HomeMy WebLinkAboutStaff Report 3.A 02/07/2005Crn, m ft TALumA, CALwow.h. 3.A
AGENDA BILL February 7, 2045
Agenda Title: Resolution accepting the completion or the Tennis Meeting Date: January 3:.805
Court Resurfacing Project # C400805, for the McNear Park,(�1
Lucchesi Park and Del Oro Tennis Courts.
Meeting Time: X 3:00 PM
❑ 7:00 PM
Category (check onel: X Consent Calendar ❑ Public .Rearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: I Direct6r• ontact Person: Phone Number:
Parks & Recreation Tim C 0- fY Don Phoenix 707-775-7380
Cost of Pronosal: $44,600.00 (including contingency) Account Number: 0400805
Amount Budgeted: $44,600.00 Name of Fund:
Prop. 40 Park Bonds
Attachments to Agenda Packet Item: 1. Agenda Bill. 2. Agenda Report. 3. Resolution.
Summary Statement: On September 13, 2004 the City Council accepted the bid of $43,120.00 from
Vintage Contractors, Inc. for the Tennis Court Resurfacing Project (Lucchesi Park, McNear Park and Casa
del Oro Park). The completed project amount was $44,600.00 which included one change order for four
sets of new net posts. Total of contingencies was 3% of project. The work has been completed as per
plans and specifications and is ready for the City Council's acceptance.
Recommended Citv Council Action/Suggested Motion: The Parks and Recreation Department:
recommends that the City Council accept the project as completed per plans and specifications.
evie d by Finance Director:
,9te: `
Todav's Date:
Reviewedttornev:
C
M04 a
Revision # and Date Revised:
4
Aonrovc.4 J�y City Manager:
#( Date:
File Code
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January 3, 2005
FEDI.
Resolution Accepting the Completion
of the Tennis Court Resurfacing Project
1 f .
ON Smyamm 13,2004 TnL, Crry CouNaL Acc miwm Tim- BW or $43,120.00 FROM
f • r• m
o 41
Prior to developing specifications to resurface Petaluma's seven tennis courts, a number of
consultants were brought in to assist in planning the project Included were PJC and
Associates, a soils engineering firm from Cotati, Seal Master, a Pavement Products and
Equipment firm from Vallejo, Sikes Construction with tennis court repair/reconstruction
experience from Santa Rosa, and Johnny's Tennis Courts of Santa Rosa. As part of the
planning process, three options for repairing the City's seven courts were discussed. The
three options are as follows:
a. Total court reconstruction (e50 -60K per court)
b. Install a 2"asphalt overlay and resurface (S25K per court)
c. Fill cracks and resurface (S6 -7K per court).
All those consulted stated that option 92 (asphalt overlay) would not guarantee that surface
cracks would not return. Option 93 was selected as the most cost effective. The court
resurfacing would last a period of 6-8 years depending on weather conditions and abuse
(skate boarders and in-line hockey). Option three would result in cosmetic surf cracking at
the original repaired areas as identified by the surface product manufacturer, but the
surface would be protected allowing for smooth tennis play.
The Tennis Court Resurfacing Project has been completed as per plans and specifications
and is ready for the City Council's acceptance.
ALT£RN.4.TfvE( s:
Not accept the project. This alternative is not recommended since the contractor
performed their duties as required by project plans and specifications.
The Tennis Court Resurfacing Project was 3% over the total bid price accepted by the City
Council. The one change order was for the cost of and installation of four sets of new net
posts for the Lucchesi Park. courts.
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5. CONCLUSION:
Upon acceptance by the City Council the City Clerk will file a Notice of Completion.
6. OUTCOMES OR PMRORMANCE MEASUREMENTS TIMT WILL $D MY SUCCESS OR
COMPLEMN:
Citizen feedback will identify citizen satisfaction with the resurfacing of the seven City -
owned tennis courts.
