HomeMy WebLinkAboutStaff Report 4.C-5 08/01/2005CITY OF PETAC,UMA, CALIFORNI,
4. C. 5.
AGENDA BILL August 1, 2005
Agenda Title: Resolution Authorizing the City Manager to Execute
a Professional Services Agreement with Carollo Engineers for August I, zuu>
Engineering Services in Support of Construction of the Ellis Creek Meetine Time: ® 3:00 PM
Water Recycling Facility. ❑ 7.00 PM
Cateeory (check one): ❑ Consent Calendar ❑ Public Hearing ❑ New Business
® Unfinished Business ❑ Presentation
Department: Director: Contact Person: Phone Number:
Water Resources and Michael J. an Margaret P. On, 778-4584
Conservation P.E.Y/ P.E.'}V►. (r• ('}'n„
Cost of Pronosal: $4,354,075 Account Number:
Amount Budgeted: FY05/06 $1,183,000 8244-C500402
Name of Fund:
Wastewater Enterprise
Attachments to Aeenda Packet Item:
Agenda Report
Attachment A — Submittal List
Attachment B - Scope of Services
Resolution
Summary Statement: In 2000 the City conducted a rigorous selection process for an engineering firm to
develop the Ellis Creek Water Recycling Facility. Carollo Engineers delivered Phase 1 the Project Report
to the City Council on December 11, 2000. For Phase 2, Carollo Engineers created 740 drawings and over
1,500 pages of detailed specifications and delivered them for bid on April 26, 2005. During construction,
the engineering teats anticipates one thousand (1,000) submittals and four hundred (400) re -submittals
from the Contractor for the engineer to review and confiun conformance with every detail of the contract
documents. The Contractor is anticipated to offer approximately five (5) value engineering suggestions to
help save project costs which will require engineer review to assure the intention of the design remains.
Approximately fourteen hundred (1,400) requests for information are anticipated which will lead to
approximately five hundred and fifty (550) change orders. Once construction is complete, Carollo will lead
the effort during start up, tuning the plant to meet efficiencies promised from the design. City Management
is confident that Carollo Engineers will continue to provide excellent service through resourceful solutions
during construction. Since Carollo designed this project and has experience with projects of a similar
magnitude, and has shown a keen ability to recognize and respect the essential role of all other parties, City
Management recommends Carollo Engineers to continue as the Engineer through construction and start up
of the Ellis Creek Water Recycling Facility construction.
Recommended Citv Council Action/Sueeested Motion: City Management recommends the City
Council authorize the City Manager to execute a Professional Services agreement with Carollo Engineers
for Engineering Services in support of Construction of the Ellis Creek Water Recycling Facility.
Reviewed by Finance Director: ,
4� Dato;
Todav's Date:
July 21, 2005
Reviewed by City Attornev:
Date:
Revision # and Date Revised:
A r d7�ity Manager:
Date:
File Code: s:\water resources&
cartservation%Wastewuter\40 (2\pbaee 3 -
construction\City CounciMugust I,
2005\Engineer\Engincer Agenda Bill.doc
CITY OF PETALUMA, CALIFORNIA
AUGUST 1, 2005
AGENDA REPORT
FOR
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH CAROLLO ENGINEERS FOR ENGINEERING SERVICES IN SUPPORT OF
CONSTRUCTION OF THE ELLIS CREEK WATER RECYCLING FACILITY
1. EXECUTIVE SUMMARY:
In 2000 the City conducted a rigorous selection process for an engineering firm to develop the
Ellis Creels Water Recycling Facility. Carollo Engineers delivered Phase 1 the Project Report to
the City Council on December 11, 2000. For Phase 2, Carollo Engineers created 740 drawings
and over 1,500 pages of detailed specifications and delivered them for bid on April 26, 2005.
During construction, the engineering team anticipates one thousand (1,000) submittals and four
hundred (400) re -submittals from the Contractor for the engineer to review and confirm
conformance with every detail of the contract documents. The Contractor is anticipated to offer
approximately five (5) value engineering suggestions to help save project costs which will
require engineer review to assure the intention of the design remains. Approximately fourteen
hundred (1,400) requests for information are anticipated which will lead to approximately five
hundred and fifty (550) change orders. Once construction is complete, Carollo will lead the
effort during start up, tuning the plant to meet efficiencies promised from the design. City
Management is confident that Carollo Engineers will continue to provide excellent service
through resourceful solutions during construction. Since Carollo designed this project and has
experience with projects of a similar magnitude, and has shown a keen ability to recognize and
respect the essential role of all other parties, City Management recommends Carollo Engineers to
continue as the Engineer through construction and start up of the Ellis Creek Water Recycling
Facility construction.
City Management recommends the City Council authorize the City Manager to execute a
Professional Services agreement with Carollo Engineers for Engineering Services in support of
Construction of the Ellis Creek Water Recycling Facility.
2. BACKGROUND:
PROJECT OVERVIEW
Petaluma's Water Recycling Facility is being developed under the following program:
• Phase 1 —Project Report
• Phase 2 —Project Development
• Phase 3 — Construction and Start-up
Phase One concluded on December 11, 2000 with the City Council's acceptance of the Project
Report. The City began work on Phase 2 — Project Development in January 2001 and completed
approximately 50% design in November 2002. The City completed a Value Engineering Study
2
in December 2002. Based on results of the VE Shady, the City commenced the Parcel A
Feasibility Study in January of 2003. On August 18, 2003 City Council adopted a resolution for
engineering services in support of locating the new Water Recycling Facility at 4100 Lakeville
Highway (Parcel A). The design of the new Water Recycling Facility was completed on April
26, 2005 and bid on July 14, 2005. The project is anticipated to break ground in September 2005
and construction to continue for 36 months followed by an additional 6 months of start up. The
warranty period continues for another year.
ENGINEERING SERVICES DURING CONSTRUCTION
Key stakeholders during construction of the Ellis Creek Water Recycling Facility include the
City, the Contractor, the Construction Manager, the Design Engineer, the Environmental
Manager, and the Programming Manager. The Contractor is responsible for the construction of
the project and will oversee all the work performed by its subcontractors. The Engineer ensures
that the project is constructed in accordance with the plans and specifications and meets the
intention of the design. For a construction project to be successful, it is important that the key
stakeholders work together and agree on a way of approaching the project.
The Engineer's work activities include:
Construction Support. Submittals are made for everything purchased (equipment down
to the last bolt) or manipulated (soil, streams, etc) to construct the new recycling facility.
Information concerning the product data for the grit classifier system, grading plans for earth
work, as well as details as varied as the field harmonic test reports for new variable frequency
drives will be submitted to the engineer for approval prior to installation or construction.
Altogether approximately 1,000 submittals are anticipated (Attachment A). Nearly half of the
submittals will need further documentation or information and will need to be resubmitted.
Hence, although the average time per submittal review is six hours, and on average four hundred
require re -submittal, the work varies with the complexity of the item that is being presented for
review. Although two value engineering reviews were conducted on this project, the Contractor
may suggest some changes to reduce costs. These are presented to the City as "value
engineering" proposals. The engineer reviews the proposals and works with the team in
developing a response. The City anticipates five (5) value engineering proposals. As the
Contractor endeavors to build the project according to the contract documents many questions
arise. These questions are captured as Requests for Information or RFI. For a project of this
magnitude the engineer anticipates 1,400 RFIs from the Contractor. The Construction Manager
works to anticipate issues in the field prior to the Contractor. An additional 400 RFIs are
budgeted to be used by the Construction Manager. Of the 1,800 RFIs about 30% of them are
anticipated to require some change in the contract documents. These are called change orders
and 500 are budgeted to take approximately 4 hours each and an additional 50 are budgeted to
take the engineer 25 hours to resolve / re -design. Hence, management of change is an essential
component for cost control. The design engineer Inas created drawings that meet environmental
permits. The design engineer will support the team in helping to ensure that those are expressed
properly in the field through staking plan review and coordination needed with the contractor.
Specialty engineering field inspections are required in the areas of mechanical equipment,
electrical equipment, instrumentation, geotechnical, civil, structural, architectural, environmental
artist, and landscaping. It is anticipated that 50 field inspections will be conducted, each
averaging 6 hours. As a cost savings measure, the City will create the record drawings for the
project using the City's CAD operator. This will save approximately $138,000. In addition to
the core items above, Carollo will support construction through participation in weekly
construction meetings, submittal tracking, graphic support and safety compliance.
Startup. Carollo will supply assistance from the design engineer but also expand the
team to include an engineer that is licensed through the State Water Resources Control Board to
operate wastewater plants in California. The engineer / operator (Scott Joslyn) will guide the
facility through start up and tuning. Mr. Joslyn provided start up service to the Napa Sanitation
District, served as Chief Plant Operator for the City of Dinuba, and served as Interim Chief Plant
Operator for the City of Palo Alto. Mr. Joslyn will provide full time support to the City during
start up and at that time will create Standard Operating Procedures and train the operating staff.
The engineer will continue supporting the project by providing input on design related issues for
items on the corrective work list or punch list.
Programming Support. The engineering team will participate in fourteen workshops to
review programming approach to assist in the implementation of each specific engineers design
intention through the computer control of the plant equipment. Further assistance will be
provided through RFI presented by the programmer and during computer startup.
Sub-consultant Management. Numerous sub-consultants assisted with the development
of the Ellis Creek Water Recycling Facility. Sub-consultants review submittals, provide
specialty field inspections and generally assist with components of the design created by their
specialty team. The sub-consultants account for approximately 8% of the cost proposal. The
consultants are specialists in geotechnical, landscaping, architectural, structural engineering for
Operations & Maintenance (O&M) building, electrical engineering for O&M building,
mechanical engineering for O&M building, wetlands biologist, wetland construction,
environmental artist, and traffic.
Contingency. Although the engineering work for this project is well defined, the
approach used by the contractor could increase necessary support. For instance, if the contractor
is aggressive relating to RFI submittals and negotiation of changes, the number of engineering
hours necessary for success could increase. If unforeseen conditions exist on the site some re-
engineering could be necessary. Because of the cost of the construction project, any delay could
cost as much as $37,500 each hour. City Management asked the engineering team for a decisive
list of potential contingency items. This contingency accounts for approximately 10% of the
budget. City Management recommends this contingency to eliminate as much delay as possible
when engineering challenges occur.
