HomeMy WebLinkAboutStaff Report 4.A 05/16/2005CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
1,
May 16, 2005
Agenda Title: Resolution Approving Joint Powers Agreement with Meeting Date: Mav 16.2005
the Santa Rosa Junior College District Regarding the Use of the
Gatti Park site.
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Cateeory (check one): ❑ Consent Calendar ❑ Public Hearing ® New Business
❑ Unfinished Business ❑ Presentation
Denartment: Dir ct ontact Person: Phone Number:
Jim Jim Carr (707) 778-4380
Parks and Recreation
Cost of Proposal: $255,000 Account Number: N/A
Amount Budgeted: N/A Name of Fund: Donations
Attachments to Agenda Packet Item:
a. Shared Cost Analysis
b. Draft Agreement regarding the use of the Gatti park site by the Santa Rosa Junior College District.
c. Site plan of the Gatti park site.
d. Resolution
Summary Statement:
The seven acre Gatti park site was financed using three mechanisms: the Cross Creek Developer is required
to construct a youth baseball and a youth softball field; the Junior College District was proposing to
provide state bond initiative funding for construction of the tennis and basketball courts; park development
funds would make up the balance of funding required to construct the park The proposed agreement with
the Junior College District specifies funding for the City for the park construction, and provides times of
use of park facilities for Junior College District classes.
Recommended Citv Council Action/Suggested Motion:
The Recreation, Music and Parks Commission recommend approval of the proposed resolution,
Reviewed E:T
r: Reviewed by City Attornev: Aonr v�v City Manager:
10 Date: Date:
odav's Date: Revision # and Date Revised: File Code:
r
2 CITY OF PETALUMA, CALIFORNIA
3 May 16, 2005
4 AGENDA REPORT
5 FOR
6 Shared Use Agreement for the Gatti Park Site with the
7 Santa Rosa Junior College District
8
9 1. EXECUTIVE SUMMARY:
10 The seven acre Gatti park site was financed through three mechanisms:
11 1. The Cross Creek Developer was required to construct a youth baseball and youth softball
12 field at a location chosen by the City.
13 2. The Petaluma Junior College District proposed using funds from a recently approved
14 State -Wide Junior College Bond Initiative for development of a portion of the park, with an
15 agreement allowing them to use the park during the school day.
16 3, Park Development Funds make up the difference.
17
18 The proposed agenda item is for approval of an agreement with the Santa Rosa Junior College to use
19 the sports components of the Gatti park site during their school year.
20
21 2. BACKGROUND:
22
23 The City of Petaluma purchased the 7 -acre Gatti park site at the time the area around the Park Way
24 Plaza started to be developed. In July of 2003 the Recreation, Music and Parks Commission hosted
25 the first of several meetings to receive public input regarding the design for the proposed park. The
26 firm of Gretchen Stranzl McCann Landscape Architects of Napa, was hired to take the public and
27 staff input and designs the park. In order for the park to be funded, the City Council used Public
28 Facilities Development Fees to pay off the Petaluma Community Center Debt Service, thus freeing
29 up Park Development Fees which could be used for the proposed park. In addition to the park fees,
30 two other sources of funding were identified in order to build the park as designed. The Cross Creek
31 Subdivision was constructed adjacent to the Urban Separator north of Casa Grande Road. As part of
32 the development agreement, the developer, Delco Builders was required to construct a youth
33 baseball field and a youth softball field at a location of the City's choosing. The City chose the Gatti
34 park site for the two fields.
35 A third funding source that emerged, enabling the park to be constructed was the Santa Rosa Junior
36 College District, Doug Garrison, Vice President and Executive Dean and his staff proposed
37 participating in the construction of the proposed park. The Junior College District had funding
38 available for capital construction through a recently approved state wide Junior College Bond
39 Initiative. Following discussions and negotiations, the Junior College District paid for the
40 construction of the four tennis courts and two basketball courts. (See attachment "A," the shared cost
41 analysis prepared by project architect Gretchen Stranzi McCann's office)
42 The joint use agreement with the Junior College would allow them to use the sports facilities which
43 are a part of the Gatti park site during the school year. Specifically, the areas that would be used are:
44
45 Tennis courts
46 During the school year
47 Between the hours of 8:00 am and 2:00 pm, Monday, Wednesday, Friday.
48 During Summer:
49 Between the hours of 8:00 am and 1:00 pm, Monday, Wednesday, Friday.
50
10
2 Basketball and Turf Facilities
3 During the school year:
4 Between the hours of 8:00 am and 2:00 pm, Monday through Friday.
5 During Summer:
Between the hours of 8:00 am and 1:00 pm, Monday, Wednesday, Friday.
