HomeMy WebLinkAboutStaff Report 3.A 04/05/2005CITY OF PETALUMA, CALIFORApril 4, 2005 3A
AGENDA BILL
Agenda Title: Public Hearing To Receive Comments On The 2005- Meeting Date:
2006 Proposed Action Plan And Adoption Of A Resolution April 4, 2005
Approving The Community Development Block Grant Action Plan
And Authorizing The City Manager To Sign All Documents Meeting Time: X 3:00 PM
Required By The Department of Housing and Urban Development ❑ 7:00 PM
(HUD).
Category (check one): ❑ Consent Calendar X Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department/Division: Director: Contact Person: Phone Number:
Community Mike Moore Bonne G-a-,ebbllleey�, 778-4484 (Direct Line)
Development Block �„f5�1' VJUI
Grant (CDBG) V„
Cost of Proposal: $401,966 Account Number
Fund 2110
Amount Budgeted: $ 401,966 (2005-06 CDBG Entitlement) Name of Fund:
CDBG
Attachments to Agenda Packet Item:
Exhibit #1. FY 2004-2005 CDBG Requests and Recommendations: Table Format
Exhibit #2. Requests and Recommendations: Narrative Summary
Exhibit #3. Resolution Approving Action Plan and Budget
Summary Statement: The City of Petaluma is an "entitlement jurisdiction" under the Community
Development Block Grant Program. Under that designation, the City is entitled to an annual allocation of
funds from HUD. Petaluma's 2005-06 entitlement was decreased by $24,034 this year due to federal
budget constraints. The funds must be utilized on activities which benefit low and moderate -income
persons. Within that broad definition, HUD defines eligible activities and the City Council allocates funds
to community-based organizations that implement projects and programs which fit the Council priorities.
Those priorities are outlined in the 2000-2005 Consolidated Plan, the document required by HUD to serve
as our five-year strategic plan and application for federal funding.
Recommended City Council Action/Suggested Motion: Conduct a public hearing to receive comments
on the 2005-2006 proposed Action Plan and adopt a resolution approving the Community Development
Block Grant projects and authorizing the City Manager to sign all documents required by HUD.
Reviewed by Finance Director: Reviewed Attorne AppmVed by City Manager:
/Date: � � Date:
' loav's ate: Revision # and Date Revised: File Code:
Mdreh 8, 2005 I # Cdbg staffreport
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CITY OF PETALUMA, CALIFORNIA
APRIL 4, 2005
AGENDA REPORT
FOR
PUBLIC HEARING TO RECEIVE COMMENTS ON THE 2005-2006 PROPOSED
ACTION PLAN AND ADOPTION OF A RESOLUTION APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN AND
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS REQUIRED BY
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
1. EXECUTIVE SUMMARY: The primary objective of the Community Development Block
Grant (CDBG) program is the development of `viable urban communities, by providing
decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low and moderate income." As an entitlement jurisdiction
under the Community Development Block Grant program, the City of Petaluma is
entitled to an annual allocation of funds from the Department of Housing and Urban
Development (HUD) to be utilized on activities which fulfill that national objective.
Requests for funding for projects and programs must address not only the national
objective, but also the Council's local priorities as outlined in the 2000-2005
Consolidated Plan, the document required by HUD to serve as a five-year planning tool
and as our application for federal funding. Those priorities are:
1. Serving Petaluma's homeless population
2. Provision of rental units, particularly those with supportive services
3. Access improvements for persons with a disability
4. Promotion of housing choices and opportunities
5. Provision of childcare programs which aid in welfare -to -work
6. Provision of work assistance programs which aid in welfare -to -work
7. Provision of projects and programs which encourage principles of sustainability.
2. BACKGROUND: Having a designation as an entitlement community allows the City to
not only receive direct funding from HUD for the Block Grant Program, but also to apply
directly for statewide and other federal housing funds. Since we gained entitlement status
in 1994, the City has allocated approximately $3,500,000 in Block Grant funds and
nearly $6,500,000 via five HOME program grants, a $250,000 BEGIN grant for first-
time homebuyers, five HUD grants for seniors and persons with a disability and five
Continuum of Care homeless projects.
