HomeMy WebLinkAboutStaff Report 2.H 03/02/20092.H
March 2, 2009
CITY OF-�PETALUNIA, CALIFORNIAAAGENDA BILI.
Agenda Title: Resolution of Local Support Authorizing the Filing of an Meeting Date:
Application for Federal American Recovery and Reinvestment Act of 2009 March 2, 2009
(ARRA) Funding and Stating Assurance to Complete the Project
Meeting Time: ❑ 3:00 PM
® 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Denartment:
Public Works
Cost of Proposal:
Director: I Contact Person:
Vince Marengo I Larry Zimmer
The estimated construction cost of $1,109,000 is expected to be fully funded
by the ARRA, on a reimbursement basis. Design and administration will be
Phone Number:
776-3674
Name of Fund:
Public Works CIP
Account Number:
completed by staff and will be funded within current salary and operating Project No. C16100903
budgets. This will have no impact on the General Fund. The reimbursement
cycle will be supported by the Public Works CIP Fund (3160).
Amount Budgeted: Once awarded, budget amount will be updated at year
end.
Recommendation: It is recommended that the City Council take the following action:
Authorize filing of application for federal American Recovery and Reinvestment Act of 2009 (ARRA) funding,
and state assurance to complete the project, Petaluma: Various Street Rehabilitation.
Summary Statement:
The proposed American Recovery and Reinvestment Act of 2009 includes funding for infrastructure projects.
For the most part, the funding will follow the typical procedures for federal funding. While all of the usual
requirements remain in effect, the approval process has been altered in order to meet the schedule requirements
imposed by the Act. One of the alterations is the requirement for this Resolution of Local Support to provide
assurance the City will complete the project.
Attachments to Agenda Packet Item:
1. Resolution
2. Location Map
Reviewed by Admin. Svcs. Dir:
Clw-t-'Jr l�j,(�?
Rev. # 3 Date Last Revised:
2/24/09 tn
2:00 pm
Reviewed by C' Attornev:
Date:
I File:
ADDro eA-h -_Qtv Manager:
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Date:./
CITY OF PETALUMA, CALIFORNIA
MARCH 2, 2009
AGENDA REPORT
FOR
RESOLUTION OF LOCAL SUPPORT AUTHORIZING THE FILING OF AN APPLICATION FOR
FEDERAL AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) FUNDING
AND STATING ASSURANCE TO COMPLETE THE PROTECT
RECOMMENDATION:
Staff recommends Council authorize filing an application for federal American Recovery and
Reinvestment Act of 2009 (ARRA) funding, and state assurance to complete the project,
Petaluma: Various Street Rehabilitation.
2. BACKGROUND:
On January 15, 2009, the House Appropriations Committee released an Economic Stimulus
proposal referred as the "American Recovery and Reinvestment Act of 2009". This proposal
includes $40 billion for surface transportation nationwide. The Metropolitan Transportation
Commission (MTC) estimates that the Bay Area discretionary share of the regional Surface
Transportation Program (STP) funds will be around $140 million. Based on standard
distribution percentages used for other funds, it is estimated that the City of Petaluma is
eligible to receive $1,109,000.
A few important notes about the bill:
• The bill requires recipients to award contracts for 50 percent of the funds within 90 days
of Enactment (which will be around February 15). However, MTC has required that all
local road rehabilitation projects meet the 90 -day award deadline to ensure fiords are not
lost to the region.
• There is no regulatory relief (i.e. no environmental or federal -aid process streamlining)
offered in the bill and it is highly unlikely that any will be forthcoming. Because of this,
MTC will only consider projects that have NEPA clearance (or verifiable NEPA clearance
within 30 days) or are categorically excluded from NEPA.
• All existing rules and requirements for federal STP funding apply, and must be adhered
to within the expedited timeframe.
• The federal share can be up to 100%, at the option of the recipient.
• Projects must be completed and fully invoiced and reimbursed within three years.
DISCUSSION:
Based on the criteria above, this project to rehabilitate the pavement on Ely Road, from
Sonoma Mountain Parkway north to City limits, and Sunnyslope Road, from D Street to I
Street, was specifically selected to meet the very stringent requirements set by the Act and
further set by the Metropolitan Transportation Committee and Caltrans, the agencies
responsible for allocation and oversight of the fiords.
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Work must occur on the Federal System, which is a very specific list of arterials and major
collectors within City limits. Also, Public Works staff consulted with Water Resources staff
to assure the roadwork selected was not over utilities that have known problems or are
scheduled for repair or replacement.
The limits of the project can, and likely will be, adjusted in order to match the final
determined funding limits.