7. RECOMMENDATION:
The Parks and Recreation Department recommends that the City Council accept the
project as completed per plans and specifications.
g./formrJ2003 agenda hill
RESOLUTION ACCEPTING TBE COMPLETION OF THE
OF SAN FRANCISM CALIFORNL4
WHEREAS, On September 13, 2004, the City Council awarded a contract to Vintage
Contractors, Inc., 2367 Ocean Ave., San Francisco, Calif., 94127-2609 to surface the City's
seven tennis courts; and
WHEREAS, the firm of Vintage Contractors, Inc., has satisfactorily completed the project
to resurface seven City tennis courts per plans and specifications at a total cost of $44,600
including one change order.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of time City of Petaluma,
that the City does hereby accept the tennis court resurfacing project and that the City
Clerk is hereby authorized to sign the Notice of Completion and file the same with the
Sonoma County Recorder;
BE IT FURTHER RESOLVED, that the Finance Department is hereby authorized to
release the ten percent (10%) retention to Vintage Contractors, Irm, thirty-five (35) days
after the recordation of the Notice of Completion provided that no liens or stop notices
have been filed against the project.
CITY OF PETALUMA, CALIFORNIA.
MEMORANDUM
Parks and Recreation Deparnnenry 320 No. McDmvell Blvd, Petaluma, CA 94952
(707) 778-4380 Fax (707) 778-4473
DATE: January 19, 2005
TO: Mike Bierman, City Manager
FROM: Jim Carr, Director of Parks and Recreati
SUBJECT: Tennis Court Resurfacing
Attached is a fax received from Mr_ Tony Edwards of Vintage Contractors, Inc., the firm who
recently resurfaced the City's tennis courts. The correspondence from Mr. Edwards is a follow up
to the meeting we had -with him at the tennis courts on Thursday, January 13'h. As Mr. Edwards
mentions in his memo and as is corroborated in the manufactures specifications attached, the
resurfacing material will not prevent surface or structural cracks from reappearing. With the
movement of the clay soils in Petaluma, and the wet and cold conditions of the winter months,
the surface cracks will reappear, but the surface material will provide a smooth playing surface.
As identified in the staff report to the City Council, staff was aware of this at the time of project
award. The two remaining options are to totally reconstruct the courts at a cost of $50-60,000 per
court, or install a 2" asphalt overlay and resurface at $25,000 per court.
The current resurfacing project came to a total of $6,400 per court, with the project being paid
for through park bond funds, The surfacing product is expected to last 6-8 years depending on
weather conditions and abuse by other uses (skate boarders and in-line hockey).
In his correspondence, Mr. Edwards indicates that if any cracking / chipping of surface material
reach a point that is agreed is beyond typical wear, Vintage Contracting, Inc. will provide a touch
up crew for one day in the spring to do minor patching.
My stats' and I believe that the contractor has performed their work as required and the project
should be accepted by the City Council as complete per plans and specifications.
Cc Ed Anchordoguy, Parks and Landscape Manager
Don Phoenix, Recreation Supervisor
FROM :CAVAMRGH REC CTR
SAN FRANCIZO
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FAX HD. :7077763625
VINTAGE
Ci1\T.A A C T 0 s6.IS C.
San. 18 2005 02:42'M 1P1
FAX TRANSMITTAL
January 17,2005
TO: Mr. Don Phoenix, City of Petaluma
Phone/fan: 707778 4519/707778 3625
FROM: TONY EDWARDS
VINTAGE CONTrRACTORS, INC,
Phone/f= 415 282160211603
RE TENNIS COURT RESURFACINGS
Don:
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This will confirm Vintage hos inspztged the finished tennis court surfaces w3tit you, the city menaeer and
parks and rec director on January 13, 2005.
We fully expacted the hairline ciacldr_g to reoccur immediately. This is typical when resurfacing cracked
tennis courts ural of all hard court surfacing systems over previously cradled asphalt or concrete. We exocct
the cracking to follow the same trends a6 it previously has. We. do not expect moisrum from rain falling o:
to and running off the courts to cause d:e cracking to worsen, nor do wm expect the coatin to disband from
the substrate. However, subgnadc moVecient and moisture below the c- urts will cans- :he cracks to Icngtbgt
and widen over time as you previously have experienced. This movement also causes the rigid top coating
to display minor chipping along tht most vulnerable cracks and itaf Joked areas. if ibis condition machos a
point that is agreed to be beyond typ;cal wear, we will provide a touch up crew- for one day in the spring
2005 to do minor patching.
The cracking will eon inue to reoccur with maintenance tosurfecings until an overlaysystenx
(petrontavAsphalt or Slipsheet) is installed over the -Duns_
Best Regards,
VINTAGE CONTRACTORS: INC
Tony Edwazd~^�
TENNIS COU T,S • PLAYGROUNDS • TRACES • DECKS &FLOORS
/ INTAGE CONTRACTORS, INC.
