HomeMy WebLinkAboutStaff Report 3.D 04/21/2008CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
3.D
April 21, 2008
Meeting Date:
Resolution Approving Grant Application for FAA Airport Improvement April 21, 2008
Program (AIP) 18 and Authorizing City Manager to Accept Funds
Meeting Time: M 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation M Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department:
Public Works
Cost of Pronosal:
Director:
I
cent �Mazengo
/" v 1,
Contact Person:
Bob Patterson
$133,000 to be awarded by the FAA
Phone Number:
778-4404
Account Number: 3299
Amount Budgeted: $ 133,000 to be awarded by the FAA Name of Fund: Airport Capital
$ 7.000 local share Projects
$ 140,000 total project
Attachments to Agenda Packet Item:
1. Resolution
2. FAA AIP 18 Grant Application
3. Master Terms and Conditions Agreement for Accepting AIP Grants
Summary Statement:
Each year, the FAA makes available to general aviation airports, matching entitlement grant funding as part of
their Airport Improvement Program (AIP). The Petaluma Municipal Airport has opted to use this year's AIP 18
funds to reimburse the cost of installing runway end identification lights (REILs) and security fencing, as well as
an update to the Airport Layout Plan.
On July 24, 2007, City Manager executed the City's acceptance of U.S. Department of Transportation Federal
Aviation Administration Terms and Conditions of Accepting Airport Improvement Grants (January 2007), which
is applicable to the FAA AIP 18 Airport Improvement Grant.
Recommended City Council Action/Sueeested Motion:
Council to approve application for and acceptance of FAA AIP 18 grant in the amount of $133,000
Reviewed by -Admin. Svcs. Dir:
'Date:t'y ti
Rev. # 2 Date Last Revised:
4/15/08
Reviewed IlvCtity Attorney: ADDrov d by City Manager:
/o%3 Date -/,J %Crl
File: S:\Airport Division Folder\CC Agenda & Grants
Folder\AIP\AIP 18\AIP 18 with Reference to Master Terms and
Conditions.DOC
Date: t-% / i 4
CITY OF PETALUMA, CALIFORNIA
APRIL 2I, 2008
AGENDA REPORT
FOR
RESOLUTION APPROVING GRANT APPLICATION FOR FAA AIRPORT
IMPROVEMENT PROGRAM (AIP)18 AND AUTHORIZING CITY MANAGER TO
ACCEPT FUNDS
EXECUTIVE SUMMARY:
Each year, the FAA makes available to general aviation airports, matching entitlement
grant funding as part of their Airport Improvement Program (AIP). The Petaluma
Municipal Airport has opted to use this year's AIP 18 l nrds to reimburse the cost of
installing runway end identification lights (REILs) and security fencing, as well as an
update to the Airport Layout Plan.
On July 24, 2007, City Manager executed the City's acceptance of U.S. Department of
Transportation Federal Aviation Administration Terms and Conditions of Accepting
Airport Improvement Grants (January 2007), which is applicable to the FAA AIP 18
Airport Improvement Grant.
2. BACKGROUND:
Runway 29 has REILs that are approximately 20 years old. The direct -buried cable
began to short out and the flashers were in need of continuous maintenance. This project
installs approximately 2,000 linear feet of duct and cable, along with new flashers on
each side of the runway threshold.
Approximately 1,500 feet of the Airport perimeter fence is old field livestock fence,
much of which is in disrepair. People and animals have easy access to the Airport
through the many breaches. This project will provide for chain-link fencing consistent
with the fence that exists around the remainder of the Airport, and will also include the
installation of two pedestrian gates with cipher locks.
As part of this project, the Airport Layout Plan will be updated to reflect recent
construction and the latest criteria.
ALTERNATIVES:
Do not accept the application for AIP 18 grant. Funds will be lost after April 28, 2008.
4. FINANCIAL IMPACTS:
Obtaining AIP 18 will reimburse a General Fund loan for the $62,455 cost of the runway
end identification lights, which, for the sake of efficiency and safety, were installed
during the fuel tank installation project. The grant will also allow for installation of
needed perimeter fencing and an update to the Airport Layout Plan.
S:\Airport Division Folder\CC Agenda Rt Grants FolderWP\A11' I&MP 18 with Reference to Wster Terms and
Conditions.DOC
Item Estimated Cost
Runway End Identification Lights $65,000 1
( Security Fencing and Gates $15,000
Airport Layout Plan Update (includes Mead & 1
Hunt's consulting fees for AIP 18 and 19) $30,000
Total (with local share) $110,000
5. CONCLUSION:
Use of funding on these needed projects will optimize this grant opportunity. Lack of
appropriate response would cause a financial burden for the Airport.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR,
COMTLETION:
These funds will help the Airport meet its FY 08-09 financial goals.
7. RECOMMENDATION:
Council to approve application for and acceptance of FAA AIP 18 grant in the amount of
$133,000.
S:\AirportDivision Folder\CC Agenda & Gmnts Foldcr\A1P\A11' WA1P 18 with Reference to Master Terms and 3
Conditions.DOC
ATTACHMENT 'I
RESOLUTION APPROVING GRANT APPLICATION FOR FAA AIRPORT
IMPROVEMENT PROGRAM (ALP) GRANT 18 AND AUTHORIZING CITY
MANAGER TO ACCEPT FUNDS
W11EREAS, the City of Petaluma is eligible for an FAA AIP 18 Airport Improvement
Program (AIP) grant of $133,000 for airport improvement projects; and
WHEREAS, this entitlement grant would reimburse a General Fund loan for repairs to
the runway end identification lights (REILs), allow for installation of needed perimeter security
fencing, and provide for an update to the Airport Layout Plan; and
WHEREAS, on July 24, 2007, the City Manager of the City of Petaluma executed on
behalf of the City of Petaluma the City's acceptance of U.S. Department of Transportation
Federal Aviation Administration Terms and Conditions of Accepting Airport Improvement
Grants (January 2007), which is applicable to the FAA AIP 18 Airport Improvement Grant; and
WHEREAS, the deadline for the grant application is April 28, 2008.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma approves application for FAA Airport Improvement Program (AIP) Grant 18 for
$133,000, and authorizes the City Manager to accept the funding, to be used for airport
construction projects.
1083382.1
SAAirport Division FolderlCC Agenda & Grants Folder\.AMA11' t S\AIP 18 with Reference to klaster Terms and
Condilions.DOC
APPLICATION FOR
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION:
Application Preapplication
E3 Construction ❑ Construction
❑ Non -Construction 1 ❑ Non -Construction
S. APPLICANT INFORMATION
Legal Name,
City of Petaluma
Organizational DUNS
Address:
Street:
P.O. Box 61
city:
Petaluma
County:
Sonoma
State:
CA
Country:
USA
02-002-1978
Zip Code: 94953
2- DATE SUBMITTED
3. DATE RECEIVED BY STATE
4. DATE RECEIVED BY FEDERAL AGENCY
6. EMPLOYER IDENTIFICATION NUMBER (EII):
s a -1611 011 011 011 311 9 G 211 1
8. TYPE OF APPLICATION:
® New ❑ Continuation ❑ Revision
If Revision, enter appropriate letter(s) in box(es): ❑ F-1(See back of form for description of letters)
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER
FYFO 1 0 6
TITLE: Airport Improvement Program
12. AREAS AFFECTED BY PROJECT (cities, counties, states, etc.):
City of Petaluma and Southern Sonoma County
13. PROPOSED PROJECT
Start Date Ending Date
05/01/08 8/30/08
15. ESTIMATED FUNDING
a. Federal $ 133,000 .00
b. Applicant $ 7,000 .00
Applicant ldenhfie ATTACHMENT 2
Slate Apphcalion ItlenWer
Federal ldenfifier
AIP No. 3-06-0186-18
I Organizational Unit-
Department: Petaluma Municipal Airport
Division: Public Facilities and Services
Name and telephone number of person to be contacted on
matters involving this application (give area code)
Prefix: First Name:
Mr. Robert
Middle Name:
Last Name:
Patterson
Suffix:
Phone number (give area code): I FAX number (give area code):
(707)778-4404 1 (707) 778-4405
7. TYPE OF APPLICANT: (See back of form for Application Types)
Other (specify)
9. NAME OF FEDERAL AGENCY
Federal Aviation Administration
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
• Reimbursement for Runway End Identifier Lights
for Runway 29.
• Install perimeter fence and gate, approximately
1,500 linear feet.
• Update Airport Layout Plan.
14. CONGRESSIONAL DISTRICTS OF I
a. Applicant b. Project
6th 1 6th J
I16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS
Yes. ❑ THIS PREAPPLICATION/APPLICATION WAS MADE _
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
I PROCESS FOR REVIEW ON
c. State ( S .00 I DATE:
d. Local ($ 00 No. ❑ PROGRAM 15 NOT COVERED BY E. O. 12372
p
e. Other I $ .00 El OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR
REVIEW
f. Program income I $ .00 Ili
7. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL I $ 140,000 .00 1❑yes 11"Yes" attach an explanation � No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a. Authorized Representative
Prefix I First Name John Middle Name
Last Name Brown
b. Title City Manager
d. Signature of Authorized Representative
Previous Editions Not Usable
Authorized for Local Reproduction
Suffix i
c. Telephone number (give area code)
(707)778-4345
e. Date Signed
Standard Form 424 (Rev. 9-2003) J
Prescribed by OMB Circular A-102
S
U.S DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION
Onm NO.80-R0184
PART II
PROJECT APPROVAL INFORMATION
SECTION A
Item L
Does this assistance request requires State, local,
regional, or other priority rating?