4. FINANCIAL IMPACTS:
The construction work is to be 100% grant funded on a reimbursement basis, which is
standard procedure for federally funded projects. Funds can be used to pay for construction
inspection and the construction contract, which includes the construction contingency. Staff
will prepare construction documents (plans and specifications), administer the construction
contract, and will likely inspect the work. There will be a small consultant agreement to test
the existing pavement by deflection testing and core samples to determine the most effective
rehabilitation strategy. Funding for the testing is approximately $14,000 and will be paid
from existing Public Works operating budget. It is anticipated that the CIP administrative
overhead will be waived for this project.
The City plans to invoice Caltrans for actual money spent on a monthly basis. Typically, the
City will receive a reimbursement check within two months of expenditure.. This will have
no impact on the General Fund. The reimbursement cycle will be supported by the Public
Works CIP Fund (3160).
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ATTACHMENT
RESOLUTION OF LOCAL SUPPORT
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) FUNDING
RESOLUTION NO.
AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL AMERICAN RECOVERY
AND REINVESTMENT ACT OF 2009 (ARRA) FUNDING AND STATING THE ASSURANCE TO
COMPLETE THE PROJECT
WHEREAS, the City of Petaluma (herein referred as APPLICANT) is submitting an application
to the Metropolitan Transportation Commission (MTC) for approximately $1,109,000 in fimding from
the federal American Recovery and Reinvestment Act of 2009 (ARRA) for the Petaluma: Various Street
Rehabilitation Project No. C16100903 (herein referred as PROJECT) for the MTC Regional ARRA
Program (MTC Resolution No. 3885) (herein referred as PROGRAM); and
WHEREAS, pursuant to ARRA, and any regulations and/or guidance promulgated thereunder,
eligible project sponsors wishing to receive Regional ARRA funds for a project shall submit an
application first with the appropriate Metropolitan Planning Organization (MPO), for review and
inclusion in the MPO's Transportation Improvement Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the nine
counties of the San Francisco Bay region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution
No. 3606, revised applicable to federal ARRA fund delivery and has adopted (or is scheduled to adopt)
in MTC Resolution No. 3885 such additional requirements as are necessary or appropriate to meet the
obligations/award deadlines in the ARRA; and
WHEREAS, APPLICANT is an eligible project sponsor for ARRA funds; and
WHEREAS, as part of the application for ARRA funding, MTC requires a resolution adopted
by the responsible implementing agency stating the following:
1) that the sponsor understands that the ARRA funding is fixed at the programmed amount, and
therefore any cost increase cannot be expected to be funded with additional ARRA or other
MTC -programmed funds; and
2) that PROJECT will comply with the procedures specified in MTC's Regional Project Funding
Delivery Policy (MTC Resolution No. 3606, revised) and with all project -specific requirements
as set forth in MTC's Regional ARRA Program (MTC Resolution No. 3885); and PROJECT as
described in the application, and if approved, as included in MTC's TIP; and
3) that PROJECT will comply with all the project -specific requirements as set forth in the federal
ARRA and appropriate applicable regulations or guidance.
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NOW, THEREFORE, BE IT RESOLVED that the City of Petaluma is authorized to execute
and file an application for funding under the American Recovery and Reinvestment Act of 2009 for
Petaluma: Various Street Rehabilitation Project No. C16100903.
BE IT FURTHER RESOLVED that:
The APPLICANT by adopting this resolution does hereby states that:
a. APPLICANT understands that the ARRA funding for the project is fixed at the
MTC approved programmed amount, and that any cost increases must be funded by the
APPLICANT from other funds, and that APPLICANT does not expect any cost increases
to be funded with additional ARRA or MTC -programmed funds; and
b. APPLICANT understands the funding deadlines associated with these funds and
will comply with the applicable provisions and requirements of the Regional ARRA
Program (MTC Resolution No. 3885) and Regional Project Funding Delivery Policy
(MTC Resolution No. 3606, as revised); and
C. The PROJECT will be implemented as described in the complete application and
in this resolution and, if approved, for the amount programmed in the MTC federal TIP;
and
d. The PROJECT will comply with all the project -specific requirements as set forth
in the ARRA and appropriate applicable regulations or guidance;
2. There is no legal impediment to APPLICANT making applications for the funds;
3. There is no pending or threatened litigation that might in any way adversely affect the
proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT;
4. APPLICANT authorizes its City Manager or designee to execute and file an application
with MTC for ARRA funding for the PROJECT as referenced in this resolution;
5. A copy of this resolution will be transmitted to the MTC in conjunction with the filing of
the application; and
6. The MTC is requested to support the application for the PROJECT described in the
resolution and to include the PROJECT, if approved, in MTC's TIP.
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