73L7 CCEAN AVENUF UCLN51';4¢,130
5, -NN FKANCB-C. C4 94127.2605
r' 415.3&'_-160' MON7ER-EY: 83i-658 02-25
P 415-2F.'_-1605 NAP,: X072531841
November 29, 2004
Mr. Don Phoenix FAY: 707-776-3625
City of Petaluma
Department of Parks &Recreation
2 page fax
RE: L'GCCI-TES]l9,IcNE.4-R/DEL ORO P.UULS TENNIS COURT RESURFACING
REVISED.
Don:
This will confirm Vintage has inspected the finisher tennis colnt surfaces with you
We fully, expected the hairline crackling to reoccur immediately. This is typical when resurfacing
cracked tennis courts and of all hard court surfacing systems over previously cracked asphalt or
concrete. We expect the cracking to follow the sante trends as it. previously has. We do not expect'
moisture from rain falling on to and turning off the courts to cause the cracking to worsen. However.
subgrade. movement and moisture below tine courts will cause the cracks to lengthen and widen over
time as you previously have experienced. The cracking will continue to reoccur and worsen with
maintenance resurfacings unless an overlay system (Petromab'Asphalt or Slipshect) is installed over the
courts.
Please see the attached specification stating the limitations of the Plexipave System.
Best Reeards,
VNTA.GE CONTRACTORS, IN'C
Tony Edwards
Nav 23 04 12:12p FAX 4152621603
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SECTION 10.0
INTERIORlEXTERIOR
PLEXIPAVE® SYSTEM
DESCRIPTION:
SITE IMPROVEMENTS
ATHLETIC FACILITIES
p.3
The Plexipave Color Surfacing System, developed through almost four decades of technological advancements in acrylic
athletic surfacing, is a durable, asbestos free, colorful playing surface compatible with hot mix asphalt, asphalt emulsion
surfaces and suitably prepared concrete. The Plexipave System is a combination of texture coats and finish coats that provide a
long -wearing color surface of uniform texture. The system is suitable for all climatic conditions and protects asphalt from
ultraviolet ray deterioration. Based on 100°/a acrylic water vehicle coatings, the Plexipave System dries rapidly and allows
surfaces to breathe enabling moisture vapor to pass through the dried Shia_
Generally applied in three coats, two filler coats and one finish coak the speed of play can be adjusted by the amount of sand
present in the finished coat Additionally, Plexicushion may be used to provide a cushioned subsurface for greater comfort and
ease of play.
SURFACE USES:
Over asphalt surfaces and suitable concrete:
• Tennis Courts
• Basketball Courts
• Field Houses
APPLICATION:
• Play Areas • Asphalt or concrete rooftop areas
• Lighted traffic pathways & walks • Multi-purpose sports areas
Depending upon the product used in The system, application is by 70 or 50 dummeter flexible rubber squeegee, as well as by
wide hair -type push brooms for finish coat application of non sand -filled materials.
DRYING TEM:
• 30 minutes to one hour at 700+ with 50% relative humidity.
• Indoor applications require fans and good ventilation.
• Surfacemay be used forplay in 24 bourn after completion -
COLOR RANGE:
Nine standard colors: Light Green, Dark Green, Florida Green, California Red, Sahara Sand, Pucific Blue, Cape
Gray, Brown, Maroon. (Special colors are available on request)
�g LIMITATIONS:
l The Plexipave system will not prevent pavement cracks from occurring or reoccurring.
• Do not apply if surface temperature is less than 50°F or more than 140OF
• Do not apply over tar emulsion sealers. Apply only when ambient temperature is 500 and rising
• Allow asphalt to cure for a minimum of 14 days. • Do not apply when rain is imminent
• Allow concrete to cure for a minimum of 28 days. After diluting with water, use mixed materials promptly.
• No curing agents allowed on concrete surfaces. Keep containers tightly closed wben not in use.
• DO NOT STORE IN HOT SUN • KEEP FROM FREEZING
Nov 23 04 12:13p FRX 4152821603 p.4
THE PLEXIPA'VE SYSTEM
The Plexipave System comprises the most complete group of recreational surface coatings and companion products
available:
SURFACE COATINGS
Product
Description
Succi€ cation No
PlexichromeOO
Full color Acrylic (9 colors)
10.1
Finish Coat (Non -Textured).