City Management recommends the City Council authorize the City Manager to execute a
professional services agreement with Carollo Engineers for Engineering Services in support of
the Ellis Creek Water Recycling Facility construction. Carollo Engineers and the City have
initiated negotiations on a comprehensive scope of work. A copy of the scope of work and
associated cost detail is provided in Attachment B.
M
ALTERNATIVES:
Alternatives to be considered at the August 1, 2005 Council meeting include:
1. Take no action.
2. Select another firm.
3. Approve resolution authorizing the City Manager to execute a Professional Services
Agreement with Carollo Engineers for Engineering Services in support of the Ellis
Creek Water Recycling Facility construction.
4. FINANCIAL IMPACTS
Proposed costs for engineering services in support of construction are $4,354,075. These costs
are approximately 3.95% of the construction cost. Similar services for the Cambria wastewater
plant were 5% of the construction costs, Chico water pollution control facility was 4.5%, Encina
wastewater was 3.1%, and Vallejo wet weather treatment facility was 6.4%. The typical cost for
engineering services in support of construction range from 3% to 5%. The Petaluma project is
within this range.
The proposal includes 27,570 engineering hours for all phases of the project
5. CONCLUSION:
The engineer that created the design for the Ellis Creek Water Recycling Facility can most
efficiently provide engineering services during construction. Sixteen engineers and ten sub -
consultants will support construction from design documents created in Phase 2 of this project.
Carollo Engineers is recommended to continue as the engineer because the firm has performed
exceptionally well over the past five years and has the comprehensive knowledge of each design
drawing and detail necessary to efficiently review submittals and respond to requests for
information. Carollo Engineers recently provided service on the new $96 million dollar
treatment plant for the City of Roseville and have designed and provided engineering services for
two major upgrades for the Napa Sanitation District. Furthermore, the firm is providing a
qualified engineering team with over 312 years of combined experience. Carollo Engineers
values are based on teamwork and the company has promised to guide the team during
construction while recognizing and respecting the essential role of all other parties. Thus, it is
with due diligence and a rigorous selection process that City Management recommends Carollo
Engineers as the Engineer for the Ellis Creek Water Recycling Facility.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Successful construction of the Ellis Creek Water Recycling Facility.
RECOMMENDATION:
City Management recommends the City Council approve the resolution authorizing the City
Manager to execute a professional services agreement with Carollo Engineers for Engineering
Services in support of the Ellis Creek Water Recycling Facility Construction.
Attachment A
Anticipated Submittal List
Cl]
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
Spec.Title
02084
Utility Structures
I 02240
I Dewatering
I
I 02260
I
Excavation Support And Protection
I
02300
Earthwork
I
1 02312
CLSM
02318 (Trenching
02370
RipRap
02375
Articulated Concrete Block Rip Rap
02580
Electrical Manholes
02622
Filter Fabric For Drains And Underdrains
02624 Drainage Blankets
02667 IBiofilter Membrane Liners
02722 Agreqate Base Course
02738 (Decomposed Granite
02742A AC Pavinq
02762 Pavement Markings
02772 Concrete Curbs, Gutters, And Sidewalks
Sheet: Anticipated Submittals
H:\Client\Petaluma WC016069e10\SubmLisl\Petaluma submittal log.xls
ISubmittal Items -1 Review and Accepted
lal7op drawings for an proposed precast utility structures
(Proposed Dewatering Plan
I Dewatering Calculations and System Analvsis
I Detailed Excavation Drawings and Calculations
(Control Points and Schedule of Measurements
f Detailed Sketches of Sequence of Installation and Removal of Shoring
Copy of Owner' s Permission Agreements -
Trench Drain - Survey, Grading Plan
Mix Design
(Testing Laboratory Qualifications/Certification
Trial Batch Test Results
I Field Test Results
Testing Laboratory Qualifications/Certification
Compaction Confirmation Test Faults
Product Data. Installation Instructions. i
Calculations for the Cellular Concrete Block System
Product Data, Shop Drawings for the Fabrication of the Mats
Certificates of Compliance
Manhole Shop Dra, sings and Underground Ductbank profile Drawings
Product Data
Samples
Certificates of Compliance
Manufacturer's Instructions
Product Data
Samples
I Product Data
I Shoo Drawings for all proposed panel layouts
ITes_ ng Laboratory Qualif cations/Certification I
(Certificates of Compliance
Record Drawinps and Maintenance Manuals
Product Data
Test Reports and Certificates of Compliance
Product Data
Gradation Analysis
Samples of Decom dosed Granite
Mix Design, Gradation, Testing Data
Certificates of Compliance -
I Field Test Results
Written Warranty of Installation
I Product Data and Manufacturer's Instructions
I Product Data
Page 1 of 25
7125/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section ISpec.Title
(Submittal Items _ (Review and Accepted
02810
System
IProduct Data
(Irrigation
Shop Drawings for Automatic Valves and Controllers
Record Drawings and Maintenance Manuals I
Hardware Items and Special Tools required for maintenance f
02811
Green Roof Irrigation System
(Shop Drawings for Irrigation Layout
Product Data
02820
Fences, Gates, And Automatic Operators
I Product Data
Shop Drawings of mounting methods and details
Architectural Fencing Samoles for Owner's approval.
Certificates of Compliance and Manufacture's Instructions I
Operations and Maintenance Manuals
02900
Restroom Facility
Plans and Calculations for Modular Restmoms
Operations and Maintenance Manuals
02911
Green Roof Planting
Samples and/or Certificates of Plant Matedals
LEED Submittals
02950
ISoil Preparation And Planting
Samples and Certficates of Inspection
02952
I Pavement Restoration And Rehabilitation
Details, Design and Calculations for the proposed Asphalt -Concrete mix.
(Quality
02970
(Landscape Establishment
Control and a Landscape Malntenace Manuals
�p 02975
(Riparian And Upland Long -Term Establishment
Quality Control and a Landscape Malntenace Manuals
02976
ISubgrade Enhancement With Geotxtile Fabric
Product Data
I
Samples
I
Quality Control and Certificates of compliance
03055
(Epoxy Bonding Rods in Concrete
Product Data, Quality Control Submittals
Written Certification of Installation
(Epoxy
03071
(Epoxies
Product Data
Epoxy Gel Product Data
_
Epoxy Bonding Agent Product Data
03072
Epoxy Resin/Portland Cement Bonding Agent
Product Data
03102
Concrete Formwork
Information on the Contractor's Proposed Forming System
,
03150
Concrete Accessories
Product Data for each type of Material
Samples of PVC waterstop
Laboratory Test Reports, Certificates of Compliance and Quality Control
03154
Hydrophilic Rubber Waterstorp
Data, Samples, Installation Instructions l
03200
Concrete Reinforcement
IProduct
Reinforcing Steel Shop Drawings, Samples
03212
Reinforcing Bar Couplers
IProduct Data of the Splice Material
_
A Statement of Compliance with strength requirements
(Mix
_
03300
(Cast -in -Place Concrete
Design, Gradation, Test Data Mixinq Equipment
ITestinq Laboratory Qualifications/Certification
Sheet: Anticipated Submittals Page 2 of 25
HACllent\Petaluma WC010059610\SubmLlst\Pelaluma submittal log.xis 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF
ANTICIPATED SUBMITTALS
Spec. Section
ISpec.Title _
ISubmittal Items IReview and Accepted
(Trial Batch Test Results
I Field Test Results
03302
Mass Concrete
I Product Data, Concrete Mix Design and Laboratory Test Reports.