8 The Junior College would submit a schedule of uses 60 days prior to their class
9 commencement date. If the College should not need reserved times due to a lack of enrollment, they
10 would notify the City, with the result that the times would be open for general public use.
1 I The majority of students participating in the Junior College classes are Petaluma residents. The
12 proposed use would therefore help to maximize use of the facility by Petaluma residents.
13 Typically, use patterns would be as follows: commuters and early morning workers can use the
14 courts early in the morning before work. SRJC classes will take place in the late morning when
15 court use is typically at a minimum. Parks and Recreation classes for youth and public play
16 will take place in the afternoon, and some Parks and Recreation classes and public play in the
17 evening. Weekends may have some round-robin classes in the morning, but the courts are typically
18 open for public play.
19 As part of the reciprocal arrangement, the City would have access to the Junior College Field House
20 which will be constructed as a part of the expanded campus.
21 By its nature as a community park, all park facilities would be available to the community, other
22 than those facilities and hours specified in the agreement.
23
24 The agreement is for a period of 25 years. As their share of the park construction, the Junior College
25 District will pay an amount of $255,000.
26
27 At their April 20, 2005 meeting, the Recreation, Music and Parks Commission reviewed the
28 proposed agreement and unanimously recommended that the City Council approve the agreement.
29
30 3. ALTERNATIVEs:
31 a. Approve the Agreement as recommended.
32 b. Reduce the amount of park use allowed the Junior College. This option is not recommended.
33 Staff and School District personnel, when negotiating the use times, tried to weigh school needs
34 and the typical teaching schedule versus early and late morning use by residents.
35
36
37 4. FINANCIAL IMPAcrs:
38 The Junior College School District will pay an amount of $255,000 towards park construction. The
39 cost of the park is $2,875,000.
40 The City will be responsible for day to day maintenance, but the School will be responsible for their
41 own direct program costs and cleanup. This is a typical arrangement between Municipalities and
42 School Districts to maximize the development and use of public resources.
43
44 5. CONCLUSION:
45 The joint effort to finance, construct and jointly use the Gatti park site provides a great community
46 resource. The City and local Petaluma school districts have a long history over the years of
47 establishing partnerships where development and joint use of public facilities benefits the
48 community over the years. The Gatti park site project is another such positive endeavor.
49
50 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
51 COMPLETION:
CJ
I Conduct an annual review between staff and Junior College representatives to review the prior year's
2 activities and determine if any changes are needed to improve the working arrangement.
4 7. REcomAmNDATIom
5 The Recreation, Music and Parks Commission recommend approval of the proposed agreement.
6
8
9 g:/farms/2003 agenda hill
10
11
12
Gatti Park
Petaluma, California
SHARED COST ANALYSIS
May 21, 2004
I Item
rTptal-Bid =Amount :City of Petaluma
I 1 MOBILIZATION.AND_SECURIN_FENCING
$
120,000'_ Q
I 2_ CLEAR ING,.GRUB81NG.'ANb.DEMOLITION
; $
10;000:00 . $
10,OD.DS00
3. STRIPP_ING:INCLUDINGisT.ocK?ILING
$
11 BD0`F00- $
11-,, M.00
4- CONSTRUdTIOWSTAKING
$
- 141500;00- -$
'7;83000,'
I 5" EARTHWORK:CUT/PILL$
41',400';0.0 $
41',400.00
SUBGRADE PREPARATION PER GEOTECHNICAL
e.
REPORT
$_
146,147.00 ,$
146,142.00
7- EROSION CONTROL
- ,$
_ 25,000!00_ ! $ _
25,000Q7.