❑Yes 0 No
Item 2.
Does this assistance request require State, or local
advisory, educational or health clearances?
❑Yes 0 No
Item 3.
Does this assistance request require clearinghouse review in
accordance with OMB Circular A-95?
0 Yes ❑ No
Item 4.
Does this assistance request require State, local,
regional or other planning approval?
❑Yes D No
Item 5.
Is the proposal project covered by an approved
Comprehensive plan?
(Master Plan) 0Yes ❑ No
Rem 6.
Will the assistance requested serve a Federal
installation?
❑Yes 0 No
Item 7.
Will the assistance requested be on Federal land
or installation?
[]Yes 0 No
Item S.
Will the assistance requested have an impact or effect
on the environment?
❑Yes 0 No
Item 9.
Will the assistance requested cause the displacement of
individuals families, businesses, or farms?
❑Yes 0 No
Item 10.
Is there other related Federal assistance on this
project previous , pending, or anticipated?
❑Yes 0 No
Name of Governing Body
Priority
Name of Agency or Board
(Attach Documentation)
(Attach Comments)
To be circulated; comments will be forwarded upon completion.
Name of Approving Agency
Date / /
Check one: State ❑
Local 0
Regional ❑
Location of Plan City Hall, 61 English Street, Petaluma, CA
Name of Federal Installation
Federal Population benefiting from Project
Name of Federal Installation
Location of Federal Land
Percent of Project
See instructions for additional information to be
provided.
Number of:
Individuals
Families
Businesses
Farms
See instructions for additional information to be
provided.
FAA Form 5100-100 (6-73) SUPERSEDES FAA FORM 5100-1- PAGES Page 2
1 THRU 7
U.S DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMD NO. 04-RO209
PART H - SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use. - The Sponsor has taken the following actions to assure compatible usage of land
adjacent to or in the vicinity of the airport:
The County of Sonoma has a functioning Airport Land Use Commission. Our Airport Master Plan and
Layout Plan are on file with the ALUC. Proposed actions in the Airport vicinity are reviewed and critiqued
by the Commission. The Commissions solicits comments from Airport tenants. Resulting guidelines are
conveyed to pertinent planning and permit departments. Also, see prior submittals for AIP 3-06-0186-01
through 17.
2. Defaults. - The Sponsor is not in default on any obligation to the United States or any agency of the
United States Government relative to the development, operation, or maintenance of any airport, except as
stated herewith:
None
3. Possible Disabilities. - There are no facts or circumstances (including the existence of effective or
proposed leases, use agreements or other legal instruments affecting use of the Airport or the existence of
pending litigation or other legal proceedings) which in reasonable probability might make it impossible for the
Sponsor to carry out and complete the Project or carry out the provisions of Part V of this Application, either
by limiting its legal or financial ability or otherwise, except as follows:
1►C.7TT
4. Land. - (a) The Sponsor holds the following property interest in the following areas of land* which are to
be developed or used as part of or in connection with the Airport, subject to the following exceptions,
encumbrances, and adverse interests, all of which areas are identified on the aforementioned property map
designated as Exhibit "A":
All projects listed on Airport Capital Improvement Plans are to be executed on land owned in fee title by
the City of Petaluma, are within the Airport boundary, and are dedicated for Airport use. There are no
exceptions, encumbrances, or adverse interests related to the projects.
*State character ofproperty interest in each area and list and identify for each all exceptions, encumbrances,
and adverse interests of every kind and nature, including liens, easements, leases, etc. The separate areas of
land need only be identified here by the area numbers shown on the properol map.
FAA Forth 5100-100 (4-76)
Page 3a
U.S DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OIVIR NO.04-RO209
PART H — SECTION C (Continued)
The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title
company and that such attorney or title company has determined that the Sponsor holds the above interests.
(b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any
construction work under the Project, the following property interest in the following areas of land* on which
such construction work is to be performed, all of which areas are identified on the aforementioned property
map designated as Exhibit "A":
NIA
(C) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all
construction work under the Project, the following property interest in the following areas of land* which are
to be developed or used as part of or in connection with the Airport as it will be upon completion of the Project,
all of which areas are identified on the aforementioned property map designated as Exhibit "A":
NIA
5. Exclusive Rights. - There is no grant of an exclusive right for the conduct of any aeronautical activity at
any airport owned or controlled by the Sponsor except as follows:
None
State character ofproperty interest in each area and list and identify for each all exceptions, encumbrances,
and adverse interests of eveiy kind and nature, including liens, easements, leases, etc. The separate areas of
land need only be identified here by the area numbers shown on the property map.
FAA Fom 5100-100 (4-76)
Page 3b
FAA AC 81-06913
I
U.S DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION AMUNISTRATION ONIR NO. 80-R0184
PART III -BUDGET INFORMATION - CONSTRUCTION
SECTION A - GENERAL
1. Federal Domestic Assistance Catalog No. 20.106
2. Functional or Other Breakout
SECTION B -CALCULATION OF FEDERAL GRANT
Use only for revisions
Total
Cost Classification
Latest Approved Adjustment Amount
Amount +or(-) Required
1.
Administration expense
5,000.00
2.
Preliminary expense
.00
3.
Land, structures, right-of-way
.00
4.
Architectural engineering basic fees
25,000.00
5.
Other Architectural engineering fees
.00
6.
Project inspection fees
.00
7.
Land development
.00
8.
Relocation Expenses
.00
9.
Relocation payments to Individuals and Businesses
.00
10.
Demolition and removal
.00
11.
Construction and project improvement
110,000.00
12.
Equipment
.00
13.
Miscellaneous
.00
14.
Total (Lines 1 through 13)
140,000.00
15.
Estimated Income (if applicable)
.00
16.
Net Project Amount (Line 14 minus 15)
140,000.00
17.
Less: Ineligible Exclusions
.00
18.
Add: Contingencies
.00
19.
Total Project Amt. (Excluding Rehabilitation Grants)
140,000.00
20.
Federal Share requested of Line 19
133,000.00
21.
Add Rehabilitation Grants Requested (100 Percent)
.00
22.
Total Federal grant requested (lines 20 & 21)
133,000.00
23.
Grantee share
7,000.00
24.
Other shares (State)
.00
25.
Total Project (Lines 22, 23 & 24)
140,000.00
FAA Form 5100-100 (6-73) SUPERSEDES FAA FORM 5100-1- PAGES 1 TIIRU 7
Page 4
I
U.S DEPART'NIENT OF TRANSPORTATION - FEDERAL AVIATION AUNONISTRATION
SECTION C—EXCLUSIONS
OMR NO. 88-RO184
SECTION E — REMARKS
- Part V Sponsor Assurances are incorporated in this Application.
- Title VI Assurances are incorporated in this Application.
- Plans and Specifications for AIP-3-06-0186-18 are incorporated by reference.
- Exhibit "A" Property Map is incorporated by reference.
PAA Form 5100-100 (6-73) SUPERSEDES FM FORM 5100.10 PAGES 1 TI-IRIJ 7
Excluded
Classification
Ineligible for
Contingency
Participation
Provision
26
(1) _
(2)_
a.
-
$ {
b.
c.
- {
d.
f.
- {
g
Totals $
$ I
SECTION D - PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE
27.
Grantee Share
a. Securities
{
b. Mortgages
1i
c. Appropriations (By Applicant)
7,000.00 1
d. Bonds
e. Tax Levies
f Non Cash
g. Other (Explain)
h. TOTAL - Grantee share
7,000.00
28.
Other Shares
a. State
b. Other
c. Total Other Shares
29.
TOTAL
7,000.00
SECTION E — REMARKS
- Part V Sponsor Assurances are incorporated in this Application.
- Title VI Assurances are incorporated in this Application.
- Plans and Specifications for AIP-3-06-0186-18 are incorporated by reference.
- Exhibit "A" Property Map is incorporated by reference.
PAA Form 5100-100 (6-73) SUPERSEDES FM FORM 5100.10 PAGES 1 TI-IRIJ 7
PART IV
PROGRAM NARRATIVE
DEPARTMENT OF TRANSPORTATION -FEDERAL AVIATION ADMINISTRATION OMB NO 2120-0569
PROJECT: Install REILs for Runway 29 and approximately 1,500 LF of perimeter fence with gates, Update
Airport Layout Plan AIP 3-06-0186-18
AIRPORT: PETALUMA MUNICIPAL AIRPORT
1. Objectives:
A. Reimbursement for new Runway End Identifier Lights (REILs) for Runway 29.
B. Install/upgrade perimeter fencing.
C. Update Airport Layout Plan.
2. Benefits Anticipated:
A. Runway 29 has REILs that are approximately 20 years old. The direct -buried cable began to short out and
the flashers were needing continuous maintenance. This project installs approximately 2,000 linear feet of
duct and cable along with new flashers on each side of the runway threshold.
B. Approximately 1,500 feet of the Airport perimeter fence is old field livestock fence. Much of this fence is in
disrepair. People and animals have easy access to the Airport through the many breaches. This project
will provide for chain-link fencing consistent with the fence that exists around the remainder of the Airport.
This project will also include the installation of two pedestrian gates with cipher locks.
