members shall live within the local school district boundaries. • Member from Recreation, Music and Parks Commission - No Chanae: One member of the Recreation, Music, and Parks Commission (RMPC), shall be recommended by the RMPC, who shall serve as liaison between the Youth Commission and the RMPC, and who shall be a voting member of the Commission. • Member from City Council - No Chance: One member of the City Council shall be selected by the City Council, who shall serve as liaison between the Commission and the City Council, and who shall be a voting member of the Commission. Recruitment and selection for the new youth positions will be completed on the regular schedule and in conjunction with the filling of boards and commissions vacancies at the second meeting in June. FINANCIAL IMPACTS There is no financial impact associated with the action to approve the resolution. ATTACHMENTS 1. Resolution Attachment 1 RESOLUTION INCREASING THE NUMBER OF YOUTH MEMBERS SERVING ON THE YOUTH COMMISSION, ESTABLISHING FIVE NON- VOTING YOUTH POSITIONS, AND REPEALING AND UPDATING PREVIOUS ENABLING LEGISLATION FOR THE PETALUMA YOUTH COMMISSION WHEREAS, on October 18, 1999 the City Council adopted Resolution 99 -204 N.C.S creating the Youth Commission ( "Commission "); and, WHEREAS, on December 15, 2008 the City Council adopted Resolution 2008 -226 N.C.S adding the Teen Council to the Youth Commission and repealing and updating the enabling legislation; and, WHEREAS, on February 1, 2010 the City Council adopted Resolution no. 2010 -020 N.C.S. adding a member of the City Council as a Council liaison and voting member of the Youth Commission and repealing and updating the enabling legislation; and, WHEREAS, on November 19, 2012 the City Council adopted Resolution 2012 -162 N.C.S. adding an adult member, thereby bringing the number of adults currently serving on the Commission to eight, and repealing and updating the enabling legislation; and, WHEREAS, at the April 11`x', 2017 regular meeting of the Youth Commission, the Commission voted unanimously to recommend to the City Council an amendment to the enabling legislation to increase the size of the Youth Commission to 20 voting youth members and 5 non - voting youth members; and WHEREAS, on April 17, 2017 youth members of the Youth Commission presented a proposal to the City Council to increase youth voting members on the Commission from fourteen to twenty, and add up to 5 additional non - voting youth members to the Youth Commission, subsequent to which a majority of the City Council directed staff to bring revised enabling legislation to a future agenda for City Council consideration. NOW, THEREFORE, BE IT RESOLVED that: 1. Repeal. All previous resolutions relating to the Commission are repealed and superseded by this resolution, except for any previous resolutions appointing current Commission members. 2. Continuance of Current Terms. Subject to the terms of this resolution, current members of the Commission shall continue to serve for the remainder of the terms to which they have been appointed. 3. Composition, The Commission shall consist of up to thirty five members, as follows: • Up to eight adults (ages 21 or older) shall be appointed by the City Council from the community at large. Members shall live within the local school district boundaries. • Up to twenty youth (eighth grade through age 20) shall be appointed by the City Council from the Community at large. Members shall live within the local school district boundaries. • Up to five youth advocates (eighth grade through age 20) shall be appointed by the City Council from the community at large to serve as non - voting members of the Youth Commission. Youth advocate members shall live within the local school district boundaries. • One member of the Recreation, Music, and Parks Commission (RMPC) shall be recommended by the RMPC, who shall serve as liaison between the Youth Commission and the RMPC, and who shall be a voting member of the Commission. • One member of the City Council shall be selected by the City Council, who shall serve as liaison between the Commission and the City Council, and who shall be a voting member of the Commission. 4. Selection Process. In April of each year, notice will be provided announcing upcoming openings on the Commission (by means of networking, articles, flyers, advertising, and other means). During the month of May, a sub- committee of the Commission will review applications of youth applicants and interview youth candidates. Recommendations will be conveyed to the City Council who will make all Commission appointments. 5. Mission. The purpose of the Commission is to be an advocate for the well- being and development of City of Petaluma youth through the age of 21 in the five areas o£ health, safety, recreation, jobs, and community engagement. 6. Duties /Authority. The Commission's duties shall include education, public relations and fundraising relating to issues of importance to youth in the Petaluma community, providing advice to the City Council regarding such matters, and such other duties as may be prescribed by ordinance, resolution, rule or direction of the City Council. The Commission's duties do not include oversight of Petaluma staff, contractors or operations. The Commission has no authority to employ any person or incur any expense or obligation without the approval of the City Council. The commission shall have the right to establish such procedures and regulations as it deems appropriate for the conduct of its meetings, the selection of its officers and the performance of its functions, consistent with applicable law, including all applicable City ordinances, regulations, rules and /or direction of the City Council. 7. Terms. The terms of office of each member, other than the Council Liaison and the RMPC Liaison shall be two years. The Council Liaison shall be appointed annually in January by the City Council to serve for that calendar year. The RMPC Liaison shall be appointed annually to serve a one -year term from July 1 — June 30. The members' terms shall be staggered such that the terms of no more than ten members shall expire in any given year. Notwithstanding the expiration of a member's term pursuant to this provision, and subject to provision 8 of this Resolution, and section 55 of the City Charter, which provides that no person shall be reappointed as a member of a City commission who has served continuously for six years, until at least one year shall have elapsed after the expiration of the sixth year of service, members shall serve until a successor is appointed by the City Council. Resignation/Removal. The City Council may declare the office of a member vacant: upon the resignation, death, or disability that results in the inability of a member to perform her /his duties; loss of residency or other status required for the member to be eligible to serve; unexcused absence of a member from three consecutive regular meetings of the Commission; or for any other reason in the Council's sole discretion. 9. Vacancies. Upon declaring a Commission seat vacant for any reason, the Commission will implement the selection process and the City Council shall thereupon appoint a qualified person to fill the vacancy for the unexpired term. 10. Quorum /Action. A quorum of more than 50% of the total number of voting commission members appointed is required to meet and conduct business. Fewer than 50% of the total number of commission members appointed, or if no members are present, staff to the Commission may adjourn meetings of the Commission in accordance with all applicable requirements of the Ralph M. Brown Act (California Government Code Section 54950 et seq.). All actions or recommendations of the Commission shall be made at a meeting at which a quorum of the Commission is present and shall be made by majority vote of the members present. A tie vote shall constitute no action on the motion, proposed action or recommendation. 11. Staff. The City's Recreation Services Division shall advise and support the Commission as appropriate in the performance of its duties.