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HomeMy WebLinkAboutStaff Report 3.A 01/05/2009CITY OF PETALUMA, CALIFORNIA AGENDA BILL 3.A January 5, 2009 Agenda Title: Meeting Date: January 5, 2009 RESOLUTION AMENDING THE CLASSIFICATION PLAN BY REVISING THE CLASSIFICATION SPECIFICATION OF FIRE BATTALION CHIEF AND FIRE MARSHAL. Meeting Time: ❑ 3:00 PM © 7:00 PM Category: ❑ Presentation © Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Department: Director: Contact Person: Phone Number: City Manager John Brown John Brown/ (707) 778-4345 Pin}�la_Rpbbi' Cost of Proposal: N/A moi' Name of Fund: Amount Budgeted: Account Number: Recommendation: It is recommended that the City Council tale the following action: Approval of the Resolution amending the City's Classification Plan by Revising the Classification Specification of Fire Battalion Chief and Fire Marshal. Summary Statement: The Fire Department requested that Human Resources revise the Fire Battalion Chief and Fire Marshal class specification to reflect a clarification that applicants need to obtain a Chief Officer certificate within two (2) years of appointment. Currently the class specification for Fire Battalion Chief and Fire Marshal do not indicate a time frame for obtaining the certificate. The revised requirement will make all three class specifications of Fire Battalion Chief, Fire Marshal, and Fire Battalion Chief — Emergency Medical Services (EMS) consistent in requiring a Chief Officer certificate within hvo years of appointment. Attachments to Agenda Packet Item: 1. Resolution Amending the Classification Plan by Revising the Classification Specification of Fire Battalion Chief and Fire Marshal. 2. Attachment A —Class specification for the position of Fire Battalion Chief. 3. Attachment B — Class specification for the position of Fire Marshal. Reviewed by Admin. Svcs. Dir,(: C. 1 6 0 Rev. 4 Date lia Revised: Reviewed by City Attorney: Date: , Approved by City Manager: Date: /2 - 2 CITY OF PETALUMA, CALIFORNIA JANUARY 5, 2009 AGENDA REPORT FOR RESOLUTION AMENDING THE CLASSIFICATION PLAN BY REVISING THE CLASSIFICATION SPECIFICATION OF FIRE BATTALION CHIEF AND FIRE MARSHAL. 1. RECOMMENDATION: Approval of the Resolution amending the City's Classification Specification for Fire Battalion Chief and Fire Marshal. 2. BACKGROUND: The Fire Department and Human Resources wish to clarify that applicants for the position of Fire Battalion Chief and Fire Marshal need to obtain, if not current their Chief Officer certification within two years of appointment 3. FINANCIAL INI PACTS: There are no changes to salary. Im Resolution No. 2009 -XX N.C.S. of the City of Petaluma, California RESOLUTION AMENDING THE CLASSIFICATION PLAN BY REVISING THE CLASSIFICATION SPECIFICATION OF FIRE BATTALION CHIEF AND FIRE MARSHAL WHEREAS, the City wishes to keep current its Classification Plan; and amendments and or revisions to the Classification Plan are effective upon approval by the City Council; and WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and responsibilities are appropriately allocated to the classification of Fire Battalion Chief and Fire Marshal (attached hereto and marked Attachment A and B); and NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the amendments to the Classification Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System; and BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V — Compensation) and, that the notice of this action has been properly posted. 0 Fire Battalion Chief 10d -lo 'u-& A-' CITY OF PETALUMA CLASS SPECIFICATION Date: 01/05/09 Job Class: l OFIBC Summary Plan, assign and direct both emergency and non -emergency activities for his/her shift; command emergency response scenes; plan, organize and direct the activities and programs of a division/shift within the Fire Department; provide administration assistance for overall department operations. Class Characteristics General direction is provided by the Fire Chief; responsibilities include the direct and indirect supervision of management, professional, technical, and support services positions. Essential Duties, Skills, and Demands of the Position The duties, skills, and deruands described here are representative.for those that must be met by an employee to successfidly perform the essential functions of this .rob. Reasonable accommodations may be made to enable iudivirhrals with a disability to perform the essential duties, skills, and demands, Duties: Plan, organize, coordinate, administer, direct, and evaluate the work of staff in a division/shift. Supervise multi -company response to emergency fire, medical aid, hazardous material, rescue and other situations and direct stations responding to the emergency; relieve subordinate officers of command upon arrival and assess emergency situation requesting additional companies as appropriate. Direct and coordinate the location and work of incoming companies; brief Fire Chief on the situation, explain strategy and tactics being employed; confer on and coordinate station operations and personnel issues with Fire Chief and Fire Captains; maintain command of emergency operations until relieved by Fire Chief. Plan and supervise a specialized area of the department such as training or maintenance and upkeep of equipment and apparatus; participate in fire prevention activities; monitor changes in equipment and methods and recommend the incorporation into department activities. Develop specific proposals for action on current and future City needs; conduct analytical and operational studies and prepare recommendations and findings; evaluate public complaints pertaining to activities or individuals in the department; may direct the investigation within the department. Assist in the selection of staff-, appraise employee performance and counsel employees regarding work performance and procedures. Interpret City regulations, policies, and procedures to staff, maintain records using a computer and prepare periodic, special, and technical reports relating to assigned area of responsibility. Fire Battalion Chief May be caIIed upon to give staff reports to City Council or management staff, may serve as the acting Eire Chief as required; act as Fire Department liaison in various city, county, and state committees; perform a variety of public relations and public speaking duties. Perform related duties as assigned. Skills/Abilities: Make appropriate plans and tactical decisions in multi -company response situations. Plan, assign, direct, review, and evaluate the work of others. Select, train, and motivate assigned staff. Develop and implement goals, objectives, policies, procedures, work standards, and supervisory controls. Assess emergency incidents and develop, implement, and direct appropriate response strategies. Develop and conduct classroom and practical training courses and programs. Render emergency medical care at the basic life support level. Maintain accurate records and prepare clear and concise reports and other written materials using a computer. Operate a variety of tools, equipment, and apparatus used in fire, medical, and other emergency response. