HomeMy WebLinkAboutStaff Report 4.A 01/05/2009CITY OF PETALUMA, CALIFORNIA
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
F., 1173 651 Mi., ,
Agenda Title:
Presentation Regarding and Resolution Accepting Completion of the
Construction Contract for the `D' Street Bridge Rehabilitation Project No.
000201204.
January 5, 2009
Meeting Date:
January 5, 2009
Meeting Time: ❑ 3:00 PM
® 7:00 PM
Category: ® Presentation ❑ Consent Calendar ❑ Public Hearing ® Unfinished Business ❑ New Business
r
r
Denartment: Director: Contact Person: Phone Number:
Public Works I Vince Macep o Larry Zimmer (707) 776-3674
VV r
Cost ofProvosal: Construction Contract: $1,770,991.66 Name of Fund-
5530,5520—PCDC
und:5530,5520—PCDC
Amount Budgeted: Construction Budget: $ 2,179,000.00 Gas Tax
Federal Grant
Account Number:
C00201204
Recommendation: It is recommended that the Commission take the following action:
Adopt a resolution accepting completion of the D Street Bridge Rehabilitation Project, Project No. C00201204.
Finance Department will release the 10% retention to the contractor within 60 days after Council acceptance, as
noted in the contract documents.
Summary Statement:
The D Street Rehabilitation Project, as approved in the FY 07/08 C1P, included replacement of the trunnion
bearing assembly, repainting the entire steel bridge structure to the original color black, a minor amount of
electrical work and a methacrylate deck treatment of the two bridge approaches.
Valentine Corporation's original bid amount was $1,626,369. The approved contingency balance for construction
was $244,000. Contract Change Orders amounted to $144,622.66, which is within the approved contingency.
The final construction contract amount is $1,770,991.66.
Attachments to Agenda Packet Item:
1, PCDC Resolution Accepting Completion of Construction Contract
2. PCDC Resolution No. 2007-18 Awarding Contract and Use of PCDC Funds - November 5, 2007
Reviewed by Admin. Svcs. Dir:
Rev. # 1 Date Last R VR
12/18/08, ti
5:20 pat h
Reviewed bv_ City A.Jx Attorney: ADnrove_d-by-City Manager:
�
Date: Date: ' ` , C/� ' s
12/17/08 File: S:\CIP Division\Projects\D Street Bridge
C201204\Construction\30 Agenda Bilis\2009.01.05 Project
Acceptance\2009.12.01 D Street Rehab Acceptance.doc
CITY OF PETALUMA, CALIFORNIA
JANUARY 5, 2004
AGENDA REPORT
FOR
PRESENTATION REGARDING AND RESOLUTION ACCEPTING COMPLETION OF
CONSTRUCTION CONTRACT FOR THE °D' STREET BRIDGE REHABILITATION
PROJECT No. 000201204
LI I u ZLI ���: k
Adopt a resolution accepting completion of the D Street Bridge Rehabilitation Project, Project
No, C00201204. Finance Department will release the 10% retention to the contractor within
60 days after Petaluma Community Development Commission (PCDC) acceptance, as noted
in the contract documents
2. BACKGROUND:
On November 5, 2007, PCDC approved award of this construction contract to replace the `D'
Street Bridge bearing assemblies, which were known to have a problem. Due to the long lead
time for manufacture of the trunnion bearing assembly, the actual construction portion of the
project requiring closure of the bridge did not take place until September 4, 2008.
The project allowed for 40 calendar days of complete closure of the bridge to thru traffic. The
contract included incentives for earlier opening and disincentives for extended closure. The
targeted closure was September - November 2008, specifically, after Labor Day, to avoid
impacting the boating community, and before Thanksgiving, in support of the Downtown
merchants and overall community. A detailed public information program, including
advertisements and articles in local area media, direct mailings, presentations and other
communications, was undertaken by staffto inform regional residents and visitors about the
bridge closure, and advise them where they could obtain additional information about the
project. The bridge was opened to the public on October 12, 2008, although several short
closures were subsequently required to resolve non -contract issues.
3. DISCUSSION:
Accepting completion of the project, will allow release of retention to Valentine Corporation
who have completed the contract to the Petaluma Community Development Commission's
satisfaction. Following acceptance of the project, the City Clerk/Recording Secretary will file
a Notice of Completion with the Sonoma County Recorder. Finance Department will release
the 10% retention to the contractor within 60 days after Council acceptance, as noted in the
contract documents.