Plexipave Gran Prix
Exceptionally flexible
10.32
Acrylic Surface Color Coating
for resilient surfaces.
Fortified Plexipave
Ready-to-usq textured Color Finish.
10.2
Sob -Mix Fortified Plexipave
On site mix for Plexichrome & Color base.
10.12
Plexipave Color Base
Neutral Acrylic Texture (filler coat) for job mixing with
10.5
Pleichrome to make full color -in-depth surfacing,
PlexicushienO
Rubberized cushion subsurface, multi -cont system used
10.3
under Plexipave.
Plexicushion Base Coat
Large rubber Particle Underlayment for Plexicushion.
10.9
Plexicolorli Line Paint
Flat; high-hide,100% Acrylic Line Marking Paint -7 colors
10.4
— Textured or Non -textured
SURFACE PREPARATION PRODUCTS
Acrylic Resurfacer
Acrylic Binder for job mixing with silica sand and water for
10.8
filler coat mixes.
Crack Filler
Highly flexible, high solids filler for minor cra&Y .
10.10
Court Patch Binder
Concentrated Acrylic binder for mixing with silica sand and
10.14
cement for patching and major cracks.
Plexibond® Coating
Surface primer as well as an adhesive in the Plexibond
10.11
Fiberglass repair system.
Concrete Preparer
Acid pretreatment for uncoated Portland Cement Concrete.
10.13
Ti -Coat&
Two -component watu-based epoxy primer for new or old
10.17
uncoated concrete.
Pkipaiche
High Solids, ready -to -use acrylic compound for light
10.21
patching.
Plxicushion Patch
Rubberized patching compound for Plexicushion Surfaces.
1022
Compound
Nov 23 04 12:13p
1.
Clear-Glo 930
Grid -Stripe®
FAX
SPECIALTY COATING
Hard Acrylic surface coat for increased wear.
4152621603
Latex field marking paint —semi permanent for athletic fields.
PLEXIPAVE SYSTEM
APPLICATION GUIDELINES
10.6
p.5
The following recommendations apply to field procedures for coating asphalt or concrete recreational surfaces
(Note; See Application Specification 10.18 for Asphalt Surfaces and 10.19 for Concrete Surfaces):
STANDARD ASPHALT INSTALLATION
New Construction . Level with Court Patch binder mix or Plexipatch
• 1 coat AcrylicResurfacer
• 2 coats Fortified Plexipave
• Imat finish (depending on speed of play- either Fortified Plexipave orPlexichrome)
(See Asphalt Spec. 410.18)
Re -Coat Depending on the condition of surface,
• 1 coat Acrylic Resurfacer, (needed for courts that require extensive preparation)
• 2 or 3 coats of Fortified Plexipave.
STANDARD CONCRETE INSTALLATION
New Commcdon Acid Etch with Concrete Preparer.
Level with Court Patch Binder,
• Ti -Coat as Primer.
• 1 Coat Acrylic Resurfacer.
• Apply 3 coats Fonified Plmipave.
(See Concrete Spec 910.19)
Rc-Coat Remove any lose or flaking materiaL
• Repair arty spalled areas or depressions with Court Patch Binder.
• 1 coat Acrylic Resurfaeer (needed for courts that require extensive preparation).
• Recoat with 2-3 coats of Fortified Plexipave, depending on surface wear and texture.
PLEi cuSi ION APPLICATION GUI'DELT1+la,..'S
See: Application Specifications 10.3 and 10.9
Pleeitvshion Club . 1 coal Acrylic Resurfaoer
• 4 coats Plexicushion
3 coats Fortified Plexipave/Plexipave Gan Prix
Plexicushion 1 coat Acrylic Resurfacer
Tournament . 2ccatPlexicushionBasecoat
• 3 coats Plexicushion
3 Fortified PlexipaveMlexipave Gran Prix
Plexieushion Prestige I coat Acrylic Resurfacer
• 3 coat Plexicushieo Base Coat
• 3 mats Plexicushion
• 3 coats Fortified Plexipave/Plexipave Gran Prix
Note: Open textured surfaces require a prelimiruuy application of Acrylic Resurfacer
Nov 23 04 12: 14p FAX 4152821603 p.7
SECTION 10.18
t- ��4 A D... R.d.o d... 01310 EmpbYaan+n:USCampaey
—I— - L Pl:nn.:OlaE3399Ha1B062^411et•Fav:9'lBStl-99e0 SITE IMPROVEMENTS
`.I -�._. wvw.plmipova.can•Mo®pbapava.mm ATHLETIC FACILITIES
EXTERIORIINTERIOR ACRYLIC LATEX COLOR SURFACE SYSTEM
APPLICATION SPECIFICATIONS
ASPHALTSURFACES
1.0 DESCRIPTION
This specification covers the application of a new wearing surface texture for Plexipave Tennis Courts and new
or existing asphalt concrete tennis courts that have a sound, well -drained base of adequate thickness and
stability. Existing surfaces should be properly sloped for good drainage, and free from cracks. The process
consists of the repair of any minor depressions, followed by applimtion of the Plexipava System.