Layout of Cooling Pipe System and Temperature Control Plan i
03382
Post-Tensloned Concrete Digester Dome
Product Data
Tension Ring
Shop Drawings and Calulations
Test Reports and Certificates of Compliance
03600
Grouts
Non-Shrink Grout Product Data
Non-Shrink Epoxy Grout Product Data
03931
(Epoxy Injection System
Product Data
Certificates of Compliance and Manufacture's Instructions
03936
Water Leakege Test For Cocnrete Structures
Shop drawings of Leak Repair Methods
03938
Testing and Repair Of Leaks In Digester
Product Data
04090
Masonry Accessories
Product Data and Shop Drawings
04100
Mortar And Masonry Grout
Product and Design Data of Mixes for mortar and grout
Samples
I 04220
Cocnrete Masonry Units
(Product Data
Shop Drawings and elevations of each wall indiacating type and layout of units
C)
ISamples and Test Reports
j 05120
Structural Steel
I Fasteners Product Data
ITest Reports and Certificates of Compliance
I 05140
Structural Aluminum
IProduct Data
ITest Reports and Certificates of Compliance
05400
Cold-Farmed Metal Framing
IProduct Data and Shop Drawings of Exterior Walls
(Certificates of Compliance
_
Calculations for Metal Stud Design
05500
Metal Fabrications
Shop drawings
(Samples of Guardrails with specified finishes
(Test Reports and Certificates of Compliance
05590
Custom Stainless Steel Fabrications
IProduct Data
IShop Drawings
ISamples
05810
Expansion Joint Cover Assemblies
Product Data
Shop Drawings
ISamples
06072
Preservative Pressure Treated Wood
IProduct Data
06100(Rough
Carpentry
Product Data
06200
Finish Carpentry
Product Data and Shop Drawings of fastening methods and jointing details
Certificates of Compliance
Samples
06400
Architectural Woodwork
Product Data and Shop Drawings of fastening methods and jointing details
Sheet: Anticipated Submittals Page 3 of 25
H:\Client\Petaluma—WCO\6069BlG\SubmLlst\Petaluma submittal logAs 712512005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
F-ftecSection ISpec.TItIe
Items
07900
Joint Sealers
.,LSubmittal
fi
I Certicates Of Compliance
_lSteel Doors And Frames
(Samples
06608
Fiberglass Reinforced Plastic
(Shop
Short Drawings and Calulations
and Maintenance Manuals
-I
iWaranty
06611
Fiberglass Reinforced Plastic Fabrications
I Product Data
--
IShop drawings of installa—florii--and -det-alls
06618
Fiberglass Reinforced Plastic Handrail
I Product Data
(Shap drawings oft�ns—tilliti�oni-and -details
07190
Water Repellents
(Product
Product Data
-
- _0
I Manufacturers Instructions
67 it
Iffuldnginsukificin
Product Data
Certificates of Compliance
07260
Vapor Retarders
Product Data
07411
(Metal Roof Panels
l§hoip Drawings and Construction Details
I Product Data
I Samples
LEED Submittals
07412
(Metal Walls Panels
IShop Drawings and Construction Details
Product Data
'-IY150—Thermoplastic
Samples
07542
Membrane Roofing
Shop Drawings and Construction Details
07561
dFit0d Applied Roollinci—For Gmeiin—Roof
—
hung; And Sheet Metal
andMaintenanceManuals
nas and Construction Details
of Compliance
Los and Construction Details
IManufacturer's Instructions
I Shop DratWuncis and Construction Details
I Product Data
lCertificates of Compliance
LEED Submittals
P rod' dt
rodti Data
lSamples
Manufacturer*s Instructions
1Certificates of Compliance
qhcp.Drawings and Construction Details
Sheet: Anticipated Submittals Page 4 of 25
H:\Ctient\Petaluma_WCO\606913I0NSubmL[st\Petaluma submittal log,xls 7125/2005, 2:15 PM
n
_JFIrest0pL_ir__
07900
Joint Sealers
—081-1-0
_lSteel Doors And Frames
andMaintenanceManuals
nas and Construction Details
of Compliance
Los and Construction Details
IManufacturer's Instructions
I Shop DratWuncis and Construction Details
I Product Data
lCertificates of Compliance
LEED Submittals
P rod' dt
rodti Data
lSamples
Manufacturer*s Instructions
1Certificates of Compliance
qhcp.Drawings and Construction Details
Sheet: Anticipated Submittals Page 4 of 25
H:\Ctient\Petaluma_WCO\606913I0NSubmL[st\Petaluma submittal log,xls 7125/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
ISpec.7itle
ISubmitfal Items IReview and Accepted
_ _I
Schedule showing location of each door/frame assembly
IProduct Data t —"
08121
Aluminum Frames
[Shot) Drawings and Construction Details I -
i_(Product
Data
Samples
08210"
Wood Doors
Shop Drawings and Construction Details
IProduct Data I - --
I
I
Certificates of Compliance t
_ ___ _
Samples '
08254
Pre-assembled Plastic Door Assembles —Shap
Drawings and Construction Details
-...—.
Product Data
-
Samples -- ----
-------
�tvlanufacturersInstructions
08310 (Access Doors And Panels
ShoD Drawings and Construction Details l -
_ _
—6erhead
j_
IProduct Data i
08332
Calling Doors
lShop_Drawings and Construction Details
IProduct Data
_
ISamples
IQaeratlons and Maintenance Manuals, Manufacturers Instructions
.. . _.., .—_._
_..
I Contract Closeout Submittals
08420
m Windows, Entrances, And
IShop Drawings and Construction Details
S
Storefronts
IProduct Data
ISamples
_._ ____
Engineering Calculations
08632
Fixed Piastia Windows
(Shop Drawinas and Construction Details
IProduct Data
ISamo(es
loperations and Maintenance Manuals, Manufacturer's Instructions
08640
Composite Panel Metal-Framed Skviights
(Shop Drawings and Construction Details_
IProduct Data --
1 08710
Door Hardware
IHardware Schedule
I
IProduct Data j
I
ISamples i
lgperations and Maintenance Manuals, Manufacturers Instructions I
08800 (Glazing
Product Data
_ _
Samples _
I_""_ _
Certificates of Compliance
_ _09 100 _ jMetal
Support Systems
IProduct Data
09220—+
Portland Cement Plaster
Data
l I
IProduct
Samoles
Sheet: AnttIpated Submittals
Page S of 25
H:\Client\Petaluma WCO\6069910\SubmListiPetaluma submittal log.sis
7/2512065, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
09250
09300
I
09511
09523
I
I
09650
09660
I
09699
W
09910
09960
10100
10172
10210
10350
10400
ISpec.Title
Gypsum Board
Tile Work
Acoustical Ceilings
Acoustical Panels
Resilient Flooring
Carpet
Water Vapor Emission Control System
Paints
Coatings
Visual Display Boards
Solid Color Reinforced Composite Toilet
Compartments
(Wall Louvers
I Flagpoles
Identification Devices
Sheet: Anticipated Submittals
H:\Client\Petaluma—WCO\6o6gBlO\SubMList\Petaluma submittal log.zls
(Submittal Items
I Product Data
Product Data
Samples
Shop Drawings and Construction Details
Product Data
(Samples
I Shop brawings and Construction Details
Product Data
Samples
Manufacturers Installation Instructions
Test Reports and Certificates of Compliance
Product Data
Samples
Operations and Maintenance Manuals, Manufacturer's Instructions
Shop Drawings and Construction Details
Product Data
I Samples
I Product Data
(Test Reports and Diagrams
(Shop Drawings and Construction Details
I Product Data
`Samples
Manufacturer's Instructions
Certificates of Comoliance
Coating Schedule, Product Data, Manufacturer's Instructions, Quality Assurance Plan,
Qualifications, Certificates.
Manufacturer's Field Inspection Reports
Shop Drawings and Construction Details
Product Data
Shop Drawings and Construction Details
Product Data
Samples
I Shop Drawings and Construction Details
[Product Data
(Shop Drawings and Construction Details
Product Data
Shop Drawings and Construction Details
Product Data
(Samples
Manufacturer's Installation Instructions
I Review and Accepted
I
I
Page 6 of 25
7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
F—Spec. Section ISiie_c.T1tIe
Isubmittal Items Review and Accepted
10500 (Lockers
JProduct Data I
Samples
—1052-0-
Schedules
Fire Protection specialties
Product Data
-
Manufacturer's Installation Instructions
10606
i
Cba�jn Link Partitions
15hop Drawings and Construction Details
(Samples
106-5-0
4
boareb'e—Partitions
Jo_
I Shop Drawings and Construction Details
ISamples
I
Test Data
10670 (Storage Shelving
�o Dfavvinps and Construction Details
I
— — —
Product Data
16660 'fdffet And Bath Accessories
I-Fir—oducl—Data
IManufacturer's Installation Instructions
16600 'Wardrobe And Closet Specialties
1 Shop Drawings and Construction Details
I Product Data
11132 Protection Screens
iShop Drawings and Construction Details
iProductbata -_
lVerical
(Operations and Maintenance Manuals, Manufacturer's Instructtons
11229
Flocculators
IS-hop,Drawings and construction Details
I Product And Design Data
(Structural Design Calculations
(Horizontal-Rotor —Brush —Aerators
1 Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
11232
Floating Type
IShoP Drawings and Construction Details
Product And Design Data
Quality Control and Certificates of Compliance
9perationsaad Maintenance Manuals. Manufacturer's Instructions and Calculations-_(Chemical
11242
Metering Pumps
[Calibration Chartsand Tabl;es
I Interconnection Wiring Diagrams
I Shop Drawings including LGP front Elevation and Device layout, Nameplate Legend
112466 Polymer Feed System
I Product Data
10peraffons and Maintenance Manuals, Manufacturer's Instructions and Calculations
I Shop Drawings and Construction Details
11287 Recycled Water
Application
Product Data
1§1h_op_5mmqnqs
and Construction Details
ITestino Laboratory Qualifications/Certification
__1_§_4_A_ l
Igperations and Maintenance Manuals, Manufacturer's Instructions
12
Cast Iran Slide Gates
op_Draw�ings and Construction Details
Product Data-Gate Operators . .....
