HomeMy WebLinkAboutStaff Report 2.H 04/05/2005CITY OF PETALUMA, CALIFOI April 4, 2005 214
AGENDA BILL _
Agenda Title: Meeting Date:
Receive and File Quarterly Treasurer's Report April 4, 2005
Meeting Time: ❑X 3:00 PM
❑ 7:00 PM
Category (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business
Department:
Finance
Cost of Proposal: NA
Amount Budgeted: NA
❑ Presentation
Director:
Jose . Ne er
Attachments to Agenda Packet Item:
Resolution Filing Quarterly Treasurer's Report
September 30, 2004 Treasurer's Report
Contact Person: Phone Number:
Cinde Rubaloff 778-4357
Account Number: NA
Name of Fund: NA
Summary Statement:
State law requires all local agencies to file reports on the status of their investment portfolio with their City
Council and City Manager. The Finance Director/City Treasurer provides the City Council with a monthly
Treasurer's Report that shows the market value and the cost of all cash and investments held by the City of
Petaluma, along with a schedule that shows the monthly activity of receipts, transfers and disbursements.
The Quarterly Treasurer's report is presented to the City Council at a regularly scheduled public meeting.
State law also requires that the City Treasurer submit an annual Statement of Investment Policy to the City
Council. The City's investment practices comply with the approved City Investment Policy and with the
requirements of State law.
Recommended Citv Council Action/Suggested Motion:
Approve resolution to receive and file September 30, 2004 Treasurer's Report
Re ' d by Finance Director: I Reviewed by City Attornev: Ap
— provitdbby City Manager:
•R �, $ Date: Date:
fr
Date: Revision # and Date Revised: File Code:
44 s:\accountant\cinde\word%trtagendabill
RESOLUTION TO REVIEW AND FILE THE
SEPTEMBER 30, 2004 QUARTERLY CITY TREASURER'S REPORT
WHEREAS, State Law requires that the City Council review the City's Treasurer's Report
on a quarterly basis for compliance with the adopted City investment Policy.
NOW, THEREFORE, BE IT RESOLVED that the City Council has reviewed said report
and directs the City Clerk to file it.
City of Petaluma, California
Cash/Investment by Type -September, 2004
Total Cash/Investments $88,981,373
Other
$925,352 Cash
0
LAIF 1 $1,549,247
$8,226,501-,,,,
2%
9%
Federal Agency Securities
$32,983,905
37%
CAMP
-$6,383,864
7%
Fiscal Agents
$38,912,505
44%
filename s\aaowlanl\cmdekzcel\4\lsl
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending September, 2004
Cash Activity for the Quarter:
Cash and Investments, beginning of the quarter $ 94,517,904
Cash Receipts 20,357,757
Cash Disbursements (25,894,288)
Cash and Investments, end of the quarter $ 88,981,373
Cash and Investment Portfolio at
September 30, 2004
Percent
Weighted
Fair
Par Value
of
Days to
Current
Value*
(Cost)
Portfolio
Maturity
Annual Yield
Investments Managed by City Treasurer:
AD 2000-2001 Bond
925,352
925,352
1.04%
3,789
6.00%
Local Agency Investment Fund
8,216,109
8,226,501
9.25%
1
1.67%
CA Asset Management Prog
6,383,864
6,383,864
7.17%
1
1.47%
CAW/Fed Agency Securities
32,406,369
32,983,905
37.07%
629
2.41%
Wells Fargo Sweep Account
636,955
636,955
0.72%
1
0.43%
Subtotal
48,568,649
49,156,576
55.24%
Investments Managed by Trustees:
CAW/Fed Agency Securities
38,703,301
38,756,861
43 56%
56
1.52%
Trustee Money Market Accounts
155,644
155,644
0.17%
1
1.01%
Subtotal
38,858,945
38,912,505
43.73%
Checking Accounts
912,292
912,292
1.03%
1
Total Cash and Investments
S 88,339,885 $
88,981,373
100.00%
Cash = Sweep Account plus Checking Accounts
1,549,247
Fair values were furnished by the State of California, Local Agency Investments and CAMP.
I certify that this report contains the total amounts of cash and investments at September 30, 2004.
