HomeMy WebLinkAboutStaff Report 3.E 04/18/2005CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
3.E
April 18, 2005
Aeenda Title: Resolution Awarding a Construction Contract for the Meetine Date: April 18, 2005
2004-2005 Water Service Replacement Project.
Funding Source: Water Funds
Meetine Time: ❑X 3:00 PM
❑ 7:00 PM
Cateeory (check one): ❑X Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Denartment:
Director:
Contact Person: Phone Number
Water Resources &
Michael Ban, P.E.
Dean Eckerson, 778-4304
Conservation
Apg_
P.E. Z_
Cost of Pronosal: $587,425 Account Number:
8399-54151-C501000
Amount Budeeted: $700,000 Name of Fund:
Water Fund
Attachments to Aeenda Packet Item:
Proposed Resolution Awarding the Construction Contract
Location Map (Exhibit A)
Summary Statement:
The City received five (5) bids for the 2004-2005 Water Service Replacement Project on March 24, 2005,
ranging from $442,425 to $806,245. The project involves replacing deteriorating water services on Ely
Boulevard South between East Washington Street and Casa Grande Road.
Recommended City Council Action/Sueeested Motion:
City Management recommends the City Cotmcil approve the resolution awarding the construction contract,
Rew ed by Finance Director:
Da/te:
�ToslESv's date:
3/36/05
Review nev:
t
Revision # and Date Revised:
Anprr ed by Ohl Manaeer:
OV/Date:
File Code: S:\C.I.P. Folder\WATER
Folder\C501000-2004-2005 WS
Replacement\Award Agenda Bill and CC
Report 4-18-05.doc
CITY OF PETALUMA, CALIFORNIA
APRIL 18, 2005
AGENDA REPORT
FOR
RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE 2004-2005
WATER SERVICE REPLACEMENT PROJECT
PROJECT NO. C501000
1. EXECUTIVE SUNINIARY:
The City received five (5) bids for the 2004-2005 Water Service Replacement Project ranging
from $442,425 to $806,245. The project involves replacing deteriorating water services and
saddles on Ely Boulevard South between East Washington Street and Casa Grande Road.
2. BACKGROUND:
The Department of Water Resources and Conservation amorally replaces deteriorating water
services throughout the City to maintain and improve the condition of the City's water system.
These improvements reduce our water system operating costs and ensure reliable delivery of
water to our customers by reducing unanticipated system failures. The 2004-2005 Water Service
Replacement Project involves replacing approximately 145 deteriorating water services on Ely
Boulevard South between East Washington Street and Casa Grande Road Replacement.
Replacement of these water services is scheduled for completion in advance of planned street
improvements by Public Facilities and Services. The location is illustrated on Exhibit A.
The Department of Water Resources and Conservation prepared the plans and specifications for
this project. The Notice Inviting Bids was issued on February 24, 2005. Bids were received and
opened on March 24, 2005. The following is a srmunary of the bids received:
NAME OF BIDDER BID AMOUNT
C. Hardy General Engineering Contractor, Inc., Petaluma, CA $442,425.00
North Bay Construction, Inc. $455,979.00
Vulcan Construction & Maintenance, hie., Fresno, CA $610,700.00
D&D Pipelines, San Francisco, CA $744,200.00
Pipeline Excavators, Sebastopol, CA $806,245.00
The engineer's estimate for construction is $698,000.
With a bid of $442,425, the apparent low bidder is C. Hardy General Engineering Contractor,
Inc. This bid amount is below the engineer's estimate of $698,000. C. Hardy General
Engineering Contractor, hie. constructed the Washington Creels Bike Trail Project for Public
Facilities & Services Department last year and is constructing the McNear Peninsula Project for
the General Plan Department. When contacted by the Department of Water Resources and
Conservation, these departments gave very good reviews of C. Hardy's work Staff verified that
C. Hardy possesses a valid Class A California Contractor's license, license number 745509,
expiration date April 30, 2006, that qualifies C. Hardy to perfonn the water service replacement
work.
3. ALTERNATIVES:
1. Award the contract to the low bidder.
2. Reject all bids and re -advertise.
3. Take no action
4. FINANCIAL IMPACTS:
The following is the breakdown of the estimated costs:
CONSTRUCTION CONTRACT (LOW BID) $442,425
ENGINEERING 18,000
ADMINISTRATION/INSPECTION/GEO-TECHNICAL TESTING 48,000
PROJECT CONTINGENCY 79,000
ESTIMATED TOTAL COST 587 425
The estimated total cost, including planning, design, construction, administration, inspection,
testing and project contingency is $587,425. The project will be funded by the Water Funds in
the amount of $587,425.
5. CONCLUSION:
Following the award, the contractor will enter a contract with the City and submit the required
contract documents, bonds and insurance.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Completion of the construction.
RECOMMENDATION:
City Management recommends that the City Council adopt the resolution awarding the contract
to the low bidder, C. Hardy General Engineering Contractor, Inc. The work is scheduled to begin
in early June and is expected to be completed by September 2005.
1
3 AWARDING A CONSTRUCTION CONTRACT FOR THE
4 2004-2005 WATER SERVICE REPLACEMENT PROJECT
5 PROJECT NO. C501000
6
7 WHEREAS, the Water Service Replacement Project ("Project") is included in the Department
8 of Water Resources and Conservation Fiscal Year 2004-2005 Capital Improvement Program
9 Budget;
10
11 WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
12 Public Contract Code Section 20162 and other applicable law, the City of Petaluma solicited bids
13 for the Project; and
14
15 WIIEREAS, five (5) bids for the Project were received on March 24, 2005, and opened in
16 accordance with California Public Contract Code Section 4105.5 and other applicable law; and
17
18 WHEREAS, the apparent low bid for the Project was submitted by C. Hardy General
19 Engineering Contractor, Inc.; and
20
21 WHEREAS, the City staff has verified that C. Hardy possesses a valid California Contractor's
22 license, Class A, license number 745509, expiration date April 30, 2006, that qualifies C. Hardy
23 to perform the Project; and
24
25 NOW BE IT RESOLVED by the Petaluna City Council that:
26 1. The low bid is accepted.
27 2. The contract is hereby awarded to C. Hardy General Engineering Contractor, Inc., 3265
28 Old Adobe Road, Petaluma, CA 94954, the low bidder.
29 3. This resolution shall become effective immediately.
30 4. All portions of this resolution are severable. Should any individual component of this
31 resolution be adjudged to be invalid and unenforceable by a body of competent
32 jurisdiction, then the remaining resolution portions shall be and continue in full force and
33 effect, except as to those resolution portions that have been adjudge invalid. The City
1 Council of the City of Petaluma hereby declares that it would have adopted this
2 resolution and each section, subsection, clause, sentence, phrase and other portion
3 thereof, irrespective of the fact that one or more section subsection, clause sentence,
4 phrase or other portion may be held invalid or miconstitutional.
5
6 BE I T F URTHER RESOLVED that the City Manager is hereby authorized to execute the
7 contract with C. Hardy General Engineerin.- Contractor, Inc. subject to the review and approval
S of all contract documents, insurance certificates and bonds by the City Attorney.
9
EXHIBIT A
LOCATION MAP
�t
City of Petaluma, California
2004-2005
Water Service Replacement Project Ph. 14
Ely Boulevard South
PROJECT NUMBER C501000
LOCATION MAP