B 3" A&ON 8" CL 11AB'DRIVEWAY-AREAS (PA-__
31.3800.2$K
3T.360.00-
9 STOP -SIGNS
10 REGUL•ATORYSIGNS
_3.00:0.0_L$:_.
11` TRAFFIC STRIPING -
L$
1,800.00'-:.$
1,800.00'
12 TRAFFIC CONTROL
$
1,000.00' L$ _
1,000.0_
113 STANDARD CATCH BASINS
.$ -
3,200.00 . L$
-3,200;00'
1 14 STANDARD CURB -AND 24" GUTTER
$
16,558:00 ..$-
_ 16,558100 1
115 6"THICKDRIVEWAY APRONS
$
1:,37"6-..00-t$
1,032.001
1 16 UNDER_SIDEWALK-DRAINS
$
800.00_ $
800,001
i 17 STORMDRAIN-CLEANOUTS
$
870;00' $'
870.001
1 te_
DROP INLETS
$'-
27,750:00 _$
27,750.00.1
1 19'
AREAVRAINSI.PAD DRAINS
_$.
10.,585;0.0:.:.$
_ 10,585;00.1
1 20 16' HDPE STORM DRAIN
$
3',612:00, I $'
_3',61:7.00_1
1 21 18" HDPE 'STORM DRAIN,
$ .
.45',870:.00::.$.
45,870.00' 1.
1 22110" HDPESTORM'DRAIN
$
14,375.00'?$.
14;375.00_.
1 23 112" HDPE STORM:DRAIN
$
10,656:00- �5
1.0,656.00'
1 24 115" HDPE STORM -DRAIN
$7
6,604:00= '
6,604.001+
1 25 ITRENCHDRAINs."
20,832,00-,$.
20,832.00-1.
1 26'_1CONNECS-TO-EXISTING'STORM DRAIN. .:-
.-`_$
- _280,00--;$
280.001'
1 27-1SANITARYSEWER -CLEANOUT.S
1-,;230.00= $ -
1',230.00-I-
128''4`PVC'SANITA'RY_SEWER
19',278.00-
19,278:•001
129 CONNECT16R.TO_EXISTING-SEWER_MAIN-
s$
'400`:00'=$'-
400,00-1,
13D, h" WATER MAIN _. - " . _
'$ -
3,546i0__6.$ '
3,54.0.00 I
/_ hL4yf1 /LI.Q w
rcentl Delco -Builders$ Percent Santa Rosa JC I Percent
840/61 $19;200 16%
100%1
100%I
54%l,$ 6,670.001 469/6
100%1 — 1
100%I
100%1'
100%1
100°5°1
100%1.
1'00%1
1.00%11:
100%11.
100%11.
75%11$
100%11
100%11
100%11
100%11
.100%11
100%11
100%11
.100%11
100%11;
100%11;
100%11:
100%11
100°/x'1+'
100%11-
100%14
344.00
Gatti Park Page 1 of 4 Shared Cost Analysis
Q
Item
Total Bid Amduntj City of PetalumaJ-Parc_enfl Delco-Builders,{ PercentiI.3anta
Rosa JC {Percents
31
2 WATER MAIN
$
5,970:004 -'$-
5;970_00»{
0
32
6' WATER.MAIN
$
3,5201M$-
" 3,520 Q0rl
1AoRl--
- f —
33
GATE VALVE
$
4;5'50:00: =$
400'00:J
100°/0
41 -
{
34
1.1/2" WATER METER AND CONNECTION FEES (NIC)
35
3" WATER:METER AND CONNECTION FEES (NIC)
36-
FIRE STANDPIPES (2"RISER)
,'$
.1;260100.'jps$
1;260:0011
--1'.00°!oj—
37
PRIMARY POSE SERVICE
$
'1;680!004-11
__ •..1;68010011-.:1'00°Jo
_.
--.. _ -- {. -- --
38-
PG&E TRANSFORMER PAD
$
1,0AO10q
$
:,`3.,040;.0011--
aoo�io--
39
MAIN SWITCHBOARD ASSEMBLY
$
,4,000?00.`.
