Loading...
HomeMy WebLinkAboutStaff Report 3.C 06/06/2005CITY OF PETALUMA, CALIFORNIA 3 • v AGENDA BILL June 6, 2005 Agenda Title: Meeting Date: June 6, 2005 Resolution authorizing the purchase of one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher from Meeting Time: X 3:00 PM Edward R. Bacon Company, Sacramento in the amount of ❑ 7:00 PM $238,422.50. Category (check one): X Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: Director: • Contact Person: Phone Number: Water Resources and Michael Ban Louis Hodge 778-4561 Conservation Finance Steven Carmichael Cost of Proposal: $238,422.50 Amount Budgeted: $240,000.00 778-4323 Account Number: 7500-3351-62220 Name of Fund: Vehicle and Equipment Replacement Attachments to Agenda Packet Item: Agenda Bill Resolution ITB 0-007 for one 2005 Combination Sewer/Catch Basin Cleaner and Hydro -Flusher (Attachment 1) Bid proposal from Edward R. Bacon Company, Sacramento (Attachment 2) Summary Statement: As part of the 2004-2005 Vehicle Replacement Program, the Water Resources and Conservation Department identified a need for a combination sewer/catch basin cleaner and hydro -flusher. The new unit will be used for clearing and cleaning accumulated sediment and debris from the City's storm drain inlets. Three potential bidders were sent an Invitation to Bid, with three bids being received. After reviewing the bids, staff recommends awarding the bid to the lowest bidder, Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. Recommended Citv Council Action/Suggested Motion: Recomrnend the Council approve the authorization to purchase one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher from Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. Reviewed by Finance Director: � „Dake. 'r a " Todav's Date: Wednesday, May 11, 2005 Revie rnev: Revision # and Date Revised: AnCity Manager r Date: File Code: ITB 05-007, One 2005 Combination Sewer/Catch Basin Cleaner and Hydro -Flusher CITY OF PETALUMA, CALIFORNIA MONDAY, JUNE 6, 2005 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2005 CLEAN EARTH COMBINATION SEWERTATCH BASIN CLEANER AND HYDRO -FLUSHER FROM EDWARD R. BACON COMPANY, SACRAMENTO, IN THE AMOUNT OF $2389422.50. EXECUTIVE SUMMARY: As part of the 2004-2005 Vehicle Replacement Program, the Water Resources and Conservation Department identified a need for a combination sewer/catch basin cleaner and hydro -flusher. The new unit will be used for clearing and cleaning accumulated sediment and debris from the City's storm drain inlets. Three potential bidders were sent an Invitation to Bid, with three bids being received. After reviewing the bids, staff recommends awarding the bid to the lowest bidder, Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. 2. BACKGROUND: Water Resources and Conservation staff have identified certain vehicles and equipment that need to be added to their fleet. They have worked closely with the City's Vehicle Maintenance Department on developing new vehicle and equipment specifications to maximize use of the vehicles and equipment being purchased. The truck specified it this Agenda Bill is designed specifically for the purpose of maintaining an efficient storm water conveyance system. 3. ALTERNATIVES: Council could reject this request and give staff direction. 4. FINANCIAL IMPACTS: 7500-3351-62220 (Vehicle and Equipment Replacement Fund) 5. CONCLUSION: Request City Council authorize the purchase of one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher from Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: After Council approval, a purchase order will be issued to Edward R. Bacon Company, Sacramento. The Water Resources and Conservation Department will take delivery of the vehicle. RECOMMENDATION: Approve the resolution authorizing the purchase of one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher fi-om Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. g:/Foos/2003 agenda bill RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2005 CLEAN EARTH COMBINATION