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HomeMy WebLinkAboutStaff Report 3.J 04/18/2005Aeenda Title: CITY OF PETALUMA, CALIFORNIA AGENDA BILL 3.J April 18, 2005 Meetine Date: April 18, 2005 Resolution Accepting Completion of the FY 2004-2005 B St., Ely Blvd. and E. Washington St. (portion) Project No. 04-C500600-1 Meetine Time: ® 3:00 PM ❑ 7:00 PM Cateeory (check one): © Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Denartment: Public Facilities & S Cost of Pr000sal: Director: ervices G Beaty $ 1,343,908.61 Amount Budeeted: $ 3,275,000.00 Attachments to Aeenda Packet Item: 1) Resolution Summary Statement: Contact Person: Phone Number: Steve Castaldo 778-4303 Account Number: 2630 (B St) 3800-C500600 (Ely Blvd + E. Wash)) Name of Fund: 2630 - Street Maintenance 2640 - Street Reconstruction Fund On January 20, 2005, Ghilotti Bros completed work on this project, for a final construction cost of $1,343,908.61. The total cost of the project was $1,429,704.12, including administration, design and construction management. Sufficient funds are available to accept and close out the project. Recommended Citv Council Action/Sueeested Motion: Adopt the resolution accepting completion of the construction contract, authorizing the City Clerk to sign and file a Notice of Completion with Sonoma County Recorder, and the Finance Department to release 10% retention to the Contractor 45 days after the recordation of the Notice of Completion. Reviewed by Finance Director: Date: APi1'e Todavi A ate: March/22, 2005 Reviewed by City Attornev: Date: 2105 Revision # and Date Revised: ft A ro v City Manaeer: Date: File Code: S:\Staff Folder\Steve Castaldo\04-C500600 \04 C500600 Completion Agenda Bill CITY OF PETALUMA, CALIFORNIA. APRIL 18, 2005 AGENDA REPORT FOR RESOLUTION ACCEPTING THE COMPLETION OF THE CONSTRUCTION CONTRACT FOR FY 2004-2005 B ST., ELY BLVD. AND E. WASHINGTON ST. (PORTION) PROJECT No. 04-C500600-1 1. EXECUTIvr SummARY: On January 20, 2005, Ghilotti Bros completed work on this project, for a final construction cost of $1,343,908.61. The total cost of the project was $1,429,704.12, including administration, design and construction management. Sufficient funds are available to accept and close out the project. 2. BACKGROUND: This contract includes three individual projects: a. B Street rehabilitation and slurry seal of 44 Residential Streets. B Street is number 30 on the CAC list and received a bonded wear coat from 4`" Street to past El Rose. Also included were 44 streets to slurry, evenly split on the East and West side of the City. $1,000,000 was budgeted for this work. b. Ely Blvd., from Frates Rd to E. Washington St., was to have received a 1.5" overlay. However, this street was eliminated from the contract, for which $1,000,000 was budgeted. c. E. Washington, from Sutter Street to the Airport, received pavement fabric and a 1.5" overlay. This project was budgeted as 0500404 in the PF&S CIP budget for $1,275,000. The funds from this project were transferred into C500600. At the start of work, the Contractor submitted a Notice of Intent to Claim regarding the water services on Ely Blvd., which were to be replaced. This work accounted for over $300,000 of item work. The Contractor submitted a revised unit price to perform the work which was rejected. Subsequently, the City, with the aid of City Attorney, determined that the water service bid item should be eliminated from the project and re- bid as a separate project. Because minor work started on Ely Blvd, there was some cost to remove steel plates, fill concrete cut-outs, etc. This project has $108,000 of outstanding claims that are in the process of being resolved. This agenda bill is being submitted to start the retention release clock to release the retention to the Contractor. Depending upon how the claims are resolved, one final contract change order might be needed to provide payment to the Contractor. The project ended with $1,953,295.88 in contingency which will be used to fund