E§hll
Thimbles
Sh4eL Anficfpated Subrnfts
H:\CI!Cnt\PBtaiuma-WCO\6069BIO1SubML[St\Petalume submittalDg.X15
Page 7 of 25
7125/2005,2:15 FM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
ISubmittal Items �—(Review and Accepted
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
Shop Drawinqs and Construction Details
lLayout and _
Installation drawings i
Bill of Materials
Product Data -Cate Operators
(Wall Thimbles
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Westing Laboratory Qualifications/Certification l
l Operations and Maintenance Manuals, Manufacturers Instructions and Caiculaftons
IDetailed Test Procedures
(Shop Drawinqs and Construction Details—�—
I Product Data
[Operations and Maintenance Manuals, Manufacturers mst ctions and Calculations i
112948
I
(Stainless Steel Slide Gates
'
II
I
91298
_
i
IStop Plates
I
11312B
Horizontal, Centrifogigal, Non -Clog or Mix e
l
'
Plow, Dry Pik Pumps
u
_I
_
1312C
_II
(Recessed Impeller Pumps
I
d Torsional Analysis
Product Data
I
(Shop Drawings and Construction Details �
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I Prefect Closeout Documents '
iQuality Control Submittals E
(Product Data
—(Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer s Instructions and Calculations
iProlect Closeout Documents
IQualiEv Control Submittals _ — --
I I Torsional Analysis
I ,Test Results i
11312D (Vertical Turbine Pumps lProduct Data i
IShop Drawinqs and Construction Details
Operations and Maintenance Manuals. Manufacturer's Instructions and Calculations
Pro ect Closeout Documents
Quality Control Submittals
JTorslonal Analysis-
--_ICertiFleates of Compliance
111372F .._ Centrifugal Close -Coupled End Suction Pumps JProduct Data`----
IShop Drawinqs and Construction Details
—ns —
I Aerations and Maintenance Manuals, Manufacturer's (nstructlons and Calculations '
_ IProieot Closeout Documents
I Quality Control Submittals
1 11312G Submersible Pumps lProduct Data — —
Shc:.t: Antldpated Submittals
HaPage a of 25
QIen6Peialuma WC01&OfiOatp\Suhmt.Ist\Petaluma suhmiital log.xl, 7/25/2005, 2:19 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
ISpec.Title Submittal Items (Review and Accepted
(Shop Drawings and Construction Details I
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Project Closeout Documents
IQuality Control Submittals
ITorsional Analysis
113121
(Progressive Cavity Pumps
IProduct Data
IShop Drawings and Construction Details
I
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
I
I Project Closeout Documents
(Quality Control Submittals
I
ITorsional Analysis
11312J
ISubmersible Sump Pumps
Iproduct Data I
I
IShop Drawings and Construction Details I
I
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I
IProject Closeout Documents
IQuality Control Submittals
11312K
(Sanitary Sewer Lift Pumps
IProduct Data
IShop Drawings and Construction Details
IOperatlons and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I Project Closeout Documents I
.-. I
IQuality Control Submittals I
113120
(ANSI Horizontal End Suction Pumps
IProduct Data
IShop Drawings and Construction Details
I
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
I
I Project Closeout Documents
IQuality Control Submittals I
ITorsional Analysis I
11312P
Progressing CavityC__ake_ Pumps
IProduct Data I
I
IShop Drawings and Construction Details I
I
10pemtions and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I Project Closeout Documents I
I
I
I Quallty Control Submittals I
I
I
I Certificates of Compliance
11312Q
I Horizontal Chopper Centrifugal Pumps
IProduct Data
I
IShop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
I Project Closeout Documents I
IQuality Control Submittals
I
ICertificates of Compliance
11312R
lVertical Wet Well Chopper Centrifugal Pumps
IProduct Data
I
I
IShop Drawings and Construction Details
Sheet: Anticipated Submittals Page 9 of 25
H:1CllenWetaluma_WCO\6069610\SubmLlstlPelaluma submittal log.xls 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section ispec.Title
(Submittal Items I Review and Accepted _
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Project Closeout Documents
IQuality Control Submittals
I Certificates of Compliance
11312S
Submersible Wet Well Chopper Centrifugal
Product Data
Pumps
Shop Drawings and Construction Details
I
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
Project Closeout Documents
Quality Control Submittals
Certificates of Compliance
11312T
Horizontal, Axial Flow, Div Pit Pumps
Product Data
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Project Closeout Documents -
Quality Control Submittals
Certificates of Compliance
Torsional Analysis
Bearing Life Calculations
11322 Mechanically -Induced Vortex Grit Removal
Product Data
Equipment
Shop Drawings and Construction Details
I I
Templates or Setting Plans for Anchor Baits
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Certificates of Compliance
Testing Laboratory Qualifications/Certification
Certified Data And Capability
Recommendations for storage
Shop and Field testing procedures
(Training Lesson Plan
Nomenclature Labels for equipment l
11332
Mechanical Bar Screens
[Product Data
[Shop Drawings and Construction Details
IOperatlons and Maintenance Manuals, Manufacturers Instructions and Calculations I
Project Closeout Documents
Quality Control Submittals
Certificates of Compliance
Installation List
I Bill of Materials
Discharge Chute Sprav System Drawings
Wirinn Schematics and Control Panel Layouts
Sheet Anticipated Submittals Page 10 of 25
H:\Client\Petaluma—WCO\6069BIG\SubmList\Petaluma submittal log.xls 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
n
Spec. SectioSpec.Titie
-
ISubmittal items Review and Accepted
I
_
Technician Qualifications Resume
11333 Screenings Washer and Compactor
Product Data
—
Shop Drawings and Construction Details
.f_ .._
Operations and Maintenance Manuals. Manufacturer s Instructions and Calcula_tions_
Design Submittals
Submittals
I
IInstallation
Tesfinci Submittals (�
ITraining Program Submittals
I Bill of Materials
Wiring, Schematics and Control Panel Layouts
_ __ _ _ _ __
Detailed Equipment Layouf
Project Closeout Documents
(Quality Control Submittals
I
I Certificates of Compliance
11346 (Chemical Flash Mixers
IProduct Data
I I
Shop Drawings and Construction Details
I
I
Operations and Maintenance Manuals. Manufacturer's Instructions and Calculations
10rolect
I
I
duality Control Submittals
f
00 _ _
Closeout Documents
mi
11348 (Checal Induction Unit
(Product Data
Shop Drawings and Construction Details
Operations, and Maintenance Manuals, Manufacturer's Instructions and Calculations
Project Closeout Documents
_
— —
Quality Control Submittals
_ !
Certificates of Compliance
11353A !Circular
_ _
Secondary Clarifier Equtoment
(Product Data
—" -- -
I
Shop Drawings and Construction Details
i
(Operations and Maintenance M2nUalS. Manufacturers instructions and Calculations I—
Reference List I
I
Test Reports
ICertiFlcates of Compliance
ITechniclan Qualifications Resume
11355 Gravity Belt Thickener
I Product Data i
I
IShop Drawings and Construction Details -
I_
(
(Operations and Maintenance
Manuals, Manufacturers Instructions and Calculations i
i
ITechniclan Qualifications
Resume
IPLC program Submittal l
— _.—._ _ _, — ___
ISCADA Interface testing
_
11360 Continuous Backwash URFlow Tertiary Filters
Data
(Product Data
I
Shop Drawings and Construction Details
_
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
Sheet: Anticipated Submittals of 25
Page i 1
KkOlentTetaluma WcCnG069B10\SubmllstPetaluma submittal log.%Is 7/292065, ZI 25
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section
11370
11372A
113728
11372F
11373
I
I
I
I
11380
11381
11388
11404
jSpec.Title ISubmittai Items IReview and Accepted
Certificates of Compliance
Quality Control Submittals
Centrifugigal Blowers Product Data
Shop Drawings and Construction Details _
1
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
IAir Compressors
IProduct Data I
(Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Certificates of Compliance
Duplex Air Compressor
Product Data
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Project Closeout Documents
Quality Control Submittals
ICertificates of Compliance
IAir Compressor Systemfor Filters
IProduct Data I
l
IShop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I
I Project Closeout Documents I
I Quality Control Submittals I
I
I Certificates of Compliance I
lOxidation Ditch Process Aeration Equipment
IProduct Data I
IShop Drawings and Construction Details I
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
I Project Closeout Documents I
(Quality Control Submittals I
lCertificates of Compliance I
Floculation Tank, Rotary Screen Thickener,
IProduct Data
And Dewatering
(Screw Press
IShop Drawings and Construction Details I
l
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations I
I
(Project Closeout Documents
l
IQuality Control Submittals
I
ICertificates of Compliance
(Technician Qualifications Resume
Digester Accessories
I Product Data
Digester Gas Manometers
IProduct Data I
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
ISpiral Heat Exchangers
IProduct and Process Data I
I
(Design Calculations
I
(Quality Control Submittals
Sheet: Anticipated Submittals Page 12 of 25
H:\CllentlPetaluma WCO\6069B10\SubmLlsl\Petaluma Submittal Iog.XIS 7125/2005,2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section
ISpec.Title
_I Submittal Items IReview and Accepted
Operations and Maintenance Manuals, Manufacturers Instructions
11450
(Residential Equipment
Product Data -
IShop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
11510
Safety Equipment
IProduct Data
(
IShop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Samples
11610
Laboratory Equipment
Product Data
(Fixed
Shop Drawings and Construction Details
10perations and Maintenance Manuals, Manufacturers Instructions and Calculations
11611
I Vacuum PumpProduct
Data
IShop
Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
11635
Automatic Samplers
IProduct Data
IShop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
11900
Automatic Self -Cleaning Strainers
IProduct Data
Shop Drawings and Construction Details
t�
0 12348
Laboratory Work Surfaces and Sinks
IProduct Data
IShop Drawings and Construction Details
ISamples
12349
ILaboratory Service Fittings
Product Data
IOoerations and Maintenance Manuals, Manufacturers Instructions and Calculations
12352
I Laboratory Wood Casework
Roduct Data
I
Shop Drawings and Construction Details
I
12484
I Floor Mats And Frames
Product Data
IShop Drawings and Construction Details
ISamples
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
LEED Submittals
12495
Sun Control Shades
Product Data I
Shop Drawings and Construction Details
Samples
13200
Waste Gas Flare
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
13201
Fiberglass Reinforced Plastic Enclosures
Product Data
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
132066
Surge Tanks
I Product Data