C. As part of this project, the Airport Layout Plan will be updated to reflect the recent construction and the
latest criteria contained in AC 150/5300-13.
3. Approach:
A. Cost for REILs and installation were $65,000.
B. Estimated cost for installing fencing and gates is $45,000.
C. Estimated cost for ALP update is $30,000.
4. Geographic Location:
Petaluma Municipal Airport
City of Petaluma
County of Sonoma
Petaluma, California
5. If Applicable, Provide Additional Information:
6. Sponsor's Representative:
Robert Patterson — Airport Manager
Petaluma Municipal Airport
601 Sky Ranch Rd.
Petaluma, CA 94954
707-778-4404
COST ESTIMATE
AIP PROJECT NO. 3-06-0186-18
PETALUMA MUNICIPAL AIRPORT
Petaluma, California
Element 1 REILs
Element 2 Fencing
Element 3 Airport Layout Plan
Project Total
Total
FAA
City
Cost
Share
Share
$65,000.00
$61,750.00
$3,250.00
$45,000.00
$42,750.00
$2,250.00
$30,000.00
$28,500.00
$1,500.00
$140,000.00 1
$133,000.00
$7,000.00
l),
U.S. Department
of Transportation
Federal Aviation
Administration
Terms And Conditions Of Acceptin
► a a : i � a ►
ATTACHMENT 3
MM
This document contains the terms and conditions of accepting Airport Improvement Program (AIP) grants
from the Federal Aviation Administration (FAA) for the purpose of carrying out the provisions of Title 49,
United States Code. These terms and conditions become applicable when the sponsor accepts a Grant
Offer from the FAA that references this document. The terms and conditions may be unilaterally
amended by the FAA, by notification in writing, and such amendment will only apply to grants accepted
after notification
I. Certifications
Section 47105(d), Title 49 of the United States Code authorizes the Secretary to require certification from
sponsors that they will comply with statutory and administrative requirements. The following list of
certified items includes major requirements for this aspect of project implementation. However, the list is
not comprehensive, nor does it relieve sponsors from fully complying with all applicable statutory and
administrative standards. In accepting a grant, the sponsor certifies that each of the following items will
be complied with In the performance of grant agreements. If a certification cannot be met for a specific
project, the sponsor must fully explain in an attachment to the project application.
A: Sponsor Certification for Selection of Consultants
General procurement standards for consultant services within Federal grant programs are
described in 49 CFR 18.36. Sponsors may use other qualifications -based procedures provided
they are equivalent to specific standards in 49 CFR 18 and Advisory Circular 15015100-14.
1. All advertisements will be placed to ensure fair and open competition from a wide area of
interest.
2. For any and all contracts over $25,000, consultants will be selected using competitive
procedures based on qualifications, experience, and disadvantaged business enterprise
requirements with the fee determined through negotiation.
3. An independent cost analysts will be performed, and a record of negotiations will be prepared
reflecting the considerations involved in the establishment of fees for all engineering
contracts with basic service fees exceeding $100,000.
Terms and Conditions of Accepting Airport Improvement Program Grants,(January 2007).......... Page 1 of 28
13
4. If any services are to be performed by sponsor force account personnel prior approval must
be obtained from FAA.
5. All consultant services contracts will clearly establish the scope of work and delineate the
division of responsibilities between all parties engaged in carrying out elements of the
project.
6. All costs associated with work ineligible for AIP funding will be clearly identified and
separated from eligible items.
7. All mandatory contract provisions for grant -assisted contracts will be included in all
consultant services contracts.
8. If any contract is awarded without competition, pre -award review and approval will be
obtained from FAA.
9. Cost -plus -percentage -of -cost methods of contracting prohibited under Federal standards will
not be used.
10, If services being procured cover more than a single grant project the scope of work will be
specifically described in the advertisement, and future work will not be initiated beyond five
years.
B. Sponsor Certification for Project Plans and Specifications
General AIP standards are described in Advisory Circulars 150/5100-6, 150/5100-15, and
150/5100-16. A list of current advisory circulars with specific standards for design or
construction of airports and procurement or installation of airport equipment and facilities is
referenced in Section III.C.24.
1. All plans and specifications will be developed in accordance with all current applicable Federal
standards and requirements, or state standard specifications developed under a Federal
grant, and no deviation from or modification to standards set forth in the advisory circulars
will be allowed without prior approval of the FAA.
Z. All equipment specifications will rely on the national standards as contained in the Advisory
Circulars, without deviations, to the maximum extent possible. Specifications for the
procurement of equipment for which there is no Federal specification or standard, will not be
proprietary nor written to restrict competition. If there is no national standard, or if the
national standard provides for a choice to be made, at least two manufacturers will assure
that they can meet the specification. A deviation from the national standard will require FAA
approval of the design standard modification.
3. All development to be included in any plans is depicted on an Airport Layout Plan approved
by FAA.
4. All development which is Ineligible for AIP funding will either be omitted from the plans and
specifications or costs associated with ineligible or AIP non -participating items will be
separated and noted as non-AIP work and deducted from AIP project reimbursement
requests.
5. Process control and acceptance tests required for any and all projects by standards contained
in Advisory Circular 150/5370-10 will be included in the project specifications.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007) Page 2 of 28
6. If a value engineering clause is incorporated into any contract, concurrence will be obtained
from FAA.
7. All plans and specifications will Incorporate applicable requirements and recommendations set
forth in the Federally approved environmental finding.
B. For all construction activities within or near aircraft operational areas, the applicable
requirements contained in Advisory Circular 150/5370-2 will be discussed with FAA and
incorporated into the specifications. A safety/phasing plan will be prepared, and prior FAA
concurrence will be obtained.
9. All projects will be physically completed without Federal participation in costs that are due to
errors or omissions in the plans and specifications that were foreseeable at the time of
project design.
10. All Airport Layout Plan (ALP) revisions and proposals for facility construction clearance will
Include coordinates that are either surveyed or based on reference coordinates previously
found acceptable to FAA. The coordinates will be verified and found consistent with the
dimensions shown on the project sketch/ALP. The coordinates will be in terms of the North
American Datum of 1983.
11. All site elevations on Airport Layout Plan (ALP) revisions and proposals for construction
clearance will be within +/-0.1 foot vertically and the vertical datum will be in terms of the
North American Vertical Datum of 1988.
C. Sponsor Certification for Equipment/Construction Contracts
Standards for advertising and awarding equipment and construction contracts within Federal
grant programs are described in 49 CFR 18.36. Sponsors may use their procurement procedures
reflecting State and local laws or regulations provided procurements conform to specific
standards in 49 CFR 18 and Advisory Circulars 150/5100-6, 150/5100-15, and 150-5100-16.
1. A code or standard of conduct will be in effect governing the performance of the sponsor's
officers, employees, or agents in soliciting and awarding procurement contracts.
2. qualified personnel will be engaged to perform contract administration, engineering
supervision, and construction Inspection and testing on all projects.
3. All procurement will be publicly advertised using the competitive sealed bid method of
procurement. If procurement is less than $100,000, project may use three (3) quote
method.
4. All requests for bids will clearly and accurately describe all administrative and other
requirements of the equipment and/or services to be provided.
S. Concurrence will be obtained from FAA prior to contract award under any of the following
circumstances:
a. Only one qualified person/firm submits a responsive bid,
b. The contract is to be awarded to other than the lowest responsive and responsible
bidder,
c. Life cycle costing is a factor in selecting the lowest responsive bidder,
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007) Page 3 of 28
1'�
d. Proposed contract prices are more than 10% over the sponsor's cost estimate.
6. All contracts exceeding $100,000, require a bid guarantee of 5%, a performance bond of
100%, and a payment bond of 100%.
7. All contracts exceeding $100,000 will contain provisions or conditions specifying
administrative, contractual, and legal remedies, including contract termination, for those
instances in which contractors violate or breach contract terms. They also will contain
provisions requiring compliance with applicable standards and requirements issued under
Section 306 of the Clean Air Act (42 USC 1857(h)), Section 508 of the Clean Water Act (33
USC 1368), Executive Order 11738, and environmental protection regulations (40 CFR Part
15).
8. All construction contracts involving labor will contain provisions insuring that in the
employment of labor preference will be given to honorably discharged Vietnam era veterans
and disabled veterans.
9. All construction contracts exceeding $2,000 will contain provisions requiring compliance with
the Davis -Bacon Act and bid solicitations will contain a copy of the current Federal wage rate
determination. Provisions requiring compliance with Sections 103 and 107 of the Contract
Work Hours and Safety Standards Act (40 USC 327-330) and the Copeland "Anti -Kick Back"
Act will be included.
10. All construction contracts exceeding $10,000 will contain appropriate clauses from 41 CFR
part 60 for compliance with Equal Employment Opportunity Executive Order 11246.
11. (Intentionally left blank.)
12. Appropriate checks will be made to assure that contracts or subcontracts are not awarded to
those individuals or firs suspended, debarred, or voluntarily excluded from doing business
with any DOT element and appearing on the DOT Unified List.
D. Sponsor Certification for Real Property Acquisition
Requirements on real property acquisition and relocation assistance are in 49 CFR 24 and the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act).
1. Good and sufficient title will be held on property in any and all projects. The sponsor's
attorney or other official will prepare and have on file title evidence on the property.