SEWER/CATCH BASIN CLEANER AND HYDRO -FLUSHER FROM EDWARD R. BACON COMPANY, SACRAMENTO, IN THE AMOUNT OF $238,422.50. WHEREAS, as part of the 2004-2005 Vehicle Replacement Program, the Water Resources and Conservation Department identified a need for one 2005 combination sewer/catch basin cleaner and hydro -flusher, and, WHEREAS, the funding for the 2005 combination sewer/catch basin cleaner and hydro -flusher is available from the Vehicle Replacement Fund, and, WHEREAS, Staff developed specifications and bids were solicited from responsible vendors, and, WHEREAS, after reviewing the bids, staff recommended that the Council authorize the purchase of one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher from Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the purchase of one 2005 Clean Earth Combination Sewer/Catch Basin Cleaner and Hydro -Flusher from Edward R. Bacon Company, Sacramento, in the amount of $238,422.50. SECTION C M ITB 05-007 Combination Sewer/Catch Basin Cleaner and Hydro -Flusher Unit The City desires to purchase one (1) new combination Sewer/Catclt Basin Cleaner and Hydro - Flusher unit, mounted on a new Sterling cab -and -chassis in accordance with the specifications and terms and conditions contained in this TTB. 1. One (1) Combination SewcrlCatch Basin cleaner and Hydro -Flusher unit, mounted on Sterling cab -and -chassis Ok Cir -&-Choi- �"�"J':10o'3= (1/++6C ow UV 74�4Y 4 fY'K+r}rntwnS k) 7AN�5 r -m p,bu4 , $ "— ILiL=% _. Combination Unit Year/1MakefModel: 200 0�wbkA Io/5 Cab & Chassis YYeear(Make/Model:2006 5-%j1A10 J 2. Sales Tax t 1 -T-75% 50t-vr m G;4f I t 3. Delivery 4. Total Bid 5. Options: (include all costs and tax) 5a. Variable flow, hydraulic tool circuit. M1119 f? $ �Eqej4d&� $9915me-- oo 5b. 5 year extended warranty on engine. $ JJOI C�j,drQsp '7 yang. ZS0.600�"— Se. 5 year extended warranty on trans fission $1150�i—` vat'dw l�ar�sywd FA47 6. Total Bid With all Ontions $ � 404 Delivery Information: 7-10 –220 calendar days after receipt of purchase order. Bid Item Available For Other Agency "Piggy -hack" Procurement Yes / No RB .9 05-007 In 3/31/2005 SECTION C BID ITB 05-007 (Continued) The undersigned declares that before preparing this bid, he/she carefully read the specifications and requirements for Bidders and that this bid is made with full knowledge of the kind, quality and quantity of services and equipment to be furnished, and that this bid is as stated on documents submitted in response to the City's Invitation to Bid. The undersigned offers and agrees, if this bid is accepted, within sixty (60) calendar days from date of opening, to furnish any or all of the items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within the time specified. Disc aunts will be allowed for prompt payment: percent, 10 calendar days; /Y nereent, 20 calendar days; M.r percent, 30 calendar days. COMPANY: Edr t/A14d k . Acar.1 _ Co - ADDRESS: -", 7/O-Vm?,X, AW)Go 40al CITY, STATE, ZIP CODE:45g(JF�4%�%i S 71, SIGNATURE OF PERSON AUTHORIZED TO SIGN: Pte( TYPED NAME OF SIGNER TITjjL nN c TELEPHONE 'FIL'3g.9 DATE: 51/2.515, FAX # 5?/,6 3,V� E-mail CA .*l IT13 4 05-007 11 3/312005 SECTION D SPECIFICATIONS ITB 05-007 MINIMUM SPECIFICATIONS FOR ONE (11 COMBINATION SEWERlCATCH BASIN CLEANER AND HYDRO -FLUSHER UNIT GENERAL' It is the intent of these specifications to describe the minimum requirements for one (1) new Combination Sewer/Catch Basin cleaner and Hydro -Flusher unit, mounted on a new Sterling cab -and -chassis. The Combination Sewer/Catch Basin cleaner and Hydro -Flusher unit shall meet or exceed the construction and performance speci Rcations described in the following minimum specifications. Contractor shall indicate below, by marking yes or no, whether the equipment it proposes to sell to the City complies with the Minimum Specifications listed below. Any deviations from the minimum specifications set forth herein shall be noted and explained in Section E, Exceptions to Specifications. In order to receive full consideration, bid must follow these specifications and the Invitation to Bid's Terms and Conditions and instructions. Minimum Specifications: to be completed by bidder and attached to Section C (Bid). Indicate compliance to specifications below. YES NO �% 1.0 Cab -and -Chassis Truck: Sterling model LT9513 V LI. GVW/GVwR: 66,000 lbs GVW. Front -20, 000 GVWR. Rear -46, 000 GV -WR. V 1.2 Axles: Front -Meritor MFS -20. Rear Axles -Meritor RT -46 High Performance or approved equal. 