a new contract on Ely Blvd. and other streets to be determined by the Director, PF&S for fiscal year 04/05. Street Name B Street E. Washington Ely Blvd Slurry seal 38 streets* Street Work Completed From 4th Street Sutter St Eliminated See table below To Just past El Rose City Limits *6 Slurry seal streets were not completed due to the streets being in worse condition than planned. Appropriate repairs will be identified and included in future repair phases. Almanor St Barons Wy Bishop Cir Branbury Ct Bristol St Brittania Ct Brompton Castle Dr Chelsea Ct Crickett Ct Danby Ct Downing St Eagle St Fawn Ct Post St Broadway St 3. ALTERNATIVES: Slurry Streets Completed Maiden Ln Brookside Wy Matzen Ranch Ct Fair St Nottingham Ct Fullerton Ln Page Ct H St Palen Ct Hinman St Pembridge St Kotsaris Ct Rainier Cir Pearce St Rosamond St Sheldon St Searles Dr Selmart Ln Sleepy Hollow Ln Greenwich St Squirrel Hollow Ct A St Tulare St Windmill Ln Slurry Streets Not Completed Alpine Ct Seventh St a. Do not accept completion of the project. Upham St Webster St 4. 5. ,51 FINANCIAL IMPACTS: The total cost of this project was $1,429,704.12, including general fund overhead, administration, design and construction. Sufficient funds are available to accept and close out the project. Available Remaining Contingency $1,845,295.88 Total Project Budget (Including Contingency) $3,275,000.00 Funding Source(s): Fund 2630 and 2640 B Street Ely Blvd* E. Washington Fund 2630 2640 2640 As Planned $1,000,000.00 $1,000,000.00 $1,275,000.00 Actual Total Dollars $497,222.83 $25,482.80 $798,998.49 *Ely Blvd was eliminated from the contract but incurred some initial project costs. CONCLUSION: The final project cost is under the original amount budgeted. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Completion of the project. 7. RECOMMENDATION: Actual Used Actual Used Actual Used Total 2630 C500600 B Street Ely Blvd and E. Washington (Portion) General Fund Overhead $23,165.46 $38,629.97 $61,795.43 Administration $10,748.18 $13,251.90 $24,000.08 Design $0.00 $0.00 $0.00 Construction Mgmnt. $0.00 $0.00 $0.00 Construction $463,309.19 $772,599.42 $1,343,908.61 Total Project Cost (Excluding Contingency) $497,222.83 $824,481.29 $1,429,704.12 Available Remaining Contingency $1,845,295.88 Total Project Budget (Including Contingency) $3,275,000.00 Funding Source(s): Fund 2630 and 2640 B Street Ely Blvd* E. Washington Fund 2630 2640 2640 As Planned $1,000,000.00 $1,000,000.00 $1,275,000.00 Actual Total Dollars $497,222.83 $25,482.80 $798,998.49 *Ely Blvd was eliminated from the contract but incurred some initial project costs. CONCLUSION: The final project cost is under the original amount budgeted. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Completion of the project. 7. RECOMMENDATION: Adopt the resolution accepting completion of the construction contract, authorizing the City Clerk to sign and file a Notice of Completion with Sonoma County Recorder, and the Finance Department to release 10% retention to the Contractor 45 days after the recordation of the Notice of Completion ACCEPTING THE COMPLETION OF THE 2004 STREET RECONSTRUCTION PROJECT NO. C500600 WHEREAS, on July 19, 2004, the City Council awarded to Ghilotti Bros. Inc., the construction contract for Rehabilitating B St, Ely Blvd, E. Washington and slurry sealing 44 streets; and. WHEREAS, Ghilotti Bros. Inc. has completed all the work to the satisfaction of the Director, Public Facilities & Services, with the exception of Ely Blvd, which was deleted from the contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma, California, that the project is hereby accepted. BE IT FURTHER RESOLVED that the City Council of the City of Petaluma authorizes the City Clerk to sign the Notice of Completion and file same with Sonoma County Recorder, and that the Finance Department is hereby authorized to release the ten percent (10%) retention to Ghilotti Bros within forty-five (45) days after the recordation of the Notice of Completion.