2. If defects and/or encumbrances exist in the title, which adversely impact the sponsor's
intended use of property in the project, they will be extinguished, modified, or subordinated.
3. If property for airport development will be leased, the ter is for 20 years or the useful life
of the project. The lessor is a public agency and the lease contains no provisions, which
prevent full compliance with the grant agreement.
4. Property will be in conformance with the current Exhibit A (property map). The property
map is based on deeds, title opinions, land surveys, the approved Airport Layout Plan, and
project documentation.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007) Page 4 of 28
S. For any and all acquisition of property interest in noise sensitive approach zones and related
areas, property interest will be obtained to ensure land is used for purposes compatible with
noise levels associated with operation of the airport.
6. For all acquisition of property interest in runway protection zones and areas related to FAR
Part 77 surfaces, property interest will be obtained for the right of flight, right of ingress and
egress to remove obstructions, right to make noise associated with aircraft operations, and to
restrict the establishment of future obstructions.
7. All appraisals will include valuation data to estimate the current market value for the property
Interest acquired on each parcel and will be prepared by qualified real estate appraisers hired
by the sponsor. An opportunity will be provided the property owner or their representative
to accompany appraisers during inspections.
B. All appraisals will be reviewed by a qualified review appraiser to recommend an amount for
the offer of just compensation. All written appraisals and review appraisal will be available to
FAA for review.
9. A written offer to acquire property will be presented to the property owner for not less than
the approved amount of just compensation.
10. Every effort will be made to acquire property through negotiation with no coercive action to
induce agreement. If negotiation is successful, project files will contain supporting
documents for settlements.
11. Ira negotiated settlement is not reached, condemnation will be initiated and a court deposit
not less than the just compensation will be made prior to possession of the property. Project
files will contain supporting documents for awards.
12. If displacement of persons, businesses, farm operations, or nonprofit organizations Is
involved, a relocation assistance program will be established. Displaced persons will receive
general information In writing on the relocation program, notice of relocation eligibility, and a
90 day notice to vacate.
13. Relocation assistance services, comparable replacement housing, and payment of necessary
relocation expenses will be provided within a reasonable time period for displaced occupant
in accordance with the Uniform Act.
E. Sponsor Certification for Construction Project Final Acceptance
General requirements for final acceptance and dose -out of Federally funded construction projects
are in 49 CFR 16.50. The sponsor shall determine that project costs are accurate and proper in
accordance with specific requirements of the Grant Agreement and contract documents.
1. All personnel engaged in project administration, engineering supervision, and construction
inspection and testing will be determined to be qualified and competent to perform the work.
2. All daily construction records will be kept by the resident engineer/construction inspector.
These records document work in progress, quality and quantity of materials delivered, test
locations and results, Instructions provided the contractor, weather, equipment use, labor
requirements, safety problems, and changes required.
Terms and Conditions of Accepting Airport improvement Program Grants (January 2007) Page 5 of 28
f�
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended.
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local
health, law enforcement, or other appropriate agency.
(3) Making a good faith effort to continue to maintain a drug-free workplace through
Implementation of paragraphs (a), (b), (c), (d), (e), and (f).
2. The sponsor may insert in the space provided below the site(s) for the performance of work
done in connection with grants:
Place of Performance (street address, city, county, state, zip code)
Petaluma Municipal Airoort
601 Skv Ranch Dr.
Petaluma. CA 94954
II. General Conditions
A. The allowable costs of all AIP funded project shall not include any costs determined by the FAA
to be ineligible for consideration under the Title 49 U.S.C.
B. Payment'of the United States' share of all allowable project costs will be made pursuant to and in
accordance with the provisions of such regulations and procedures as the Secretary shall
prescribe. Final determinations of the United States' share will be based upon the final audits of
the total amount of allowable project costs, and settlement will be made for any upward or
downward adjustments to the Federal share of costs.
C. The sponsor shall carry out and complete all AIP funded projects without undue delays and In
accordance with the terms hereof, and such regulations and procedures as the Secretary shall
prescribe.
D. The FAA reserves the right to amend or withdraw a grant offer at any time prior to its acceptance
by the sponsor.
E. A grant offer will expire, and the United States shall not be obligated to pay any part of the costs
of the project unless the grant offer has been accepted by the sponsor on or before 60 days after
the grant offer but no later than September 30 of the Federal fiscal year the grant offer was
made, or such subsequent date as may be prescribed in writing by the FAA.
The sponsor shall take all steps, including litigation if necessary, to recover Federal funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any manner in
any project upon which Federal funds have been expended. For the purposes of this grant
agreement, the tern "Federal funds" means funds however used or disbursed by the sponsor
that were originally paid pursuant to this or any other Federal grant agreement. It shall obtain
the approval of the Secretary as to any determination of the amount of the Federal share of such
funds. It shall return the recovered Federal share, including funds recovered by settlement,
order or judgment, to the Secretary. It shall furnish to the Secretary, upon request, all
documents and records pertaining to the determination of the amount of the Federal share or to
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007).. .. ...Page 8 of 28
:20
any settlement, litigation, negotiation, or other efforts taken to recover such funds. All
settlements or other final positions of the sponsor, in court or otherwise, involving the recovery
of such Federal share shall be approved in advance by the Secretary.
G. The United States shall not be responsible or liable for damage to property or injury to persons,
which may arise from, or be incident to, compliance with a grant agreement.
H. If, during the life of an AIP funded project, the FAA determines that a grant amount exceeds the
expected needs of the sponsor by $25,000 or five percent (5°/%), whichever is greater, a grant
amount can be unilaterally reduced by letter from FAA advising of the budget change.
Conversely, with the exception of planning projects, if there is an overrun in the eligible project
costs, FAA may increase a grant to cover the amount of the overrun not to exceed the statutory
fifteen (15%) percent limitation for primary airports. For non -primary airports, with the
exception of planning projects, FAA may increase a grant to cover the amount of overrun by not
more than fifteen percent (15%) of the original grant amount for development and not more
than fifteen (15%) percent of the original grant portion pertaining to land or by an amount not to
exceed twenty-five percent (25%) of the total increase in allowable project costs attributable to
the acquisition of land or interests in land, whichever is greater, based on current credible
appraisals or a court award in a condemnation proceeding. FAA will advise the sponsor by letter
of the increase. Planning projects will not be increased above the planning portion of the
maximum obligation of the United States shown in the grant agreement. Upon issuance of either
of the aforementioned letters, the maximum obligation of the United States is adjusted to the
amount specified. In addition, the sponsor's officially designated representative, Is authorized to
request FAA concurrence in revising the project description and grant amount within statutory
limitations. A letter from the FAA concurring in the said requested revision to the project work
description and/or grant amount shall constitute an amendment to a Grant Agreement.
I. If requested by the sponsor and authorized by the FAA, the letter of credit method of payment
may be used. It is understood and agreed that the sponsor agrees to request cash withdrawals
on the letter of credit only when actually needed for its disbursements and to timely reporting of
such disbursements as required. It is understood that failure to adhere to this provision may
cause the letter of credit to be revoked.
J. Unless otherwise approved by the FAA, it will not acquire or permit any contractor or
subcontractor to acquire any steel or manufactured products produced outside the United States
to be used for any project for airport development or noise compatibility for which funds are
provided under this grant. The sponsor will include in every contract a provision Implementing
this condition.
III. Assurances
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used
herein, the term "public agency sponsor" means a public agency with control of a public -use
airport; the term "private sponsor" means a private owner of a public -use airport; and the
term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and
become part of the grant agreement.
Terms and Conditions of Accepting Airport Improvement Program Granis'(January 2007) Page 9 of 28
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a
Public Agency Sponsor. The terms, conditions and assurances of the grant agreement
shall remain in full force and effect throughout the useful life of the facilities developed or
equipment acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from the
date of acceptance of a grant offer of Federal funds for the project. However, there shall be
no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so
long as the airport is used as an airport. There shall be no limit on the duration of the terms,
conditions, and assurances with respect to real property acquired with Federal funds.
Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the
useful life of project Items installed within a facility or the useful life of the facilities
developed or equipment acquired under an airport development or noise compatibility
program project shall be no less than ten (10) years from the date of acceptance of Federal
aid for the project.
3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant
agreement, only Assurances 1, 2, 3, 5, 6, 13, 16, 30, 32, 33, and 34 in section IIIC apply to
planning projects. The terms, conditions, and assurances of the grant agreement shall
remain in full force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant
that:
1. General Federal Requirements. It will comply with all applicable Federal laws,
regulations, executive orders, policies, guidelines, and requirements as they relate to the
application, acceptance and use of Federal funds for this project including but not limited to
the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis -Bacon Act - 40 U.S.C. 276(a), et seo.I
c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et sea.
d. Hatch Act - 5 U.S.C. 1501, et sea.Z
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
Title 42 U.S.C. 4601, gt sea.',Z
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f),I
g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through
4690.1
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et sea.
i. Clean Air Act, P.L. 90-146, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 1D2(a) - 42 U.S.C. 4012a.1
1. Title 49 ,U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Civil Rights Act of 1964 - Title VI - 42 U.S.C. 2000d through d-4.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007) Page 10 of 28
o. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
p. American Indian Religious Freedom Act, P.L. 95-341, as amended.
