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HomeMy WebLinkAboutStaff Report 5.A 06/20/2005CM OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Title: Resolution Adopting the Fiscal Year 2005 — 2006 Preliminary Budget. Introduction and adoption of Ordinance No. N.C.S. Appropriating Funds for the Operation of @re City of Petaluma, CA from July 1, 2005 through June 30, 2006 and Declaring the Urgency Thereof, To Take Effect Immediately, or Introduction of an ordinance providing for Appropriations for FY 2005-2006 and Resolution providing temporary Appropriations of $10 Million Dollars for operations to allow for normal City operations beginning July 1, 2005 Meeting DJey ne June 20, 2005 5.A1, 20, 2005 Meeting Time: © 3:00 PNI ❑ 7:00 PNI Cateeory (check one): ❑ Consent Calendar EX] Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Deuartment: Director: Contact Person: Phone Number: City Manager/Finance M. Bierman/S. S. Carmichael 778-4352 Carmichael Cost of Proposal: $162,151,384 Amount Budgeted: $162,151,384 Account Number: Various Name of Fund: All City Funds including the Petaluma Community Development Commission (PCDC) and the Capital Improvement Projects (CIP) Attachments to Agenda Packet Item: 1. Resolution Adopting Preliminary FY 2005-2006 Budget 2. Ordinance No, N.C.S. Appropriating Funds for FY 2005 — 2006 Including Exhibit A — Appropriation of Funds — to be Adopted as an Urgency Ordinance. 3. Ordinance No. _ N.C.S. Appropriating Funds for FY 2005 — 2006 Including Exhibit A — Appropriation of Funds (First Reading) 4. Resolution No. _ Appropriating Temporary Funding for the City of Petaluma in the Amount of $10,000,000 ($10 Million) to allow for City's normal operations beginning July 1, 2005 Summary Statement: A resolution is required by City Charter to adopt the Preliminary Fiscal Year 2006 Budget. Secondly, an Ordinance is required by City Charter to appropriate funds for the fiscal year. The Ordinance, if adopted on an "urgency" basis would provide funding immediately. That method requires a unanimous vote of those Council members present at the meeting. If a unanimous vote is not obtained, the Ordinance can be introduced on a first reading and the actual adoption of the Ordinance would not occur until the next Council meeting after appropriate publication. The actual appropriation of funds would take place thirty (30) days after the adoption at the second reading. If the above recommended ordinance is not unanimously approved, then staff recommends a temporary appropriations resolution be approved allocating $10 million to provide funding for normal City operations through beginning July 1, 2005. This Agenda Bill approves appropriations for all City operations including the PCDC and the City's Capital Improvement Program (CIP). Recommended Citv Council Action/Suggested Motion: 1. Act on the resolution that adopts the Preliminary Fiscal Year 2006 budget. 2. If Item #1 above is not selected, then Introduce Ordinance and adopt resolution approving temporary appropriations as bridge measure to provide funding beginning July 1, 2005. Reviewed by Finance Director: ate: J"a &(( 6 Todav's Date: June 15,2005 Reviewed by City Attornev: Date: Revision # and Date Revised: APDroved by City Manager: Date: File f CITY OF PETALUNIA, CALIFORNIA JUNE 20, 2005 AGENDA REPORT FOR Resolution Adopting the Fiscal Year 2005 — 2006 Preliminary Budget . Introduction and adoption of Ordinance No. N.C.S. Appropriating Funds for the Operation of the City of Petaluma, CA from July 1, 2005 through June 30, 2006 and Declaring the Urgency Thereof, To Take Effect Immediately. 1. EXECUTIVE SUMMARY: A resolution is required by City Charter to adopt the Preliminary Fiscal Year 2006 Budget. Secondly, an Ordinance is required by City Charter to appropriate funds for the fiscal year. The Ordinance, if adopted on an "urgency" basis would provide funding immediately. That method requires a unanimous vote of those Council members present at the meeting. If a unanimous vote is not obtained, the Ordinance can be introduced on a first reading and the actual adoption of the Ordinance would not occur until the next Council meeting after appropriate publication. The actual appropriation of funds would take place thirty (30) days after the adoption at the second reading. Therefore, if the above recommended ordinance is not approved, then staff recommends a temporary appropriations resolution be approved allocating $10 million to provide funding for normal City operations beginning July 1, 2005, This Agenda Bill approves appropriations for all City operations including the PCDC and the City's Capital Improvement Program (CTP). These two areas of operation were discussed at the City Council budget work sessions during May and June of 2005. 2. BACKGROUND: The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment. The City Council is asked to approve the budget by department for the ensuing fiscal year by passing an annual appropriation ordinance. The Budget was presented at the City Council's May 2, 2005 meeting. There were several Council budget work sessions which resulted in the following changes: REVENUES A. Estimated General Fund revenues are increased by $4,044,100 to $36,180,800. B. Transfer $1 million of TOT to General Fund. State Motor Vehicle Fees are increasing by $80,000, or 3%. C. 100% of Gas Taxis transferred to Street Maintenance. 