NOTE: The success of the all-weather characteristics of resurfacing is dependent on a sound base (with good
drainage) and asphalt concrete meeting the requirements of The National Asphalt Paving Association and the
U.S. Tennis Court and Track Builders Association. Surface variation should not exceed 1/8 inch in ten feet
when measured in any direction with a straightedge and a slope of I inch in 10 feet, all in one plane.
2.0 MATERIALS
2.1 Plexipave Court Patch Binder—sball comply with Spermcation 10.14 of California Products
Corporation -
2.2 Pleripatch — shall comply with Spmifimtion 10.21 of California Products Corporation_
23 Acrylic Resurfacer - shall comply with Specification 10.8 of California Products Corporation.
2.4 Plexipave Color Base - shall conform to Specification 10.5 of California Products Corporation,
25 Plexicbrome - shall conform to Specification 10.1 of California Products Corporation.
2.6 Plexicolor Line Paint - shall conform to Specification 10.4 of California Products Corporation.
2.7 Water—the water used in all mixtures shall be fresh and potable.
3.0 CONSTRUCTION
3.1 Surface Preparation -The surface lobe coated must be sound, smooth, and free from dust, dirt or
oily materials. Prior to the application of surfacing materials, the entire surface should be flooded, and
checked for minor depressions or irregularities. Any puddled area covering a nickel shall be marked
and repaired with Court Patch Binder using the following mix
10o lbs. 60 —80 mesh silicasand (dry)
3 gallons Prexipave Court Patch Binder
1 to 2 gallons Portland Cement (dry) (depending on hurnidity and temperature)
Tack coat consisting of I part Court Patch Binder and 2 parts water shall be applied to the patch areas and
allowed to dry thoroughly priorto patching. For more information see CPC Specification 10.14 or 10.21.
After patching, the surface shall not vary more than I/8 inch in ten feet measured in any direction.
Nov 23 04 12:14p FAX 4152821603 p.8
4.0 SURFACE PREPARATION
In order to provide a smooth, dense underlayment for the Plexipave system, one application of California
Acrylic Resurfncer shall be applied to the surface to obtain a coverage of 15-20 sq. yds. Per gallon (.07 -.05
gallons per square yard). No application shall be covered by a succeeding application until thoroughly cured.
Dilution with water and sand is required utilizing the following mix:
Acrylic Resurfacer 55 gallons
Water (Clean and Potable) 20-40 gallons
Send (45-60 Mesh) 600 — 900 lbs.
Liquid Yield 112 —138 gallons
5.0 FORTIFIED PLEXEPAVE
5.1 Fortified Plexipave shall be applied by rubber bladed squeegee on the clean, dry surface in 3
applications to obtain a total quantity of not less than .15 nor more than .23 gallons per sq. yd. of area,
based on the material prior to any dilution No application shall be covered by a succeeding
application until thoroughly cured
Fortified Plexipave can be job mixed as follows:
Plexipave Color Base 30 gallons
Ple dchromc 20 gallons
Water 20 gallons
The diluted material shall be homogenous. Segregation before or during applimdon will not be
permitted.
The finished surface shall have a uniform appearance and be free from ridges and tool marks
5.2 PLAYING LINES— Four hours minimum after completion of the color resurfacing, 2 -inch wide playing
lines shall be accurately located, marked, and painted with Plexicolor Line Paint as specibed by U.S.
Tennis Association.
1 6.0 L=ATIONS
No part of the construction involving the Plexipave System shall be conducted during rainfall, or when rainfall
is imminent The air temperature must be atleast 50°17 and rising Do not apply when surface temperature is
above 140°F. The Plaxipave System will not prevent surface or structural cracks from reoccuning