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HomeMy WebLinkAboutStaff Report 3.A 06/06/2005CITY OF PETALUMA, CALIFORNIA 3.A AGENDA BILL June 6, 2005 Agenda Title: Resolution Awarding The Contract for Phase 2 and 3 Meeting Date: June 6, 2005 Biosolids Removal at the Oxidation Pond Facility. Meeting Time: 3:00 PM ❑ 7:00 PM Category (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Denartment: Director: Contact Person: Phone Number: Water Resources & Michael Ban, P.E. Margaret Orr, P.E. 778-4589 Conservation i- ". P. 8' /L, - Cost of Proposal: $1,911,139 Account Number: 8200-54210 Amount Budgeted: $3,300,000 Name of Fund: Wastewater Fund Attachments to Agenda Packet Item: • Agenda Report • Resolution • Location Map (Exhibit A) • Biosolid Sampling Photo (Figure 1) • Biosolid Quantity Estimate in the Oxidation Ponds (Table 1) • Biosolid Height Contours (Figure 2) Summary Statement: Aerators provide oxygen in the Aerated Lagoon and Oxidation Pond 1 so that microorganisms can digest the incoming waste not degraded at Hopper Street. These microorganisms have been growing from the waste in the water since pond operation began in 1976. Hence, for almost 30 years microorganisms have been building up in the pond system. At this time, the treated wastewater capacity of the Aerated Lagoon and Oxidation Pond 1 is limited by the presence of 2,695,100 cubic feet (4,900 dry tons) of biosolids. In some areas the solids are almost to the very top of the pond. The Hopper Street facility is nearing capacity and added capacity at the ponds is required to help ensure that discharge requirements can be met from now until the new Ellis Creels Water Recycling Facility comes on-line in late 2008. If the biosolids top the water level then obnoxious odors could result at the pond site. The City received two (2) bids for the Phase 2 and 3 Biosolids Removal which includes removal of 2,900 dry tons of the biosolids with an option to remove up to 1,450 dry tons more for the same cost per ton quoted in the bid price received on May 20, 2005. The bids ranged from $1,431,274 to $2,371,166.76 for 2,900 dry tons of biosolids removal. Since the contract bid price for solids removal was favorable for the City, the recommended project involves removing 3,675 dry tons of biosolids from the Aerated Lagoon and Pond 1 to restore necessary capacity and alleviate any potential odor crisis at the ponds. Recommended Citv Council Action/Suggested Motion: City Management recommends the City Council approve the resolution awarding the construction contract. Reviewed by Finance Director: Reviewed by City Attornev: Approved by City Manager: Date: Date: 01 Date: Todav's Date: Revision # and Date Revised: File Code: S:\water resources & 5/26/05 # conservafion\Wastewater\62 1 0\60- Biosolids\City CouncilUune 6, 2005\Award Agenda Bill and CC Report 6-6-05 final.doc CITY OF PETALUMA, CALIFORNIA .TUNE 6, 2005 AGENDA REPORT FOR RESOLUTION AWARDING THE CONTRACT FOR PHASE 2 AND 3 BIOSOLIDS REMOVAL AT THE OXIDATION POND FACILITY EXECUTIVE SUMMARY: Aerators provide oxygen in the Aerated Lagoon and Oxidation Pond 1 so that microorganisms can digest the incoming waste not degraded at Hopper Street. These microorganisms have been growing from the waste in the water since pond operation began in 1976. Hence, for almost 30 years microorganisms have been building up in the pond system. At this time, the treated wastewater capacity of the Aerated Lagoon and Oxidation Pond 1 is limited by the presence of 2,695,100 cubic feet (4,900 dry tons) of biosolids. In some areas the solids are almost to the very top of the pond. The Hopper Street facility is nearing capacity and added capacity at the ponds is required to help ensure that discharge requirements can be met from now until the new Ellis Creels Water Recycling Facility comes on-line in late 2008. If the biosolids top the water level then obnoxious odors could result at the pond site. The City received two (2) bids for the Phase 2 and 3 Biosolids Removal which includes removal of 2,900 dry tons of the biosolids with an option to remove up to 1,450 dry tons more for the same cost per ton quoted in the bid price received on May 20, 2005. The bids ranged from $1,431,274 to $2,371,166.76 for 2,900 dry tons of biosolids removal. Since the contract bid price for solids removal was favorable for the City, the recommended project involves removing 3,675 dry tons of biosolids from the Aerated Lagoon and Pond 1 to restore necessary capacity and alleviate any potential odor crisis at the ponds. City Management recommends the City Council approve the resolution awarding the construction contract. 