HomeMy WebLinkAboutStaff Report 3.C 04/06/2009&C
April 6, 2009
CITY OF PETALUMA, CALIFORNIA
AGENDA BiLL
Agenda Title: Resolution Accepting Completion of Construction Contract Meeting Date:
for the Safe Routes to School (Enhanced Pedestrian Crossing) Project No. April 6, 2009
000501504.
Meeting Time: ❑ 3:00 PM
N 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department:
Director: Contact Person:
Phone Number:
Public Works
Vince Marengo Larry Zimmer
776-3674
/I /.
Cost of Proposal:
Name of Fund:
Safe Routes to School Grant: $368,462.07
Safe Routes to School Grant
Traffic Mitigation Fees:
$40,940.23
Traffic Mitigation Fees
Total Construction Cost:
$409,402.30
Account Number:
Amount Budgeted: $451,225.00
(construction contract w/contingency)
C00501504-30600-54151
Recommendation: It is recommended that the City Council take the following action:
Adopt the resolution accepting completion of the construction contract for the Safe Routes to School Project.
Summary Statement:
Richard A. Heaps Electrical Contractor, Inc. has completed the construction contract for the Safe Routes to
School Project for $409,402.30. Acceptance of this project is recommended.
Attachments to Agenda Packet Item:
Resolution accepting completion of the construction contract.
2. Location map
Reviewed by Admin. Svcs. Dir:
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Rev. # 1 Date Last Revised: i
3/16/09
8:40 am
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Reviewed by City Attornev:
Date:
Approved by Citv Manager:
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Date: 5 "7
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CITY OF PETALUMA, CALIFORNIA
APRIL 6, 2009
AGENDA REPORT
FOR
RESOLUTION ACCEPTING COMPLETION OF CONSTRUCTION CONTRACT FOR THE
SAFE ROUTES TO SCHOOL ENHANCED PEDESTRIAN CROSSING) PROJECT NO.
000501504
RECOMMENDATION:
Staff recommends City Council adopt the resolution accepting completion of the
construction contract for the Safe Routes to School Project.
BACKGROUND:
The City applied and received the Federal Highway Administration (FHWA) Safe
Routes to School grant for the installation of in -roadway pedestrian warning systems
(lighted crosswalks) near eight schools.
Department of Public Works staff prepared plans and specifications for this project.
The Notice Inviting Bids was issued on July 1, 2008, and bids were received and
opened on August 6, 2008. City Council awarded the construction contract to Richard
A. Heaps Electrical Contractor, Inc. on September 8, 2008, who has satisfactorily
completed the work.
Per contract requirements, the 10% retention will be released sixty days after Council
acceptance of the project.
DISCUSSION:
Staff recommends accepting completion of the construction contract for the Safe
Routes to School Project, since the contractor has fulfilled all contract requirements.
Approval of this resolution will assure release of retention to the contractor.
4. FINANCIAL IMPACTS:
The final construction cost is $409,402.30, which is funded by a Safe Routes to School
Grant in the amount of $368,462.07 (90%), and Traffic Mitigation Fees in the amount
of $40,940.23 (10%). This cost includes the original bid ($392,225), underruns,
overruns (totaling $5,720), and change orders ($11,457.30): The approved budget for
construction is $392,225 (low bid) plus a $59,000 contingency for a total of $451,225.
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RESOLUTION
ACCEPTING COMPLETION OF
CONSTRUCTION CONTRACT FOR THE SAFE ROUTES TO SCHOOL (ENHANCED
PEDESTRIAN CROSSING) PROJECT
PROJECT NO. C00501504
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Safe Routes to School Project ("Project"); and
WHEREAS, bids for the Project were opened on August 6, 2008 in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Richard A. Heaps
Electrical Contractor, Inc. in the amount of $392,225; and
WHEREAS, by Resolution No. 2008-169 adopted on September 8, 2008 the City
Council of the City of Petaluma found the bid of $392,225 for the Project to be the lowest
responsive bid and awarded the Project to Richard A. Heaps Electrical Contractor, Inc. in the
amount of $392,225, conditioned on Richard Heaps timely executing the Project contract and
submitting all required documents, and authorized and directed the City Manager to sign the
Project contract on behalf of the City upon such timely submission and to execute on behalf of
the City any change orders and other amendments to the Project contract that were necessary to
effectively complete the project and/or to realize the Project and/or cost benefits for the City so
long as such change orders or amendments did not result in an increase in excess of $59,000; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change
Order No. Description Amount
1 Remove existing sidewalk for conform $9,151.50
2 Remove conflicting striping $2,305.80
Total change orders: $11,457.30
and
WHEREAS, the final contract amount, as amended, including all change orders is
$409,402.30; and
WHEREAS, City staff have inspected the Project and determined that it has been
substantially completed in accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
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WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The Safe Routes to School (Enhanced Pedestrian Crossing) Project No. C00501504,
with a final contract amount of $409,402.30, is accepted as complete, subject to the
Contractor's completing the punch list work prior to release of the retention,
continuing warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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ATTACHMENT 2
1. Corona Creek School 5. Grant School
2. Bernard Eldridge School b. McNear School (Sunnyslope)
3. La Tercera School 7. McNear School ("G" Street)
4. McKinley School 8. Petaluma Jr. High School
9. Valley Vista School
DEPARTMENT OF PUBLIC WORKS
CITY OF PETALUMA . CALIFORNIA
5
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