The investments are in conformity with the Investment Policy as stated in Resolution Number 2004.020NCS, dated
February 23, 2004. A copy of the Investment Policy is available for review in the Finance Department. The
City Treasurer's cash management program provides sufficient liquidity to meet expcnditty iegmre ents for
the next six months. lkl�/
' adjusted to FV quarterly �� - f,
Director
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending September, 2004
Beginning
End
of Quarter
Receipts"
Transfers Disbursements
of Quarter
Investments Managed by City Treasurer:
AD 2000-2001 Bond
956,022.72
-
(30,671.00) -
925,351.72
Local Agency investment Fund
15,176,611.73
49,880.11
(7,000,000 00) -
8,226,491.84
Local Agency Investment Fund
9.02
0.03
- -
4.05
CA Asset Management Frog
1,237,627.64
225,907.26
4,929,568.48 (9,239.71)
6,383,863.67
FHLB Global Note 1/05
2,052,450.83
16,539.17
(2,068,990.00) -
FHLMC Global Ref Note 1105
1,129,357.64
(70,441.14)
(1,058,916.50) -
-
F1IL13 TAP Note 2105
908,013.00
4,218.75
(8,437.50) -
903,794.25
FHLMC Global Ref Note 7/05
1,102,141.78
17,500.00
(35,000.00) -
1,084,641.78
FHMABenchmark Note 10/05
1,627,181.51
(5,282.44)
(1,621,84907) -
FNMA Benchmark Note 12/05
1,146,038.79
15,900.00
- -
1,161,938.79
FNMA Note 12/05
-
11,463.30
(11,463.30) -
(0.00)
FHLMC Global Ref Note 1/06
2,215,994.79
26,250.00
(52,500.00) -
2,289,744 79
FHLB TAI' Note 2/06
1,213,134.53
14,646.87
(29,293.75) -
1,198,487.65
FHLB TAP Note 2/06
1,015,777.22
5,937.51
(11,875.00) -
1,009,839.73
FNMA Benchmark Note 2/06
2,182,571.19
(33,446.75)
(2,149,124.44) -
-
FHLMC Global Ref Note 7/06
1,675,398.17
20,625.00
(41,250 00) -
1,654,773 17
FHLB TAP Notes 8/06
1,497,498.33
8,906.25
(17,812.50) -
1,488,592.08
FHLB TAY Notes 8/06
753,061.67
4,453.12
(8,906.25) -
748,608.54
FHLMC Global (callable) 11 /06
1,513,300.00
11,250.00
- -
1,524,550.00
FFILMC Note (callable) 12/06
1,500,916.67
9,187.50
- -
1,510,104.17
FHI,MC Note (callable) 12/06
1,085,968.22
6,645.62
- -
1,092,613.84
FI LMC Ref Note 12/06
755,587.24
5,390.63
- -
760,977.87
FHLB Bond (callable) 12/06
1,000,15208
5,550.00
- -
1,005,702.08
FHLB TAP Notes 2/06
1,150,357.31
6,768.75
(13,161.46) -
1,143,964.60
FNMA Note 2/07
1,921,455.49
11,281.24
(21,935.76) -
1,910,800 97
FHLB Note (callable) 6/07
882,023.33
6,584.38
(13,168.75) -
875,438.96
IIS Treasury Note 9/05
1,157,48256
4,305.18
(59,074.56) -
1,102,713.18
US Treasury Note 11/05
1,388,183.60
17,968.75
- -
1,406,152.35
US Treasury Note 11105
1,497,987.64
7,069.67
- -
1,505,057.31
US Treasury Note 2/06
1,004,025.14
4,085.18
(8,125.00) -
999,985.32
US Treasury Note 5106
1,155,538.38
17,18750
- -
1,172,725.88
US Treasury Note 5/06
354,011.21
1,75000
- -
355,761.21
US Treasury Note 6/06
299,905.23
3,445.53
(303,350.76) -
-
US Treasury Note 6106
901,227.41
8,824.78
(910,052.19) -
0.00
US 7leasury Note 6/06
7,128.70
1,011,310.84 -
1,018,439.54
US Treasury Note 8/06
-
1,902.62
999,857.78 -
1,001,760.40
US Treasury Note 5/07
834,771.65
6,484.37
- -
841,256.02
US Treasury, Note 5/07
801,182.23
7,44820
- -
808,630 43
US Treasury Note 8/07
-
3,250.68
1,503,599.69 -
1,506,850.37
Wells Fargo Sweep Account
18,538.91
529.39
617,886.46 -
636,954 76
Subtotal
55,111,504.86
467,095.71
(6,412,784.54) (9,239.71)
49,156,576.32
Investments Managed by Trustees
CAMP/Fed Agency Securities
US Bank First American Tress
IP Morgan US Govern MM
Wells Fargo Govern MM
Union Bank Blackrock
Subtotal
Checking Accounts
General Operating
Payroll
Mast
Thomas Lee
Police Trust
Subtotal
Total Cash and Investments
^ includes gain/Ion on maturity/disposal
• accmal basis
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending September, 2004
Beginning End
of Quarter Receipts" Transfers Disbursements of Quarter
40,629,061.01
155,079 56
(1,853,738.89)