2. BACKGROUND: Treatment of Petaluma's wastewater occurs at two locations: 950 Hopper Street and at the Oxidation Ponds at 4400 Lakeville Highway. All wastewater is first pumped into the 950 Hopper Street plant. The plant on Hopper Street provides primary treatment for up to 6 million gallons per day (mgd) of incoming wastewater and secondary treatment for 4 mgd of wastewater. Because of diurnal flow changes, influent flows can exceed 6 mgd. When the flow into the plant exceeds the capacity of the Hopper Street facility, the remaining raw wastewater and primary treated wastewater is sent to the Oxidation Ponds for secondary treatment and disinfection prior to reuse or disposal. At the Oxidations Ponds, the wastewater first enters the Aerated Lagoon, and is then conveyed into Oxidation Pond 1 (Exhibit A Location Map). Aerators provide oxygen in the Aerated Lagoon and Oxidation Pond 1 so that microorganisms can digest the incoming waste not degraded at Hopper Street. These microorganisms have been growing from the waste in the water since pond operation began in 1976. Hence, for almost 30 years microorganisms have been building up in the pond system. The wastewater term for microorganisms grown to degrade waste in water is biosolids. Last summer the Department of Water Resources and Conservation characterized the quantity and quality of the biosolids at the ponds. The results of this work are presented first followed by the results of bidding the project. Quantity of Biosolids A topographic survey was conducted to measure the existing ground elevations within the ponds and along site access roads. The volume of biosolids in each pond was determined by measuring the elevation of the top of the biosolids throughout the pond. The biosolids elevation was measured using an infrared portable biosolids-measuring device that was lowered to the liquid - solids interface from a boat (Figure 1). The infrared sensor was lowered into the water to detect the interface between the water and the biosolids. The depth of water above the biosolids was then measured using the sensor's graduated cable. Simultaneous with the measurement of the biosolids surface, a surveyor on the shore determined the horizontal location of the boat and the water surface location. The data was plotted in order to compare the elevation of the bottom of the pond with the top of the accumulated biosolids. The survey work determined the total volume and distribution of biosolids in each pond. At this time, the treatment capacity of the Aerated Lagoon and Oxidation Pond 1 are limited by the presence of 2,695,100 cubic feet (4,900 dry tons) ofbiosolids(Table 1). Both the Aerated Lagoon and Oxidation Pond 1 have deep accumulations of biosolids because these two ponds receive the pond influent flow and are always in use providing aeration and wastewater treatment. Because of the current solids accumulation, only about half of the total volume of the Aerated Lagoon is available for wastewater treatment, the rest is filled with biosolids. In Oxidation Pond 1 which is 2.5 times the size of the Aerated Lagoon, biosolids take up more than two-thirds of the pond's volume. To restore substantial wastewater treatment capacity to the Oxidation Pond system, most of the biosolids in the Aerated Lagoon and Oxidation Pond 1 require removal. On Figure 2 the approximate height of accumulated biosolids above the sloping bottom of the Aerated Lagoon and Pond 1 is indicated by contour lines in feet. The biosolids have settled in mountainous configurations where several areas approach the height of the pond with less than a half foot of water cap above the biosolids. The consequences of this situation are as follows: 1. Potential Odors. If any pond becomes so full of biosolids that it is difficult to maintain a water cap above the biosolids, offensive odor conditions will likely occur._ Offensive odors could lead to Bay Area Air Quality Management District citations and fines. Offensive odors could impact businesses located in the Oakmead Northbay Business Park and nearby residents. 