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Home My WebLink AboutStaff Report 2.F 07/18/20052.F CITY OF PETALUMA, CALIFORNIA July 1 8, 2005 00 J r AGENDA BILL LJL/ Agenda Title: Resolution Authorizing Award of Contract for the Meeting Date: 18 July 2005 Construction of the Denman Reach Phase 3 Improvements Project to C. Hardy General Engineering Contractor, Inc., and Authorizing Meeting Time: ® 3:00 PM the City Manager to Execute the Construction Agreement. ❑ 7:00 PM Category (check one): M Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Deuartment: Director: Contact Person: Phone Number: General Plan Admin. Pamela Ta4j�, Pamela Tu (707) 778-4514 Water Resources & Michael Ban Dean Eckerson (707) 7784583 Conservation; PCDC Paul Marangella Cost of Proposal: $ 747,636 ($579,610.50 Base Bid plus Add Alt. Account Number: 3800-C500303 A Cost $25,500, plus 15% Construction Contingency, 2.5% Construction Name of Fund: Management, 4.5% Construction Inspection, and 5% City Administration) Dept, of Water Resources — Urban Amount Budgeted: $772,000 ($150,000 State Grant [remaining Streams Restoration Program (total grants: $1,559,682 including construction portion]; $295,000 Storm Drainage Impact Funds; property acquisition) $327,000 PCDC) Attachments to Agenda Packet Item: A. Project Site Plan B. Resolution Awarding Construction Contract Summary Statement: In March 2003 the City of Petaluma acquired three parcels (Banker/Amaral) to expand upon an earlier grant and property acquisition (Grange) to total approximately 10 -acres. Over a 2 - year period the City received $1,559,682 in State funding for acquisition of the four parcels and construction of a range of improvements including creation of a flood terrace, public access, habitat restoration, parking lot, trails, and educational features on this site consistent with the Petaluma River Access and Enhancement Plan (adopted May 1996). The City used Storm Drainage Impact Fee funds to meet City share requirements for obtaining the grants. Phases l and 2 were completed in December 2004. The responsive low base -bid price for the final phase (Phase 3) was $605,110.50 by C. Hardy General Engineering Contractor, Inc. In addition to the awarded grant funds, Storm Drainage Impact Fee funds of $295,000 have been allocated toward the project. To cover the costs of placement of engineered fill and grading on the PCDC owned parcel on Industrial Avenue, $327,000 of PCDC funds are being brought into the project, bringing the available funds for project construction to $772,000. Recommended City Council Action/Sugeested Motion: Staff recommends that Council direct staff to conclude contract negotiations with the contractor and authorize the City Manager to execute a construction agreement with C. Hardy General Engineering Contractor, Inc. for completion of Denman Reach, Phase 3 improvements. eviewed by Finance Director: Reviewed by City Attornev: Approve bv�Cit} Manager: �te: Date:/ Date: f/ Todav's Date: Revision # and Date Revised: File Code: 29 Jule 2005 1-LpURivu PlanJnenmanlreporls\CC Phase 3 Const Award 071805.doe 1 1 2. 3. CITY OF PETALUMA, CALIFORNIA 18 JULY 2005 AGENDA REPORT FOR RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE DENMAN REACH PHASE 3 IMPROVEMENTS PROJECT TO C. HARDY GENERAL ENGINEERING CONTRACTOR, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION AGREEMENT. EXECUTIVE SUMMARY: In March 2003 the City of Petaluma acquired three parcels (Banker/Amaral) to expand upon an earlier grant and property acquisition (Grange) to total approximately 10 -acres. Over a 2 -year period the City received $1,559,682 in State funding for acquisition of the four parcels and construction of a range of improvements including creation of a flood terrace, public access, habitat restoration, parking lot, trails, and educational features on this site consistent with the Petaluma River Access and Enhancement Plan (adopted May 1996). The City used Storm Drainage Impact Fee funds to meet City share requirements for obtaining the grants. Phases 1 and 2 were completed in December 2004. The responsive low base - bid price for the final phase (Phase 3) was $605,110.50 by C. Hardy General Engineering Contractor, Inc. In addition to the awarded grant funds, Storm Drainage Impact Fee funds of $295,000 have been allocated toward the project. To cover the costs of placement of engineered fill and grading on the PCDC owned parcel on Industrial Avenue, $327,000 of PCDC funds are being brought into the project, bringing the available funds for project construction to $772,000. BACKGROUND: The project was put out to bid in June with six (6) firms responding as follows: Name of Bidder C. Hardy Maggiora & Ghilotti Base Bid $579,610.50 $578,431.00 Add. Bid Alt. A 1 25,500.00 35,000.00 TOTAL $605,110.50 $613,431.00 North Bay Hanford, Ghilotti JA Const. A.R.C. Brothers Gonsalves $621,819.75 $585,572.30 $733,018.25 $761,067.00 48,000.00 1 $86,400.00 1 45,200.00 $175,000.00 $669,819.75 1 $671,972.30 1 $778,218.25 $926,067.00 The Engineer's Estimate for construction of the Denman Reach Phase 3 Improvement Project is $601,982. With a bid of $605,110.50, the apparent low bidder is C. Hardy Engineering Inc. The references gave good reviews of C. Hardy's work; staff verified C. Hardy possesses a valid Class A California Contractor's license number 745509, expiration date April 30, 2006, qualifying C. Hardy to perform this project. Staff recommends that Council direct staff to conclude negotiations with the contractor; and authorize the City Manager to execute a construction agreement with C. Hardy General Engineering Inc. ALTERNATIVES: a. Direct staff to conclude negotiations with the contractor; and authorize the City Manager to execute a construction agreement with C. Hardy General Engineering Inc. b. Provide alternate direction for awarding contract. c. Take no action (deadline to expending grant funds may be compromised, second year funding grant expires in December 2005). 2 El 7 FINANCIAL IMPACTS: The Denman Reach project is an approved Capital Improvement Project (#500303 with adopted budget allocations). To date, grant funds have been allocated as follows: $1,296,623 for property acquisition, appraisal, environmental assessment and administration, $15,000 for regulatory agency permitting and monitoring, and $248,059 for design, engineering and construction for a total of $1,559,682. All approved funding sources for the project are outlined below. Currently $772,000 of funding remains available for construction of Phase 3. Based on existing funding, the proposed budget will be: Phase 3 Proiect Costs Project Award: $ 605,110.50 Contingency 15%*: $ 85,291.58 Const. Mgmt and htspection 7%*: $ 40,572.73 City Administration SYo*: $ 28.980.53 Total Project $ 747,635.34 Denman Reach Fundine (all phases) State Dept. of Water Resources Grants $1,559,682 City of Petaluma Surface Water Impact Fees $ 295,000 PCDC Funds $ 327,000 Less Exuenditures to Date $1,409,682 Total Remaining Funds $ 772,000 (* Percentages are calculated on the Base Bid of $579,610.50, not including Add Alt. A — 3 year maintenance) CONCLUSION: Implementation of the River Plan has long been recognized as a City Council priority. This project represents the third phase (Phases 1 and 2 were completed in December 2004) in making public access and flood reduction improvements to the lower section of Denman Reach of the Petaluma River a reality. Coupled with the flood elevation reduction benefits, the project will serve as an example of bow restoration of the riverine habitat while implementing the River Access and Enhancement Plan can work together to achieve significant improvements along the Petaluma River. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Staff will work with the proposed contractor to conclude contract negotiations. Once the required bonds and insurance are received, reviewed and accepted, the City Manager can execute the construction agreement and a Notice to Proceed can be issued. Construction is anticipated to take approximately three months, with site dedication planned for early December 2005. RECOMMENDATION: Staff recommends that Council direct staff to conclude contract negotiations with the contractor and authorize the City Manager to execute a construction agreement with C. Hardy General Engineering Contractor, Inc. for completion of Denman Reach, Phase 3 improvements. 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WHEREAS, the City of Petaluma, per the River Access and Enhancement Plan, is prepared to construct a flood terrace and riverine restoration area on City -owned land to meet the needs of the Petaluma community; and WHEREAS, the City has hired the firm of Questa Engineering to design the proposed improvements; and WHEREAS, the City Council and SPARC have reviewed and approved the Conceptual Design Plan; and WHEREAS, plans and specifications were prepared, and bids solicited in June 2005 by the Department of General Plan Administration and the Department of Water Resources and Conservation to construct the Denman Reach Phase 3 project; and WHEREAS, 6 bids have been received, with the responsible low base bid from C. Hardy General Engineering Contractor, Inc. of Petaluma in the amount of $605,110.50. NOW, THEREFORE BE IT RESOLVED, that the Petaluma City Council does hereby authorize the allocation of $747,636 in grant and approved budget funds, and to award the construction contract to build the Denman Reach Phase 3 Project to C. Hardy General Engineering Contractor for a total amount of $605,110.50; and authorizes the City Manager to execute the construction agreement, subject to review and approval of all contracts, insurance certificates, and bonds by the City Attorney. Hpl/River Plan/Legislation\Reso Phase 3 Const C Hardy 0705.doe A