'$
_ • _4;0.00:00 ;{
_ 1DD%l--
40
BRANCH PANELBOARD
$
4;000,00:.:$
-
4„00.0;00.il-
1'an",I_
41
LIGHTING'CONTROLS CABINET
$
4.000:00;J__$_
_ ..41-000:00;.
42
FIXTURE TYPE'A'
$
43j=0.11.$__
100°!0'.1
_
43
FIXTURETYPE'Al'
$ •
10.80
;0(0.0.; -$
_-.10,SOOi00_,�_.
1009/0,_.,
.
_;� {
44
FIXTURETYPE'B'
$
_ 2;148:00,1._$-
__ _ 2;9:48'.00.'{_
1.00910'1_
{
45
FIXTURETYPE'C'
$
4;20010.0 _$
_. 4,`20,(_ 0!00.
A00%lit_
{.
46
FIXTURETYPE'Cl'
$
2500401 _$
21,500?00.1)-.
100?161.-
:I
47
,FIXTURETYPE'D'
$
57,800!00.' '$
57;800.00.-.{-
100%1-
00% _48
48
FIXTURE TYPE'E'
$
768!00 - -$
768;00 ;1
1'00%1
49
(RECEPTACLES WP/GFI
$
6,953cQ0.. _$
6,953.0.01100%1-
50
ISPORTS LIGHTING CONTROL STATION
I
6,000.400; '$
6,00'0!0.0
1005/,.l
51
BRANCH CIRCUITPULLBOXES-
$
3,200:00.1_'$
3,200:00. __.IondJ._
{)
52.RESTROOM-BUILDING
CONNECTION _
$ -
2,200:00 :$".
.r 2;20.0:00{
100°!d+{__.
-- _ -- -- --
53
PANELBOARD'B' FEEDER
_ $
6;2000, $
- 6;290!00_f
100%I1.
_
- -- -- --
54
CIRCUIT
$
60,600:00 "$
60,600.00 {
1"00%1
55
JBRANCH
RELOCATE.EXISTINGSTREETLIGHT
$
1,800.00'-$
1-;800.00{
100%[1-
56
TELEPHONE SERVICE DUCT
$
1,500;00; ;$
'1,50090 {
:: =
57
f PEDESTRIAN CONCRETE PAVEMENT
t $
861800.00 $-
86,800:00 {-
100%j
58
VEHICULAR CONCRETE PAVEMENT
i
$178;969-
$178;969
100%I
59
HANDICAP ACCESS RAMPS
$2;880 :
-$21680
100--
60
BACKSTOPS
$
90,000:00=
I,$"
9Q,QQ%.0:0
- 100%{{;," {
61
IDUGOUTS
t'$
20,800.00$
20;800:0`0=
100%lI`
62
BULLPENS
( $
21,200.00
--
^- {�
$
21,200.00 { 100°/,{I —
--
63
I6' HIGH FIELD FENCE WITH CONCRETE HEADER
$
20,246.00
$
20,246.00 { 100%
64
{INFIELD FINES
$
29,016.00
1$
29,016.00 100%11
65
COURTS (DOUBLE)
$
189,400.00 1
—
{
—
1 $ 189,400,00 1 100%
66
(TENNIS
BASKETBALL COURT
$
44,000.00 1
- 1
--
-- -- II $ 44,000.00 1 100%
Gatti Park
Page
2 of 4
Shared Cost Analysis
Item
67 BASKETBALL POST, BACKSTOP, GOAL AND NET UNI
1 68 HOCKEY RINK
69 HOCKEY WALL AND FENCE
70 GATE AT HOCKEY RINK
1 71 MOISTURE CUT-OFF BARRIER
1 72 BOCCE COURTS (DOUBLE)
1 73 METAL EDGING
1 74 "RESIN PAVEMENT -
1 76 DEEPENED EDGEAT SIDEWALK.