2. Capacity at Ponds. A parallel concern is that the Hopper Street facility is very near capacity and with the two ponds that provide oxygen for further treatment also capacity limited because of the volume of biosolids stored in them, the ability to meet permit requirements could be compromised. At a time when meeting permit is difficult due to the capacity issues in both locations (Hopper Street and the Oxidation Ponds) this situation could lead to further violations of the wastewater discharge pennit. Quality of the Biosolids Wastewater biosolids have significant organic matter and contain macro- and micro- nutrients essential for plant growth. However, biosolids may also contain contaminants such as heavy metals, organic compounds, and pathogens (disease causing organisms, e.g. bacteria, viruses, and parasites). Therefore, Federal, State, and County regulations control the reuse of biosolids as a soil amendment. Biosolids applied to land must first be shown to be non -hazardous and must meet risk-based polhrtant limits specified in the U.S. EPA's Biosolids Rule 503 in Title 40 of the Code of Federal Regulations (503 Rule). In addition, before biosolids can be land applied, the 503 rule identifies wastewater treatment processes and operational standards that must be used to condition the biosolids in order to control disease -causing pathogens and reduce the attraction of vectors (e.g. flies and potential disease -carrying organisms). The 503 rule also places general requirements on land appliers of biosolids that prescribe management practices, monitoring, record keeping, and reporting. Representative samples of the pond biosolids were tested for chemical pollutants and biological parameters as required by the U.S. EPA's Rule 503 (US EPA, 1993), the State's hazardous waste regulations (Title 22, Division 4.5, Chapter 11, Article 3 of the California Code of Regulations); and the County of Sonoma's DHS requirements (DHS, 2004). Information from these test results was used to characterize the biosolids to determine the appropriate reuse and disposal options. According to the regulations for land application, biosolids must be tested for volatile and semi -volatile toxic organic substances and be shown to be non -hazardous as defined by State and County regulations. The biosolids must be classified based on the following biosolids quality characteristics, which are defined in Rule 503: • Pollutant (metals) concentration • Nitrogen concentrations • Class of pathogen reduction level achieved • Vector attraction reduction option achieved, if any In addition to the quality characteristics listed above, biosolids are also tested for other agronomic and physical parameters such as phosphorus content, pH, and salinity to determine the quality of the biosolids for use as a soil amendment and to allow the determination of loading rate onto farm fields. The options for land applying biosolids decrease in cost, complexity, and regulatory requirements in proportion to an increase in the quality classification of the biosolids. The good news is that the oxidation pond biosolids were found to be non -hazardous and to have low pollutant concentrations for metals that were below the Rule 503 limits for the maximum average monthly Pollutant Concentrations. Biological testing for indicator organisms (fecal coliform) indicated that the biosolids would be classified as meeting the Class B Pathogen Reduction Requirements at the time of reuse or disposal. Prior to removal from the Oxidation Ponds the