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HomeMy WebLinkAboutStaff Report 3.D 02/07/2005CITY OF PETALUMA, CALIFORNIA &D AGENDA BILL February 7, 2005 Agenda Title: RESOLUTION AMENDING THE Meeting Date: CLASSIFICATION AND COMPENSATION PLAN AND February 7, 2005 ESTABLISHING CLASSIFICATION DESCRIPTIONS Meeting Time: ® 3:00 PM ❑ 7:00 PM Category (check one): © Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: Director Contact Person Administrative Services Joseph D. er Pamala Robbins Comm. Development Michael MWgr)Bonne Gaebler Cost of Proaosal: $67,933 — $82,57 Amount Budgeted: $251,900 Attachments to Agenda Packet Item: Phone Number: 778-4343 778-4484 Account Number: 2130/P202000 Name of Fund: Housing Admin 1. Resolution Amending The Classification And Compensation Plan By Establishing the New Classification, Pay Range and Unit Assignment of Housing Program Specialist And Abolishing The Classifications of Housing Coordinator and Housing Project Manager. Attachment A — Class Specifications for the position of Housing Program Specialist. Summary Statement: Recent changes in personnel provided the opportunity for the Community Development Department to evaluate the position and work performed in the Housing Division. It is determined that the position and classification of Housing Program Specialist be created to perform the required housing program duties. The City will no longer use the classifications of Housing Coordinator and Housing Manager. Recommended Citv Council Action/Suggested Motion: Approval of the Resolution amending the City's Classification and Compensation Plan. Director: Reviewed by City Attornev: Annrove y City Manager: ate: ` Date: Revision #71)4eRevised: File Code: CITY OF PETALUMA, CALIFORNIA FEBRUARY 7, 2005 AGENDA REPORT FOR Resolution Amending the Classification and Compensation Plan and Establishing Classification Description. 1. EXECUTIVE SUMMARY: Recent changes in personnel provided the opportunity for the Community Development Department to evaluate the position and work performed in the Housing Division. It is determined that the position and classification of Housing Program Specialist be created to perform the required housing program duties. The City will no longer use the classifications of Housing Coordinator and Housing Project Manager. 2. BACKGROUND: Based upon an analysis it is recommended that the City create a new class specification of Housing Program Specialist which more appropriately reflects the duties and responsibilities of the work performed in the Housing Division. The Housing Program Specialist replaces the classification of Housing Coordinator. The Housing Coordinator classification can therefore be abolished. The classification of Housing Project Manager is not used and can be abolished as well. Human Resources is working to revise and update the City's classifications. ALTERNATIVES: Not adopt resolution and existing class specifications would remain in place. 4. FINANCIAL IMPACTS: Changes in class specifications and salary amounts are funded in existing budget. CONCLUSION: Adoption of this revision in the City's Classification and Compensation Plan enables the City to keep its program updated and current. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Implementation of Resolution that amends the City's Classification and Compensation Plan. RECOMMENDATION: Approval of the Resolution and amendment of the City's Classification and Compensation Plan with the changes described. Resolution No. 2005 -XX N.C.S. of the City of Petaluma, California RESOLUTION AiMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND UNIT ASSIGNMENT OF HOUSING PROGRAM SPECIALIST AND ABOLISHING THE CLASSIFICATIONS OF HOUSING COORDINATOR AND HOUSING PROJECT MANAGER WHEREAS, the City wishes to keep current its Classification and Compensation Plan; and amendments and or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and 'WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and responsibilities are more appropriately allocated to the classification of Housing Program Specialist (as attached hereto and marked Attachment A); and WHEREAS, the pay ranges and unit assignments for the classifications as listed below, are hereby recommended, effective with the adoption of this Resolution; and i y ..-..,., s. >»,-.�".,,:,u.u.t�{t' ;; til.? ::i,; a;,;,�„' _ _ ' � � n . � � ,s>lc.;z}: fx.;.:a. :.�: k,.. �;,, .., ,.,. ••.; :' ��_ - :.I:Yd1'�i"�a-c= �.m 'Gdasstfieatiom•Turt/e �.. � ., , . �.. j �.,..- -., , ��;:Pa 2Rap e�P,er. o th ,°r�' ,.. .N, . ,..., . Housing Program Specialist $5,66096-$5,943.49-$6,243.35-$6,553.61-$6,881.20 Unit #9 —Mid Management WHEREAS, the City Manager/Personnel Officer has determined that the classifications of Housing Coordinator and Housing Project Manager are no longer appropriate and recommends the classifications be abolished. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the amendments to the Classification and Compensation Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System; and BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V — Compensation) and, that the notice of this action has been properly posted. City of Petaluma, California Classification Description Classification Title: Housing Program Specialist Department: Community Development FLSA Status: Exempt Last Revision Date: 02/07/05 Established: 08/11/97 Resolution Number: Approved by: Human Resources Authority: City Council SUMMARY Performs a wide variety of duties related to the administration and supervision of the Community Development Block Grant (CDBG) program, HOME Program, and Redevelopment Housing set aside funds for housing projects to low to moderate income households, capital improvements, and rehabilitation projects. CLASS CHARACTERISTICS General direction is provided by the Housing Administrator and/or the Community Development Director. May provide indirect supervision of individuals working with housing programs. ESSENTIAL DUTIES, SKILLS, AND DEMANDS OF THE POSITION The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in the development and implementation of various housing programs for low to moderate - income households. Prepare and monitor the CDBG budget and sub recipient agreements. Prepare and submit all required documents necessary for the administration of the CDBG Program. Prepare and administer contracts for professional services and technical services related to housing. Represent the City at meetings with various civic groups and advisory boards or commissions on housing assistance matters. Administer the City's Below -Market -Rate Homeownership Program. Prepare and provide information and documents to homeowners and financial institutions. Monitor and ensure compliance of the City's portfolio of housing communities. Prepare, submit and process local, State, and federal grants. Page 1 ar3 Provide technical support to administer operating budgets and funding allocations for grant application programs; analyze cost estimates for development, rehabilitation, and operating expenses. Skills/Abilities: Read, analyze, and interpret technical information, financial reports, and governmental regulations. Write reports, define problems, collect data, establish facts, and draw valid conclusions. Present information and respond to questions from elected officials, fellow employees, clients, customers, and the general public. Define problems, collect data, establish facts, and draw valid conclusions; identify, analyze, evaluate, diagnose and solve complex system problems. Interpret an extensive variety of technical instructions, and deal with abstract and concrete variables; think logically and in abstract terms. Analyze situations quickly and objectively to determine the proper course of action. Ability to explain technical concepts in non-technical terminology and train others in the use of systems. Ability to obtain information through questioning. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment:, While performing the duties of this job, the employee will be frequently required to sit, talk, and hear. The employee will be required to stand, walls, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer, or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work enviromnent is usually moderate. QIIALIFICATIONS Knowledge of: Local, state, and federal regulations dealing with neighborhood and housing improvement under the CDBG program and redevelopment housing set-aside mandates. Principles and practices of project coordination. Grant funding services, practices, and project principles Basic computer applications as related to housing work activities Page 2 of 3 Education and Experience Any combination equivalent to education and experience is likely to provide the required knowledge and abilities would be qualifying. A typical way to obtain the kno-Nvledge and abilities would be: Education: A Bachelor's degree with major work in urban planning, public administration, or a related field. Experience: Three years responsible experience with housing budgets and compliance reports. Experience with public sector community development, redevelopment, nonprofit housing, and state/federal housing programs is highly desirable. Other Reouirements: Possession of a valid California Class C driver's license. Page 3 of 3 Item 3.D. City of Petaluma, California Memorandum City Manager's Office, 11 English Street, Petaluma, CA 94952 (707) 778-4345 Fax(707)778-4419 E-mail: citviizuKi ci.oetalnnta.ca.tts DATE: February 7, 2005 TO: Mayor and Members of the City Counncij/�/j FROM: Michael A. Bierman, City Manager������� i SUBJECT: Council Questions on Item 3.D. A member of Council raised the following questions: Why isn't this salary increase part of our regular yearly budget session items? 2. Where are the monies coming from? Is this the same job that Bonne Gaebler is doing now? Is it just a change in title and a pay increase? The answers to the questions are: 1. This position for a second full time employee (FTE) in the Housing Division has been budgeted for years. However, the Housing Division has operated with one FTE (Bonne Gaebler) and one part time employee (Karen Shimizu). Karen has resigned as of December 31 and the work load necessitates a second FTE to be hired as soon as possible. 2. Source of funds: PCDC (Redevelopment) Housing Administration. This is not the same job Bonne holds. This position will be a second FTE in the Housing Division.