HomeMy WebLinkAboutStaff Report 3.G 06/20/2005CITY OF PETALUAIA, CALIFORNIA
AGENDA BILL
Agenda Title: RESOLUTION AMENDING THE
CLASSIFICATION AND COMPENSATION PLAN BY
ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE,
AND UNIT ASSIGNMENT OF WATER CONSERVATION
PROGRAM COORDINATOR AND ABOLISHING DIRECTOR
OF ENGINEERING, WATER SYSTEMS SUPERINTENDENT,
AND WATER SYSTEMS SUPERVISOR.
3.G
June 20, 2005
Meeting Date:
June 20, 2005
Meeting Time: ❑X 3:00 PM
❑ 7:00 PM
Category (check one): �]C Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Denartment:
Director:
Administrative Services
Steven
Carmichael
Water Resources and
Michael Ban_
Conservation
Cost of Pronosal:
Position is funded in existing budget
Amount Budgeted:
Attachments to Agenda Packet Item:
Contact Person:
PiRo bins
�
Michael f fBan
Phone Number:
778-4343
778-4487
Account Number:
Name of Fund:
1. Resolution Amending The Classification And Compensation Plan By Establishing the New
Classification, Pay Range and Unit Assignment of Water Conservation Program Coordinator and
Abolishing Director of Engineering, Water Systems Superintendent, and Water Systems
Supervisor.
2. Attachment A — Class Specifications for the position of Water Conservation Program Coordinator.
Summary Statement:
The position of Water Conservation Program Coordinator was authorized as part of the 2001- 2002 FY
budget and is an element in the reorganization of the City's Water Resources and Conservation
Department.
Recommended Citv Council Action/Suggested Motion:
Approval of the Resolution amending the City's Classification and Compensation Plan.
Reviewed by Finance Director,: Reviewgd- z _ .temev: Auvroovve4 blV Citv Manager:
Date:
Todav's Date: Revision # and Date Revised: File Code:
CITY OF PETALUMA, CALIFORNIA
JUNE 20, 2005
AGENDA REPORT
FOR
Resolution Amending the Classification and Compensation Plan by
Establishing the New Classification, Pay Range, and Unit Assignment of
Water Conservation Program Coordinator and Abolishing Director of Engineering,
Water System Superintendent, and Water Systems Supervisor
EXECUTIVE, SUMMARY:
The position of Water Conservation Program Coordinator was authorized as part of the 2001 — 2002 FY
budget and is an element in the reorganization of the City's Water Resources and Conservation
Department.
BACKGROUND:
Since approximately 1999, the City has contracted with the Sonoma County Water Agency (SCWA) to
implement its water conservation program. The early years of the program have focused on activities
that can be easily implemented with part-time personnel, such as replacement of inefficient toilets,
retrofit of restaurant spray rinse nozzles, and a modest amount of public education. The City's goal of
expanding its water conservation program to further reduce demands on the potable water system and
meet the California Urban Water Conservation Council's best management practices, cannot be met
with the part time personnel provided by the SCWA.
A full-time water conservation coordinator in the City's Department of Water Resources and
Conservation will enable the City to further expand its water conservation program, including:
Greater amount of public education.
Audit of City park irrigation systems and retrofit of inefficient systems.
Establishment of commercial irrigation efficiency programs.
Establishment of water budgets and coordination between customer utility bills and water use
information.
Update and revision to landscape water efficiency standards.
Tracking, monitoring and analysis of water use data and trends.
Review of development projects for conformance with City standards.
This classification was authorized as part of the reorganization of the Water Resources and Conservation
Department in July of 2001. The job description for this classification is attached.
3. ALTERNATIVES:
Not adopt resolution.
4. FINANCIAL IMPACTS:
Position is funded in existing budget.
CONCLUSION:
Adoption of this resolution establishes the classification of the Water Conservation Program Coordinator
in the City's Classification and Compensation Plan, enabling the City to keep its program updated and
current.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:
Implementation of Resolution.
Successful recruitment and hiring of this position, and further expansion of the City's water
conservation program.
RECONINIENDATION:
Approval of the Resolution and amendment of the City's Classification and Compensation Plan.