biosolids will not be treated for vector attraction. Consequently, to meet the Vector Attraction Reduction requirement dining land application, there will be restrictions on how the biosolids are applied. The biosolids will need to be applied in a way that limits the possibilities for attracting vectors: these include application of biosolids by injection directly into the ground (liquid application), disking into the ground within six hours of placement on land surface (dewater solid application), or by being completely covered with soil (surface disposal). Biosolids Removal Project As required by Rule 503, State, and County standards, the City has properly quantified and characterized the biosolids. Using the data generated in the characterization report, the Department of Water Resources and Conservation prepared the plans and specifications for this project. Of interest is the high cost for biosolids removal. To balance the needs of the system (for capacity and odor control) with the cost, the Department bid the project to remove about 2,900 dry tons of the biosolids as a minimum requirement to partially restore the capacity of the Aerated Lagoon and Oxidation Pond 1. If cost per dry ton of solids removed was good the Department intended on removing 3,675 dry tons of the biosolids in the Aerated Lagoon and Oxidation Pond 1. This work has been coordinated carefully with the new Ellis Creek Water Recycling Facility. As you may recall, Phase 1 biosolids removal was approved by City Council last fall to remove approximately 2,500 dry tons of biosolids stored on the Aerated Lagoon and Pond 4 levees. Phase 2 is part of this project and will consist of the removal of 2,625 dry tons of biosolids from Oxidation Pond 1 starting this July and finishing by October 31, 2005. Another companion project will be brought to the City Council for repairs to the dike surrounding Oxidation Pond 1 by November 15, 2005. Following that work the Ellis Creels Water Recycling Facility contractor will begin electrical upgrades for additional aeration at Oxidation Pond 1. The new aeration will be installed by May 1, 2006. At that time, the Phase 3 biosolids removal will begin at the Aerated Lagoon. The Aerated Lagoon will be taken out of service May 1, 2006 and biosolids removed by August 15, 2006. Once the biosolids are removed the Ellis Creek Water Recycling Facility contractor will provide shoring for the tie in of the new plant to the influent pipe area of the Aerated Lagoon. The Ellis Creek contractor is required to finish this work by November 15, 2006. Once the shoring is in place another contractor will repair the dike surrounding the Aerated Lagoon. Hence, the final Phase 2 and Phase 3 for the biosolids removal project are necessary in order to have pond levels synchronized with the needs of the Ellis Creek Water Recycling Facility construction schedule as well as capacity increases necessary until the new plant comes on-line in late 2008. The bidders for this project are a select group of companies that have land approved for biosolids application and are equipped to handle the biosolids as required by Rule 503 (meet requirements for vector attraction, etc.). Thirty-eight sets of plans were distributed to the exchanges and interested contractors. Of that group, only 4-5 contractors listed met EPA requirements for handling biosolids. Two of the top known companies for providing biosolids removal bid the project. The two bidders are common competitors for work. The Notice Inviting Bids was issued on April 22, 2005. Bids were received and opened on May 20, 2005. The following is a summary of the bids received: NAME OF BIDDER BID AMOUNT Synagro West, hic., El Dorado Hills, CA $1,431,274.00 Trimax AN ASW Co., Edmonton, Canada $2,371,167.76 The engineer's estimate for removal of 2,900 dry tons of biosolids was $1,560,000. With a bid of $1,431,174, the apparent low bidder is Synagro West, Inc. This bid amount is below the engineer's estimate for 2,900 dry tons of biosolids removal for $1,560,000. Synagro performed similar projects for Iron House Sanitation District, City of Stockton, and the City of Calistoga. When contacted by the Department of Water Resources and Conservation, these agencies gave good reviews of Synagro's work. Staff verified that Synagro possesses a valid Class A California Contractor's license, license number 817636, expiration date February 28, 2007, that qualifies Synagro to perform the biosolid removal project. 