HomeMy WebLinkAboutResolution 2017-117 N.C.S. 08/07/2017Resolution No. 2017-117 N.C.S.
of the City of Petaluma, California
RESOLUTION ACCEPTING COMPLETION OF THE PETALUMA
CITY HALL WEST WING AND FIRE STATION #3 ROOF OVERLAY
PROJECTS AND AUTHORIZING THE TRANSFER OF FUNDS
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma City Hall West Wing and Fire Station #3 Roof Overlay
projects ("Project"); and
WHEREAS, bids for the Project were opened on October 6, 2016, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Cornerstone Roofing
Company in the amount of $88,701.00; and
WHEREAS, by Resolution No. 2016-174 N.C.S. adopted November 7, 2016, the City
Council of the City of Petaluma found the bid of $88,701.00 for the Project to be the lowest
responsive bid and awarded the Project to Cornerstone Roofing Company in that amount; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Order
Number Description Amount
CCO#1 Additional underlayment for drainage $4,595.00
CCO#2 Repair dry rot at City Hall $5,164.51
Net Change Orders: $9,759.51; and
WHEREAS, the final construction contract amount as amended including all change
orders and the deletion of an unused allowance for minor roof repairs is $106,583.51; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in substantial accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, it is recommended that Council accepts the Project
on behalf of the City; and
WHEREAS, unused funds in the amount of approximately $10,976.49 from the City
Hall West Wing Roof Overlay project C11201704 could augment the CIP budget for the Fire
Station #1 Roof Overlay project; and
Resolution No. 2017-117 N.C.S. Page I
WHEREAS, unused funds in the amount of approximately $7,540 from the Fire Station
#3 Roof Overlay project 011201708 could augment the CIP budget for the Fire Station #1 Roof
Overlay project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Petaluma City Hall West Wing Roof Project No. C11201704
and Fire Station 3 Roof Replacement Project No. C11201708 with a final
construction contract amount of $106,583.51 is accepted as complete subject to the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice.
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter,
California Public Contract Code Section 7107 and applicable law.
4. Authorize $10,976.49 in unused funds from the City Hall West Wing Roof Project
No. C11201704 budget to be transferred into to the Fire Station #1 Roof Overlay
project C11201706, in conjunction with the next Budget Adjustment.
Authorizes $7,540.00 in unused funds from the Fire Station 3 Roof Replacement
Project No. C11201708 budget to be transferred into to the Fire Station #1 Roof
Overlay project C11201706, in conjunction with the next Budget Adjustment.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the/ -,,Approved to
Council of the City of Petaluma at a Regular meeting on the 7`h day of August, for
t
2017 b ) the followin g vote: . A
City Attprney
AYES: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller e
NOES:
None
ABSENT:
None
ABSTAIN:
None
{
aa
R ro
. -t
F
ATTEST:
City Clerk
Mayor
Resolution No. 2017-117 N.C,S, Page 2