SX111 DivisionTrojec&J) Strut Bridgc C201204+Constnretion\30 Aacnda 13illsi1009,01.05 Nrgjeet ,Ncceptaneet2009.01.05 D Street
Rehab Aeeuptance.doc 2
4. FPNANCIAL IMPACTS:
On November 5, 2007, PCDC authorized a total project budget of $3,535,368. Included in the
total project budget was $1,040,000 of PCDC tax increment funds that went to portions of the
project, representing upgrades and additions not part of normal maintenance and repair. A
maximum of $2,436,368 in Highway Bridge Repair Replacement grant money was awarded
to this project from the Federal Transportation Improvement Program (FTIP) and the State
Transportation Improvement Program (STIP). An incentive program was included with this
project at $5,000 per day not to exceed $50,000. The total contract amount includes two
incentive days totaling $10,000.
The table below identifies the approved construction budget for the D Street Bridge
Rehabilitation Project No. C00201204, and the related expenditures.
CIP Project Budget
I Uses
jDesign
Legal
I Planning/Environmental
Construction Contracts
jConstruction Management
Administration
ICIP Overhead na, 5%
11'roject Contingency
iConstruction Incentive
Public Relations
TOTAL
Funding Sources
j Gas Tax
Fund 5520 -PCD
Fund 5530 -merged project area
j Fed Grant-ISTEAICaltrans HBRR
Approved CIP
Budget
FY 08109
$
320,000.00
$
140,568.80 f
$
46,000.00
$
2,179,000.00
$
266,000.00
$
50,000.00
$
177,000.00
$
498,000.00
$
$
8,853.00
$
3,536,000.00
I TOTAL. $
59,000.00
266,000.00
774,000.00
2,436,368.00
(Max)
3,535,368.00
CII' Costs to
Date
$ 175,711.00
$ 3,232.00
$ 15,620.00
$ 1,760,992.00
$ 181,892.00
$ 131,883.00
$ 114,718.30
$ 10,000.00
$ 15,036.00
$ 2,409,084.30
$ 59,000.00
$ 266,000.00
$ 774,000.00
$ 1,895,264.38
$ 2,994,264.38
$ 1,895,264.38
Staff has been working diligently to meet the federal and state requirements and to ensure
maximum reimbursement for the project. Design costs were reimbursed at the rate of 80%
and construction costs will be reimbursed at 88.53%. It is estimated that there will be an
unused balance of $585,000. This money will be reimbursed to the Gas Tax Fund and PCDC
after final accounting and project closeout are complete.
S':WIP Dh isionTrojects\D Street Bridge 1:201204,,Consttuction`30 Agenda Bills\2009.01.05 Project Acceptance\2009.01.05 D Street
Rehab : \cecpitince.iloc 3
Estimated
Caltrans
Reimbursement
$
140,568.80 f
$
$
12,496.00
$
1,559,006.22
$
161,028.99
$
$
8,853.00
$
13,311.37
$
1,895,264.38
$ 1,895,264.38
Staff has been working diligently to meet the federal and state requirements and to ensure
maximum reimbursement for the project. Design costs were reimbursed at the rate of 80%
and construction costs will be reimbursed at 88.53%. It is estimated that there will be an
unused balance of $585,000. This money will be reimbursed to the Gas Tax Fund and PCDC
after final accounting and project closeout are complete.