1 75 DEEPENED' EDGE'AT BENCH `- -
1 77 CONCRETE HEADER AT PLAY -AREA
1 78 CONCRETE'HEADER AT SANDCPL'AY AREA "
79 RAMP AT PLAY AREA "
80 CASTLE WALL AT PLAY AREA
81 4' HIGH FENCE WITH CONCRETE HEADER AT PLAY
AREA
82 PLAY EQUIPMENT
83 SAN D,SAFETYSURFACIN.GSECTION
84 WOOD FIBER_SAFETY_SURFACING'SECTION
65 - TRASH RECEPTACLE,
1 86. BBQ
187 ITRASH.ENCLOSURE ,
88 DRINKING FOUNTAIN - - -
1 89: REMOVABLESOLLARD
90 PLAYERS BENCHES =
91OLEAdHERS� -
92,_ RESTROOM--BUILDING�
93* IRRIGATION -SYSTEM
194'138' BOXTREE "
1 95 124" BOXTREE . - - - --
1 96 115 GALLON TREE
1 97 15 GALLON PLANTS
1 98 11 GALLON PLANTS
I.99_1,CONCRETE TUM -HEADER
1 1001TURF INSTALLATION AND`SOIL PREPARATION
Gatti Park
Page 3 of 4 Shared Cost Analysis
'Santa
Total
Bid Amount City
of Petaluma Percent Delco
Builders Percen
Rosa JC Percent
T $
7,600.00
$ 7,600,00 100%1
$
23,000.00 $
23,000.00
100%
1
$
55,880.00 $
55,680.00
100%
I
$
932.00 $
932.00 _
100%
— 1
$
24,466.00 $
12,233.00 1
50%
I $ 12,233.00 50%
$
30,000.00 $
30,000.00
100%
-- --
$
4,000,00 $
4,000.00
100%1
$..
70,720.0 $
70,720.00..
1.00P/°I.
!$
10;200;00" $`
10;200';00'
100%j'
I
3,135:00-
100%1
I I
$
..
12, 1;0:
-:.210;0,
100%10
I
$
4,256:06' i$
4;256.00-
100%1
I
i$
4;860;00j ;$
4,860:00 _
1000/o1;,
1
$"
21-;28000;'$.—
21;280.900
100°/d
,$-
141450.,00; +$-
14,4,5.0:00'
$.
235;8-Z%0.0; V$,
.-235;829:00
100%1
1
1.,200.04
1000/'
I
$
31,680.00 i$
31,680.00
100%1;
$
32;088.00 t$, -'
'32-,088:00' '
100%','
1
3,120_0D, .:$
, . .3,120.00 ,
100%l .
�
$ -
18,3$1':00:'$-
':95(361'00:.
100%1
I
$'
21308:00:;$
24',3081.00
1000/dl'
I 1
$'
7;260;00) ?$
7,26000:1-
100%.:
-'$
7,.175,.00-1. -1000/61 -- 1 --
6
8,280.00 1 100%1 1
1$:
-116;000600 }$=
116;0'00:00-'1
100%
— 1 1
-174,420:00 1
54% ;$
148,580.00 469/u
I$
36,000:00'.',$'
36,000:001
100%
--
29,304:00- t $,
29',304.00'j
100%
I
$
20;700;00; $
20;700:00.1
100°/p .
1
"$
8,825.00 i$
8,825.001
100%1.
— 1
;$
34';672;OOi 1$'
3 4;0 7,2 ;0 0 1 17
1wo01l
$-
540.00-'$.
540.001.