3. ALTERNATIVES: 1. Award the contract to the low bidder. 2. Reject all bids and re -advertise. 3. Take no action 4. FINANCIAL IMPACTS: Typical pricing for biosolids removal is about $500 per dry ton. The City received an excellent bid of $395 per dry ton. Therefore, City Management recommends the City capitalize on this good price and remove 3,675 dry tons of the biosolids currently occupying more than 50% of the space in the Aerated Lagoon and more than 60% of the space in Oxidation Pond 1. The following is the breakdown of the estimated costs: CONSTRUCTION CONTRACT (LOW BID — 2,900 Dry Tons of biosolids) $1,431,274 REMOVAL OF ADDITIONAL 775 Dry Tons 306,125 PROJECT CONTINGENCY FOR 3,675 Dry Tons 173,740 ESTIMATED TOTAL COST $1.911,139 The estimated total cost of construction is $1,911,139. The construction will be funded by the Wastewater Funds in the amount of $1,911,139. 5. CONCLUSION: Following the award, the contractor will enter a contract with the City and submit the required contract documents, bonds and insurance. Phase 1 Biosolids Removal from Aerated Lagoon Levee — Fall 2004 — Completed. Phase 2 Biosolids Removal Oxidation Pond 1 — July 2005 — October 2005. Phase 3 Biosolid Removal Aerated Lagoon — May 2006 — August 2006 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Successful removal of 3,675 dry tons of biosolids from the Oxidation Pond 1 and the Aerated Lagoon providing necessary treatment capacity until the new Ellis Creels Water Recycling Facility is on-line in late 2008. After the new plant is on-line the Oxidation Ponds will provide treatment during wet weather conditions. RECOMMENDATION: City Management recommends the City Council adopt the resolution awarding the contract to the low bidder, Synagro West, Inc. 1 2 3 AWARDING A CONSTRUCTION CONTRACT FOR THE 4 PHASE 2 AND 3 BIOSOLIDS REMOVAL AT THE OXIDATION POND FACILITY 5 6 WHEREAS, the Phase 2 and 3 Biosolids Removal Project ("Project") is included in the 7 Department of Water Resources and Conservation Fiscal Year 2004-2005 Capital Improvement 8 Program Budget; 9 10 WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California 11 Public Contract Code Section 20162 and other applicable law, the City of Petaluma solicited bids 12 for the Project; and 13 14 WHEREAS, two (2) bids for the Project were received on May 20, 2005, and opened in 15 accordance with California Public Contract Code Section 4105.5 and other applicable law; and 16 17 WHEREAS, the apparent low bid for the Project was submitted by Synagro West, Inc.; and 18 19 WHEREAS, the City staff has verified that Synagro West, Inc. possesses a valid California 20 Contractor's license, Class A, license number 817636, expiration date February 28, 2007, that 21 qualifies Synagro to perform the Project; and 22 23 NOW BE IT RESOLVED by the Petaluma City Council that: 24 1. The low bid is accepted. 25 2. The contract is hereby awarded to Synagro West, Inc., 4993 Golden Foothill Parkway, 26 Suite 2, El Dorado Hills, CA 95672, the low bidder. 27 3. This resolution shall become effective immediately. 28 4. All portions of this resolution are severable. Should any individual component of this 29 resolution be adjudged to be invalid and unenforceable by a body of competent 30 jurisdiction, then the remaining resolution portions shall be and continue in full force and 31 effect, except as to those resolution portions that have been adjudge invalid. The City 32 Council of the City of Petaluma hereby declares that it would have adopted this 33 resolution and each section, subsection, clause, sentence, phrase and other portion 8 I thereof, irrespective of the fact that one or more section subsection, clause sentence, 2 phrase or other portion may be held invalid or unconstitutional. 