Shop Drawings and Construction Details
Sheet: Anticipated Submittals Page 13 of 25
H:\Cllenl\Petaluma WCO\505a610\SubmLlsl\Petaluma submittal log.xls 712512005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
F—spec. Section ispec.Title
Submittal Items _ _ _
(Review and Accepted
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Certificates of Compliance
13206F
Hydropneumatic Bladder Tank
(Product Data
(Shop Drawings and Construction Details I
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Certificates of Compliance
Test Reports
13208
Polyethilene Storage Tanks
Product Data
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
(Certificates of Compliance
IQuality Assurance Inspection Report I
13209
Bolted Steel Tanks
(Shop Drawings, Construction Details and Desion Calculations I
(Quality Control Submittals
(Qualifications of Corrosion Engineer or NACE Cathodic Protection Specialist I
13217
(Plastic Liner For Concrete Structures
IProduct Data
(Shop Drawings and Construction Details
[Samples
(Test Reports
ICertificates of Compliance
I Spark Type Detector Proposed For Testing
13329
Biofilter Systems
IProduct Data
IShop Drawings and Construction Details
Basic Measurement And Control
13410
I Instrumentation Materials
Product Data
lAnd Methods
IDesign Submittals
l
IInstallation Submittals
l
ITestina Submittals
l
ITraining Program Submittals
I
Protect Closeout Submittals
13421 (Analytical Instruments
IProduct Data
l
IShop Drawings and Construction Details
I
ICalculation of Overall Loop Response Time
I Initial Test Data
l (
I Field Test Data
(Operations and Maintenance Manuals, Manufacturers Instructions and Calculations I
Waranties
13422 Flow Field Instruments
IProduct Data
I I
]Shop Drawings and Construction Details I
I
]Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Sheet Anticipated Submittals
Page 14 or 25
H:1CllenbPetaluma_ WCC1606961plau1bml-l5bPetaluma submittal log.zls
72512005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
spec. Section
ISpec.lUtle
I Submittal Items
ReviewandAcceptie
Certiried—Factory and Field Calibration Data Sheets
11-evel
Standard Calibration d6r-vei-
13423
Field Instruments
Product Data
I Shop Drawings and Construction Details
Operations and _MaIntqinan Mw facturer s�In!�tr—u6ei6-ns-and—Catc—ula�ion—s
ca�
Certified Factory and Field Calibration Data Sheets
13424 [Pressure Field Instruments
1PIT - Product Data: Calibration Data, Connection/Lopp Diagram
[PIT - Field Calibration Data Sheets
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
-Calibration
I Certified Factory and Field Data Sheets
1�42_51TJWPerature
Field Instruments
Detector Element - Product Data, Calibration Data, Connection/Loop Diagram
— - —
[Temp Detector Element -Field Calibration Data—ShWe-ts —
— - —
-
(Temp Detector Transmitter- Product Data, Calibration Data, Connection/Loop Diagram
(Temp Detector Transmitter - Field Calibration Data Sheets
[Operations and Maintenance Manuals, Manufacturers lnstructf&n—s and -Calcuiailors-
13427 [Panel Instruments
I Shoi) Drawlnqs - Panel Elev, And Device _ayout,Schem@tIc/WIrInq11,(;ucp Qlaorams
I
[Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
I Certified Factory and Field Calibration Data Sheets
13429 [Miscellaneous Instruments And Accessories
I Product Data
IQ
[Shop Drawings and Construction Details I Ii
i,J
(Operations and Maintenance Manuals. Manufacturer's Instructions and Calculati6in—s
1 13442 1 Instrument And Control Panels
Product Data
Shop Drawings and Construction Details
lOperations and Maintenance Manuals, Manufacturer's Instructions and Calculations
_Cooling
—12(4-45
Calculations
Hydraulic _GlInder Operations
(Product Data
IShop Drawings and Construction Details
Desiqn Data
(Test Reports
(Certificates of Compliance
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
13448
Valve And Gate Operators
Product Data
Shop Drawings and Construction Details
Product Data
Shop Drawlinqs and Construction Details
_121�4_7_ -1mcitanizid-operators
Calculations For lWir-ust Forces
I Shop Drawings and Construction Details, Circuit Diagrams_[
I Despin Data, Torque Calculations
(Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
[installation List of Non -intrusive Motorized Operators
13451 _[Uninterruptible Power Supply (UPS)
IShapprawlings and Construction Details.Svstem Connection Diagrams
Sheet AniMpated submittals
H.\CtienL\Petalumo_WCO\6069BIO\SubmLlstkPotaluma submittal log.xls Page 15 of 25
7/2512005, 2:15 PM
IJ
W
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section Spec.Title
13452 I Prgrammable Logic Controller System And
Accessories
13453 Operator Interface System (OIS) And SCADA
Accessories
13454 Fiber Optic (F.O.) Cables And Accessories
13455 Auto Dialer
ISubmittal Items Review and Accepted
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Product Data
I Shop Drawings and Construction Details
I Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Product Data
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations,
Warranties
Product Data
(Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations
Product Data
Operations and Maintenance Manuals, Manufacturer's Instructions and Calculations,
Warranties
Warranty
13457 (Business Local Area Network (LAN) Equipment Plan View Map Showing Jack Numbering Scheme
And Accessories
13465 1Platform Weight Instruments
13920 (Skid - Mounted, Engine - Driven Fire Pump
13940 Pre - Action Fire Extinguishing System
I
14557 1 Grit Classifier System
14613 Gantry Crane
I
Sheet: Anticipated Submittals
H:\Cllenl\Petaluma WCO\5069810\SubmList\Petaluma submittal logAls
Certificates of Compliance
I Product Data
I Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions and Calculations
Certificates of Compliance
Product Data
Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturers Instructions
Project Closeout Documents
Quality Control Submittals
Certificates of Compliance
Anchor Bolt Calculations, Structural and Seismic Design Calculations
Product Data
Shop Drawings and Construction Details
10perations and Maintenance Manuals, Manufacturer's Instructions
lCertificates of Compliance .
Record Drawings
I Product Data
(Shop Drawings and Construction Details
[Operations and Maintenance Manuals, Manufacturers Instructions
IStructural Calculations And Details
[Product Data
(Shop Drawings and Construction Details
Page 16 of 25
7J25/2005,2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section ISpec.Title
ISubmittal Items _ IRevlew and Accepted
15062
1
(Preformed Channel Pipe Support System
(Operations and Maintenance Manuals, Manufacturer's Instructions, Calculations I
I
Mechanical Identification
I
I
Certificates of Compliance
Warranty
14624
Monorail System
Product Data
Shop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions, Calculations I
ICertifcates of Compliance
14631 Free Standing Underhung Single Girder Bridge
Product Data
Crane
I
I
14633A ITop Running Bridge Crane
I
I
I
I
I I
15050 (Basic Materials and Methods
�I I
fI
I I
I
15058 Plastic Liner for concrete Pipe
I
15061
1
!Pipe Supports
15062
1
(Preformed Channel Pipe Support System
15075
I
Mechanical Identification
I
I
Sheet: Anticipated Submittals
H.\Cllenl\Petalum2_WCO\505ee10\SubmLis1%Pelaluma submittal log.xis
I Shop Drawings and Construction Details
Operations and Maintenance Manuals, Manufacturer's Instructions
ICertificates of Compliance
I Design Data, Structural / Seismic / Wind Calculations
I Product Data
I Shop Drawings and Construction Details
(Operations and Maintenance Manuals, Manufacturer's Instructions
Certificates of Compliance
IDesign Data, Structural / Seismic / Wind Calculations
I
I Product Data
(Shop Drawings
Calculations
I Quality Control Submittals
I Operation and Maintenance Manuals
I Project Closeout Documents
I Fabrication Drawings
jProduct Data
I Samples
IManufacturer's Installation Instructions
IDesign Data
(Test Reports
Certificates
(Manufacturer's Field Reports
(Spark Type Detector Proposed For testing
I Shop Drawings
I Calculations
Shop Drawings
Structural Design Calculations.
Product Data
ISamples
Operation and Maintenance Manuals
Page 17 of 25
7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
rSpec. Section
Spec.Title
ISubmittal items _ (Review and Accepted
(Warranty I
IManufacturer's Installation Instructions I
15082
Piping Insulation
IProduct Data
IManufacturer's Application Instructions
I Laboratory report
15084
Ductwork Insulation
Manufacturer's Product Literature
15110
Valves
IProduct Data
I Operation and Maintenance Manuals
15111
I Ball Valves
I Product Data
I Certification
15112
( Butterfly Valves
(Shop Drawings I
IProduct Data I
Certificates l
15110
(Plug Valves
IProduct Data
I
(Operation and Maintenance Manuals
15117
( Specialty Valves
IProduct Data
1
(Operation and Maintenance Manuals
1 15119
(Air And Vacuum Valves
IProduct Data
I
Operation and Maintenance Manuals
tQ
15120
IPI Specialty
IProduct Data I
15121
(Pipe Couplings
IShop Drawings I
IPiping Layout Drawings I
I
I
IManufacturer's Published Installation Instructions
15125
IStrah-hers; And Filters
IShop Drawings
I
IManufacturer's Published Installation Instructions
I _ _
Operation and Maintenance Manuals
(Disinfection
15142
1Disinfection of Domestic Water Lines
Test Plan
(Disinfection Reports I
BBctefl0l0gIC21 Reports I
15245
(Double Containment Piping System
IProduct Data I
I
IManufacturer's Published Installation Instructions
1
Information on Expansion Joints
1
IThermal expansion System Details
I
I Layout Drawings
15251
IDuctile Iron Piping
ISI-op Drawings
IPipe Design Calculations I
I Product Data I
ITest Reports I
I
ICertiflcates
15252
]Steel Piping
IShop Drawings
I
I Product Data
Sheet Anticipated Submittals Page 16 of 25
H.\Clienl\Petaluma WCO\6069B10\SubmLlst\Petaluma submittal log.xls 7/2512005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
ISPec.Title
ISubmittal items _ IReview and Accepted _I
(Certificates of Compliance I
!Mill Certificates
(Test Reports I
15254
Cast Iron Soil Pipinq
!Shop Drawings I
IProduct Data
Test Results
15255
Stainless Steel Piping And Tubinq
(Layout Drawings I
IProduct Data I
!Manufacturing Certifications
(Welder Qualification Certificates and Welding Procedures
I Cleaning Procedures
15260B
Reinforced Concrete Gravity Pipinq
IShop Drawings
IDesign Calculations
15261
Reinforced Concrete Low Head Pressure Pipe
ICertificatlons
IShop Drawings I
(Product Data I
I
(Test Results
IDesign Calculations
15265
(Plastic Piping And Tubinq
IProduct Data !
I
IPolyethylene Pipe Submittals I
tv
IManufacturer's Published Installation Instructions I
rn I
(Certificates
15267
(High Density Polyethylene Pipe And Fittinqs
IProduct Data
I
!
I Manufacturer's Published Installation Instructions
I Certificates
I Qualification of Installation Crew
(Trials Fusion welds
Data Logger
IShop Drawings I
IDesign Calculations I
15400
(Plumbing Fixtures And Equipment
!Design and Construction details
15430(Emergency
Eye/Face Wash And Shower
IShop Drawings
Equipment
Product Data
!