100% 1
I I
$
91,20000`''-"$"
'.28;272'.0.'1
31%1.$'`
6'2-'- 8.001 69%1
Page 3 of 4 Shared Cost Analysis
-Item
(MULCH -PLACEMENT (MATERIAL AND DELIVERY BY 101 CITY)
1 ADDITIONAL -90 DAY MAINTENANCE (BEYOND THE 30 102 DAYS, IN PROJECT) -
103' GEOTECHNICAL LABORATORY AND -FIELD TESTS - -
04 3" AC'ON G' CL II AB PARKING AREAS (PARKING LOT)
105 18";HDPE-S,TORM•DRAIN - - -
106. 4" HDPE_STOR%DRAIN -
I-107 21/2AGAT6H_B6SIN -
108. eACKFLOW=PREVENTORS (22 -DOMESTIC, 4"
IRRIGATION) -
I109. GAZEBO _
TOTAL`.BASE-BID
I
I Deductive Alternate Item
Total Bid.Amount City of Petaluma Percent Delco -Builders Percent Santa Rosa JC
$ 5,760.00; _$ 5,760.00 100%
$ 1:1-;000;00; ;$ 5,94000 -54% $ 5,060.00 46%
;$ -2,000:001'$ '2,000A0 100%° — I �
3/4 LB LAMPBLACKPER_CY OF CONCRETE INSTEAD OF
I INTEGRAL COLORFOR ALL-SITE.CONCRETE =$
TOTAL"BASEGBID LESS D'EDU'CTIVEALTERNATE 41 i 1$
2 GAZEBO - - - - --- - - "`.I$
TOTAL BASE�BIDiLESS-DEDUCTIVE-ALTEf NATES!91.2:I
3 FENCE AT HOCKEY WALL
TOTAL BASE BID LESS -DEDUCT- E AL'7ERNAIES #1w3];
4 GATE AT HOCKEY WALL,$
TOTAL BASE BID LESS.DEDUCTIVEALTERNATYI;$
Percent
Percent
Gatti Park Page 4 of 4 Shared Cost Analysis
18;042_00
100%
1:;71SOOg $—
1;715;00
1'00%
I
3411-0=00;=$
'3;590:00-
100°Io
. _ -
3;200= $-
3,200.00-
- 1009%
I
6''800;00'
1.00%
37;DLC%Q. 3_
3-7 MOM
100%/
--
-
_2,913;&1!6000; '?$-
2,2 0
$ 439,499.00 I
253,233,00.2;
Total:- 'City of;Petaluma
Percent
Delco Builders Percent
Santa
Rosa JC
(1'5;203.00? ;$
(15;203;00)
100°h
2 8081m.; 0% ;1$ —2;205;881:00"
$ 439,499.-00' II $
253,233.00
(34:489:00)' it$
--(3,4489:00)
100°/.
2,8fi4 UA.00i $
2,1711392:00
$ 439,499:00
I $
253,233.00
100%
- I
—
2;850;0:44 0, $
2;1;5.7,`-312;00-
$ 439,499.00 II
$
253,233.00
2,849;11200. 4.$.-
2,156,380:001..
I _$ 439,499.00 I
$
253,233.00
Percent
Percent
Gatti Park Page 4 of 4 Shared Cost Analysis
Agreement
Use of the Gatti park site by
the Santa Rosa Junior College
9M
This Agreement, made and entered into this _th day of September, 2005, by
and between the City of Petaluma, hereinafter called "the City", and the Sonoma County
Junior College District, hereinafter called "the Junior College", and
WHEREAS, the City constructs, operates and maintains certain public parks hereinafter
called "City Property." The City Property commonly known as the Gatti park site as
more particularly shown on Exhibit A attached hereto (hereinafter, "Gatti park site"),
when constructed and developed, will be capable of being used by the Junior College for
recreational and educational purposes in connection with the programs offered by the
Junior College; and
WHEREAS, the City and the Junior College agree that a sharing of services and facilities
at the Gatti park site are in the best interests of the community; and
WHEREAS, Chapter 5 of Division 7 of Title 1 of the Government Code comprising
Sections 6500 through 6513 of said code, authorizes public agencies to enter into
agreements for the joint exercise of powers which are common to the parties to such
agreement, and Chapter 10 of the Education Code of the State of California, comprising
Sections 10900 through 10916 of said code, authorized agreements between public
agencies for the purpose of organizing, promoting and conducting programs of
community recreation to promote and preserve the health and general welfare of the
people of the State, to cultivate the development of good citizenship by the provision for
adequate programs of community recreation as will contribute to the attainment of
general educational and recreational objectives for children and adults of the State; and
WHEREAS, Section 14 of Article DX of the California Constitution authorizes
community college districts to initiate and carry out any activity which is not in conflict
with any law and which is not in conflict with the purposes for which community
colleges are established; and
WHEREAS, the parties hereto desire to sponsor and promote community recreation and
education programs and activities and desire to enter into an agreement for the joint and
shared use of certain community recreation facilities; and
WHEREAS, the Junior College is in need of tennis courts, basketball courts and turf
areas for the purpose of extending college curriculum and related education, sports and
recreation activities.