3 EXPENDITURES A. General Fund expenditure budget has increased by $3,936,900 to $36,073,600. B. New cost added to General Fund are appropriations for 1) 4 new police officers; 2) $100,000 for parks maintenance. C. New position added to Water Resources is for Environmental Scientist. D. Partial funding for community organizations from TOT fund to equal $150,000. Balance of funding from other sources in a separate appropriation ordinance at a future date. PCDC Budget and Capital Inmrovement Proiects • Caulfield Soundwall $600,000 from Traffic Mitigation. • Complete paving PCDC streets. • Create a Brownfields strategy. • Removed $350,000 to Marina. • Removed $250,000 of D Street funding • Most of the Street Projects have been moved to the Public Transportation Section of the CIP to be funded from the "Street Reconstruction Fund". This includes street reconstruction projects listed in the PCDC budget. A complete summary of street projects is listed in the Street Reconstruction section of the budget. These Revenue and Appropriation changes are incorporated into the Appropriating Ordinance and will be shown in the final adopted budget when published. 3. ALTERNATIVES: The alternatives to approving the FY 2006 budget by adopting an appropriating ordinance under the urgency basis is to introduce and conduct the first reading of an appropriating ordinance. The latter will require that the ordinance come back to Council at the next Council meeting for the second reading. The actual appropriations would then take place thirty (30) days after the date of the second reading. The former requires a unanimous vote of the Councilmembers' present. The latter requires only a majority vote for approval. Staff would strongly recommend that if the urgency ordinance is not adopted, that the ordinance be introduced whereby allowing for a second reading at a future Council meeting with hopefully Council approval. This should allow for City Council deliberations and finalization of State budget issues. If the appropriating ordinance is not approved unanimously, it will be necessary to consider additional temporary funding of City operations beginning on July 1, 2005 and continuing until the appropriating ordinance becomes effective. This can be done through the passage of a Resolution. If this is the case, then staff recommends a $10 million dollar bridge appropriation approval to continue normal City operations beginning July 1, 2005. The adoption of the Resolution that adopts the Preliminary FY 2006 budget as the Adopted FY 2006 budget does not provide for budget appropriations and is not considered to be anything other than Council intent to identify the budget document as such. 4 4. FINANCIAL IMPACTS: The total budget for the City, including the Petaluma Community Development Corrunission (PCDC) and the Capital Improvement Program (CIP), including transfers is $162,151,384. 5. CONCLUSION: The Preliminary Budget has been prepared and submitted according to Charter requirements. The budget was issued on May 2, 2005 in accordance with Charter requirements. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS TIIAT WILL IDENTIFY SUCCESS OR COMPLETION:, Adoption of the FY 2005-06 budget and appropriations approval in accordance with the City of Petaluma's Charter. RECOMMENDATION: a) Adopt the Resolution and Ordinance as an urgency measure. b) If the Resolution and Ordinance are not adopted, then staff strongly recommends the Ordinance be introduced and the Resolution appropriating $10 million be approved to allow for normal City Operations beginning July 1, 2005. s:/Uudget06/agenda items/FY 2006 adaption RESOLUTION ADOPTING THE FISCAL YEAR 2005 - 2006 BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2005 through June 30, 2006, as required by Section 59 of the City Charter; and WHEREAS, the preliminary budget for fiscal year 2005 — 2006 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public hearings on the budget, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma that: The FY 2005 — 2006 Preliminary Budget, as revised, is hereby adopted as the FY 2005 — 2006 Adopted Budget. The FY 2005 — 2006 Appropriations, referred to as Exhibit A, which lists Appropriations by Department and by Fund is to be filed with the City Cleric. ORDINANCE NO. N.CS INTRODUCED BY COUNCILMF,MBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2005 THROUGH JUNE 30, 2006 AND DECLARING THE URGENCY THEREOF, 7'0 TAI{E EFFECT IMMEDIATELY BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2005 through June 30, 2006, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Charges with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2006, Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City Council present at the time of its adoption. The reason for the urgency is so that the regular operations and projects, particularly those relating to the protection of public peace, health and safety, authorized to be performed may be properly scheduled over the period without delays, which would reduce the protection of the public peace, health and safety. Section 6. The City Clerk is, and she is hereby directed to post/publish this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of 2005, by the following vote: ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2005 THROUGH JUNE 30, 2006 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2005 through June 30, 2006, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Charges with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2006. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is, and she is hereby directed to post/publisb this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of 2005, by the following vote: 4 RESOLUTION AUTHORIZING ADDITIONAL TEVI TORA.RY APPROPRIATIONS IN THE AMOUNT OF $10,000,000 TO PROVIDE FUNDS FOR THE OPERATION OF THE CITY THROUGH AUGUST 31, 2005 OR UNTIL ANNUAL APPROPROATING ORDINANCE IS IN FORCE WHEREAS, Section 60 of the Petaluma City Charter provides that before the annual appropriations ordinance has been passed, the Council may make temporary appropriations for the current department expenses, chargeable to the appropriations of the year when passed, in an amount sufficient to cover the necessary expenses of the various departments, until the annual appropriations is enforced; and, WHEREAS, the City Manager and the Finance Director have determined that $10,000,000 is sufficient to cover the necessary expenses of the various departments and maintain the operations of the City beginning July 1, 2005 or until the annual appropriations ordinance has been passed. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Petaluma, that temporary appropriations of $10,000,000 for current department expenses are hereby authorized to cover the necessary expenses of the various departments and maintain the operations of the City beginning July 1, 2005 until the annual appropriations ordinance is in force. E Exhibit A CITY OF PETALUMA, CA APPROPRIATIONS BY DEPARTMENT July 1, 2005 -June 30, 2006 DEPARTMENT TOTAL Legislative 330450 City Council 282,350 City Clerk 338,700 City Attorney 357,250 Executive City Manager 334,800 General Plan 330450 Animal Services 674,850 TOT 1,152,050 Administrative Services Finance 400,050 Accounting Services 492,850 Trusts 26,950 Donations 1,934,500 Commercial Services 282,600 General Services 376,750 Human Resources 376,350 Employee Benefits 689,950 Worker's Compensation 1,986,400 Parking Enforcement 283,200 Risk Management 1,918,600 information Technology 1,175,700 Vehicle/Equipment Replacement 400,000 Airport 4,900,850 Transfers Out 313,000 Police Fire Police Operations 13,815,400 Police Facility Fees 25,000 Police Grams 147,400 Supplemental Law Enforcement 100,000 Police CIP 25,000 Fire Operations 7,264,950 Fire Suppression Fees 60,000 Haz Mat Fines 10,000 Fire CIP 60,000 Ambulance 2,446,550 10 Community Development Comm Development Operations 2,798,450 Housing 3,824,800 CDBG 402,000 Home/Begin 66,000 Housing in -Lieu Fees 1,389,050 Public Works Public Works Operations 3,824,800 Comm Facility Fees 13,000 Public Facility Fees 194,000 Traffic Mitigation Fees 1,155,500 Public Works Grants 1,443,000 Gas Tax 935,000 Street Maintenance 2,000,500 Street Reconstruction 1,201,800 Transit 2,047,300 Comm Develop CIP 194,000 Public Works CIP 2,651,000 Parks and Recreation Parks and Ree Operations 3,903,550 Park Develop Fees 310,484 Parkland Acquisition Fees 1,442,000 Parks and Ree Grants 245,000 LAD 252,100 Parks CIP 3212,000 Marina 480,300 Petaluma Community Development Commission CBD Project Area Admin 1,894,200 CBD CIP 1,178,000 CBD Debt 132,600 PCD Project Area Admin 9,519,200 PCD CIP 1,860,000 PCD Debt 2,703,800 Low and Mod Income Housing 2,476,600 PCDC Grants 272,000 PCDC Donations 1,515,000 Nater Resources and Conservation Waste Water 50,564,200 Water 15,219,950 Storm Drainage Fees 1,672,500 TOTAL DEPARTMENTS 162,151,384 II FUND General Fund Special Revenue Funds: CDBG Home/Begin Low/Mod Income Housing Comm Fac Impact Fee Public Fac Impact Fee Fire Suppress Impact Fee Storm Drainage Impact Fee Housing in -Lieu Impact Fee Park Develop Impact Fee Parkland Acquisition Impact Fee Police Facility Impact Fee Traffic Mitigation Impact Fee PCDC Grants Police Grants Parks/Rec Grants Public Works Grants Gas Tax Supple Law Enforce LAD Street Maintenance Street Reconstruction TOT Haz Mat Fines Donations Prince Park Trust Capital Projects Debt Funds Redevelopment Funds Enterprise Funds: Airport Ambulance Marina Transit Waste Water Water Internal Service Funds: Employee Benefits General Services Information Technology Risk Vehicle/Equip Replace Worker's Comp Private Purpose Trust Funds CITY OF PETALUMA, CA APPROPRIATIONS BY FUND July 1, 2005 -dune 30, 2006 TOTALFUNDS 12 Exhibit A TOTAL 36,073,600 402,000 66,000 2,476,600 13,000 194,000 60,000 1,672,500 1,389,050 310,484 1,442,000 25,000 1,155,500 272,000 147,400 245,000 1,443,000 935,000 100,000 252,100 2,000,500 1,201,800 1,152,050 10,000 3,449,500 24,000 9,430,000 1,836,400 11,163,400 4,900,850 2,446,550 480,300 2,047,300 50,564,200 15,219,950 689,950 376,750 1,175,700 1,918,600 400,000 1,986,400 2,950 162,151,384