1.3 Wheelbase: 225" minimum, 1.4 Engine: Minimum 370 HP diesel, electronically controlled. 1.15 Transmission: 6 -speed Allison (we will not accept an ITB # 05-007 12 3/31/2005 = 9 05-007 13 3/31/2005 equal) 4000 RDS -P. 1.5 Brakes: air type, dual system for straight truck application. / \/ 1.6 Cab and Eauiament: cab to be furnished/equippcd with following: • Heater, defroster with variable speed fan. • Air conditioner. • Dual electronic horns. • Door mounted mirrors. • Dual Ptd. West Coast mirrors. • LH/RYT R" convex mirrors • AM/.FM stereo radio with speakers. • Electric windshield wiper motor with delay. • 5 lb. ABC fire extinguisher mounted. • Warning triangle kit. • Standard RH/LH manufacturer seats. • Floor. center storage console. • Dash mounted ashtray and lighter. • Sun visors-RH/LH. • Seat belts left and right. 1.7 Controls and instruments: • Speedometer. • Odometer. • Tachometer. • Fuel gauge • Oil pressure gauge • Coolant temperature gauge. • Voltmeter. • Air pressure gauge with low air alarm. • Engine hour meter. • Transmission oil temperature gauge. / • Standard labeling for controls and gauges. V1.8 Paint, Paint to be applied in accordance with manufacturer's recommendation. Bare metal shall be conditioned with the recommended wash, rinsed, dried and immediately primed. The topcoat shall be free from irregularities such as "runs" or "sags" on any large surface. Sufficient time shall be allowed between coats to assure thorough drying of previously applied paint. Color for both the cab & cbassis and the excavator shalt be white. = 9 05-007 13 3/31/2005 1.9 Electrical system: Vehicle must meet all D.O.T. standards. Include following: • Two (2) maintenance free batteries, 96 amp, 900 CCA @ 0" F, reserve capacity 285 min. @80°F. • 100 amp alternator • Automatic. self -reset circuit breakers. • Single rectangular sealed beam headlights. • Dome light, with 3 -way switch, activated by LH door. • Five (5) amber marker lights. • Heavy-duty mechanical flashers. • Grote self -cancel turn signal switch with dimmer and hazard. • Directional safety arrow board to be installed. IJ 1.10 Back-up Alarm: Chassis to be equipped with a D.O.T. approved back-up alarm. 1.11 Tow Hooks: A means of towing the vehicle with a wrecker must be provided. Pick-up loops or eyes on front of vehicle with the front wheels off the ground. 1.12 Mud Flaps: Installed on the front and rear of the drive axles. 1.13 Toolboxes: Provide and attach to the chassis two (2) toolboxes. Boxes must be aluminum with stainless steel hardware 2.0 Vacuum Machine: Roots model 824 positive displacement blower minimum. Blower be 3200 18" hg 2.1. performance shall c(tn @. minimum. 2.2 The vacuum pump shall be powered by chassis engine via transmission and transfer case with poly cog chain final drive. 2.3 The vacuum system shall have blower protection by a cyclonic separator to remove 50 micron particles and a removable stainless steel 10 micron strainer installed in the r centrifugal separator to further protect the blower. \V/J 2.4 The vacuum system shall have dual vacuum relief valves set ITB R 05-007 14 N3112005 at 13" hg and a 6" air operated vacuum valve controlled From the operator's station 2.5 The vacuum system shall incorporate non-skid steps for easy access to micro strainer. 