,l Q
NOW, THEREFORE, in consideration of the premises and of the mutual promises,
covenants and conditions herein contained, said parties, acting by and through their
respective governing and legislative bodies, do hereby mutually covenant, promise and
agree, pursuant to the authorization hereinabove referred to as follows:
I. Facilities
The facilities which are subject of this agreement include four tennis courts,
two basketball courts, two turf fields located within the Gatti park site as
generally shown on Exhibit A (hereinafter the Gatti Facilities).
H. Junior Colleee use of Facilities
The City will make available to the Junior College, the Gatti Facilities located
in the Gatti park site suitable for school use on the terms and conditions set
forth in this agreement.
III. Scheduline
During the term of this agreement, the Junior College shall be entitled to
schedule and to set aside and reserve the use of the Gatti Facilities when
Junior Colleges classes are in session (hereinafter "Junior College Priority
Times") at any time as follows:
During the school year:
Between the hours of 8:00 am and 2:00 pm, Monday, Wednesday and
Friday (all facilities); Between 8:00 am and 2:00 pm Tuesday and
Thursday, Basketball and Turf Facilities.
Summer:
Between the hours of 8:00 am and 1:00 pm, Monday, Wednesday and
Friday (All facilities).
The Junior College will submit to the City's Parks and Recreation Director
and Supervisor or designee, three (3) times per year (once, each, on or before
the date which is 60 days prior to the commencement date, respectively, of the
Spring, Summer and Fall sessions of classes), a schedule of the specific times
and dates upon which the Junior College will require the use of the Gatti
Facilities during the next succeeding period as specified in the schedule
(hereinafter a "Reservation Schedule"). Upon submission of a Reservation
Schedule, the City will set aside and reserve the Gatti Facilities for the use of
the Junior College in accordance with such schedule, subject only to required
repair and maintenance activities by the City scheduled in accordance with
Section IV above.
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In the event the Gatti Facilities will not be needed by the Junior College at any
time set forth on a previously submitted Reservation Schedule, the Junior
College will release such Gatti Facilities not so needed, for use by other
parties as may then be determined in accordance with the regular procedures
of the City for scheduling and granting permits and reservations for City
Property. All times not set aside and reserved for the Junior College in
accordance with a Reservation Schedule submitted in accordance with this
agreement will be available to the community at large with the City
determining such use and reservations in accordance with the regular
procedures of the City for scheduling and granting permits for use of the City
Property. The Junior College may, on a first -come -first- served basis and in
accordance with the regular policies and procedures of the City for
scheduling and granting permits for use of City Property, reserve times and
dates in addition to those on the Reservation Schedule or Junior College
Priority Times.
The Junior College shall not schedule any activities at the Gatti park site by
organizations or individuals not associated with Junior College classes
without prior approval of City.
It is understood that the Gatti Park site is a Community Park, and that the
public will use Gatti Facilities other than those reserved by the Junior College
per Section III, at any time during normal park hours.
V. Maintenance
All maintenance and operational costs of the Gatti park site and the Gatti
Facilites shall be the responsibility of the City. The City, at its sole cost, shall
maintain Gatti Park and the Gatti Facilities, including mowing and
maintenance of fields, removal of litter, maintenance of irrigation and
general repairs to the park, including lights.
The Junior College shall be responsible for field preparation and litter pickup
associated with any Junior College activities conducted at the Gatti park site.
VI Materials
The Junior College shall provide all materials and supplies necessary for
Junior College sponsored activities conducted on the site.
VII Access and Cleanup Responsibility
Certain designated employees of the Junior College may be issued keys by the
City's Park Administrator. Keys are not to be duplicated. Lost keys shall be
the responsibility of the individual, and the Junior College will be billed by
the City for the cost of key replacement or re -keying, depending on the degree
of security liability, at the discretion of the City. Master keys will not be
issued to any Junior College Employee.
VIII Supervision
The Junior College shall cause personnel of the Junior College, selected and
determined in the discretion of the Junior College, to supervise each activity
conducted by or under the auspices of the Junior College in the Gatti park site.
Junior College personnel shall be in attendance at the Gatti park site during
the entire period whenever the facility is being used for Junior College
sponsored programs.