S':WIP Dh isionTrojects\D Street Bridge 1:201204,,Consttuction`30 Agenda Bills\2009.01.05 Project Acceptance\2009.01.05 D Street
Rehab : \cecpitince.iloc 3
RESOLUTION #2008-
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
RESOLUTION ACCEPTING COMPLETION OF CONSTRUCTION CONTRACT FOR THE `D'
STREET BRIDGE REHABILITATION PROJECT NO. 000201204
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the Petaluma
Community Development Commission (PCDC) solicited bids for the D Street Rehabilitation Project
("Project"); and,
WHEREAS, bids for the Project were opened on October, 17, 2007, in accordance with
California Public Contract Code Section 4104.5; and,
WHEREAS, the apparent low bid fur the Project was the bid of Valentine Corporation, in the
amount ol'$1,626,369;and,
WHEREAS, by PCDC Resolution No. 2007-18 adopted November 5, 2007, the PCDC iound
the bid of $1,626,369 for the Project to be the lowest responsive bid and awarded the Project to
Valentine Corporation in the amount of $1,626,369, conditioned on Valentine Corporation's timely
execution of the project contract and submitting all required documents, and authorized and directed the
Executive Director to sign the project contract on behalf of the PCDC upon such timely submission and
to execute on behalf of the PCDC any change orders and other amendments to the project contract that
are necessary to effectively complete the Project and/or realize the Project and/or cost benefits for the
PCDC, so long as such change orders or amendments do not result in an increase in excess of $2=14,000;
and
S:�CiP DilisionTroocctsO Street Bridge C201204\Constuclion0t) Acenda Iii I Is\2009.01.05 Project:lcccptanccl3009.01.0i D Street
Rehab Acceptnnce.doc 4
WHEREAS, the following Change Orders affecting the Project amount have been approved:
Change
Order# _ _ _ Description
#1 New paint system
New chain link fence, removal of concrete, and paint
42 light poles,
43 Sidewalk improvement/grease line installation
#4 Live load shoe repair
#5 Incentive
#6 Extra costs to Valentine and Furmanite
#7 Additional leaf weight
Total of all Change Orders
Cost _
$2,678.00
$17,048.00
$17,448.00
$5,940.00
$10,000.00
$59,833.17
$31,675.49
$144,622.66
WHEREAS, the linal contract amount, including all approved contract change orders, is
$1,770,991.66; and
WHEREAS, staff have inspected the Project and determined that it has been completed in
accordance with the contract requirements, subject to the Contractor's continuing warranty and other
obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance o the Project on behalf of
the PCDC;
NOW, THEREFORE, BE IT RESOLVED by the PCDC that
1) The contract entitled D Street Bridge Rehabilitation Project, with a final contract amount of
$1,770,991.66, is accepted as complete, subject to the Contractor's continuing warranty and other
obligations pursuant to the contract.
2) The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten (10) days of
the date of this Resolution.
3) Staff are hereby authorized and directed to release all undisputed retention not subject to pending
change orders within sixty (60) days of the date of this Resolution and in accordance with the terms
of the Project contract, California Public Contract Code Section 7107 and applicable law_
S:\C'1P Dhrisio)]Tlojecis\D Strutt Bridge C'201204iC'onsuvcdom30 Awida Bill. \2009.01.05 Project Acceptancd0009.01.05 D Streo
Rehatt Accepiaocc.doc 5
ATTACHMENT 2
RESOLUTION NO. 2007-18
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
APPROVING THE PROJECT BUDGET AND AUTHORIZING AWARD OF CONTRACT
FOR THE PETALUMA 'D' STREET BRIDGE REHABILITATION PROJECT NO. C201204,
AUTHORIZING THE USE OF $1,040,000 IN
PETALUMA COMMUNITY DEVELOPMENT TAX INCREMENT FUNDS
FOR SAID PROJECT AND MAKING FINDINGS REQUIRED BY
HEALTH & SAFETY CODE SECTION 33445
WHEREAS, the Petaluma Community Development Commission ("PCDC") staff has
worked diligently with URS Corporation to complete the Caltrans Approval Process, prepare
construction bid documents, and advertise for construction of this Project; and,
WHEREAS, in accordance with California Public Contract Code Section 20688.2 and
other applicable law, PCDC staff solicited bids for the Project; and,
WHEREAS, the Project was bid on October 17, 2007, and three (3) bids were received and
opened in accordance with applicable law: and,
WHEREAS, the lowest bid for the Project was from Valentine Corporation for $1,626,369.00;
and,
WHEREAS, staff has determined that Valentine Corporation's bid satisfies the bidding
requirements for the Project, subject to Caltrans concurrence; and,
WHEREAS, Golden State Bridge, Inc. has protested the bid on the basis that low bidder
did not meet Buy American requirements; and.
WHEREAS, staff has confirmed that low bidder, Valentine Corporation is in compliance
with contract specifications, and recommends rejecting protest; and,
WHEREAS, staff has verified that Valentine Corporation possesses a valid California
Contractor's License. Class A. number 229225 that qualifies Valentine Corporation to perform the
Project; and,
WHEREAS, the City Council of the City of Petaluma adopted the Redevelopment Plan for
the Central Business District Project Area (CBD) in 1976 and the Redevelopment Plan for the
Petaluma Community Development Project Area (PCD) in 1988 ("Redevelopment Plans") and
fiscally merged the Redevelopment Plans in 2006; and,
WHEREAS, the Redevelopment Plans set forth plans for redevelopment of the CBD and
PCD Project Areas ("Project Areas"); and,
WHEREAS, the Petaluma Community Development Commission (PCDC) is responsible for
administering the Redevelopment Plans to cause the redevelopment of the Project Areas.