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et sec.'
r. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.7
s. Contract Work Hours and Safety Standards Act- 40 U.S.C. 327, gt sea.7
t. Copeland Antikickback Act - 16 U.S.C. 874.7
u. National Environmental Policy Act of 1969 — U.S.C. 4321 et seal
v. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et sea.Z
x. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
a. Executive Order 11246 - Equal Employment Opportunityl
b. Executive Order 11990 - Protection of Wetlands
c. Executive Order 11998 — Flood Plain Management
d. Executive Order 12372 - Intergovernmental Review of Federal Programs.
e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New
Building Constructlonl
f. Executive Order 12898 - Environmental Justice
Federal Regulations
a. 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement
Proceedings.
c. 14 CFR Part 150 - Airport noise compatibility planning.
d, 29 CFR Part 1 - Procedures for predetermination of wage rates.'
e. 29 CFR Part 3 - Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States.'
f. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non -construction contracts subject to the Contract Work Hours and
Safety Standards Act).'
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally assisted
contracting requirements).'
h. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative
agreements to state and local governments.3
i. 49 CFR Part 20 - New restrictions on lobbying.
j. 49 CFR Part 21 - Nondiscrimination in federally -assisted programs of the
Department of Transportation - effectuation of Title VI of the Civil Rights Act of
1964.
k. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise In Airport
Concessions.
I. 49 CFR Part 24 - Uniform relocation assistance and real property acquisition for
Federal and federally assisted programs.ra
m. 49 CFR Part 26 — Participation By Disadvantaged Business Enterprises in
Department of Transportation Programs.
n. 49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and
activities receiving or benefiting from Federal financial assistance.'
Temis and Conditions of Accepting Airport Improvement Program Grants (January 2007) - Page 11 of 28
_23
o. 49 CFR Part 29 — Goverment wide debarment and suspension (non -
procurement) and government wide requirements for drug-free workplace
(grants).
p. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and
services of countries that deny procurement market access to U.S. contractors.
q. 49 CFR Part 41- Seismic safety of Federal and federally assisted or regulated
new building construction.l.
Office of Management and Budget Circulars
a. A-87 -Cost Principles Applicable to Grants and Contracts with State and Local
Governments.
b. A-133 -Audits of States, Local Governments, and Non -Profit Organizations
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and OMB Circular A-87 contain requirements for State
and Local Governments receiving Federal assistance. Any requirement
levied upon State and Local Governments by this regulation and circular
shall also be applicable to private sponsors receiving Federal assistance
under Title 49, United States Code.
Specific assurances required to be included in grant agreements by any of the above laws,
regulations or circulars are incorporated by reference in the grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for the grant, and to finance
and carry out the proposed project; that a resolution, motion or similar action has been
duly adopted or passed as an official act of the applicant's governing body authorizing
the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative
of the applicant to act in connection with the application and to provide such additional
information as may be required.
b. Private Sponsor: It has legal authority to apply for the grant and to finance and carry
out the proposed project and comply with all terms, conditions, and assurances of this
grant agreement. It shall designate an official representative and shall in writing direct
and authorize that person to file this application, including all understandings and
assurances contained therein; to act in connection with this application; and to provide
such additional information as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project
costs which are not to be paid by the United States. It has sufficient funds available to
assure operation and maintenance of items funded under the grant agreement which it will
own or control.
" Terms and C66ditions bf Accepting'Airport Improvement Program'Grants'(January 2007) '"Page 12 of 28 ' '
`1
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the sponsor,
it holds good title satisfactory to the Secretary to that portion of the property upon which
Federal funds will be expended or will give assurance to the Secretary that good title will
be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights
and powers necessary to perform any or all of the terms, conditions, and assurances in
the grant agreement without the written approval of the Secretary, and will act promptly
to acquire, extinguish or modify any outstanding rights or claims of right of others which
would interfere with such performance by the sponsor. This shall be done in a manner
acceptable to the Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or
other interests in the property shown on Exhibit A to this application or, for a noise
compatibility program project, that portion of the property upon which Federal funds
have been expended, for the duration of the terms, conditions, and assurances in the
grant agreement without approval by the Secretary. If the transferee is found by the
Secretary to be eligible under Title 49, United States Code, to assume the obligations of
the grant agreement and to have the power, authority, and financial resources to carry
out all such obligations, the sponsor shall insert in the contract or document transferring
or disposing of the sponsor's interest, and make binding upon the transferee all of the
terms, conditions, and assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by another unit of
local government or are on property owned by a unit of local government other than the
sponsor, it will enter into an agreement with that government. Except as otherwise
specified by the Secretary, that agreement shall obligate that government to the same
terms, conditions, and assurances that would be applicable to it if it applied directly to
the FAA For a grant to undertake the noise compatibility program project. That
agreement and changes thereto must be satisfactory to the Secretary. It will take steps
to enforce this agreement against the local government if there is substantial non-
compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned property, it
will enter into an agreement with the owner of that property which includes provisions
specified by the Secretary. It will take steps to enforce this agreement against the
property owner whenever there is substantial non-compliance with the terms of the
agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public -use airport in accordance with
these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency
or person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained
Terms and Condltions of Acceptirig Airport Improvement Prog"ran'Grarits (January 2007) Page 13 of 28
,�5
in accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement also requires
compliance therewith.
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at
the time of submission of this application) of public agencies that are authorized by the State
In which the project is located to plan for the development of the area surrounding the
airport.
7. Consideration of Local Interest. It has given fair consideration to the interest of
communities in or near where the project may be located,
B. Consultation with Users. In making a decision to undertake any airport development
project under Title 49, United States Code, it has undertaken reasonable consultations with
affected parties using the airport at which project is proposed.
9. Public Hearings. In projects involving the location of an airport, an airport runway, or a
major runway extension, it has afforded the opportunity for public hearings for the purpose
of considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been carried
out by the community and it shall, when requested by the Secretary, submit a copy of the
transcript of such hearings to the Secretary. Further, for such projects, it has on its
management board either voting representation from the communities where the project is
located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
10. Air and Water Quality Standards. In projects involving airport location, a major runway
extension, or runway location it will provide for the Governor of the state in which the project
is located to certify in writing to the Secretary that the project will be located, designed,
constructed, and operated so as to comply with applicable air and water quality standards.
In any case where such standards have not been approved and where applicable air and
water quality standards have been promulgated by the Administrator of the Environmental
Protection Agency, certification shall be obtained from such Administrator. Notice of
certification or refusal to certify shall be provided within sixty days after the project
application has been received by the Secretary.
11. Pavement Preventive Maintenance. With respect to a project approved after January 1,
1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies
that it has implemented an effective airport pavement maintenance -management program
and it assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will provide such
reports on pavement condition and pavement management programs as the Secretary
determines may be useful.
12. Terminal Development Prerequisites. For projects which include terminal development
at a public use airport, as defined in Title 49, it has, on the date of submittal of the project
grant application, all the safety equipment required for certification of such airport under
section 44706 of Title 49, United States Code, and all the security equipment required by rule
or regulation, and has provided for access to the passenger enplaning and deplaning area of
such airport to passengers enplaning and deplaning from aircraft other than air carrier
aircraft
Terms and Conditions of Accepting Airport Improvement Prograin Grants'(January 2007) - Page 14 of 28
,Q b
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of the grant, the total cost of the project in
connection with which the grant is given or used, and the amount or nature of that
portion of the cost of the project supplied by other sources, and such other financial
records pertinent to the project. The accounts and records shall be kept in accordance
with an accounting system that will facilitate an effective audit in accordance with the
Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States,
or any of their duly authorized representatives, for the purpose of audit and examination,
any books, documents, papers, and records of the recipient that are pertinent to the
grant. The Secretary may require that an appropriate audit be conducted by a recipient.
In any case in which an independent audit is made of the accounts of a sponsor relating
to the disposition of the proceeds of a grant or relating to the project in connection with
which the grant was given or used, it shall file a certified copy of such audit with the
Comptroller General of the United States not later than six (6) months following the close
of the fiscal year for which the audit was made.
14. Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on
any projects funded under the grant agreement which involve labor, provisions establishing
minimum rates of wages, to be predetermined by the Secretary or Labor, in accordance with
the Davis -Bacon Act, as amended (40 U.S.C. 276a -276a-5), which contractors shalt pay to
skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids
and shall be included in proposals or bids for the work.
15. Veteran's Preference. It shall include in all contracts for work on any project funded
under the grant agreement which involve labor, such provisions as are necessary to Insure
that, in the employment of labor (except in executive, administrative, and supervisory
positions), preference shall be given to Veterans of the Vietnam era and disabled veteran as
defined in Section 47112 of Title 49, United States Code. However, this preference shall
apply only where the individuals are available and qualified to perform the work to which the
employment relates.
16. Conformity to Plans and Specifications. It will execute the project subject to plans,
specifications, and schedules approved by the Secretary. Such plans, specifications, and
schedules shall be submitted to the Secretary prior to commencement of site preparation,
construction, or other performance under this grant agreement, and, upon approval of the
Secretary, shall be incorporated into this grant agreement Any modification to the approved
plans, specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated into the grant agreement
17. Construction Inspection and Approval. It will provide and maintain competent technical
supervision at the. construction site throughout the project to assure that the work conforms
to the plans, specifications, and schedules approved by the Secretary for the project. It shall
subject the construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and procedures
shall require such cost and progress reporting by the sponsor or sponsors of such project as
the Secretary shall deem necessary.