The Petaluma Block Grant application process consists of a public notice, application
packets to community agencies and other city departments, a technical assistance
workshop, and one-on-one application assistance to any group which requests it. Eleven
applications amounting to $445,656 were received from nonprofit and governmental
agencies. A synopsis of each application is included in Exhibit #2. (If you wish to see
one or more complete applications, please feel free to call Bonne Gaebler at 778-4484.)
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The City's entitlement of $401,966 is based on a complex formula calculated by HUD
and the Office of Management and Budget. The formula includes data on population,
poverty statistics, employment information, housing conditions, and the like. There are
two statutory restrictions on the funds: (1) there is a cap of 20% on expenditures for
program administration; and (2) a cap of 15% on expenditures for "public service"
activities, i.e. program or "soft" costs.
Program administration expenses include Block Grant staff and support services,
consultant services to provide an update of the Consolidated Plan for 2005-2010, an
Analvsis of hnnediments for persons with a disability, and Petaluma's share of the
county -wide Continuum of Care program. Public services are defined as those which
"improve the community's facilities, such as child care, health services, drug abuse
programs, services to seniors, etc." This federally imposed 15% cap precludes funding of
many applicants; the nonprofit applicants are familiar with this limitation. Most of the
Santa Rosa based nonprofit agencies that apply under this category submit an application
to fulfill a County requirement to do so.
2005-2006 Entitlement $401,966
Administrative Cap (20% of entitlement) 80,393
Public Service Cap (15% of entitlement) 60,295
Total Available for Projects $261,278
Exhibit #1 outlines, in table form agency requests, staff recommendations and totals.
Each applicant has been notified of the public hearing and representatives from each
agency have been invited to attend, present information if they wish and be available for
questions from Council.
Some of the applicants who cannot be funded due to the limitations of Block Grant funds
will apply for funding from the Housing Program which includes the Petaluma
Community Development Commission Low -Mod Housing Fund and proceeds from the
hi -Lieu Housing Fund. The Housing Program and Budget will be presented during May
budget workshops.
ALTERNATIVES:
1. Approval of project and program allocations as presented.
2. Modify allocations within program guidelines.
FINANCIAL IMPACTS: The Block Grant Program is fiscally self-sustaining. All
administrative, project, and program expenditures are covered by the entitlement
revenues.
CONCLUSION: In accordance with CDBG regulations, the City of Petaluma will
publish its 2005-2006 Action Plan. Staff will respond to any community questions and
comments. The Action Plan will be submitted to HUD by May 15, 2005; funds are
available as of July 1, 2005.
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6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY
SUCCESSOR COMPLETION: HUD will approve the City's 2005-2006 Action Plan;
the nonprofits and City Departments will complete the projects and programs, which have
been approved; the low-income citizens for whom the program is targeted will receive
benefits which enhance their quality of life.
7. RECOMMENDATION:
(1) Conduct a Public Hearing to receive comments on the 2005-2006 proposed Plan
of Action, which outlines the City's intentions for expending Community Development
Block Grant Funds.
(2) Adopt a resolution approving the FY 2005-2006 CDBG projects for the City of
Petaluma. (See Exhibit #3.)
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EXHIBIT #1
2005-2006 CDBG PROPOSALS
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Project
Funds
Staff
Agency
DescriDtiOn
Requested
Recommendations
Difference
1.
City
Program Admin.
80,393
80,393
0
2.
Comm. Resources
Access/Disabled
75,000
75,000
0
For hidependence
Housing
3.
COTS
Mary Isaak Center
86,278
86,278
0
Photovoltaic System
4.
Rebuilding Together/
Rehabilitation/
100,000
100,000
0
Christmas In April
Seniors/Disabled
(Requests 511) are all subject to the 15%
public service cap)
5.
PPSC
Fair Housing
34,000
34,000
0
6.
PPSC
Seniors Meals
26,295
26,295
0
7.