(173,540.42)
38,756,861.26
32,830.13
54.82
-
-
32,884.95
177,856.24
320.07
724,001.67
(779,461.25)
122,716.73
25.23
0.05
-
-
25.28
14.30
4.26
118,394.07
(118,395.81)
16.82
40,839,786.91
155,458.76
(1,011,343.15)
(1,071,397.48)
38,912,505.04
(1,478,809.91)
19,539,645.43
3,765,830.69
(20,980,531.51)
846,134.70
23,744.17
-
3,818,297.00
(3,833,049.96)
8,991.21
18,670.89
154,820.30
(160,000.00)
(68.93)
13,422.26
83.48
-
-
-
83.48
2,923.46
40,736.80
-
-
43,660.26
(1,433,387.91)
19,735,202.53
7,424,127.69
(24,813,650.40)
912,291.91
$ 94,517,903.86 $
20,357,757.00
$ - $
(25,894,287.59) $
88,981,373.27
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending September, 2004
Reconciliation of Cash Disbursements:
Accounts Payable Cash Disbursements
July, 2004
7,604,060.84
Accounts Payable Cash Disbursements
August, 2004
6,901,552.05
Accounts Payable Cash Disbursements
September, 2004
8,046,660 10
Accounts Payable Cash Disbursements after
September 30, 2004
-
Prior Quarter's Timing Items
(626,613.26)
Voided Accounts Payable Checks
(25,130.50)
Check Written to Trustee - Recorded as a transfer on page two
(933,381 37)
Payment made by Trustees on Debt Issues/Ref ending//Cost of Issuance
1,069,839.87
Payroll Cash Disbursements
July, 2004
1,283,568.83
Payroll Cash Disbursements
August, 2004
1,313,571.47
Payroll Cash Disbursements
September, 2004
1,219,789 58
Payroll Cash Disbursements after
September 30, 2004
16,120.08
Prior Quarter's Payroll Timing Items
-
Vorded Payroll Checks
-
Credit Card Fees
8,896.84
Bank/CA IP Fees Net
13,795.45
Trustee Fees
1,557.61
Police Trust Cash Disbursements
-
Thomas Lee Charity Cash Disbursements
-
25,894,287.59
Comparison of Current Investments to Prior Quarter and to Prior Year:
June, 2004 September, 2004 September, 2003
Cash and Investments at the end of the quarter $ 94,519,102 $ 88,981,373 $ 75,959,129
Interest Received or Accrued from July 1
$ 1,416,346 $
529,652 $
481,657
Estimated Average Interest Rate
1.70%
1.78%
1.41%
US T-bill 91 day Yield
1.29%
1.68%
0.94%
CITY OF PETALUMA, CALIFO' Apr II 4, 2005 ZI:PETALUMA COMMUNITY DEVELOPMENT COMMISSION
AGENDA BILL
Aeenda Title: Discussion and Action Adopting a Resolution Meetine Date:
Accepting Completion of the Maggiora & Ghilotti, Inc. April 4, 2005
Construction, Project No. C200503 Estimated Maximum Total
Project Cost: $934,191 Funded by PCD Project Area, Fund 3400 Meetine Time: ® 3:00 PM
❑ 7:00 PM
Category (check onel: ® Consent Calendar (] Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department Director:
ED & Redevelopment Paul Marangel�la
Cost of Proposal: $934,191
Amount Budeeted: $96I,000
Contact Person: Phone Number:
John Hanson 776-3658
Account Number:
3400-54151- C200503
Name of Fund: PCD Capital Fund
Attachments to Agenda Packet Item:
I. Resolution Accepting the Completion of the Petaluma River Trial Enhancement, Area 3 Project.
Summary Statement: Maggiora & Ghilotti, Inc. completed The Petaluma River Trail Enhancement, Area
3 Project for a final cost of $934,191.
This project was constructed pursuant to the River Trial Access and Enhancement Plan. The project
consisted of installing a pre -fabricated steel pedestrian bridge across Washington Creek, including concrete
retaining walls, approach ramps and metal railing, and —2000 linear feet of 10' wide, quarry fines pathway
along the Eastside of the Petaluma River. The new Petaluma River Trial connects to the south end of the
I Lynch Creek Trial and extends the Public Pedestrian/Bicycle trail system along the Petaluma River, to the
1 South, to within —200 feet of Lakeview Street.
I Also, trail lights, signage, and removable bollards and gates were installed along the new Petaluma River
Trail limits. Access to the new trail was made at Payran Street and the west end of Edith Street.