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Pbvsical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to furnes or airborne particles. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Supervisory principles and practices, including work organization and delegation, employee supervision, training and evaluation. Principles, techniques, materials, equipment, strategy, and tactics used in fire suppression, investigation, prevention, and incident conmland. N Fire Battalion Chief Principles and practices of providing emergency medical response. Hazardous material and chemical spill response. Applicable state and federal laws, codes, ordinances, and regulations. Safety practices and precautions pertaining to the work. Geographical layout of the City and location of various fire suppression utilities. Basic computer report production techniques. Budget and financial planning. Strategic planning. Snecial Requirement Must pass and maintain physical requirements as specified by the City and be able to wear self- contained breathing apparatus. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be gxalifjling. A typical way to gain such knowledge and abilities ivould be: Education: Coursework, training, and or certificates from the California Specialized Training Institute (CST]), California State Fire Marshal 'training curriculum or other accredited training consortium in subjects related to fire command, hazardous materials, supervision, fire prevention, fire investigation, emergency medical response, emergency management and/or other general management skills is desirable. Equivalent to an Associate's degree from an accredited college, with major course work in fire science, fire administration, public or business administration or related field is desirable. A Bachelor's degree is highly desirable. Exnerience: Three years of municipal fire experience at the Fire Captain level. Certificates/Licenses: At the time of application must possess a Fire Officer certificate or out of state equivalent. A Chief Officer certificate is required within two (2) years of appointment. Internal candidates must have successfully completed the Acting Fire Battalion Chief program at the time of application. Possession of a valid Class C driver's license. N Fire Battalion Chief Possesion of a valid EMT license Established: 01/90- Resolution 90-147 N.C.S. Revised: 06/05/06 — Resolution 2006-095 N.C.S. Revised: 01/05/09 — Resolution 2009 - Department: Fire FLSA Status: Exempt Fire Marshal CITY OF PETALUNIA CLASS SPECIFICATION Date: 01/05/09 Job Class: l OFIMR Summary Plan, organize, coordinate, and direct the wort: of the Fire Prevention Division of the Fire Department; supervise professional and other support staff in the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA) program management, and the review of proposed construction for compliance with codes and regulations; perform incident command system functions, as qualified and as needed. Class Characteristics General direction is provided by the Fire Chief, responsibilities include the direct and indirect supervision of management, professional, technical, and support services staff. This classification is commensurate in authority to the Battalion Chief and in addition is considered a Peace Officer under Penal Code section 830.37 (b) when acting in the capacity to enforce laws relating to fire prevention and fire investigation. Essential Duties, Skills, and Demands of the Position The ditties, skills, and demands described here are representative of those that must be met by an employee to success/ally petform the essential fin ctions of this job. Reasonable acconanaodations may be made to enable individuals with a disability to petform the essential duties, skills, and demands. Duties: Plan, organize, coordinate, and direct the work of the Fire Prevention Division. Develop and direct the implementation of goals, objectives, policies, procedures, and work standards for the division. Develop and implement management supervisory systems, procedures, and standards for program evaluation. Prepare or direct the preparation of a variety of studies and reports relating to fire prevention and inspection; provide management and oversight of hazardous material CUPA programs. Direct inspections and investigations for compliance with fire codes. Support and participate in investigations, apprehensions, and prosecutions of arson and code violations. Testify as an expert witness in court cases involving fire code citations, arson, and accidental fires. Coordinate investigations of fires to detennine origin and cause with the law enforcement. Review construction plans for adherence to fire regulations. Prepare and administer the division budget; select, supervise and evaluate staff and provide for his/her training and development; advise and prepare, or review reports to the Fire Chief, City Manager, City Council, boards, commissions and other organizations. Work closely with public and private groups and individuals to explain or coordinate programs and resolve inspection, investigation, and litigation issues, respond to complaints or inquires by phone or in person. I Fire Marshal Coordinate the work of the division with other divisions and City departments, outside agencies or pertinent groups; ensure compliance of division activities with pertinent codes, regulations and guidelines; monitor developments related to division activities, evaluate the impact and implement policy and