Terms and Conditions'ofAccepting Airport Improvement Pro grain Grants (January' 2007) 'Page 15 of 28
1;?%
18. Planning Projects._ In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained
In the project application or with the modifications similarly approved.
b. It will f imish the Secretary with such periodic reports as required pertaining to the
planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a
notice that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no
material prepared with funds under this project shall be subject to copyright in the
United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of specific
consultants and their subcontractors to do all or any part of this project as well as the
right to disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to
do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretary's approval of any planning material developed as part of this grant does not
constitute or imply any assurance or commitment on the part of the Secretary to approve
any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the
airport, other than facilities owned or controlled by the United States, shall be operated
at all times In a safe and serviceable condition and in accordance with the minimum
standards as may be required or prescribed by applicable Federal, state and local
agencies for maintenance and operation. It will not cause or permit any activity or action
thereon which would interfere with its use for airport purposes. It will suitably operate
and maintain the airport and all facilities thereon or connected therewith, with due
regard to climatic and Flood conditions. Any proposal to temporarily close the airport for
non -aeronautical purposes must first be approved by the Secretary. In furtherance of
this assurance, the sponsor will have in effect arrangements for -
(1) Operating the airport's aeronautical facilities whenever required;
(2) Promptly marking and lighting hazards resulting from airport conditions, including
temporary conditions; and
(3) Promptly notifying airmen of any condition affecting aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow, flood or other climatic'conditions
Jams and Conditions of Accepting Airport Improvement Program'Grahls'(January'2007) Page 16 of 28
22K
Interfere with such operation and maintenance. Further, nothing herein shall be
construed as requiring the maintenance, repair, restoration, or replacement of any
structure or facility which is substantially damaged or destroyed due to an act of God or
other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or
controls upon which Federal funds have been expended..
20. Hazard Removal and Mitigation. It will take appropriate action to assure that such
terminal airspace as is required to protect instrument and visual operations to the airport
(including established minimum Flight altitudes) will be adequately cleared and protected by
removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including
the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate
vicinity of the airport to activities and purposes compatible with normal airport operations,
including landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program implementation, it will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination,
a. It will make the airport available as an airport for public use on reasonable terms and
without unjust discrimination to all types, kinds and classes of aeronautical activities,
including commercial aeronautical activities offering services to the public at the airport
b. In any agreement, contract, lease, or other arrangement under which a right or privilege
at the airport is granted to any person, firm, or corporation to conduct or to engage in
any aeronautical activity for furnishing services to the public at the airport, the sponsor
will insert and enforce provisions requiring the contractor to:
(1) fumish said services on a reasonable, and not unjustly discriminatory, basis to all
users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each unit or service,
provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates, or other similar types of price reductions to
volume purchasers.
c. Each fixed -based operator at the airport shall be subject to the same rates, fees, rentals,
and other charges as are uniformly applicable to all other fixed -based operators making
the same or similar uses of such airport and utilizing the same or similar facilities.
d. Ea it carne using such airport shall have the right to service itself or to use any fixed -
based opera or thatis authorized or permitted by the airport to serve any air carrier at
such airport.
e. Each air carrier using such airport (whether as a tenant, nontenant, or subtenant of
another air carrier tenant) shall be subject to such nondiscriminatory and substantially
comparable rules, regulations, conditions, rates, fees, rentals, and other charges with
respect to facilities directly and substantially related to providing air transportation as are
applicable to all such air carriers which make similar use of such airport and utilize similar
Terms and Condiliohs of Accepting Airport Improvement Program Grants (January 2007) Page 17 of A
"�q,
facilities, subject to reasonable classifications such as tenants or nontenants and
signatory carriers and nonsignatory carriers. Classification or status as tenant or
signatory shall not be unreasonably withheld by any airport provided an air carrier
assumes obligations substantially similar to those already imposed on air carders in such
classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person,
firm; or corporation operating aircraft on the airport from performing any services on its
own aircraft with its own employees jinduding, but not limited to maintenance, repair,
and fueling] that it may choose to perform.
g. in the event the sponsor itsei€ exercises any of the rights and privileges referred to in
this assurance, the services involved will be provided on the same conditions as would
apply to the furnishing of such services by commercial aeronautical service providers
authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions
to be met by all users of the airport as may be necessary for the safe and efficient
operation of the airport.
I. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the
airport if such action is necessary for the safe operation of the airport or necessary to
serve the civil aviation needs of the public.
23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person
providing, or intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fared -based operator shall
not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one Fixed -
based operator to provide such services, and
b. If allowing more than one fixed -based operator to provide such services would require
the reduction of space leased pursuant to an existing agreement between such single
fixed -based operator and such airport.
It further agrees that it will not, either directly or Indirectly, grant or permit any person, firm,
or corporation, the exclusive right at the airport to conduct any aeronautical activities,
including, but not limited to charter flights, pilot training, aircraft rental and sightseeing,
aerial photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not conducted in
conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of
aircraft parts, and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate
any exclusive right to conduct an aeronautical activity now existing at such an airport before
the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and
services at the airport which will make the airport as self-sustaining as possible under the
circumstances existing at the particular airport, taking into account such factors as the
volume of traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is made under
Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal
Terns and Conditions of Accepting Airport Improvement Program Grants tJanua'ry'2007)' � "' Page•i8'of'28
3
Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate
basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established
after December 30, 1987, will be expended by it for the capital or operating costs of the
airport; the local airport system; or other local facilities which are owned or operated by
the owner or operator of the airport and which are directly and substantially related to
the actual air transportation of passengers or property; or for noise mitigation purposes
on or off the airport. Provided, however, that if covenants or assurances in debt
obligations issued before September 3, 1982, by the owner or operator of the airport, or
provisions enacted before September 3, 1982, in governing statutes controlling the
owner or operator's financing, provide for the use of the revenues from any of the airport
owner or operator's facilities, including the airport, to support not only the airport but
also the airport owner or operator's general debt obligations or other facilities, then this
limitation on the use of all revenues generated by the airport (and, in the case of a public
airport, local taxes on aviation fuel) shall not apply.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will
direct that the audit will review, and the resulting audit report will provide an opinion
concerning, the use of airport revenue and taxes in paragraph (a), and indicating
whether funds paid or transferred to the owner or operator are paid or transferred in a
manner consistent with Title 49, United States Code and any other applicable provision of
law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this assurance in
accordance with the provisions of Section 47107 of Title 49, United States Code.
26. Reports and Inspections. It will:
a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of die airport budget in a
format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents
affecting the airport, including deeds, leases, operation and use agreements, regulations
and other instruments, available for inspection by any duly authorized agent of the
Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to the
project and continued compliance with the terms, conditions, and assurances of the
grant agreement including deeds, leases, agreements, regulations, and other
instruments, available for inspection by any duly authorized agent of the Secretary upon
reasonable request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make
available to the public following each of its fiscal years, an annual report listing in detail:
(1) all amounts paid by the airport to any other unit of government and the purposes
for which each such payment was made; and
Terms aridC6hditions-6f Accepting Airport Improvement Program Giants (danuary'2007), - ' -- Page'99 of 28 -'
3l
(2) all services and property provided by the airport to other units of government and
the amount of compensation received for provision of each such service and
property.
27, Use by Government Aircraft. It will make available all of the facilities of the airport
developed with Federal financial assistance and all those usable for landing and takeoff of
aircraft to the United States for use by Government aircraft in common with other aircraft at
all times without charge, except, if the use by Government aircraft is substantial, charge may
be made for a reasonable share, proportional to such use, for the cost of operating and
maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise
agreed to by the sponsor and the using agency, substantial use of an airport by Government
aircraft will be considered to exist when operations of such aircraft are in excess of those
which, in the opinion of the Secretary, would unduly interfere with use of the landing areas
by other authorized aircraft, or during any calendar month that-
a.
hat
a. Five (5) or more Government aircraft are regularly based at the airport or on land
adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government
aircraft is 300 or more, or the gross accumulative weight of Government aircraft using
the airport (the total movement of Government aircraft multiplied by gross weights of
such aircraft) is in excess of five million pounds.
28, Land for Federal Facilities. It will furnish without cost to the Federal Government for use
in connection with any air traffic control or air navigation activities, or weather -reporting and
communication activities related to air traffic control, any areas of land or water, or estate
therein, or rights In buildings of the sponsor as the Secretary considers necessary or
desirable for construction, operation, and maintenance at Federal expense of space or
facilities for such purposes, Such areas or any portion thereof will be made available as
provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. it will keep up to date at all times an Airport Layout Plan of the airport showing (1)
boundaries of the airport and all proposed additions thereto, together with the
boundaries of ail offsite areas owned or controlled by the sponsor for airport purposes
and proposed additions thereto; (2) the location and nature of all existing and proposed
airport facilities and structures (such as runways, taxiways, aprons, terminal buildings,
hangars and roads), including all proposed extensions and reductions of existing airport
facilities; and (3) the location of all existing and proposed non -aviation areas and of all
existing improvements thereon. Such Airport Layout Plans and each amendment,
revision, or modification thereof, shall be subject to the approval of the Secretary which
approval shall be evidenced by the signature of a duly authorized representative of the
Secretary on the face of the Airport Layout Plan. The sponsor will not make or permit
any changes or alterations in the airport or any of its facilities which are not in conformity
with the Airport Layout Plan as approved by the Secretary and which might, in the
opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally owned,
leased, or funded property on or off the airport and which is not in conformity with the
Airport Layout Plan as approved by the Secretary, the owner or operator will, if
requested, by the Secretary (1) eliminate such adverse effect In a manner approved by
the Secretary; or (2) bear all costs of relocating such property (or replacement thereof)
Terms and Conditions'ofAccepting Airport improvemi nt Program Grants'(Jarivary'2007) - "".- "" ' "Page"20 of 28"' "
31--l-
to a site acceptable to the Secretary and all costs of restoring such property (or
replacement thereof) to the level of safety, utility, efficiency, and cost of operation
existing before the unapproved change in the airport or its facilities.