3 4 BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the 5 contract with Synagro West, hic. subject to the review and approval of all contract documents, 6 insurance certificates and bonds by the City Attorney. E EXHIBIT A LOCATION MAP 10 11 FIGURE 1 BIOSOLID SAMPLING PHOTOS I') Figure 1— City of Petaluma Oxidation Ponds Wastewater biosolids sampling with 20 ft. sampler in the Aerated Lagoon Pond 4 watewater biosolids sample preparation for laboratory analyses. 13 C\Oocumems and Servings\ynti pen\Local San ng,\Temponpy Imams, F&,\OLK35\Pham. -0 dos pal,, A -i Figure 1 — City of Petaluma Oxidation Ponds Survey measurements of thickness of biosolids in Pond 6 using density meter 14 ,na u„.. Imcnun Pdo\OL05\Phnm+_i dnc P,h � :\-3 y4 i � fv4:! •a:}'r. .�,',.";' ..�J .. iii.:"',:r:; _ View north of the Aerated Lagoon showing the survey ground control equipment used to record position during pond biosolids measurements and sampling. 14 ,na u„.. Imcnun Pdo\OL05\Phnm+_i dnc P,h � :\-3 TABLE I BIOSOLID QUANTITY ESTIMATE IN THE OXIDATION PONDS 15 Table 1:Biosolids Quantities Estimate in the Oxidation Ponds Pond Full Average Pond Biosolids Water Height Depth(') Above Pond Bottom ` No. Lagoon 1 3 4 5 6 1 7 8 9 10 Notes: Est Full Est. Est. Pond Volume Total Operating Biosolids Pond Volume Total('') Volume 52 1 F as 67% 5.5% Biosolids Biosolids Est. Est. Dry Average Volume Solids Percent Biosolids Above 1 Solids (3) Above FT (4) 52 1 F 2,369,300 FT FT CF CF Percent Percent CF DTS 13.5 7.5 1,436,000 796,500 55% 5.8% 726,800 1,400 7.75 52 3,539,000 2,369,300 67% 5.5% 1,968,300 3,500 7.5 1.3 5,025,000 853,700 17% 5.8% 196,100 400 925 1.5 5,988,000 1,001,7001 17% 3.4%(3) ( 376,800 400 925 1 0.8 6,095,000 499,500 8% 5.6% 0 0 10.251 1.0 1 7,079,0001 677,700 10% 1 2.8%(3) 1 60,2001 100 10.25 1.8 7,159,0001 1,242,0001 17% 3.6%(3) 1 635,3001 700 11.75 22 7,722,000 1,422,9001 18% 4.0%(3) 880,900 1,200 10.751 1.0 6,602,000 642,600 10% 2.9%(3) 20,800 0 9.0 0.5 6,075,000 326,700 5% 1.8% 0 0 6.0 0.6 4,081,000 386,100 9% 3.5% 0 0 (') Water depth varies. Pond bottoms are sloped. (2) Biosolids thiclmess varies. Biosohds measurements were talon in Aug. -Sept. 2004 (3) Percent solids based on average value of 4 sample results. For ponds with no sample data (Ponds 3, 5, 6, 7, and 8) percent solids was estimated from a pond study conducted at the City of Stocluon correlating biosolids depth verses percent solids (Carollo, 1999) (4) Biosolids quantities (dry tons) estimate based on Pond 1 biosolids maximum sample density, 1.043 g/ml (65 LB/CF). CF = Cubic feet DTS =Dry tons g/ml = Grams per milliliter LB = Pounds Max. = Maximum recommended operating depth 16 FIGURE 2 BIOSOLID HEIGHT CONTOURS 17 MGA:'( � j jry 1 r' l d4 R 'Fne. 2 RECYCLED �R` � FUTURE) e� INFJ-d 4' fr° /IPE! o J f T2flR! U 6 j,�f ,� CONCR r x i l / j HHc AW i1 -- j G m BOOSTER PUMP STATION NO. : � � WEST GATE tj I I I I 'I, ORR -- . TT n - N n sa IIs LaxEwcce Nwi=� n 8 T 0 9 10 0... C, ' LOCATION MAP LEGEND + NOTES a FLOATING AERATOR r�__ 2 1. BIOSOUDS SAMPLES W801001 TO -004 AND SAMPLES W1311001 TO -004 TRANSFER STRUCTURE -.-5— BIOSOLIDS HEIGHT ABOVE BOTTOM OF POND 3 TESTED FOR ORGANIC AND INORGANIC 18 POLLUTANTS AND NUTRIENTS. OTHER j 5 E SAMPLES SHOWN TESTED FOR FECAL COLIFORM. n 8 T 0 9 10 0... C, ' LOCATION MAP LEGEND + BIOSOLIDS SAMPLE LOCATION (SEE NOTE 1) a FLOATING AERATOR C7 BRUSH AERATOR &-- TRANSFER STRUCTURE -.-5— BIOSOLIDS HEIGHT ABOVE BOTTOM OF POND CONTOUR IN FEET 18 f :�-�Z/WETLANDS Sq -ROAD W w +WB01012 6010 d WB01009 1 CITY OF PETALUMA OXIDATION PONDS BIOSOLIDS CHARACTERIZATION REPORT 4400 LAKEVILLE HIGHWAY, PETALUMA, CA 94954 AERATED LAGOON & POND 1 PLAN WITH BIOSOLIDS HEIGHT CONTOURS FIGURE _Z rel'Race mBY,W."xi.BemR.ID.G9840.INaC . ENGIumn r 11� ? ,a JI I t 44� fr , P .II' it/t CITY OF PETALUMA OXIDATION PONDS BIOSOLIDS CHARACTERIZATION REPORT 4400 LAKEVILLE HIGHWAY, PETALUMA, CA 94954 AERATED LAGOON & POND 1 PLAN WITH BIOSOLIDS HEIGHT CONTOURS FIGURE _Z rel'Race mBY,W."xi.BemR.ID.G9840.INaC . ENGIumn