procedure improvements; provide technical assistance to staff. Prepare and maintain written records and correspondence. Plan and conduct public information programs regarding fire prevention; make presentations to various groups. Coordinate juvenile fire setter program. Direct the City's weed abatement programs. Prepare ordinances related to fire prevention, public safety, and hazardous materials. Act as a Battalion Chief, as required. Assist with labor/management relations activities, as assigned. Serve as the acting Fire Chief, as assigned. Perform related duties as assigned. Skills/Abilities: Plan, organize, assign, coordinate, direct and evaluate the work of others; select, train and motivate assigned staff, develop and implement goals, objectives, policies, procedures, work standards, and supervisory controls. Analyze complex fire protection and arson investigation problems and develop sound independent conclusions. Prepare, administer, and monitor the division budget, exercising sound independent judgment within established guidelines. Prepare clear and concise reports, procedures, and correspondence using a computer. Read, interpret, and apply fire safety codes, ordinances, and laws. Represent the division and department to other agencies, property owners, the public, and others. Comnmunicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and amts; talk or hear; and taste or smell. The employee frequently is required to stand; walk; sit; and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to SO pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee may be exposed to fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to high, precarious places and risk of electrical shock. The noise level in the work Fire Marshal environment is usually moderate. Incumbents assigned to this classification, when performing actual fire cause investigations or other fire prevention activities, will be required to work outdoors in a variety of weather conditions; tolerate very hot and very cold temperatures; move debris and dirt or other material using a shovel or rake; walk over rough, uneven or rocky surfaces; work at heights greater than 10 feet; climb ladders or steps to reach objects; wear a self- contained breathing apparatus; hear alarms and other auditory warning devices; observe or monitor objects, such as fire protection equipment and systems, and buildings and underground storage tanks, or data, such as underground tank test results, to comply with safety standards; work in small, cramped areas; use common hand tools; bend or stoop repeatedly or continually over time; use stomach and lower back muscles to support the body; perform physical inventories; discriminate among colors or match colors of wiring systems and color coded valves and piping; move objects, such as portable generators, tools, equipment and evidence, weighing up to 50 pounds over long distances; stand or walk for extended periods of time with the inability to rest at will; and use arms above shoulder level. When not performing duties in the field, incumbents work in an indoor office setting and are required to enter data into a terminal, PC or keyboard device; produce written documents using proper grammar, punctuation, and spelling; use graphic instructions, blueprints and layouts as part of the plan review process when checking for code compliance; and sit for extended periods of time with the ability to move at will. Qualifications Knowlediae of: Supervisory principles and practices, including work organization and delegation, employee supervision, training and work evaluation. Principles and procedures of budget preparation and monitoring and material and equipment requisitioning and purchase, principles, techniques, systems and equipment used in fire prevention inspection, investigation of fire, and code enforcement; laws, code and ordinance governing fire safety of building and land including special licenses, permit applications and criminal investigations, safety practices and precautions pertaining to the work. Basic computer report production techniques; incident command system, and fire department operations. Education and Experience ,4ny combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. 4 typical way to gain such knowledge and abilities would be: Education: At the time of application must have completed the following course requirements in the California Fire Service Training and Education System (CFSTES) or out of state equivalent: Fire Prevention I A — Introduction to the California Fire Code Fire Prevention IB — Inspection of Fire Protection Systems & Special Hazards Fire Prevention I C — Flammable Liquids and Gases Investigation IA —Fire Origin and Cause Determination Investigation IB — Techniques of Fire Investigation Completion of the following course requirements in the CFSTES or out of state equivalent is desirable: Fire Prevention 2A -- Fire Protection Systems & Building Components Fire Prevention 2B — Interpreting the Uniform Building Code & California Code of Regulations Fire Prevention 2C - Special Hazard Occupancies Fire Prevention 3A — Hydraulic Sprinkler Calculations Fire Prevention 3B — Plan Review 10 Fire Marshal Equivalent to an Associate's degree from an accredited college, with major course work in fire science, fire administration, public or business administration or related field is desirable. A Bachelor's degree is highly desirable. Experience: Sufficient fire prevention experience to demonstrate possession of the knowledge and abilities listed above. Certificates/Licenses: At the time of application must possess a Fire Prevention Officer and/or a Fire Officer certificate or out of state equivalent. A Chief Officer or Fire Marshal certificate is required within two (2) years of appointment. Internal candidates must have successfully completed the Acting Fire Marshal program at the time of application. Possession of a California State Arrest PC832 Certificate or out of state equivalent certification. Possession of a valid Class C driver's license. Must be willing to work off -shift hours on a call out basis. Established: 03/90— Resolution 90-147 N.C.S. Revised: 09/12/05- Resolution 2004-198 N.C.S. Revised: 06/05/06- Resolution 2006-095 N.C.S. Revised: 01/05/09— Resolution 2009 - Department: Fire FLSA Status: Exempt