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person
shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded
from participating in any activity conducted with or benefiting from funds received from this
grant. This assurance obligates the sponsor for the period during which Federal financial
assistance is extended to the program, except where Federal financial assistance is to
provide, or is in the form of personal property or real property or interest therein or
structures or improvements thereon in which case the assurance obligates the sponsor or
any transferee for the longer of the following periods: (a) the period during which the
property is used for a purpose for which Federal financial assistance is extended, or for
another purpose involving the provision of similar services or benefits, or (b) the period
during which the sponsor retains ownership or possession of the property.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, it will dispose
of the land, when the land is no longer needed for such purposes, at fair market value,
at the earliest practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will, at the discretion
of the Secretary, 1) be paid to the Secretary for deposit in the Trust Fund, or 2) be
reinvested in an approved noise compatibility project as prescribed by the Secretary,
Including the purchase of nonresidential buildings or property in the vicinity of residential
buildings or property previously purchased by the airport as part of a noise compatibility
program.
b. For land purchased under a grant for airport development purposes (other than noise
compatibility), it will, when the land is no longer needed for airport purposes, dispose of
such land at fair market value or make available to the Secretary an amount equal to the
United States' proportionate share of the fair marketvalue of the land. That portion of
the proceeds of such disposition which is proportionate to the United States' share of the
cost of acquisition of such land will, (a) upon application to the Secretary, be reinvested
in another eligible airport improvement project or projects approved by the Secretary at
that airport or within the national airport system, or (b) be paid to the Secretary for
deposit in the Trust Fund if no eligible project exists.
c. Land shall be considered to be needed for airport purposes under this assurance if (a) it
may be needed for aeronautical purposes (including runway protection zones) or serve
as noise buffer land, and (b) the revenue From interim uses of such land contributes to
the financial self-sufficiency of the airport. Further, land purchased with a grant received
by an airport operator or owner before December 31, 1987, will be considered to be
needed for airport purposes if the Secretary or Federal agency making such grant before
December 31, 1987, was notified by the operator or owner of the uses of such land, did
not object to such use, and the land continues to be used For that purpose, such use
having commenced no later than December 15, 1989.
d. Disposition of such land under (a), (b) or (c) will be subject to the retention or
reservation of any interest or right therein necessary to ensure that such land will only be
used for purposes which are compatible with noise levels and safety associated with
operation of the airport.
Tei*m's*andConditfonsofAdceptingAirportlmpr6veme-ntPrgrzmGrants(January2007)' Page"21of28
32. Engineering and Design Services. It will award each contract, or sub -contract for
Program management, construction management, planning studies, feasibility studies,
architectural services, preliminary engineering, design, engineering, surveying, mapping or
related services with respect to the project in the same manner as a contract for architectural
and engineering services is negotiated under Title IX of the Federal Property and
Administrative Services Act of 1949 or an equivalent qualifications -based requirement
prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used
to fund any project which uses any product or service of a foreign country during the period
in which such foreign country is listed by the United States Trade Representative as denying
fair and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications. It will carry out the project in accordance with
policies, standards, and specifications approved by the Secretary including but not limited to
the most current version, at the time the grant is signed, of the advisory circulars listed
under the following table titled "Current FAA Advisory Circulars for AIP Projects", and in
accordance with applicable state policies, standards, and specifications approved by the
Secretary.
CURRENT FAA ADVISORY CIRCULARS FOR AIP PROIECrS
Dated., 7/1/99
7017460-1
Obstruction Marking and Lighting
150/5000-13
Announcement of Availability--RTCA Inc., Document RTCA-221,
Guidance and Recommended Requirements for Airport Surface
Movement Sensors
115015210-5
Painting, Marking and Lighting of Vehicles Used on an Airport
115015210-7
Aircraft Fire and Rescue Communications
1150/5210-13
Water Rescue Plans, Facilities, and Equipment
1150152-10-14
Airport Fire and Rescue Personnel Protective Clothing
115015210-15
Airport Rescue & Firefighting Station Building Design
1150/5210-18
Systems for Interactive Training of Airport Personnel
1150/5210-i g
Driver's Enhanced Vision System (DEVS)
1150/5220-4
Water Supply Systems for Aircraft Fire and Rescue Protection
1 5015220-10
Guide Specification for Water/Foam Type Aircraft Rescue and
Firefighting Vehicles
1160/5220-18
Runway Surface Condition Sensor Specification Guide
15015220-16
Automated Weather Observing Systems for NonFederal
Applications
115015220-17
Design Standards for Aircraft Rescue Firefighting Training Facilities
15015220-18
Buildings for Storage and Maintenance of Airport Snow and Ice
Control Equipment and Materials
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007j, ' -'- - "Page 22 of 213 ., .. - —
,3G%
Terms and Conditionsof'Accepting Airport Improberrient Ptdgram Grants'(January 2007) ' Paga 23 -of 28
2S
Guide Specification for Small, Dual -Agent Aircraft Rescue and
1150/5220-19
Firefighting Vehicles
15015220-20
Airport Snow and Ice Control Equipment
150/5220-21
Guide Specification for Lifts Used to Board Aldine Passengers With
Mobility Impairments 11
15015300-13
Airport Design I
j}1 501530 0-1 4
Design of Aircraft Deicing Facilities
115015320-5
Airport Drainage
1150/5320-6
Airport Pavement Design and Evaluation
15015320-12
Measurement, Construction, and Maintenance of Skid Resistant
Airport Pavement Surfaces
15015320-14
Airport Landscaping For Noise Control Purposes
15015320-16
Airport Pavement Design for the Boeing 777 Airplane
Runway Length Requirements for Almort Design
115015325-4
150/5340-1
Standards for Airport Markings
15015340-4
Installation Details For Runway Centerline Touchdown Zone Lighting
Systems
150/5340-5
Seqmented Circle Airport Marker System l
15015340-14
Economy Approach Lighting Aids
15015340-17
Standby Power for Non -FAA Airport Lighting Systems
15015340-18
Standards for Airport Sign Systems
1 5 01534 0-1 9
Taxiway Centerline Lighting System
1150/5340-21
Airport Miscellaneous Lighting Visual Aids
15015340-23
Supplemental Wind Cones
150/5340-24
Runway and Taxiway Edge Lighting System 1
15015340-27
Air -to -Ground Radio Control of Airport Lighting Systems it
15015345-3
Specification for L821 Panels for Remote Control of Airport Lighting
115015345-5
Circuit Selector Switch
150/5345-7
Specification for L824 Underground Electrical Cable for Airport
LighJnq Circuits
15015345-10
Specification for Constant Current Regulators Regulator Monitors
115015345-12
Specification for Airport and Heliport Beacon
Specification for 1.841 Auxiliary Relay Cabinet Assembly for Pilot
(150/5345-13
Control of Airport Lighifng Circuits
Specification for L823 Plug and Receptacle, Cable Connectors
115015345-26
15015345-27
Specification for Wind Cone Assemblies 1
Terms and Conditionsof'Accepting Airport Improberrient Ptdgram Grants'(January 2007) ' Paga 23 -of 28
2S
15015345-28
15015345-39
150/5345-42
15015345-43
15015345-44
150/5345-45
115015345-46
150/5345-47
15015345-49
15015345-50
15015345-51
160/5345-52
1 5015345-53
15015360-9
115015380-12
115015360-13
150/5370-2
15015370-10
1 5015 39 0-2
115015390-3
1-150/5100-14
15015200-30
150/5200-33
Aooroach Path Indicator (PAPI) Systems
(FAA Specification L853, Runway and Taxiway Centerline
Retroreflective Markers
Specification for Airport Light Bases, Transformer Housings,
Junction Boxes and Accessories
Specification for Obstruction Lighting Equipment
Specification for Taxiway and Runway Signs
Lightweight Approach Light Structure
Specification for Runway and Taxiway Light Fixtures
Isolation Transformers for Airport Lighting Systems
Specification L854, Radio Control Equipment
Specification for Portable Runway Lights
Specification for Discharge -Type Flasher Eouioment
Generic Visual Glldeslope Indicators (GVGI)
Airport Lighting Equipment Certification Program
Planning and Design of Airport Terminal Facilities at NonHub
Locations
irport Signing & Graphics
1Planning and Design Guidance for Airport Terminal Facilities
(Operational Safety on Airports During Construction
(Standards for Specifyinq Construction of Airports
Heliport Design
Vertlport Design I
Architectural, Engineering, and.Planning Consultant Services for }I
Airport Grant Projects
Airport Winter Safety and Operations
Hazardous Wildlife Aftraclants On or Near Airports
1 50153 00-1 5
Use of Value Engineering for Engineering Design of Airport Grant
Projects
150/5370-11
Use of Nondestructive Testing Devices in the Evaluation of Airport
Pavements
15015370-12
Control of Construction for Airport Grant Projects
15015370-6
1Quality
Construction Progress and Inspection Report -Airport Grant Program
35. Relocation and Real Property Acquisition. (1) it will be guided in acquiring real
property, to the greatest extent practicable under State law, by the land acquisition policies
in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary
expenses as specified in Subpart B. (2) It will provide a relocation assistance program
offering the services described in Subpart C and fair and reasonable relocation payments and
assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will
Terms and Conditions of -Accepting Airport Improvement Program Grants (January 2007)' ' - - Page 24 of 28 -'-
make available within a reasonable period of time prior to displacement, comparable
replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36, Access By Intercity Buses. The airport owner or operator will permit, to the maximum
extent practicable, intercity buses or other modes of transportation to have access to the
airport; however, It has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. (Intentionally left blank.)
