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HomeMy WebLinkAboutStaff Report 2.F 08/01/2005Aeenda Title: CITY OF PETALUMA, CALIFORNIA AGENDA BILL 2. F. August 1, 2005 Meetine Date: August 1, 2005 Resolution Awarding Contract to CDWG for Purchase of Meetine Time: © 3:00 PM Computer Network Equipment ❑ 7:00 PM Cateeory (check one): Q Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: Director: Contact Person: Phone Number: Admin Services I Carmichael Cost of Proposal: $65,829 Amount Budeeted: $85,000 this year (FY05-06) Attachments to Aeenda Packet Item: Low quote from CDWG Williamsen 778-4573 Memo from R Volz to T Williamsen, dated 7/15/05 Draft Resolution Summary Statement: Account Number: 3330-61010 Name of Fund: Information Services City's computer equipment is approaching obsolescence; we have secured three quotes for necessary replacements and CDWG is the low qualifying quote. Recommended City Council Action/Sueeested Motion: Authorize the purchase of equipment from CDWG. Reviewed by Admin. Svcs. Dir: Date: 1 f2o 4ru6(ju - Today's Date: Reviewed by City Attorney: Date: Revision # and Date Revised Approved by City Manaeer: Date: File C de CITY OF PETALUMA, CALIFORNIA AUGUST 1, 2005 AGENDA REPORT FOR Computer Network Equipment Purchase 1. ENEXUTINT SUMMARY: The City has received a qualifying low quote from CDWG for the purchase of required replacement computer network equipment. 2. BACKGROUND: The City has been operating a computer network, since 1999; the equipment is now obsolete and requires replacement. We have obtained quotes and CDWG is the low at $65,829. ALTERNATIVES: Continue as is. We would continue risk network downtime and excessively expensive emergency repairs. Replacement will also allow upgrading speed and reliability, improving service to the Public and leveraging current technology investment. 4. FINANCIAL IMPACTS: The cost ofthe proposal represents $65,829. The City's IT staff will perforin the installation. The cost is within budgeted amounts for cost center 3330, Information Services, for FY06. CONCLUSION: Staff recommends replacement of network equipment. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:. N/A 7. RECOMMENDATION: Authorize the City Manager to purchase equipment from CDWG- S:/agenda/8-1-05 CDWG RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER NETWORK EQUIPMENT BY THE CITY MANAGER. WHEREAS, the City regularly uses computers and computer networking for City business, WHEREAS, the City desires to economically obtain, deploy, manage a reliable network operation, WHERAS the City's network equipment is obsolete and requires replacement, WHEREAS, CDWG is a regular provider of such equipment, WHEREAS, CDWG has submitted the low qualifying quote, WHEREAS, after reviewing the submitted quotes, Staff recommends purchase from CDWG. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to purchase network equipment from CDWG - 3� . The Right Technology. y Right Away." www.CGWG.con+ 800-808-4239 ROBERT VOLZ B 11 ENGLISH ST L L CITY OF PETALUMA T PETALUMA, CA 94952-2610 O Customor Phono# 7077763603 SCOTT MCKNIGHTy�yyJJyy *li Ii��Ml�lilili� 4 707657 4 131098 1 527040 1 097641 7 757473 7 179294 2 757408 2 090434 3 192898 8 525142 866-723-3381 IUPS Ground Page 1 SALTS QUOTATION XF32483 I 5760211 7/13/2005 CITY OF PETXLUMA S 11 ENGLISH ST H P ROBERT VOLZ T PETALUMA, CA 94952-2610 0 Contact: ROBERT VOLZ Custamer P.O. # CIS4CO #2 CISCO 2821 SECURITY BNDL W/ IDS ADV M£g#: CS1-CISCO2821-SEC/K9 CISCO E-SMARTNET BXSX14BD CAT7 Mfg#: CSV-CON-SNT-PKG7 ** Smartnet for 2821 above ** CISCO CATALYST 3750 12 SFP ENHANCED Mfg#: CIS-WS-C375OG-125-E CISCO E-SMARTNET SX5XNBD CAT9 M£g#: CSV-CON-SNT-PKG9 ** Smartnet for 3750 above ** CISCO CATALYST 3560 48 10/100 + 4 SF Mfg#: CIS-WS-C3560-48TS-S CISCO E-SMARTNET BXSXNBD CATS M£g#: CSV-CON-SNT-PKG6 ** Smartnet for 3560 48pt above ** CISCO CATALYST 3560 24 10/100 + 2SFP Mfg#: CIS-WS-C3560-24TS-S CISCO E-SMARTNET BX5XNBD CAT4 Mfg#: CSV-CON-SNT-PKG4 ** Smartnet for 3560 24pt above ** CISCO 2PT RJ48 MOLTIFLX TRUNK T1 MOD Mfg#: CIS-VWIC-214FT-T1= CISCO 1000BASE-T SFP BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY CDW Government, Inc. 230 North Milwaukee Ave. Vernon Hills, IL 60061 Phone: 947-371-5000 Fax: 847-419-6200 En 707-776-3603 QUOTE 2980.00 11920.00 668.00 2672.00 8109.00 8109.00 995.00 995.00 3164.00 22148.00 585.00 4095.00 1896.00 3792.00 309.00 618.00 1395.00 4185.00 286.00 2288.00 TOTAL 0 Continued Please remit payment to: CDwGovernment, Inc, 75 Remittance Drive Suite 1515 Chicago, 1L 60675-1515 WG® The Right Technology. Right Away. " www.CDWG.coni 000-808.9239 ROBERT VOLZ 6 11 ENGLISH ST L L CITY OF PETALUMA T PETALUMA, CA 94952-2610 0 Customer Phones! 7077763603 SCOTT MCENIGHT 866-723-3381 (UPS Ground It Page 2 SALES QUOTATION XF32483 5760211 7/131 2005 CITY OF PET UMA S IS ENGLISH T H I P ROBERT VOLZ T PETALUMA, C 94952-2610 O Contact: ROBERT VOLZ Customor P.O.9 CICO #2 Go 707-776-3603 QUOTE M£g#: CIS -GLC -T= 1 486569 CISCO GE SFP LC CONNECTOR SX 381.00 381.00 Mfg#: CIS -GLC -SX -MM= 1 518547 TRIPP FIBER SC/SC DUPLEX MICRO 1M 21.00 21.00 Mfg#: TRI -N506 -01M ------------ SPECIAL INSTRUCTIONS ----------- * COMPAQ,HP,IBM,AND APPLE PRODUCTS ARE NON -RETURNABLE * SAVE PACHAGING IN ORDER TO RETURN ALL OTHER ITEMS SUBTOTAL 61224.00 FREIGHT 510.04 SALES TliX 4095.42 BUY WITH CONFIDENCE. GDW IS A FORTUNE 500 COMPANY. COW Government, Inc. 230 North Milwaukee Ave. Vernon Hills, IL 60061 Phone: 847-371-5000 Fax: 847-419-6200 e US Currency TOTAL 0 65,829.46 Please remit payment to: COWGovernment, Inc. 75 Remittance Ori" Suite 1515 Chicago, IL 50675-1515 CITY OF PETALUMA, CALIFORNIA MEMORANDUM InfornFatioit TeclFnolog, Division,11 Eizglis6 Strccl Petadnna, Gl 9495? -2610 (707) 773-4417 Fax (707) 776-3623 E -?Rail: iS772tf64t'LnFtalFldnd Cd F?S DATE: July 15, 2005 TO: Tim Williamsen, Information Systems Manager FROM: Robert Volz, Information Systems Analyst SUBJECT: Network Infi-astructure Equipment Replacement Quotes Tim, I have received quotes fiom the vendors listed below for hardware (including maintenance agreements) required for our network infrastructure upgrade. The lowest quoted was received fi-om CDW-G. All vendors that were invited to quote on the equipment responded in a timely manner. Vendor Ouoted Price CDW-G 65,829.46 including tax and shipping NetXperts 77,160.71 including tax and shipping SBC 70,085.21 NOT including tax and shipping Based on the quotes received, I recommend that we purchase the equipment from CDW-G. All quotes received are good for 30 Days. RVJ rc