including installation of public improvements consistent with the Redevelopment Plans; and,
S:1(
PCDC Resolution 2007-I8 Poge t
,
Rehab Acceplance.doc
WHEREAS, it would be beneficial to the alleviation of blight in the Project Areas to make
the fallowing public improvements ("Public Improvements"): 'D' Street Bridge Project, including
upgrade of the trunnion bearing assembly and other safety improvements to the traffic gate.
lighting systems and pedestrian walkway; and,
WHEREAS, the expenditure of tax increment funds will benefit the Project Areas and help
to eliminate blight as outlined in the Five Year Implementation Plan adopted by the PCDC in
June 2007 and as documented in the Report to Council on the Plan Amendment and Fiscal
Merger, accepted by the PCDC in 2006 ("2006 Report") because the Public Improvements will
upgrade infrastructure to address transportation related deficiencies: remove impediments to
circulation and access that deter circulation and access in the Project Area; and address
additional roadway and transportation deficiencies: and are therefore of benefit to the Project
Area and the immediate neighborhood in which the Project Area is located: and,
WHEREAS, the 'D' Street Bridge is essential to maintaining traffic circulation in the 'D'
Street corridor; and.
WHEREAS, the Public Improvements not only eliminate physical blighting conditions but
also promote economic development opportunities, and facilitate private investment in the
CBD and PCD Project Areas by encouraging other private investment in the area, thereby
leading to further blight alleviation: and,
WHEREAS, the PCDC and City explored potential funding sources other than
redevelopment for each Project as outlined in Chapter IV of the 2006 Report: and,
WHEREAS, anticipated funding sources for the Public Improvements include $2,436,368.00
of Federal HBRR funding, which will pay a portion of the total Project cost of $3,032,000.00, and
PCDC and City staff are aware of no other source of funds reasonably available to pay the
remainder of the cost of the Public Improvements, other than City general fund revenues which
are committed for the provision of essential services; and,
WHEREAS, use of tax increment funding for the Public Improvements is consistent with the
PCDC Five Year Implementation Plan adopted earlier this year, which specifically Includes the
allocation of tax increment funds for these particular Public Improvements during the FY2007/OB
- FY201 1 / 12 period: and,
WHEREAS, installation of the Public Improvements conforms with the General Plan of the
City: and,
WHEREAS, the PCDC expenditures for the Public Improvements will assist in the
redevelopment of the Project Areas and the Public Improvements are necessary to effectuate
the purpose of the Redevelopment Plans; and,
WHEREAS, pursuant to Health and Safety Code Section 33445, the PCDC may, with the
consent of the City Council, pay part or all of the cost of the Public Improvements if the City
Council makes certain specified findings; and,
WHEREAS, the Project has a Categorical Exemption pursuant to the California
Environmental Quality Act ("CEQA") pursuant to Article 19. Section 15301, of Title 14 of the
California Code of Regulations ("CEQA Guidelines"); and,
PCC Resolution 2007-18 Page 2
S:\C'IP Division\Projeets.D Street Bridge C201204\Constmction�30 Aecnda Bills\2009.OL05 Projcct.\cceptancc'0009.OI.O5 D Street
Rehab Acceptenecdoc 7
WHEREAS, the Federal Highway Administration approved a Categorical Exclusion, thus
completing the National Environmental Policy Act requirements; and.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Petaluma and the PCDC
hereby:
I . Adopts the Findings stated herein as true and correct and adopted as the findings of the
PCDC.
2. Rejects the bid protest by Golden State Bridge, Inc.
3. Approves the Project Budget in the amount of $3.032,060.00.
4. Approves the Construction Contract in the amount of $1,626.369.00, with a potential
contract incentive for early completion of $50,000.00, and a Construction Contingency
of $244,000.00.
5. In occordance with California Public Contact Code Section 20688.2 and other
applicable low,.waives any and all non-conformance in the bid of Valentine
Corporation for the Petaluma 'D' Street Bridge Rehabilitation Project, and finds the bid
of $1,626,369.00 to be the lowest, responsible bid.
6. Awards the contract for the Petaluma 'D' Street Bridge Rehabilitation Project to
Valentine Corporation, in the amount of $1.626.369.00, the amount of the lowest
responsible bid, conditioned on Valentine Corporation's timely executing the Project
Contract and submitting all required documents, including but not limited to. executed
bonds, certificates of insurance, and endorsements, in accordance with the Project bid
documents.
7. Directs staff to issue a notice of award to Valentine Corporation.
8. Authorizes and directs the Executive Director to execute the Project Contract on behalf
of the PCDC upon timely submission by Volenfine Corporation of the signed Project
Contract and all other required documents, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the Project Bid
Documents.