38. Hangar Construction. If the airport owner or operator and a person who awns an aircraft
agree that a hangar is to be constructed at the airport for the aircraft at the aircraft s owner's
expense, the airoort owner or operator will grant to the aircraft owner for the hangar a long
term lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in section
47102 of title 49, U.S.C.) has been unable to accommodate one or more requests by an
air carrier for access to gates or other facilities at that airport in order to allow the air
carder to provide service to the airport or to expand service at the airport, the airport
owner or operator shall transmit a report to the Secretary that;
(1) Describes the requests;
(2) Provides an explanation as to why the requests could not be accommodated; and
(3) Provides a time frame within, if any, the airport will be able to accommodate
requests.
b. Such report shall be due on either February i or August 1 of each year if the airport has
been unable to accommodate the request(s) in the six month period prior to the
applicable due date.
IV. Standard DOT Title VI Assurances
The sponsor hereby agrees that as a condition to receiving Federal financial assistance from the
Department of Transportation (DOT}, it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) and all requirements Imposed by 49 CFR Part 21, - Nondiscrimination In Federally Assisted
Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964
(hereinafter referred to as the `Regulations') to the end that no person in the United States shall, on the
ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or
' ` --Terms and Cohdilions'ofA'ccepting Airport Improvement Program Grants (January2007)• • - - - - 'Page -25 of•28- --
-37
be otherwise subjected to discrimination under any program or activity for which the applicant receives
Federal financial assistance and will immediately take any measures necessary to effectuate this
agreement. Without limiting the above general assurance, the sponsor agrees concerning this grant that:
A4% U4t
A Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23 (b)) will be conducted
or operated in compliance with all requirements of the Regulations.
B. It will Insert the following clauses in every contract subject to the Act and the Regulations:
'During the performance of this contiaci the contractor, for itself, its assignees and successors
in interest (hereinafter referred to as the "contrador'9 agrees as follows.
1. Compliance with Regulations. The contractorshall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DOT 9 Title 49, Code of Federal Regulations, Part 21, as they may be amended
from time to time (hereinafter referred to as the Regulations), which are herein Incorporated by
reference and made a part of this contract
2. Nondiscrimination. The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national odgin In the selection
and retention of subcontractors, including procurements of materials and leases of equipment
The contractor shall not parbdpate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the contract covers a
program set forth in Appendix B of the Regulations.
3. Solidtatians for Subcontracts, Including Procurements of Materials and Eguipment In all
solicitations either by competitive bidding or negotiation made by the contractor for work to be
performed under subcontract, including procurements ofmatedats or leases of equipment,
each potential subcontractor or suppliershall be notified by the contractor of the contractor's
obligations under this contract and the Regulations relative to nondiscrimination an the grounds
of race, color, or national origin.
4. Information and Reports. The contractor shall provide all information and reports required by
the Regulations or directives issued pursuant thereto and shall permit access to its books,
records, accounts, other sources of information, and its fadlitfes as may be determined by the
sponsor or the Federal Avfalfon Administration (FAA) to be pertinent to ascertain compliance with
such Regulations, orders, and instructions. Where any information required ofa contractors in
the exclusive possession of another who fails or refuses to hirnish this information, the contractor
shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts It has
made to obtain the information.
5. Sanctions or Noncompliance. In the event of the contractor's noncompliance with the
nonciiscTiminabon provisions of this contract, the sponsor shall impose such contractsanctfons as
it or the FAA may determine to be appropriate, including, but not limited to.
a. Withholding of payments to the contractor under the contract until the contractor
complies, and/or
b. Cancellation, termination, orsuspension of the contract In whole or in part.
6. Incorporation of Provisions. The contractorshall include the provisions of paragraphs 1
through 5 in everysubcontract, including procurements of materials and leases of equfpmeml
unless exempt by the Regulations or directives issued pursuant thereto. The contractorshall
take such action with respect to any subcontract orprocurementas the sponsor."
"" "' Terris and 'Cohdititins"'ofAccepting Airport 'linproVeinentProgramGrants(January2007)'' --"' ' Page726of28 "—*
3�
C. Where Federal financial assistance is received to construct a facility, or part of a facility, the
assurance shall extend to the entire facility and facilities operated in connection therewith.
D. Where Federal financial assistance is in the form or for the acquisition of real property or an
Interest in real property, the assurance shall extend to rights to space on, over, or under such
property.
E. It will include the following clauses, as appropriate:
"1. The (grantee, licensee, lessee, permttee, etc, as appropriate) for himself, his heirs, persona!
representatives, successors In interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the
land') that in the event facilities are constructed, marntalned, or otherwise operated on the said
property described in this (deed, license, lease, permit etc.) fora purpose for which a DOT
program or activity is extended or for another purpose involving the provision of similar services
or benefits, the (grantee, licensee, leasee, permitee, etc.) shall maintain and operate such
facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part
21, Nondiscrimination in Federally Assisted Programs of the Depar6nent of Transportation, and
as said Regulations may be amended
2. The (grantee, Licensee, lessee, permitee, etc., as appropriate) for himself, his personal
representatives, successors in interest; and assigns, as a part ofthe consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the
land''q that (1) no person on the grounds of race, color, or national orlgin shall be excluded from
participation in, denied the benefits of, or be otherwlse subjected to discrimination in the use of
said facilities, (2) that in the car strucbbn of any improvements on, over, or under such land and
the furnishing of services thereon, no person on" the grounds of race, color, or national orrgin
shall be excluded from participation in, denied the benefits of or otherwise be subjected to
discriminatlon, (3) that the (grantee, licensee, lessee, permittee, etc) shall use the premises rn
compliance with all other requirements imposed by or pursuant to 49 CFR Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as
said Regulations may be amended, of the FAA may direct as a means of enforcing such
provisions Including sanctions or noncompliance. Provided, however, that in the event a contract
becomes invatted in, or is threatened with, litigation r.vith a subcontractor or supplier as a result
of such direction, the contractor may request the sponsor to enter into such libgation to protect
the interests of the sponsor and, in addition, the contractor may request the United States to
enter into such litigation to protect the interests of the United States. "
as a covenant running with the land, in any future de s, leases, permits, licenses, did similar
agreements entered Into by the sponsor with other parties: - —
1. for the subsequent transfer of real property acquired or improved with Federal financial
assistance under this Project; and
2. for the constructior+)br us'e of!or access to space on, over, or under real propertv acouired or
pr
imoved with Federal financial assistance un7lsr this Project.
F. This assurance obligates the sponsor for the period during which Federal financial assistance is
extended to the program, except where the Federal financial assistance is to provide, or is in the
form of personal property or real property or interest therein or structures or improvements
thereon, in which case the assurance obligates the sponsor or any transferee for the longer of
the following periods.
Terms and GondiddnsofAccepting Airport1hiprovement PrograrnGrants(January 2007) Page 27 of2a
-311
1. the period during which the property is used for a purpose for which Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits, or
2. the period during which the sponsor retains ownership or possession of the property.
G. It will provide for such methods of administration for the program as are found by the Secretary
of Transportation or the official to whom he delegates specific authority to give reasonable
guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees,
successors in interest, and other participants or Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the Act, the Regulations, and this
assurance.
H. It agrees that the united States has a right to seek judicial enforcement with regard to any
matter arising under the Act, the Regulations, and this assurance,
This assurance is given in consideration of and for the purpose of obtaining Federal financial ACE -1450 Standard
DOT Title VI Assurance 8/29/96 assistance for this Project and is binding on Its contractors, the sponsor,
subcontractors, transferees, successors in interest and other participants In the Project The person or persons
whose signatures appear below are authorized to sign this assurance on behaif of the sponsor.
V. Sponsor Acceptance of Terms and Conditions
I certify that, for any and all projects with federal participation to be undertaken by the
Sponsor, the Sponsor agrees to accomplish the projects within the terms and conditions
contained herein.
Cltv of Petaluma
Name of Sponsor
\�JJ
Signature Sponsor's Designated Official Representative
Michael A. Bierman. City Manaoer
Title
Dated / r '
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2007) Page 28 of 28
CITY OF PETALUM.A.
/tic
4 pL
� of OL---
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
,�
City Attorney
APPROVED: / ��
iI' I1 140 �rrti6?
Department Director
APPROVED As to P
APPROVED:
Risk Management JUL 13 M7
U i -e : vTALUMA
Risk Manager RISK k4AtA
AP ROVED: }
Administrafive Services Director
14/