CSN
Support Services/
5,690
0
(5,690)
Disabled
8.
COTS
Family Connection
5,000
0
(5,000)
9.
Sonoma County
Family Self-
3,000
0
(3,000)
Housing Authority
Sufficiency
10.
Social Advocates
Youth Shelter
15,000
0
(15,000)
For Youth (SAY)
11.
YWCA
Safe House
15,000
0
(15,000)
2005-2006 TOTALS
$445,656
$401,966
($43,690)
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EXHIBIT #2
SUMMARY OF REQUESTS AND RECOMMENDATIONS
(Correspond in Numbering to Table in Exhibit #1)
1. The City of Petaluma is requesting a total of $85,200 to administer the CDBG
program. The administrative funds are utilized for salaries, supplies, consulting
services, Block Grant's share of intragovernmental transfers, etc. Additionally, this year
the City must update the 5 -year Consolidated Plan, the Analysis of Impediments
(document reporting on barriers for persons with a disability), and our share of
administering the County -wide Continuum of Care Program.
Total Petalumans served: N/A
Staff recommendation: $85,200
2. Community Resources for Independence (CRI) has requested $75,000 for its
program of "housing accessibility modifications" which helps eliminate barriers in homes
of persons with disabilities. It has been estimated that keeping individuals safely in
their own homes and out of convalescent hospitals saves taxpayers thousands of dollars
per month and greatly enhances the disabled person's quality of life. CRI is the only
organization in Sonoma County with a grant program for housing modifications.
Total served: 20 households
Staff recommendation: $75,000
3. The Committee On The Shelterless (COTS) has requested $86,278 to purchase
a roof -mounted photovoltaic system to decrease energy costs at the Mary Isaak Center,
the year-round emergency shelter and transitional housing facility opened in mid-
November 2004. A conservative return -on -investment analysis shows annual energy cost
savings beginning at just under $8,000 per year. Final return -on -investment is anticipated
to occur in approximately nine years. The total cost of purchase and installation of this
system is $163,000. COTS will be requesting $21,722 from the Housing Fund, which
will be presented to Council in May, and $55,000 comes from the California Energy
Commission Rebate.
Total served: 500 individuals annually
Staff recommendation: $86,278
4. Rebuilding Together with Christmas in April has requested $100,000 for the
rehabilitation and refurbishment of homes and nonprofit facilities serving very low
income residents. Rebuilding Together holds an annual rebuilding day (this year,
Saturday, April 17) when volunteers from the Petaluma business and professional
community join with Petaluma residents in the bamraising tradition of neighbors helping
their low-income, elderly, or disabled neighbors. The agency now serves our community
all year round by filling home emergency repair requests with voulunteer labor and
purchased or donated materials.
Total served: 100 individuals
Staff recommendation: $100,000
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Requests 5-11 are all subiect to the 15% public services cap.
5. Petaluma People Services Center (PPSC) has requested $34,000 to administer
the City's Fair Housing Program, a requirement for all entitlement jurisdictions. PPSC's
Fair Housing Program offers tenant/landlord education and mediation and is a component
of their Homelessness Prevention and Housing Services Department. Fair Housing offers
free, non -biased service available to all tenants and landlords who live in or own property
in Petaluma. Problems relating to rental housing such as eviction, rent increases,
discrimination, etc. are issues which PPSC deals with for the City on a daily basis.
Total served: 320
Staff recommendation: $34,000
6. Petaluma People Services Center (PPSC) has requested $26,295 to continue
PPSC's Home Delivered Meals Program. This program provides homebound elders a
daily hot meal and security check, nutritional assessments and, when needed,
individualized counseling by a registered dietician. This program by PPSC is dedicated
to bridging some of the gaps our growing population of frail elders face on a daily basis.
Total Served: 6,000 meals delivered
Staff recommendation: $26,295
7. The Community Support Network (CSN) has requested $5,690 to provide an
array of psychosocial rehabilitative and support services to adults with mental illness.
CSN has been recognized by the Social Security Administration as a local Representative
Payee Cash Manager, the only agency currently providing payee services to adults with
mental disabilities.
