HomeMy WebLinkAboutStaff Report 3.G 04/21/2008CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Resolution Extending the Time for Submission of the 2008/2009 Tentative
Budget to June 2, 2008
3.G
April 21, 2008
Meeting Date:
April 21, 2008
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ❑ Consent Calendar ❑ Public Hearing ❑ Unfinished Business ® New Business
Department: I Director: Contact Person:
Administrative Services I Steven Carmichael I Steven Carmichael
Cost of Proposal: $0
Amount Budgeted: $0
Attachments to Agenda Packet Item:
1. Resolution
Summary Statement:
Phone Number:
778-4323
Account Number:
Name of Fund:
Section 59 in Article IX of the Petaluma City Charter provides in pertinent part that "[o]n or before the first
Monday in May in each year, or on such date in each year as shall be fixed by the council, the city manager shall
submit to the council a tentative budget ..." The purpose of this item is to request an extension of time for
submitting the 2008/2009 tentative budget to the City Council until May 27, 2008 in accordance with Section 59
of the City Charter.
Recommended Citv Council Action/Sugeested Motion:
Adopt the attached resolution extending the time for submission of the 2008/2009 tentative budget to May 27,
2008.
Reviewed by Admin. Svcs. Dir;
Date: 43106
Rev: 1 llate Last Revised:
1483896LDOC
Reviewed by City Attornev:
Date:
1 File.
Anprov/d/by,Citx -Man ager:
Date: —/'
CITY OF PETALUMA, CALIFORNIA
APRIL 21, 2008
AGENDA REPORT
FOR
Resolution Extending the Time for Submission of the 2008/2009 Tentative
Budget to June 2, 2008
EXECUTIVE SUMMARY:
Section 59 in Article IX of the Petaluma City Charter provides in pertinent part that "[o]n
or before the first Monday in May in each year, or on such date in each year as shall be
fixed by the council, the city manager shall submit to the council a tentative budget ..."
The purpose of this item is to request an extension of time for submitting the 2008/2009
tentative budget to the City Council until May 27, 2008 in accordance with Section 59 of
the City Charter.
2. BACKGROUND:
The budget process was delayed approximately one month due to the new City Manager
arriving on April 1, 2008. In addition, the recession has caused revenues to be
significantly less than anticipated in Property Tax, Sales Tax and Development Permit
revenues. This has required a much more in-depth review of revenues and expenditures
for both the current year and 2008-09 fiscal year.
3. DISCUSSION:
Extending the time to submit the proposed budget to May 27, 2008 will provide
additional time to develop a balanced budget recommendation and compile a document
of the quality to which the Council is accustomed. It should also provide sufficient time
for the Council to review the document prior to scheduled hearings, tentatively proposed
for early June, to conduct those hearings, and adopt the proposed budget prior to the end
of FY 2007/08.
4. ALTERNATIVES:
A. Decline to adopt the attached resolution extending the time for submission of the
2008/2009 tentative budget to May 27, 2008. This will affect the quality of the
product presented for Council consideration.
B. Adopt a resolution specifying a different time for submission of the 2008/2009
tentative budget. The extension requested is the minimum staff believes
necessary to adequately develop a balanced budget recommendation and to
prepare a budget presentation of the quality to which the Council is accustomed.
FINANCIAL IMPACTS:
N/A
6. CONCLUSION:
Due to various delays and the need for in-depth revenue and expenditure reviews, an
extension of the submittal date of the tentative budget is necessary.
RECONIMCNDATION:
Adopt the attached resolution extending the time for submission of the 2008/2009
tentative budget to May 27, 2008.
ATTACHMENT 1
RESOLUTION EXTENDING THE TIME FOR SUBMISSION OF THE
2008/2009 TENTATIVE BUDGET TO JUNE 2, 2008
WHEREAS, Section 59 in Article IX of the Petaluma City Charter provides in pertinent
part that "[o]n or before the first Monday in May in each year, or on such date in each year as
shall be fixed by the council, the city manager shall submit to the council a tentative budget;"
and
WHEREAS, Section 59 of the City Charter further provides that the tentative budget
submitted to the City Council shall contain an estimate of the probable expenditures of the City
for the ensuing fiscal year, stating the amount required to meet the interest and sinking funds for
the outstanding funded indebtedness of the City, and the needs of all the City departments in
detail, and showing the amount necessary for each fund and department, the estimated income
from fines, licenses and other revenues; and
WHEREAS, the budget hearing process that staff completes prior to issuing a proposed
budget to City Council was delayed by one month waiting for the new city manager; and
WHEREAS, staff has identified decreased revenues for current year and further
decreased revenues in fiscal 2008-09, making next year's budget process take additional time;
and
WHEREAS, the above delays have made it impossible to complete a proposed document
by May 5, 2008.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby fixes June 2, 2008 as the time for submission -of -the -2008/2009 -tentative -City -of-
Petahuna budget in accordance with Section 59 of Article IX of the Charter of the City of
Petaluma.
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