IX Disputes
In the event of a disagreement between the City and the Junior College on the
interpretation of any provision of this agreement, the following procedures
shall be used: '
A. The City Manager and the Superintendent / President of the Junior College,
or their designees, shall meet and resolve the differences within thirty (30)
days.
B. If no solution acceptable to both parties is reached within thirty (30) days,
the City Manager and District Superintendent shall contact a mutually
acceptable mediation service to assist the parties in reaching an amicable
and fair resolution; said recommended decision to be forwarded to the City
Council and the District Governing Board, for action. The cost of the
mediation shall be shared equally between the City and the Junior College.
C. If a solution is not reached through the mediation process each party shall
have and may pursue whatever rights and remedies allowed by law.
X. Eauitable Rights
The parties stipulate and agree that the scheduling and use provisions of
this agreement may be enforceable by injunction, specific performance and /
or any other legal or equitable action. The parties waive the right to raise as
a defense to any equitable action any claim of the adequacy of a remedy at
law.
XI Insurance and Indemnification
The Junior College shall indemnify, defend, release, and hold the City
harmless from liability for personal injury or property damage arising out of
the Junior College's use, except to the extent that such injury arises out of the
negligence or misconduct of the City's agents or employees or the City's
lessees or it's agents or employees.
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During the term of this Agreement, the Junior College shall provide
comprehensive general public liability and property damage coverage with the
following minimum limits:
$2,000,000 combined single limit
The Junior College shall name the City as additional insured for the life of this
Agreement and shall annually furnish the City with written proof of said
coverage. The Junior College shall give the City notice of cancellation 30
days prior to cancellation.
XJ Parking
Junior College program participants will park in designated Junior College
parking lots. Parking spaces designated for use by Park patrons are not to be
used by Junior College students as part of their activities associated with the
Junior College.
XII Recinrocity
In the event that the City sees an opportunity to expand programming or
related activities in future years to the Junior College campus, the City would
be able to invoke a reciprocity arrangement based on tenets expressed herein
for mutually agreed upon use of the Junior College Field House. All
applicable procedures for use of Junior College facilities would be in effect.
VIII. Term
This agreement and all of the terms and provisions set forth herein shall be
effective upon signing by both parties and shall remain in effect until
August 1, 2030.
Notwithstanding anything to the contrary contained herein, the parties
hereto may, by and through their respective legislative bodies, authorize
the mutual modification or termination of any provisions of this
agreement.
X Pavment by Junior College
In consideration of the rights granted the Junior College in this agreement,
the Junior College agrees to pay to the City the sum of Two Hundred Fifty
Five Thousand Dollars ($255,000.00). Such payment shall be due 30 days
following the date that the Gatti park site and Gatti Facilities are complete
and ready for use by the Junior College as contemplated herein.
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City of Petaluma
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Santa Rosa Junior College District
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Approved as to Form: Approved as to Form:
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4
5
6 Resolution No. N.C.S.
7 Of the City of Petaluma, California
9
10
11 Resolution Approving a Joint Powers Agreement With the
12 Santa Rosa Junior College District
13 Regarding the Use of the Gatti Park Site
14
15 Whereas, the City of Petaluma is building a 7 -acre community park on the Gatti park site adjacent to the
16 Petaluma Campus of the Santa Rosa Junior College; and
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18 Whereas, the new park will have athletic facilities that would be beneficial for classes offered through the
19 Junior College at times normally not used by the public; and
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21 Whereas, the Junior College District has capital funds available through a state wide bond initiative that can
22 be use for development of facilities; and
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24 Whereas, it would be in the interests of the Petaluma Community for the Junior College District to
25 participate financially in developing the community park; and
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27 Whereas, the City of Petaluma and the Junior College District have negotiated a joint powers agreement that
28 identifies the conditions under which the Gatti park site can be used by the Junior College District in return
29 for financial participation in constructing the park by the Junior College District and the ability of the City
30 to use Junior College Facilities when constructed.
31
32 Now, Therefore, Be It Resolved by the City Council of the City of Petaluma, that it hereby approves the
33 joint powers agreement with the Santa Rosa Junior College District regarding the scheduled use of the Gatti
34 park site, and authorizes the City Manager to sign the agreement.