4.0 Debris Box 4.1 Minimum capacity 10 cubic yards useable and equipped with load sensor, external float type level indicator with stainless steel float ball and automatic vacuum shut off feature utilizing stainless steel ball and cage. 11 4.2 Construction -body, dual radius 1/4" high strength steel radius sections with 3/8" sidewalls and 1/2" high strength steel door or round design with 3/16" body and bulkheads. Corrosion and abrasion resistant steel is mandatory. Debris body shall be hot dip galvanized in accordance with ASTM A123 standards including three step preparatory wash. IiL3 05-007 15 3/31/2005 3.0 Boom: % v 3.1 Boom telescoping, minimum extension of 8 feet, hydraulically operated by joystick and remote control. Boom shall have up/down, right/left swing and extend/retract functions 3.2 Shall have minimum 25' reach from centerline of truck when fully extended and shall be hydraulically operated, shall not he chain driven. 3.3 The boom shall have an 8 inch diameter extra heavy duty elbow and shall incorporate a preformed structural "C" channel welded to outside radius of elbow. Boom shall be 3.4 equipped with 8 inch diameter pickup tube. Boom shall have 10009 capacity rating when fully extended and have a by pass system incorporated so boom can be moved in the event of hydraulic system or engine failure. 3.5 Boom cradle to be mounted behind cab and not allow boom to contact cab. Pickup hose to be stowed on front bumper: 4.0 Debris Box 4.1 Minimum capacity 10 cubic yards useable and equipped with load sensor, external float type level indicator with stainless steel float ball and automatic vacuum shut off feature utilizing stainless steel ball and cage. 11 4.2 Construction -body, dual radius 1/4" high strength steel radius sections with 3/8" sidewalls and 1/2" high strength steel door or round design with 3/16" body and bulkheads. Corrosion and abrasion resistant steel is mandatory. Debris body shall be hot dip galvanized in accordance with ASTM A123 standards including three step preparatory wash. IiL3 05-007 15 3/31/2005 IIB # 05-007 16 3/31/2005 4.3 Rear door to be hydraulically operated with replaceable neoprene seal and hydraulic locks. Locic system must be fail-safe in the event of hydraulic system failure. Provide description. V 4.4 Hydraulic controls located forward of debris box. No Micro switches. No hydraulic components located inside debris box. l V 4.5 6" water decant valve mounted on rear door, with internal screen and 6" x 15' lay flat hose and rack, and equipped with internal high pressure debris box flush system. There shall also be a "blaster" valve to clear decant valve and screen. 4.6 There shall be a 3 inch hydraulic sludge pump system mounted on the debris body door- The pump shall be plumbed so water and sludge can be pumped to a valve located on the front bumper through 3" clear hose. The pump shall be rated at 500 gpm @ 20' head. 4.7 The debris body shall have an internal tank flushing system designed to operate at the maximum output of the jetter PUMP. See Pump performance rating below. 4.8 The debris body shall have a steel splash shield to protect rear components during debris body dumping and clean out. 5.0 Water oumn 5.1 Water pump shall be a triplex plunger type, smooth flow design and be driven hydrostatically. Pump output shall be fully adjustable without changing engine RPM and shall operate independent from the vacuum system. Minimum output of 80 gpm @ 2000 psi with full flow adjustable pressure regulator. 5.2 Water pump shall be located in a position to allow positive feed from water tanks. The pump shall be easily accessible and not need to be removed from truck for service or repacking. Shall be able to run dry with no damage to pump. 5.3 A water strainer and shutoff valve shall be installed in the suction line to the pump. A "Y" strainer shall be installed in the water tank fill line. IIB # 05-007 16 3/31/2005 7.5 The hose reel shall tilt forward to allow access to the truck engine. The tilt function shall occur via hydraulic cylinder powered by electric hydraulic power unit- Hose reel tilt must be able to operate whether truck engine is running or not_ The hose reel tilt platform shall be secured by over center latches and pins. A hydraulic outrigger leg shall support the hose reel if needed. 