HomeMy WebLinkAboutStaff Report 2.G 04/20/2009CITY OF PETALUMA, CALIFORNIA "
AGENDA BiLL April 20, 2009
Agenda Title: Meeting Date: April 20, 2009
Resolution awarding a contract to Pyro Spectaculars, Inc. to provide a July
41h Fireworks Display. Meeting Time: 7:00 PM
Categorv: ❑ Presentation ❑ Appointments ® Consent ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: Director:
Parks and Recreation Scott Brodhun
Total Cost of Proposal or Prot:
$30,000
Amount Budgeted: $40,000
Contact Person: Phone Number:
Jan Mandrell 707-778-4380
Name of Fund: Special Events
Account Number: 14900
Current Fund Balance: $50,673
Recommendation: It is recommended that the City Council take the following action:
Approve the resolution awarding a contract to provide the Fourth of July Fireworks display to Pyro Spectaculars,
Inc. in the amount of $30,000.
1. ❑ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ❑ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second
reading; see Attachment
3. ❑ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement:
The Annual fireworks display will be celebrating America's Independence Day, July 4, 2009, at the Marin
Sonoma Fairgrounds.
An RFP, soliciting pyrotechnics services for the event was issued and one responsive proposal was submitted.
Based on selection criteria and careful evaluation, Pyro Spectaculars Inc. is recommended for this project.
Attachments to Agenda Packet Item:
A. Resolution
Reyiewed by Finance Director: Reviewed by City Attorney: Approved by City Manager:
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Date:%��Q Date: Date:— .
Rev, # Final I Date Last Revised: 4/8/09 File:
CITY OF PETALUMA, CALIFORNIA
APRIL 20, 2009
AGENDA REPORT
FOR
Resolution awarding a contract to Pyro Spectaculars Inc. to provide a July 4°i Fireworks display.
1. RECOM KI NDATION:
The Parks and Recreation Department recommends that the City Council approve the resolution and award a
contract to Pyro Spectaculars Inc. to provide the Fourth of July Fireworks Display.
2. BACKGROUND:
July 4"' Fireworks is an annual community event. An RFP, soliciting pyrotechnic services was issued
and the city received one responsive proposal. The proposal was evaluated according to the criteria
identified in the RFP, and the recommendation of Pyro Spectaculars Inc. is a result of that review.
3. DISCUSSION:
The Annual 4th of July Fireworks display is scheduled for Saturday, July 4, 2009. The event will be
held at the Sonoma Marin Fairgrounds. The gates will open to the public at 7:30 p.m.
4. FINANCIAL IMPACTS:
The budget is of sufficient capacity to support the fireworks program,
RESOLUTION NO. 2009 -
OF THE CITY OF PETALUMA, CALIFORNIA
RESOLUTION AWARDING A CONTRACT TO PYRO SPECTACULARS INC. TO PROVIDE A
JULY 4' FIREWORKS DISPLAY.
WHEREAS, the annual Fourth of July Fireworks has become a longstanding community tradition in
Petaluma; and,
WHEREAS, community sponsors have donated $35,135 towards a fireworks display; and
WHEREAS, a request for proposal was issued for the July 4th fireworks display and the evaluation
committee reviewed the proposal and based on criteria set forth in the RFP, unanimously recommends selection
of Pyro Spectaculars Inc.; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby:
1. Award the contract to provide Fourth of July fireworks display to Pyro Spectaculars Inc.
2. Authorizes and directs the City Manager to execute a contract in the form and with terms as
specified in the City's Request for Proposals and the response thereto of Pyro Spectaculars, Inc.