Resolution No. 2005 -XX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE NEW CLASSIFICATION,
PAY RANGE, AND UNIT ASSIGNMENT OF WATER CONSERVATION PROGRAM
COORDINATOR AND ABOLISHING DIRECTOR OF ENGINEERING, WATER
SYSTEM SUPERINTENDENT, AND WATER SYSTEMS SUPERVISOR
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and
WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classification of Water Conservation Program
Coordinator (as attached hereto and marked Attachment A); and
WHEREAS, the pay ranges and unit assignments for the classifications as listed below,
are hereby recommended, effective with the adoption of this Resolution; and
Classification Title Pay Range Per Month Unit Assignment
Water Conservation Program $5,075.10-$5,331.63-$5,596.83-$5,877.62-$6,170.55 Unit #4 — Professional
Coordinator
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution
including the amendment in the Competitive Service of the Personnel System; and
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code
3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
City of Petaluma, CA
Classification Description
Classification Title: Water Conservation Program
Coordinator
Department: Water Resources & Conservation
FLSA Status: Non -Exempt
Last Revision Date:
Established:
Resolution Number:
Approved by: Human Resources
Authority: City Council
SUMMARY
Manages and monitors the City's Water Conservation Program, analyzes water use patterns and
identifies effective conservation measures. Prepare information, male presentations, and
implement incentive programs and regulations which promote the efficient use of water.
CLASS CHARACTERISTICS
The Water Resources and Conservation Engineering Manager provides direction; responsibilities
may include the indirect supervision of technical and administrative staff.
ESSENTIAL DUTIES, SKILLS, AND DEMANDS OF THE POSITION
The duties, skills, and demands described here are representative of those that nnnst be met by an
ennplovee to successfndly perform the essential ffonctions of this job. Reasonable
acconunodations may be made to enable individuals with a disabilio� to perform the essential
duties, skills, and dennands.
Duties:
Revise the Water Conservation program as new technologies and program elements are
identified.
Assure ongoing management of program components such as the California Irrigation
Management Information System (CIMIS) weather stations, ultra low flush toilets and other
water -saving devices, water -conserving landscaping and irrigation techniques, rebate measures,
recycled water uses, commercial/industrial/institutional/residential water use surveys, water
pricing, ongoing public awareness campaign and consumer education; investigate and develop
methods to reduce City's flow to the wastewater treatment plant. Gather, analyze and interpret
data related to water supply and use to determine cost effective program options.
Coordinate the water conservation program efforts of various City departments and volunteer
groups; represent the City in dealing with water conservation issues before the City Council,
Chamber of Commerce, apartment house owners, state and local regulators, and a wide range of
community groups; represent the City on the California Urban Water Conservation Council.
Present workshops and short training programs on conservation topics; develop strategies and
time schedule for implementing program components.
Operate water conservation computer programs, spreadsheets and databases.
Develop activities for observance of State Water Awareness Month.
Write technical reports and proposed regulations and ordinances to control the use of water.
Write and administer grants for water conservation projects
Update Petaluma's Urban Water Management and Urban Water Shortage Contingency Plans.
Manage contracts for services and oversee procurement of conservation materials.
Track, implement, and maintain compliance of Best Management Practices (BMP). Request
other options for conservation goals when BMP is not cost effective or compliance is
jeopardized.
Conduct water audits; may install or provide advice in installing water -saving devices;
coordinate with other agencies in the planning and implementation of regional conservation
programs.
Identify high-volume users, help them to set up a water auditing program, and monitor and
evaluate results; create press releases, newsletters, flyers and other information resources on
water conservation; perform related duties as assigned.
Skills/Abilities:
Analyze data on water consumption and identify measures that target inefficient use
Use computer forecasting and water planning tools; conduct water audits.
Make effective, professional presentations to a wide variety of audiences, such as community
groups, schools, businesses and public commissions.
Write and create technical publications, reports, grants, training curricula, graphs, brochures and
other materials to inform and persuade the public about conservation related topics.
Develop and administer programs that involve community participation.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use
hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach
with bands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The
employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus. The employee operates a motor vehicle to transport
materials and perform job duties. While performing the duties of this job, the employee is
frequently exposed to outside weather conditions. The employee is occasionally exposed to
firms or airborne particles. The employee occasionally works with use of vehicle. The noise
level in the work environment is usually moderate.
QUALIFICATIONS
Knowledee of:
Principles and practices of water conservation, planning and management, including use analysis
and forecasting; techniques and equipment used in irrigation and water distribution.
Operation of various water -saving devices; xeriscape practices, water -conserving landscaping,
irrigation practices, and drought -tolerant planting.
Laws and regulatory codes applicable to water supply and demand management
Methods of creating and managing public information programs.
Administrative principles and methods, including supervision, project planning and program
management; the State of California Urban Water Management Planning Act, Water
Conservation in Landscaping Act, and California Urban Water Conservation Council's Best
Management Practices for urban conservation; principles and practices of effective supervision
and staff development; grant writing and administration; budget preparation and monitoring.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to obtain the knowledge and
abilities would be:
Education:
A Bachelors degree with major course work in environmental engineering, environmental
studies, landscaping, water supply, or closely related field.
Experience:
Three years of experience in water conservation, preferably in water utility, this includes the
preparation, implementation, and coordination of water conservation programs.
Certificates/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Desirable:
Certification from American Water Works Association as a Water Conservation Practitioner.
Licensing from the Irrigation Association as a Water Auditor