8.0 Onerator's control station 8.1 The operator's station shall include the following: tachometer with engine hour meter, vacuum gauge, of I dampened water pressure gauge with quick disconnects, electronic throttle control, "back to idle" panic button, water pump control switch, hose reel direction and speed control, single joystick to control all boom functions, reel tilt control switch, reel articulation air brake switch, work light switches, low water light, vacuum valve switch and operator's panel work light. 9.0 Accessories 9.1 An adjustable hand gun with quick disconnect fittings and a self winding hose reel shall be mounted on street side near mid -ship. Hose reel to be equipped with 50' x 1/2" high pressure hose. A 15' x 1/2" high pressure hose shall be provided with quick disconnects and an additional quick connect fitting to be plumbed to front of truck. 9.2 Tube rack capable of carrying 3 - 8" aluminum vacuum tubes 9.3 Additional tube rack on debris body door to carry two additional 8" tubes 9.4 Water pump and blower hour meters mounted in cab 9.5 Back up alarm, fire extinguisher and triangle reflector kit 9.6 Halogen work lights shall be located on boom, debris body door and on each side of truck behind the cab. An adjustable work light shall also be installed on the under side of the level wind mechanism. Boom lights and level wind light shall have switches located on the hose reel control panel. The switches for the side and rear shall be located in the cab. ITB # 05-007 18 3/31/2005 10.0 Options: Following items are optional items. Please provide pricing for these items in Section C (Bid)above under item 5 9.16 Painted body components shall match the color of the cab and be painted with Dupont Emron enamel paint. 10.2 year extended warranty on engine 9.17 The unit will have a minimum one year warranty against defects in material and workmanship. This warranty shall cover both parts and labor. All other warranties that exceed one year shall still apply. 9.15 There shall be a pre -delivery inspection of completed unit at the manufacturer's facility. This inspection shall be performed by one City of Petaluma Department of Water Resources employee. The dealer/vendor shall bear all costs for travel, lodging and meals for the inspection trip. 10.0 Options: Following items are optional items. Please provide pricing for these items in Section C (Bid)above under item 5 10.1 Variable flow, hydraulic tool circuit. (5a) 5 10.2 year extended warranty on engine 11.2 Upon delivery the successful bidder shall be required to 10.3 5 year extended warranty on transmission 11.0 Additional Items 11.1 No decals, painted signs or dealer logos of any kind will be allowed anywhere on the equipment. Only the standard manufacturer's logo or other markings are acceptable on any part of the cab, chassis or excavator body. 11.2 Upon delivery the successful bidder shall be required to provide a complete set of replacement filters and belts where needed for all special equipment including hydraulic circuits, excluding cab and chassis drive line. 11.3 Legal renuirements: Equipment shall meet or exceed all local, State and Federal legal requirements regulations and to include the following: o Lighting • Full rear fenders, heavy-duty 3116" smooth aluminum type contoured fenders minimum. ITR 4 05-007 20 3/31/2005 ITB # 05-007 21 3131/2005 • Anti -sail rear mud flaps behind and ahead of rear axle. • Electronic back-up alarm automatically sensitive to surrounding sound levels. 11.4 Training: Vendor must provide a training program that covers safe operator's instructions and routine maintenance procedures. Training to be conducted by a factory representative or a factory -trained representative, for a minimum of one (1) day at the time of delivery, with follow. - up training of up to three (3) additional days, to be included. Training classes to be arranged by the Department of Water Resources & Conservation. 11.5 Kevs: Key locks for both cab doors. Provide three (3) sets of keys for ignition and doors. 