Total Served: 10-20
Staff Recommendation: 0
8. COTS has requested $5,000 to partially fund the Family Connection which has
recently been adopted by COTS, after dissolution of its original nonprofit agency, SOME.
The Family Connection partners families exiting emergency shelter or transitional
housing with volunteer support teams to increase families' success in independent
housing. The families, volunteer teams, and a professional caseworker meet to assist the
family in developing goals and ways to achieve them; they also help the families to find
affordable housing. The HUD -imposed limitation on public service funding prevents
funding of this program.
Total served:
Staff recommendation:
9. The Sonoma County Housing Authority submits an annual request for $3,000
for its Family Self -Sufficiency Program, developed to provide employment opportunities
and supportive services for low-income families. As in the past, staff is recommending to
not fund this request for the following reasons: Petaluma agencies provide these services;
public service funds are limited.
Total served: 30
Staff recommendation: 0
10. Social Advocates for Youth (SAY) is requesting $15,000 to support their Ripley
Street Shelter, a 6 -bed, 24-hour residential facility for runaway, homeless and street youth
ages 12-17. The shelter provides homeless youth with a variety of services including
food, emergency housing, counseling services, etc. Youth are referred to SAY by police
agencies, schools, friends and by self -referral. In 2001, Petaluma youth filled 6% of the
shelter bed spaces. Public Service funding limits prevent our ability to fund this
worthwhile project.
Total served: 13-16
Staff recommendation: 0
11. The YWCA of Sonoma County is requesting $15,000 to fund the YWCA Safe
House. The Safe House addresses the need for emergency shelter among families fleeing
imminent danger of domestic violence. Safe, confidential shelter is matched with family
advocacy, case management, support and resources to assist survivors of domestic
violence in reclaiming their lives, and the lives of their children from the cycle of
violence which often leads to homelessness. This is a most worthwhile program but
public service funding limits our ability to fund it.
Total served: 68
Staff recommendation: 0
EXHIBIT #3
APPROVING THE FY 2005-20065 ACTION PLAN OF THE PETALUMA
CONSOLIDATED PLAN STRATEGY AND PROPOSED USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of
the Department of Housing and Urban Development (HUD) Community Development
Block Grant Program; and
WHEREAS, as part of the Consolidated Plan Strategy, HUD requires an annual Action
Plan which is comprised of the community's projected use of Block Grant funds to
address community needs; and
WHEREAS, the Action Plan priorities as adopted in Resolution No. 00-63A include the
following: (1) serving Petaluma's homeless population (2) providing rentals for low-
income households (3) improving access for persons with a disability (4) promoting fair
housing (5) providing programs which enhance child care capacity and (6) providing
programs which assist people in finding employment to go from welfare to work; (7)
provision of programs, projects, or facilities which encourage and implement principles
of sustainability; and
WHEREAS, all projects and programs which are proposed for funding address one or
more of those priorities; and
WHEREAS, a public hearing was noticed and conducted to hear comments from the
community on the proposed projects and programs and the City Council found the
proposed funding plan to be consistent with the Consolidated Plan;
THEREFORE BE IT RESOLVED by the Petaluma City Council that the Action Plan
as shown below is approved and adopted for FY 2005-2006.
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AGENCY
PROJECT
ALLOCATION
City of Petaluma
A. Program Administration
$80,393
Community Resources For
Access for Disabled/
Independence
Housing
$75,000
Committee On The
Mary Isaak Center
$86,278
Shelterless
(Photovaltaic System)
Rebuilding Together
Housing Rehabilitation
$100,000
Petaluma People
Fair Housing
$34,000
Services Center
Petaluma People
Seniors/ Home Meals
$26,295
Service Center
TOTAL
$401,966
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute the required Standard Form 424 and to submit that and all other required forms
and certifications to HUD; and that in the event of budget changes due to a reduced grant
allocation or project/program changes, the City Manager is hereby authorized, under the
provisions of the City Charter, to transfer appropriations between the programs listed in
the Action Plan.
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