(Operation and Maintenance Manuals
I
Warranty
Operation and Maintenance Information For Safety Detectors I
15465
I W ater Softeners
I Cataloq Data And Drawings
I
(Operation and Maintenance Manuals
15552
(Hot Water Boiler
IShop Drawings
I Product Data I
Sheet: Anticipated Submittals Page 19 of 25
H:\Client\Petaluma_WCM6069l3101Submi-istTelaluma submittal 109.%Is 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. SectionIspec.Title
ISubmittal Items
I
(Combustion Test Report
Field Emissions Testing reports
(Operation and Maintenance Manuals
15680
Evaporative Coolers
(Shop Drawings
I
Operation And Maintenance Data
I
I
Warranty,
15732
(Air Conditioning Units
(Shop Drawings
(Operation And Maintenance Data
Warranty
15762
Heating Units
(Shop Drawings
Samples
Certificates
lOperation And Maintenance Data
lWarranty
15772
(Heat Tracing Cable
(Shop Drawings
I
Product Data
15812
IMetal Ductwork
IShop Drawings
I
I Product Data
I
IDesign Data
N 15814
(Fiberglass Reinforced Plastic Ductwork
IProduct Data
J
IShop Drawings
I
I Calculations
I
I Manufacturer's Installation Instructions
15820
( Ductwork Accessories
IShop Drawings
I Product Data
15830
I Fans
I Product Data
I
I
IShop Drawings
I
I
Factory Test Results
I
I
(Operation And Maintenance Data
15838
Gravity Ventilators
I Product Data
15641
Air Terminal Units
(Product Data
IShop Drawings
I
I Factory Test Results
I
I Operation And Maintenance Data
15852
(Louvers
]Shop Drawings
I
I Product Data
15855
IAIr Handling units
IShop Drawings
I
Operation And Maintenance Data
I
I Warranty
15905
(Heating, Ventilating, And Air Conditioning
IShop
Drawings
Hydronic System Components
Sheet: Anticipated Submlttals
H:\Client\Petaluma_WCO\6069B1015ubmLlst\Petaluma submittal log.xls
TReview, and Accepted
Page 20 of 25
7(252005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
Spec. Section
15936
I
I
l
15954
15956
15958
16010
N`
w
I
I
ISpec.Title (Submittal Items
Operation And Maintenance Data
Warranty
Heating, Ventilating, And Air Conditioning (Shop Drawings
Controls
I
IEMS Control Sequence of Operation
(Equipment Seismic qualifications, Seismic Calculations and Anchorage Detail
(Operation And Maintenance Data
I
IEMS Documentation
(HVAC System Testing, Adjusting, And
(Resumes of Proposed Supervisor
Balancing
16075
__
I Electrical Identification
IInterim Reports
I
IFinal Reports
I
(Proposed Schedule for Testing and Balancing
I
(Certificate of Proper Installation
I Piping System Testing
ILlst of scheduled piping tests
I
I Notification of Readiness to Test
IMechanical Equipment Testing
]Test Instrument Calibration Data
1
ITest results
I
ITest Plan
l Electrical Requirements
IShop Drawings
16125
I Product Data
IShop Drawings
IEngineednq Anchorage and Seismic Calculations
1
IProlect Record documents
I Operation and Maintenance Manuals
lAcceptance Testing Information and Documents
lHaononic Study
IShort Circuit Fault Analysis Study
I Protective Device Coordination Study
ISystem Single Line Diagram
16050
1Basic Electrical Materials And Methods
(Equipment Seismic qualifications, Seismic Calculations and Anchorage Detail
I
I Shop Drawings
(Product Data
16075
__
I Electrical Identification
IShop Drawings
I
IProduct Data
I
IProlect Record documents
16123
1600 Volt or Less Wires and Cables
IShop Drawings
I Splice Locations
I
ICable Pulling Calculations for All Cables Larger Than 210AWG
I Product Data
16125
115 Kilovolt Cable
IShop Drawings
ICable Pulllno Calculations
I Test Reports
I Review and Accepted
I
Sheaf Anticipated Submittals Page 21 of 25
H1Client\Petaluma_WCO\6059810\SubmLlstlPetaluma submittal lo0.xls 7125/2005,2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section
ISpec.Title
(Submittal Items FReview and Accepted
1 16133
Conduits
IProduct Data I
IShop Drawings I
I Final, as Built Installation Drawings
16134
Boxes
IProduct Data
I
Shop Drawings
16135
(Cabinets And Enclosures
IProduct Data
I Conditioning System Sizing Calculations I
16140
(Wiring Devices
IProduct Data
1 16144
(Disconnect Switches
IProduct Data
I
IShot) Drawings
I
Manufacturer's Installation Instructions
16212
Metering And relaying
IShop Drawings I
16222
Motors
IProduct Data
Design And Performance Data
I Factory Test Results
I
I
(Special features Including Condensation heaters and winding Temp. Detectors I
l Performance Data for Motors with Synchronous Speed. I
16223
(Motors -250 HP And Above
ITorque, Current, And Power Factor VS Sneed Curves
I
Estimated Acceleration Time Curve
N
(
I Motor Nameplate I
I Expected Amperes, Efficiency. And Power Factor at 1/2, 3/4, Full. I
-1
(Sound Pressure Level readings
IRecommended Alarm And Trip settings
I Complete Motor And Motor Accessory Schematic
I Catalog Data Sheets For Motors and Accessories I
ICertified Factory Test Reports
I Installation, Maintenance, And Operation Instructions
I
I Recommended Spare List
I
I BIII Of Material I
IStatement of Guarantee and Warranty l
16233
(Diesel Engine Generator System
IShop Drawings I
I
Manufacturer's Installation Instructions
I
ITest Reports
I
IAnchorinq Details I
(Certificates I
IOpemilon And Maintenance Data
_ _
I
IQuality Control Submittals__
16262
_
(Variable Frequency Drives Below 75 HP
_
IShop Drawings
Product Data
Field Harmonic Test R_epo_rts_ j
I
(Test Reports
Sheet: Anticipated Submittals Page 22 of 25
HXlkmhPelaluma_WCM6069B10\Submi-is6Pet2luma submittal log.As 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section ISpec.Title
submittal Items IReview and Accepted
I Operation, Maintenance and Installation Instructions
I Guides and Manuals
(Record Drawings
I
Operation and Maintenance Data
I
Warranty Documents
16264
(Variable Frequency Drives Below 75 HP And AHShop Drawings
I
I Product Data
I
I
I Field Harmonic Test Reports I
I
(Test Reports
(Operation, Maintenance and Installation Instructions
I
I
IGuides and Manuals
I
I
IRecord Drawings I
_
(Operation and Maintenance Data I
I
(Warranty Documents
16268AI
Uninterruptible Power Supplies Under 3 Kilovolt
Shop Drawings
Amperes
16272
Dry Transformer Above 50 Kilovolt-
(Shop Drawings
Ampepe
I
IProduct Data
W
I
IEquipment Seismic Calculations and Anchorage Detail
C)
16273
I50 Kilovolt -Ampere And Below Low Voltage
(Shop Drawings
Distribution Transformer
!Product Data
I
I
IEquipment Seismic Calculations and Anchorage Detail
16275
1Pad Mounted Transformer
IProduct Data I
(Assembly Drawings with Front, Side, Sections Views and Upr ghts I
(Connection And Sinqle Line Diagrams
I
IEquipment Seismic qualifications. Seismic Calculations and Anchorage Detail
I
IManufacturer's Installation Instructions I
(Test Reports I
I
ITralnina Schedule I
I
IDimensioned as Built Documents
1Operation and Maintenance Manuals
16305
(Short
Circuit And Protective Devices
IShort
Circuit Fault Analysis Study
Coordination Study
(Protective
Device Coordination Study I
I
I System Single Line Diaqram
I 16342
1600 Volt Motor Control Centers
IShop Dmwincis
I Product Data I
IManufacturer's Installation Instructions I
I
(Operation and Maintenance Manuals
Sheet Anticipated Submittals Page 23 of 25
H:\CllenllPetaluma_WC01fi0fiea10\SubmList\Petaluma submittal log.xls 7/25/2005, 2:15 PM
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section
ISpec.Title
Submittal Items _ [Review and Accepted
16414
1600 Volt Fuses whop
Drawinqs
I
I Product Data
16416
(Transient Voltaqe Surge Suppressors
IShop Drawinqs
I
I Product Data 1
I
IManufacturer's Installation Instructions 1
I
10peratlon and Maintenance Manuals 1
I
Iwarranty Documents
1 16419
IPad Mounted Switch
]Product Data
I
I
(Assembly Drawinqs with Front, Side, Sections Views and Uprights I
I
I
(Connection And Sinqle Line Diagrams
I
IEquipment Seismic qualifications, Seismic Calculations and Anchoraqe Detail
Manufacturers Installation Instructions 1
(Test Reports
I
[Training Schedule
I
I Dimensioned as Built Documents I
_
10peration and Maintenance Manuals I
I
[Nameplate Schedule
I
I Complete Bill of Material List And equipment Data Sheet
1
IInternal Schematic and Widnq Dlaqrams 1
1 16422
1 Motor Controls
I Shop Drawinqs I
wI
Product Data
I
Manufacturer's Installation Instructions 1
16426
1Molded Case Circuit Breaker Switchboards
IShop Drawings
I
(Product Data
16432
115 Kilovolt- Metal Clad Switchgear
IShop Drawinqs
I
I Product Data 1
I
IMades and sequence of Operations
I
1125 VDC Battery Data. Battery Sizing Calculations._R_acks And Covers
I
_
1125 VDC Battery Charger ]
I Certified Factory and Field Test Reports I
I
I
[Operation and Maintenance Manuals
16448
IPanel_board_
IProduct Data
I
IShop Drawinqs
1 16500
ILightinq
IProduct Data
I
I Manufacturer's Installation Instructions
I
IEqulpment Seismic Calculations and Anchomge Detail
16720
(Fire Detection System
IDeta.led Design Drawings, Complete Fabrication, Assembly, and Installation Drawings,
Schematic and Wiring Diaorams
1
Manufacturer's Installation Instructions
I
IShop Drawinqs I
1 16740
1Telephone Svstem
IShop Drawinqs I
Sheet: Anticipated Submittals Page 24 of 25
H:IClient\Petaluma WC01fi069610\SubmLlstlPetaluma submittal log.zis 7/25/2005, 2:15 PM
W
IJ
Project: Ellis Creek Water Recycling Facility
LIST OF ANTICIPATED SUBMITTALS
I Spec. Section ISpec.Title
I
I
16750 Data Wiring System
16950 1 Electrical Testing
I
I
I
I
Sheet: Anticipated Submittals
H1Cllent\Petaluma_WCO\606ge10\SubmList\Petalum2 submittal log.xls
lCertificatlons
(Submit Technician's telecommunication System Qualifications
I Design Submittals _
I Cable Pulling Calculations
(Test Equipment Certifications
lTestinq Plan
(Equipment Seismic qualifications, Seismic Calculations and Anchorage Detail
IAs Built Documentation, Installation
1Operation and Maintenance Manuals
lComolete Infprmation on All telephone Equipment
(Time -Line for All Telecommunications System Work
I Shop Drawings
I Pre -Test Submittals
I Post -Test Submittals
(Submit equipment testing Schedule
I Project Record Drawings
I
I Review and Accepted I
Page 25 of 25
7/25/2005, 2:15 PM
Attachment B
Scope of Services and Budget Estimate
For Engineering Services
33
EXHIBIT A
SCOPE OF WORK
CITY OF PETALUMA, CA
ELLIS CREEK WATER RECYCLING FACILITY
ENGINEERING SERVICES DURING CONSTRUCTION
CARDLLO ENGINEERS
PURPOSE
The purpose of this Scope of Services is to provide engineering support services during
construction, startup, training and operations manuals for the Ellis Creek Water Recycling
Facility. The scope of services outlined herein recognizes that the construction management
services will be performed by The Covello Group (TCG) construction management (CM) firm.