11.6 Illustrative And Technical Data: Bidder shall submit with his bid complete and current illustrative and technical data on the proposed equipmenUtnaterial. Failure to provide this information may be sufficient to declare the bid non- responsive. 11.7 California Use(Reuistration: Vehicle must be designed and manufactured for use in California. Vehicle shall be in compliance with all provisions of the latest Califomia Vehicle Code, the State of California Division of Tndustrial Safety, and the Federal Motor Vehicle Standards. Note: There shall be no exception to these requirements. 11.8 Option Sa.:Variable flow, hydraulic tool circuit. Provide connection points at both the front and passenger side. Flow range to be between 4 and 16 gallons per minute. ITB # 05-007 21 3131/2005 SECTION E EXCEPTIONS TO SPECIFICATIONS 05-007 Exceptions to the specifications of any items stated herein shall be fully described in writing by the contractor in the space provided below and must be complete and included as part of the Bid. A/O ��cc��rb�� . firms a '-f *Sx� ow & fi AJS c,4ee cue#62-we, 5ayme, (0 l lvmgiou91+� 401 Pja 1TB # 05.007 22 3/31/2005 SECTION F ADDITIONAL INFORMATION ITB 05-O07 1. Truck mounted Combination Sewer/Catch Basin Cleaner and Hydro - Flusher: nQalce I&WO 1� Nr%� tZJnJft ��u Model 1015 Year of manufacture 2—.0 045 2, Manufacture and Assembly Location: In the space provided below, the bidder shall state the location where the complete unit will be manufactured and installed: Manufacturer's Location: Name: Address: r " 1 ' 14J AA iY Telephone: 'Sd7d I nz � d Installation Location: Name: _ S&ne rt zfi� it b�_ Address: Telephone: ITR # 05.007 23 3/31/2005 3. Standard Warranty: Please provide in the space below, or attach a copy of a complete description of the standard warranty terms and conditions. Also, as a part of this bid, you are required to provide warranty service contact individual(s). In all purchases made by the City, availability and accessibility of warranty service and service after warranty may be considered in determining the lowest responsible quoter. 4. Optional Extended Warranty: Please provide total cost in the space below, and attach a copy of a complete description of extended warranty options, terms and conditions. No aftermarket extended warranty is acceptable. 5 year extended warranty on engine $ /UU 1'*QAW_ 5 year extended warranty on transmission $1950 S. Replacement Parts: The availability and location of replacement parts shall be stated in the space /provided below: �r5-1 /kCfCC�'�C'J EDWARD R. BACON CO., INC. 6280 Fiorin - Perkins Rd. Sacramento, CA 95826-9740 (916) 383.9250 • FBX: (916) 391-1386 6. Service Location: The availability and accessibility of warranty may be considered in determining the lowest responsive and responsible bidder. The bidder shall be required to state location for warranty service and service after warranty in the space provided below. Warranty Service Location: Name: EDWARD R. BACON CO., INC. Address: 5200 Florin - Perkins Rd. Sacramento, CA 95826.9740 (916) 383.8250 • Fax: (915) 381.1366 Telephone: After Warranty Service Location: Name: Address: EDWARD R. BACON CO., INC. 6200 Florin - Perkin Rd. " Sacramanto, CA 95826-9740 (916) 383.6266 • Fax: (918) 381-1386 Telephone: ITB U 05.007 24 3/31/2005 7. References. Each bidder shall be required to furnish a minimum of three (3) references for the equipment described and specified herein which has been in service for a minimum period of one (1) year with current properties which are located in the Continental United States. A. COMPANY NAME: ( rF� O� r�T/Y�S7 AIR ADDRESS: !- 300 ✓. a '�;Anii:e P05A CA CONTACT: !t'llal� Pov.�-elfi TELEPTdONE: 5,�9 33S`f B. COMPANY NAME. Lk) _G,,Iw 4 WA4c-U4AL& ADDRESS: 2gdr�r�Rv CONTACT: T) m TELEPHONE: 510 -222--Oa) C. COMPANY NA1AM: CLf-vg 0� peh)D ADDRESS: I "TtJ e 5t Q,/My%aPdG1,A i FCbuJ KPNo k) V CONTACT: f ,�"fIR.�LNCp. 2 TELEPHONE: %�Cj ``t" ?i� X 2-3q ITS # 05-007 25 3/31/2005