HomeMy WebLinkAboutStaff Report 3.B 12/01/2008CITY OF'vPETAL�UUM,gA, CALIFORNIA
AGENDA BILL
Agenda Title: Resolution Accepting Completion of the Construction
Contract for the Petaluma Boulevard North Bike Lane Project No.
C00200108.
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December 1, 2008
Meeting Date:
December 1, 2008
Meeting Time: ❑ 3:00 PM
® 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department:
Public Works
Cost of Proposal:
BTA Grant:
PCDC:
Total Construction Cost:
Amount Budgeted:
Director:
Vicc AM,arengo
F'44'
$333,391.45
37.538.07
$370,929.52
Contact Person: Phone Number:
Larry Zimmer 776-3674
Name of Fund:
BTA Grant
PCDC
Account Number:
$442,902.85 (construction contract w/contingency) C00200108-30600-54151
Recommendation: It is recommended that the City Council take the following action:
Adopt the resolution accepting completion of the construction contract for the Petaluma Boulevard North Bike
Lane Project.
Summary Statement:
North Bay Construction, Inc. has completed the construction contract for the Petaluma Boulevard North Bike
Lane Project for $370,929.52. Acceptance of this project is recommended.
Attachments to Agenda Packet Item:
Resolution accepting completion of the construction contract.
2. Location map
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Reviewed by City Attornev: Apvroy Ci�ykd"anager:
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File: SXIP nrvisionTrojectsTetaluma Blvd. North Bike Lanes
000200108\Construction\30 Agenda Bdls\Accept completion of construction
contract
CITY OF PETALUMA, CALIFORNIA
DECEMBER 1, 2008
AGENDA REPORT
FOR
RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT FOR
THE PETALUMA BOULEVARD NORTH BIKE LANE PROJECT NO. C00200108
RECOMMENDATION:
City staff recommends City Council adopt the resolution accepting completion of the
construction contract for the Petaluma Boulevard North Bike Lane Project.
2. BACKGROUND:
The City and County of Sonoma desired to jointly construct bike lanes on Petaluma
Boulevard North. The project, which was included in the FY 07-08 CIP budget, began
at Shasta Avenue and continued north past the city limit to Bailey Avenue, near the
Twin Bridges in the County. It called for widening the shoulders at certain locations
to provide adequate width for construction of bike lanes.
Through a design consultant, Department of Public Works staff prepared plans and
specifications for this project. The Notice Inviting Bids was issued on May 20, 2008,
and bids were received and opened on June 25, 2008. City Council awarded the
construction contract to North Bay Construction, Inc. on July 21, 2008. The
contractor, North Bay Construction, Inc., has satisfactorily completed the work.
Per contract requirements, the 10% retention will be released sixty days after Council
acceptance of the project.
3. DISCUSSION:
Staff recommends accepting completion of the construction contract for the Petaluma
Boulevard North Bike Lane Project, since the contractor has fulfilled all contract
requirements. Approval of this resolution will assure release of retention to the
contractor.
4. FINANCIAL IMPACTS:
The final construction cost is $370,929.52, which is funded by a BTA Grant in the
amount of $333,391.45(89.88%), and PCDC in the amount of $37,538.07(10.12%).
The approved budget for construction is $384,902.85 (low bid) plus $58,000 for a total
of $442,902.85. The final construction cost was less than the bid amount due to
under -runs in both asphalt paving and the amount of contaminated soil removed from
the site.
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ATTACHMENT 1
ADOPTING A RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE PETALUMA BOULEVARD NORTH BIKE
LANE PROJECT
PROJECT NO. C00200108
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Boulevard North Bike Lane Project ("Project"); and
WHEREAS, bids for the Project were opened on June 25, 2008 in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of North Bay Construction,
Inc. in the amount of $384,902.85; and
WHEREAS, by Resolution No. 2008-139 adopted on July 21, 2008 the City Council of
the City of Petaluma found the bid of $384,902.85 for the Project to be the lowest responsive bid
and awarded the Project to North Bay Construction, Inc. in the amount of $384,902.85,
conditioned on North Bay timely executing the Project contract and submitting all required
documents, and authorized and directed the City Manager to sign the Project contract on behalf
of the City upon such timely submission and to execute on behalf of the City any change orders
and other amendments to the Project contract that were necessary to effectively complete the
project and/or to realize the Project and/or cost benefits for the City so long as such change
orders or amendments did not result in an increase in excess of $58,000; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Clime
Order No. Description Amount
1. Replaced a broken traffic signal pull box $1,900.00
2. Raise an existing storm drain inlet 2,725.07
3. Substitute aggregate base for imported fill 0.00
Total change orders: $4,625.07
Im
WHEREAS, the final contract amount, as amended, including all change orders is
$370,929.52; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The Petaluma Boulevard North Bike Lane Project No. C00200108, with a final
contract amount of $370,929.52, is accepted as complete, subject to the Contractor's
completing the punch list work prior to release of the retention, continuing warranty
and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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Location Map