HomeMy WebLinkAboutStaff Report 4.A 01/26/2009CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Annual Meeting of the City of Petaluma Public Financing Corporation
January 26, 2009
Meeting Date:
January 26, 2009
Meeting Time: ❑ 3:00 PM
® 7:00 PM
Category: ❑ Presentation ❑ Consent Calendar ❑ Public Hearing ❑ Unfinished Business ® New Business
Department: Director: Contact Person: Phone Number:
Finance Tamera Haas Tamera Haas 778-4352
Cost of Proposal: Name of Fund:
N/A N/A
Amount Budgeted: Account Number:
N/A N/A
Recommendation: It is recommended that the City Council take the following action:
1. Approve Annual Meeting minutes of January 28, 3008
2. Open the meeting for public comment.
3. Accept the Public Financing Corporation's Annual Report
Summary Statement:
The City of Petaluma Public Financing Corporation (PPFC), not-for-profit public benefit corporation, was created
in October, 1990 to provide financial assistance to the City by acquiring, constricting and financing various
facilities and then leasing them back to the City. The by-laws of the corporation require an annual meeting and a
report on fiscal year activity.
Currently the City has one COP outstanding, the 2003 COP, which was originally issued by the PPFC. The 2003
COP proceeds were used to refund the airport portion of the 1993 COP and to provide additional financing for the
current airport hangar expansion project. This debt is the responsibility of the Airport Fund. The FY 2008
principal and interest payments were made by the City, and are current. The outstanding balance of the debt,
$5,790,000, was included in the City Annual Financial Report (CAFR) and additional information was disclosed
in the notes to the financial statements. The PPFC is a blended component unit of the City, for financial reporting
purposes, and does not issue its own financial statements.
Attachments to Agenda Packet Item:
Memo dated January 7, 2009 on the status of activity for FY 2007-08 from Interim Finance Director
2. Petaluma Public Financing Corporation Annual Meeting Minutes from January 28, 2008
4iu
ed by Admin.Svcs.Dir: Reviewed by City Attornev: Approved -by -Cit Manager:
IJ4Date: Date:ar Date Last Revised: File:
ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
MEMORANDUM
Administrative Services Department, 11 English Street, Petahuna, CA 94952
(707)778-4351 Far(707)778-4418 E-mail. finance acipetahoaa.ca. its
DATE: January 7, 2009
TO: John Brown, Chief Financial Officer
City of Petaluma Public Financing Corporation
FROM: Tamera Haas, hrterim Finance Director
SUBJECT: City of Petaluma Public Financing Corporation Annual Report
The City of Petaluma Public Financing Corporation (PPFC) was created in October, 1990 to provide financial
assistance to the City by: acquiring, constructing, and financing various facilities, and then leasing them back to
the City. The PPFC is a nonprofit public benefit corporation, which has been used to issue debt in the form of
one Certificate of Participation (COP).
The by-laws of the PPFC require an annual meeting and a report on fiscal year activity. Below is a report on
the fiscal year 2007-2008 activity to comply with the requirements of the by-laws. The City Council serves as
the board for the Petaluma Public Financing Corporation and the animal meeting is scheduled for January 26,
2009 to accept this report.
The 1993 COP was refunded in December, 2003. All of the debt service requirements of the 2003 COP are the
responsibility of the Airport Fund. The outstanding balance as of June 30, 2008 for the 2003 COP was
$5,790,000.
The debt service activity of the corporation is conducted by the City of Petaluma for the 2003 COP'S. The City
makes the principal and interest payments, and the debt payments are current. The debt and the related
payments are recorded on the City's financial statements. The City discloses the PPFC as a blended component
unit in its notes to the financial statements.
ATTACHMENT
Excerpt from the Petaluma City Council Minutes of January 28, 2008:
ADJOURN TO ANNUAL MEETING OF THE PETALUMA PUBLIC FINANCING CORPORATION
NEW BUSINESS
A. Annual Meeting of the Petaluma Public Financing Corporation. (Carmichael)
- Status Report on Activity for Fiscal Year 2006-07.
- Approval of Minutes of January 22, 2007.
Administrative Services Director Steven Carmichael
Motion: Approve Petaluma Public Financing Corporation Minutes of January 22, 2007, as
presented.
Moved by Mike O'Brien, seconded by Teresa Barrett.
Vote: Motion carried 6-0.
Yes:
Teresa Barrett; Mike Harris; Karen Nan; Mike O'Brien;
David Rabbitt; Pamela Torliatt
No:
None
Abstain:
Samantha Freitas
Absent:
None