The budgets herein are based on a construction contract period of 42 months from the
Construction Contractor's Notice to Proceed to substantial completion which includes a six (6)
month startup period.
PROJECT COORDINATION
All work related to this scope of work shall be coordinated through the City's Project Manager,
Margaret Orr.
KEY PERSONNEL
Engineer's personnel assigned for this scope of work shall consist of the following individuals:
G. William Knopf Partner in Charge
Douglas Wing Project Manager
Lyn Gomes Project Engineer
Design Consultant, or City if necessary, shall provide written notification requesting changes in
project staffing. Key personnel shall not be changed without mutual agreement of the Design
Consultant and City.
SCOPE OF WORK
TASK 1 — CONSTRUCTION PHASE
1.1 Pre -Construction Conference:
a. The Design Consultant will attend the meeting and address design issues.
1.2 Partnering:
a. Design Consultant will attend and participate in the initial daylong partnering
session, including Project Manger and Project Engineer.
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b. Design Consultant will attend and participate in the follow-up partnering sessions;
approximately two sessions a year (8 total).
1.3 Construction Administration Services:
a. The CM will provide construction management services. The Design Consultant
will be responsible for providing any design input and support.
b. Document Tracking System: The CM will establish, implement, and maintain a
system for tracking the construction project correspondence and documents
using Microsoft Access. Design consultant will use a copy of the same data base,
updated on a weekly basis, by the CM.
1.4 Meetings:
The Design Consultant will attend the weekly progress meetings. (Three and one
half years).
1.5 Submittal Review:
a. The Design Consultant will review initial design -related submittals including
reinforcing steel and mill test reports. For budgeting purposes, it is assumed that
a total of 1,000 submittals will be reviewed at an average of six (6) hours per
submittal.
b. The Design Consultant will review subsequent design -related submittals
including reinforcing steel and mill test reports. For budgeting purposes, it is
assumed a total of 400 resubmittals will be reviewed at an average of four (4)
hours per submittal.
C. Factory Witness Tests. The Design Consultant shall witness factory tests of
certain mechanical and process equipment. Budget allows for two (2) factory
tests assuming two (2) days per test. Travel expense budget is included. Factory
test may include: horizontal aerators and VFDs greater than 250 HP.
1.6 Value Engineering Proposal Review:
a. The CM shall screen all value -engineering (VE) proposals from the Contractor for
merit. If the CM determines the proposal is worthy of further review, it shall be
reviewed by the Design Consultant for impact on design intent only. Budget
includes review of five (5) VE proposals at an average of twenty (20) hours per
proposal.
1.7 Request for Information/Clarification Review:
a. The Design Consultant will review design related RFIs and provide design
responses. For budgeting purposes, it is assumed a total of 1,400 RFIs will be
reviewed at an average of four (4) hours per RFI. In addition, it is assumed that a
total of 400 CM generated RFIs will be reviewed at an average of four (4) hours
per RFI.
b. The CM will review the Design Consultant's response and verify acceptability of
response. If the response materially affects the design, it will be reviewed with
the City and/or the Design Consultant, as necessary, to verify that it is required. If
it is required, CM will issue a change request.
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1.8 Change Order Preparation, Negotiation & Processing:
The Design Consultant will prepare design details for change order requests. For
budgeting purposes, it is assumed a total of 500 change order requests will be
prepared at an average of four (4) hours per change order, and a total of 50
change order designs at an average of 24 hours per design.
1.9 Field Alteration Redesign Services:
a. In instances where the Construction Contractor has constructed facilities not in
accordance with the Contract Documents, the Contractor is required, per the
contract documents, to correct the alteration or to provide a redesign to
adequately incorporate the alteration into the entire project. Such occurrences
will require the Design Consultant's review of the redesign or necessitate that the
Design Consultant perform the redesign. Design Consultant shall provide field
alteration redesign services up to a maximum of 138 hours.
1.10 EIR Conformance: The CM will coordinate and schedule the work of their
environmental consultant for conformance with the EIR and the Contract Documents.
a. CM will hold a kick-off meeting with the Design Consultant and environmental
subconsultant to review environmental mitigation requirements, and agree on
construction management inspection and management actions, and role of
Design Consultant and environmental subconsultant related to environmental
mitigation process.
1.11 City Council Meetings: Design Consultant will attend City Council meetings when
requested by the City to assist the City staff in updating the City Council on construction -
related issues. For budgeting purposes, assume attendance at two (2) council meetings
by Partner and Project Manager (2 meetings total). In addition, Design Consultant will
provide support for City staff and CM including graphics and other presentation materials
for City Council presentations, up to 120 hours of graphics support.
1.12 Specialty Field Inspections: As directed by the CM, Design Consultant will provide
specialty field inspections for mechanical, electrical, instrumentation, geotechnical, civil,
structural, architectural, environmental artist, and landscaping. For budgeting purposes,
it is assumed 50 specialty inspections will be conducted at an average of six (6) hours
per inspection.
1.13 Safety: Design Consultant will comply with appropriate regulatory, project and City
regulations regarding necessary safety equipment or procedures used during
performance of Design Consultant's work and shall take necessary precautions for safe
operation of Design Consultant's work, and the protection of Design Consultant's
personnel from injury and damage from such work.
Neither the professional activities of the Design Consultant, nor the presence of the
Design Consultant's employees or sub -consultants at the construction/project site, shall
relieve the Contractor and any other entity of their obligations, duties and responsibilities
including, but not limited to, construction means, methods, sequence, techniques or
procedures necessary for performing, superintending, or coordinating their work in
accordance with the contract documents, City regulations, and any health or safety
precautions required by any regulatory agencies. City agrees that the Contractor is
solely responsible for job site safety, and that City shall provide in the Contract
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Documents that Design Consultant and its subconsultants shall be named as additional
insureds in general liability insurance coverage provided by the Contractor, and that the
Design Consultant and its sub -consultants shall be named as indemnities under the
obligation of the Contractor to defend and indemnify City, to the same extent as the
obligation pertains to City. The Design Consultant and its personnel have no authority to
exercise any control over any Contractor or other entity or their employees in connection
with their work or any health or safety precautions
Design Consultant will follow the City's confined space procedures, if required to enter
into any existing Confined Space areas.
1.14 Record Drawings: Design consultant will provide CAD manager to consult with City on
update of Record Drawings. City will complete record drawing update on a regular basis.
Design Consultant shall provide CAD manager services up to a maximum of 96 hours.
TASK 2 - START-UP PHASE
2.1 Start -Up:
a. Design Consultant will develop general plan of operation for Process start-up.
The plan shall be a brief listing, which summarizes operating modes and
equipment settings and provides a listing of major equipment. Plan shall be
prepared within 24 months of Contractor Notice to Proceed.
b. Design Consultant shall provide design assistance during the startup and testing
operations. Assistance shall include data review, process control
recommendations, and general oversight of equipment startup.
2.2 Corrective Work Item List:
a. Design Consultant will provide input on design related issues for items on
Corrective Work Item list.
2.3 Final Inspection and Punch List:
The Design Consultant will provide design input on final inspection items.
2.4 Project Closeout/Record Drawings:
a. The Design Engineer will furnish any additional project closeout information to
the CM and City.
TASK 3 - PROGRAMMING SUPPORT/REVIEW
The purpose of this Scope of Services is to provide engineering support services during
programming development, and start-up of the Ellis Creek Water Recycling Facility
3.1.1 Process Control Workshops: The Design Consultant will attend the process control
works (14 workshops).
3.1.2 Request for Information/Design Clarification: The Design Consultant will review
programming related RFIs and provide design responses.
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3.2 Testing and Start -Up Assistance: The Design Consultant will provide instrumentation
engineer and programmer to participate in factory, plant test and to assist in trouble
shooting during functional testing, process testing and start-up as noted on the attached
table.
TASK 4 - PROJECT MANAGEMENT/ADMINISTRATION
Design Consultant to provide administrative functions for the orderly execution of the work and
tracking and reporting of work progress, project meetings, status reports, and management of
subconsultants.
4.1 Budget Tracking/Status Report: Prepare and submit a written monthly progress report
to City staff which shall show the percentage of work completed and the percentage of
contract billed, summarize the work completed during the month, and summarize the
work to be completed during the following month.
4.2 Monthly Progress Meetings: The Design Consultant will attend monthly management
team meetings with the City and the CM, including Project Manager and as needed
Partner -in -Charge.
TASK 5 - SUBCONSULTANT MANAGEMENT
5.1 Management of Subconsultants: This ongoing activity shall be performed throughout
the project. Activities shall include the following: provide information on project issues;
review/approve work product; integrate work produce with Carollo work effort; mitigate
construction -related design issues, which arise between Subconsultant/Carollo/City;
control subconsultant budgets, and schedules. Subconsultants scope to be included
during the construction phase include:
a. Fugro West - Geotechnical. The geotechnical subconsultant shall review site
shoring and dewatering issues, import fill and onsite fill materials submittals for
conformance with the geotechnical report and contract documents. The
geotechnical subconsultant will answer RFIs related to site geotechnical
conditions.
