HomeMy WebLinkAboutStaff Report 2.B 07/18/20052.B
CITY OF PETALUMA, CALIFORNIA July 18, 2005
AGENDA BILL 17
Aeenda Title: Meeting Date: July 18, 2005
Resolution Accepting Completion of the McNear Peninsula Phase I
Improvements Project by C. Hardy General Engineering Contractor, Meeting Time: ® 3:00 PM
Inc. of Petaluma. ❑ 7:00 PM
Category (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: Director: Contact Person: Phone Number:
General Plan Pamela Tu Scott Duiveih (707) 778-4511
Administration
Cost of Proaosal: $432,020.64
Amount Bud2eted:$420,286.03(Orig. Contract & Contingency)
$ 11,951 (DPW — Street Maintenance Fund)
$ 4,225 (DWR&C - Storm Drainage Impact Fees)
Attachments to Agenda Packet Item:
Resolution
Summary Statement:
Account Number: C400304
Name of Fund: State Grants and
Community Donations
The City Council awarded the contract for construction of the McNear Peninsula Phase I Improvements
Project (now Steamer Landing Park) at the meeting of January 3, 2005. The contract was awarded to C.
Hardy General Engineering Contractor, Inc. of Petaluma, for an amount of $400,286.03 with an additional
$20,000 set aside for contingencies. Change orders totaled $31,734.61 to address unexpected soil
conditions in the area of the parking lot, additional material needs, and additional work including a storm
drain outlet dissipater component and improvements to Copeland Street outside the project site.
Interdepartmental transfers covered the storm drain and Copeland Street improvements totaling $16,176 of
the change orders. Donated materials and services for project construction have totaled $43,240.52 to date.
Recommended Citv Council Action/Suggested Motion:
Recommend approval of the attached Resolution accepting the project and authorize the City Clerk to file a
Notice of Completion with the County Recorder.
Reviewed by Admin. Svcs. Dir:
Dat .
Todav's Date:
July 6, 2005
Reviewed by City Attornev:
Date:
Revision # and Date Revised:
Aaaro eta b City Manager:
�
y Date:
File Code:
SMuiven\River Plan\McNear Phase 1\
Conslruction\Agenda Bi11.McNear.Completioo.doc
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CITY OF PETALUMA, CALIFORNIA
JULY 18, 2005
AGENDA REPORT
FOR
RESOLUTION ACCEPTING
COMPLETION OF THE MCNEAR PENINSULA PHASE I IMPROVEMENTS PROJECT
BY C. HARDY GENERAL ENGINEERING CONTRACTOR, INC. OF PETALUMA
1. EXECUTIVE SUMMARY:
The City Council awarded the contract for construction of the McNear Peninsula Phase I improvements
Project (now Steamer Landing Park) at the meeting of January 3, 2005. The contract was awarded to C.
Hardy General Engineering Contractor, Inc. of Petaluma, for an amount of $400,286.03 with an
additional $20,000 set aside for contingencies. Change orders totaled $31,734.61 to address unexpected
soil conditions in the area of the parking lot, additional material needs, and additional work including a
storm drain outlet dissipater component and improvements to Copeland Street outside the project site.
Interdepartmental transfers covered the storm drain and Copeland Street improvements totaling $16,176
of the change orders. Donated materials and services for project construction have totaled $43,240.52 to
date.
2. BACKGROUND:
The City Council, at their January 3, 2005 meeting, awarded the contract to construct the McNear
Peninsula Phase I Improvements Project (now Steamer Landing Park) to C. Hardy General Engineering
Contractor, Inc. (C. Hardy) of Petaluma, for an amount of $400,286.03 with an additional $20,000 set
aside for contingencies. Three change orders were executed over the course of construction to address
unexpected soil conditions, increased material needs, and additional work outside the original contract.