9. Finds that (i) the expenditure of tax increment funds to undertake the public
improvements and the Project as set forth in this Resolution and the Implementation Plan
will be of benefit to the CBD and PCD Project Areas: (ii) no other reasonable means of
financing the public improvements and the Project is reasonably available: (Ti's)
completion of the public improvements and the Project will assist in the elimination of
blighting conditions in the Project Areas: and (iv) completion of the public improvements
and the Project is consistent with the Implementation Plan adopted for the CBD and
PCO Project Areas.
10. Authorizes the contribution of $1,040,000.00 in PCDC tax increment funds for the Public
Improvements described herein.
ADOPTED this 51° day of November, 2007, by the following vote:
PCDC Resolution 2007-I8 Page 3
SXIP DivisioniProjects`.D Street Bridge C'201204%C'onsuvction\30 Apendn Bills\2009!11.05 Project Acceptance\200201 M5 D Street
Rehab Accepitinee.dric
Commissioner
Aye No Absent
Baneh
X
Freitas
X
Harris
I X
Vice Chair Nau
X
O'Brien
X
Rabbitt
X
Chair Torliatt
X
ATTEST:
�PLLut� J
Claire Cooper, Recording Se tory
Pamela Torliatt, Chair
APPROVED AS TO FORM:
"V"'A
Eric Donly. General Counsel
PCDC Resolution 2007-18
Abstain
Page 4
SnCIP Dig- ision\Projects,D Street Bridge C20120,4%ConsLmetion\30:\gcnda Bills\2009.111.05 Project Acceptance\2009.01.05 D Street
Rehab Acceptance.doc 9
12/15/2008
M' street BridgeRehabilitation
■ The historic "D" Street Bridge was constructed in:L933. Itis
one of few crossings of the Petaluma River.
■ The bridge bearing assemblies, that allow the bridge
to be raised and lowered for marine traffic needed to
be replaced as 75 years of use had taken it's toll.
■ Caltrans Structure Maintenance & Investigations
identified a problem with the lubrication system for
the bearing assembly. The recommendation was to
replace the old trunnion pin and bearing assembly to
meet current codes.
71
EgsM1'TR
MaUnneryp�t Tnnmmn Pln
Z
eeannq I ? I
�l Ns�embly Counter I
( Weight I
I I
` Coumur Weight pit
12/15/2008
K
Painting
• Complete containment
• Sand Blasting
• Hazardous material handling
• Repainting
* Mechanical Work
• Temporary Bridge Support
• Removal of Existing Trunnion Pins and Bearing Assemblies
• Installation of New Bearing Assemblies and Trunnion Pins
Striping, Walkway Repairs, Seal of Approach Concrete
12/15/2008
3
12/15/2008
Scaffolding, Containment, Dust collector and Vacuum Installation
12/15/2008
Sand Blasted surface Measurement of blasting depth
• The debris obtained from the sand blasting is contaminated with lead and
treated as hazmat.
• The debns from the enclosed work
area is vacuumed and collected in
sealed bags.
iz/is/zoos
rl
® Debris generated after sand blasting was vacuumed
and bagged. Debris bags were stored and transported
to disposal site. „_,_ - ,_ , ,
® Air Monitoring was ;3
done on a week).;
basis. r
e New Paint is applied in three coats. Total thickness ofio-12 mil.
Intermediate Coat of Primer
First Coat of Primer
12/15/2008
N
- New Paint is applied in three coats. Total thickness of 10— a mil.
• Temporary bridge _ ="_- ..
support inside the =
counterweight pit. _- Y
Four hydraulic jacks
were installed to lift
the bridge about 4"
to facilitate
removal of the
bearing assembly.
Concrete Counterweight= 350,000lbs
12/15/2008
H
■ Existing trunnion pin
Barrel support for removal
Closer look without retainer cap
• Removal of Existing trunnion pin Bridge girder around
Bearing/assembly
9
12/15/2008
7
Removal of Existing trunnion pin
nnayey„derarowa
eeanngjjassembly
W
ora
:baf.•
HWL-w
CyLndr
Oraw,tng Jack
--
Tarr �und�
s�ppatz
• Removal of Existing trunnion pin
12/15/2008
MI
■ Removal of Existing Bearing Assembly.
■ Installation of New Bearing assembly
12/15/2008
11
® Installation of New Trunnion Pin
■ Striping paint was applied with hand on grated deck.
12/15/2008
12
ME
12/15/2008
13