Recommended PCDC Action/Suggested Motion:
I Adopt a resolution accepting the completion of the Petaluma River Trail Enhancement, Area 3 Project and
file a Notice of Completion with Sonoma County Recorder, The Finance Department will release the 101/6
retention to the contractor within 45 days after the recordation of the Notice of Completion.
Reviewed by Fiianee Director:
DA
9i d G
Todavis I)ate:
Mardi 21, 2005
Reviewed by City Attorney:
Date:
Revision # and Date Revised:
#
ADDLogfigg City Manager
. Date:
File Code:
EDR sXlP River Trail Enhancement
C200503\Washington Creek to Lakeville\
CONSTRUCTIOM30 Agenda Bills\Agenda Bill
Accepting Maggiora & Ghilotti river Tail 3-21-05 JH
CITY OF PETALUMA, CALIFORNIA
Petaluma Community Development Commission
April 4, 2005
AGENDA REPORT
DISCUSSION AND ACTION ADOPTING A RESOLUTION ACCEPTING COMPLETION OF THE
MAGGOIRA & GHILOTTI, INC. CONSTRUCTION OF THE PETALUMA RIVER TRIAL
ENHANCEMENT, AREA 3 CONTRACT, PROJECT NO. C200503
I. EXECUTIVE SUMMARY:
Maggiora & Ghilotti, hic. completed The Petaluma River Trail Enhancement, Area 3 Project for a final
cost of $934,191.
This project was constructed pursuant to the River Trial Access and Enhancement Plan. The project
consisted of installing a pre -fabricated steel pedestrian bridge across Washington Creek, including
concrete retaining walls, approach ramps and metal railing, and 2000 linear feet of 10' wide, quarry
fines pathway along the Eastside of the Petaluma River. The new Petaluma River Trial connects to the
south end of the Lynch Creek Trial and extends the Public Pedestrian/Bicycle trail system along the
Petaluma River, to the South, to within —200 feet of Lakeview Street.
Also, trail lights, signage, and removable bollards and gates were installed along the new Petaluma River
Trail limits. Access to the new trail portion was made at the Eastside of the Payran Street Bridge, and at
the west end of Edith Street.
2. BACKGROUND:
The Payran Reach phase of the Petaluma River Flood Control Project, completed by the U.S. Army
Corps of Engineers and the City of Petaluma, along approximately 3,000 linear feet of the Petaluma
River included the area where Washington Creek flows into the Petaluma River, approximately 110 feet
north of the Payran Street Bridge. Completion of the Corps' project allowed implementation of the
"Petaluma River Access and Enhancement Plan", to establish a pedestrian walkway and bike trail next
to the river in this area. Because of long lead times, the City of Petaluma Redevelopment procured the
steel pre -manufactured Washington Creek pedestrian bridge.
3. ALTERNATIVES:
Accept the completion of the project.
4. FINANCIAL IMPACTS:
The FY 02-03 through FY 04-05 PCDC Budget appropriated $2,648,000 for the River Trail
Enhancement Projects, including the work in this package plus purchasing the Washington Creek
pedestrian bridge, as well as all design, construction management, administration and general overhead
for all Trail Areas.
Palle 2
Attachment I
RESOLUTION NO. 2005-
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
ACCEPTING COMPLETION OF THE MAGGIORA & GHILOTTI, INC. CONSTRUCTION
PETALUMA RIVER TRIAL ENHANCEMENT, AREA 3
PROJECT NO. C200503
WHEREAS, the Petaluma Community Development Commission (PCDC) awarded the contract for the River
Trial Enhancement, Area 3 Project, to Maggiora & Ghilotti, Inc. on July 12, 2004; and
WHEREAS, Maggiora & Ghilotti, Inc. has completed all the work at a total value of $772,133 to the
satisfaction of the Director of Economic Development and Redevelopment and the Redevelopment inspection
team;
NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that the
City Clerk/Recording Secretary is hereby authorized to sign the Notice of Completion.
BE IT FURTHER RESOLVED that the Finance Department is hereby authorized to release the ten (10%) to
Maggiora & Ghilotti, Inc. within forty five (45) days after the recordation of the Notice of Completion provided
that all stop notices have been released.
Adopted this 215` Day of March 2005 by the following vote:
Commissioner Ave No Absent
Glass
Canevaro
Harris
Healy
Nan
O'Brien
Torliatt
ATTEST:
Gayle Petersen, Recording Secretary
Page 4
David Glass, Chairperson