Change orders amounted to $31,734.61. Interdepartmental transfers from the Department of Water
Resources and Conservation and Public Works covered $16,176 of these additional costs with the
remainder covered by a portion of the contingency. The Department of Water Resources and
Conservation provided $4,225 to construct a storm drain outlet dissipater component of the project
included in the original plans as "Not in Contract"; this work was paid from Storm Drainage Impact
Fees. The Department of Public Works provided $11,951 from the Street Maintenance Fund for
improvements to Copeland Street. These improvements included addressing an existing significant
drainage problem resulting in ponding of water across Copeland Street, connecting the existing sidewalk
to the park improvements, and paving a portion of Copeland Street to ensure a seamless and safe
connection to the City's new Steamer Landing Park.
C. Hardy was extremely helpful in ensuring that the project was completed per plan and within budget.
In addition, donated goods and services during construction totaling $43,240.52 were received from the
following:
C.Hardy General Engineering — entrance gate valued at $17,550
Dutra Materials — crushed rock valued at $3,609.62
Eastside Cycles — bike rack valued at $500.00
Shamrock Materials — pervious concrete parking lot valued at $20,732.50
V. Dolan Trucking — transport of crushed rock valued at $848.40
Jericho Products — construction staging area use 7
An important component of this project was the sale and placement of commemorative donor bricks as
part of the three local Rotary Clubs' Centennial Project. Unfortunately a small number of donor bricks
were vandalized during construction. These bricks, along with additional donor bricks ordered to cover
the damage and raise additional funds for the project have been ordered but not yet received. Shipping is
set for July 26, 2005; C. Hardy has agreed to install these pavers when they arrive. We request that the
Council accept project completion with the condition that C. Hardy install these pavers prior to release
of the 10% retention.
Five educational Idosks have been designed for the project and are presently being manufactured.
Installation of the kiosks along the overlook area and trails will be undertaken in concert with a Rotary
hands-on work day to install a decorative fence along the north edge of the parking lot.
ALTERNATIVES:
a. Approve the Resolution accepting the project as complete, and authorizing the City Clerk to file a
Notice of Completion with the County Recorder.
b. Not accept this project. This alternative is not recommended since the contractor has performed per
and even beyond the approved plans and specifications.
4. FINANCIAL IN] PACTS:
The project has been completed within budget with additional funds remaining in the project
contingency and in the inspection services contract. The remaining funds will be used to purchase
additional site furnishings for the project.
CONCLUSION:
The Contractor has completed the project to construct the McNear Peninsula Phase I Improvements
Project per the plans and specifications. Since the project has been completed as required, it is
appropriate to accept the project and authorize the City Clerk to file a Notice of Completion.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:.
Once the City Council accepts the project as complete, the City Clerk can file a Notice of Completion
with the County Recorder. The Finance Department will release the 10% retention to the contractor
forty-five (45) days after the recordation of the Notice of Completion, provided there are no liens on the
project.
7. RECOMMENDATION:
Adopt the Resolution accepting the completion of the project to construct the McNear Peninsula Phase I
Improvements Project, and authorize the City Clerk to file a Notice of Completion.
Attachment: Resolution Accepting Completion
'S:\Duiven\River Plan\McNcar Phase Wonstruction\Agenda BilLMeNear.Campletion.doe
RESOLUTION ACCEPTING COMPLETION OF THE
MCNEAR PENINSULA PHASE I IMPROVEMENTS PROJECT BY
C. HARDY GENERAL ENGINEERING CONTRACTOR, INC. OF PETALUMA.
PROJECT #C400304
WHEREAS, at the meeting of January 3, 2005, the Petaluma City Council awarded the
Contract to construct the McNear Peninsula Phase I Improvements Project to C. Hardy
General Engineering Contractor, Inc. of Petaluma, California; and
WHEREAS, the firm of C. Hardy General Engineering Contractor, hic. has satisfactorily
completed the construction of the Project per the plans and specifications at a total cost of
$432,020.64; and
WHEREAS, C. Hardy General Engineering Contractor, Inc. will replace the blank bricks
with donor bricks prior to the release of the 10% retention.
NOW, THEREFORE BE IT RESOLVED, that the Petaluma City Council does hereby
accept the project known as the McNear Peninsula Phase I Improvements and authorizes
the City Clerk to file a Notice of Completion with the Sonoma County Recorder.
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