The geotechnical subconsultant shall be responsible for the following
environmental mitigation and monitoring measures (from the Project EIR
Addendum dated April 2004, the final EIR dated July 2002, and the draft EIR
dated April 2002);
PD -7 - Groundwater Monitoring and Mitigation - The geotechnical subconsultant
shall monitor groundwater conditions at MW -1, MW -2, and MW -3 (draft EIR
Figure 4.4-1). Sampling of the three monitoring wells bordering the existing
facility on the Lakeville site shall be supplemented by the addition of a fourth well,
located downgradient from the proposed wetlands area. The geotechnical
subconsultant shall install MW -4, and all four wells shall be sampled prior to
construction of new facilities. Following construction, the four wells shall be
analyzed annually. Samples shall be analyzed for the constituents listed in Table
4.4-1 of the draft EIR. Additionally, any constituents that are detected above the
NPDES limits in the facility effluent should be added to the monitoring well
analyte list. Monitoring shall include water level measurements.
b. ZAC Landscaping - Landscape Architect. The landscaping subconsultant shall
review shop drawings, contractor's irrigation, and planting plans, RFls, and
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change order requests for the landscaping areas of the plant. Provide site
inspections (five planned) and attend site meetings when required.
C. Burks Toma, Inc. - Architect. The architect subconsultant shall review shop
drawings, RFIs, and assist with change order requests for the
Operations/Laboratory Building.
The architect subconsultant shall make periodic inspections (six) and attend
construction meetings to help resolve conflicts (six).
The architect subconsultant will respond to the building inspection issues
d. Ingraham DeJesse and Associates - Structural Engineer O&M Building. The
structural subconsultant shall review shop drawings, RFIs, and assist with
change order requests for the Operations/Laboratory Building.
The subconsultant shall make periodic inspections (four) and attend construction
meetings to help resolve conflicts. The subconsultant will respond to the building
inspection issues.
e. Hansen Slaughter, Inc - Electrical Engineer O&M Building. The electrical
engineer subconsultant shall review shop drawings, RFls, and assist with change
order requests for the Operations/Laboratory Building.
The subconsultant shall make periodic inspections (four) and attend construction
meetings to help resolve conflicts. The subconsultant will respond to the building
inspection issues.
f. Larkin and Associates - Mechanical Engineer O&M Building. The mechanical
engineer subconsultant shall review shop drawings, RFIs, and assist with change
order requests for the Operations/Laboratory Building.
The subconsultant shall make periodic inspections (four) and attend construction
meetings to help resolve conflicts. The subconsultant will respond to the building
inspection issues.
g. URS - Wetlands Biologist. Fran Demgen will assist with inspection of wetlands
planting, wetlands construction and start up issues and specialty site inspections
(two).
h. Bob Gearheart - Hydro Resources. Subconsultant will assist with wetlands
construction and start up issues and specialty site inspections (one).
I Patricia Johanson - Environmental Artist. Subconsultant will assist with
landscape and wetlands construction and start up issues and specialty site
inspections. Subconsultant will visit site up to 4 times to review conformance with
design intent.
j. DKS-Traffic. The traffic subconsultant will review temporary access
improvements and Contractor's Traffic Control Plan.
TASK 6 - CONTINGENCY
The purpose of Task 6 is to provide the City with flexibility based on the overall progress of the
construction project. It is important to note that the level of effort for construction support
services are driven by a number of factors, most of which the Design Consultant or the City
have no control over. They include: (1) dealing with an aggressive contractor (aggressive
relating to RFI submittals, negotiations of changes, etc.); (2) submittal review of equipment not
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listed in the specs, and partial submittals; (3) working style of the third party CM team; and (4)
unforeseen site conditions. We provide services at the discretion of the owner and the third
party CM. Therefore the City may authorize all or some of the budget included under this
contingency task.
6.1 Submittals: The Design Consultant will review an extra 100 design -related submittals.
For budgeting purposes, it is assumed 100 submittals will be reviewed at an average of
six (6) hours per submittal.
6.2 Request for Information/Clarification Review: The Design Consultant will review an
100 additional design related RFIs and provide design responses. For budgeting
purposes, it is assumed a total of 100 RFIs will be reviewed at an average of four (4)
hours per RFI.
6.3 VE Proposals: The Design Consultant will review up to 2 additional VE proposals for
impact on design intent only. Budget includes review of two (2) VE proposals at an
average of twenty (20) hours per proposal.
6.4 Environmental Coordination: The Design Consultant will coordinate with the
Environmental Coordination firm as needed, at the request of the City.
6.5 Meetings: The Design Consultant will attend an additional 6 months of weekly progress
meetings.
6.6 Unforeseen Conditions: The Design Consultant will address issues that are uncovered
or raised that were not considered during design, including changes environmental
conditions.
6.7 Claims Support: The Design Consultant will provide limited claim support on a major
claim at the request of the City and CM, Limited to 200 hours of Design Consultant time.
6.8 Record Drawing Assistance: Design consultant will provide additional time for CAD
manager to consult with City on update of Record Drawings. City will complete record
drawing update on a regular basis. Design Consultant shall provide CAD manager
services up to a maximum of 88 hours
6.9 Operation Assistance: Design Consultant shall provide additional design assistance
during the startup and testing operations. Assistance shall include data review, process
control recommendations, and general oversight of equipment startup.
6.10 Council Meeting Support: Design Consultant will attend additional City Council meetings
when requested by the City to assist the City staff in updating the City Council on
construction -related issues. For budgeting purposes, assume attendance at one (1)
additional council meetings by Partner and two (2) additional meetings by Project
Manager. In addition, Design Consultant will provide support for City staff and CM
including graphics and other presentation materials for City Council presentations, up to
40 hours of graphics support.
iri,
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DELIVERABLES
The following shall be the deliverables:
Construction:
Submittal reviews.
RFI responses.
Change order responses.
SERVICES NOT INCLUDED
Services not provided under this Scope include:
1. Claims avoidance activities.
2. Claims resolution activities, beyond that addressed herein.
3. Litigation assistance.
4. EIR Mitigation Measure PD -20 - Services of a qualified, professional archaeologist,
subsurface archaeological or historical remains are discovered during construction.
5. EIR Mitigation Measure PD -9 - Phase II Site Assessment at Hopper Street.
6. EIR Mitigation Measure PD -10 - Monitor soils and groundwater during
demolition/construction for evidence of hazardous waste at Hopper Street.
7. Environmental Mitigation Measure PD -11 - Test suspected and properly dispose of
contaminated soils and groundwater at Hopper Street.
8. Environmental Mitigation Measure PD -12 - Inspect and test for lead-based paint and
asbestos containing material for any buildings at 950 Hopper Street that will be
demolished.
9. Environmental Mitigation Measure GW -1 - Drinking water well protection program.
10. Environmental Mitigation Measure TRA b - Install signage to reroute employee and
visitor trips.
11. Computer based O&M Manual.
Any such additional services, if required, shall be requested by the City. Compensation shall be
on a time and materials basis.
Design consultant shall not provide for supervision of construction contractor work, CM work,
operation of the treatment facilities, or safety of any construction workers or operators employed
or working on the plant site.
41
C:\Oacuments and Settings\morr\Local Settings\Temporary Intemet Files\OLK200\Petaluma CMScope Rev4_1_ =
DRAFT - July 20, 2005
Exhibit B - Attachment 1
City of Petaluma - Ellis Creek Water Recycling Facility
DRAFT BUDGET SUMMARY
Services During Construction
Labor
Direct Costs I
Total
Percent
Task Description
Costs
Subconsultants
Costs
Total
TASK 1.0 - Construction Phase
$2,889,589
$103,860
$2,993,449
75.5%
TASK 2.0 - Start- Up Phase
$234,586
$8,640
$243,226
6.1%
TASK 3.0 - Programming Support / Review
$148,017
$5,320
$153,337
3.9%
TASK 4.0 - Management / Administration
$174,391
$5,960
$180,351
4.5%
TASK 5.0 - Subconsultants
$35,869
$360,970
$396,839
10.0%
Total
$3,482,452
$484,750
$3,967,202
100.0%
TASK 6 - Contingency
$354,523
$32,350
$386,873
9.8%
Overall Total
$4,354,075
Construction
$110,320,000
Percentage
3.95%
Petaluma SDC FeeVer8.x1s
1
7/25/2005 3:35 PM
Exhibit B Attachment 2 - Budget Hours
City of Petaluma -Ellis Creek Water Recycling Facility
DRAFT LABOR HOUR SUMMARY
Services During Construction
Carollo Labor Estimate - Hours
TASKS
PIC
PM
PE
Engineer
Draft
WP/Support
TOTAL
2.1 Stan -Up Assistance
6
TASK 1.0 - Construction Phase
1400
32
16
B
1.496
2.2 Corrective Work List
2
1.1 Preconstmction Conference
a
16
8
0
0
0
32
1.2 Pannering (Initial and B follow-up meetings)
12
72
72
0
4
0
160
1.3 Construction Administration
0
16
16
80
4
0
lie
1.4. Meetings (Weekly -42 months)
16
400
BOD
200
0
a
1,424
1.5 Submittals Review
120
120
4
4
376
Subtotal
B
1.5.a First Time Submittals (Total 1000 Q 6 bra)
24
240
860
4,860
a
B
5,992
1.5.1D Subsequent Submittals (fatal 400 Q 4 hrs)
8
72
300
1,200
B
0
1,588
1.5.c Factory Witness Tests
2
2
4
40
0
0
48
1.6 VE Proposal Review (5 VE Proposals)
B
24
40
20
a
a
100
1.7 Request for Information / Design ClanBcations
380
3B0
56
56
1,192
TASK 5.0 - Subconsultanls
1.7.a Contractor RFis (1400 Q 4 Hrs)
16
200
600
4,800
a
16
5,640
1.7.b CM RFIs (400 Q 4 His)
2
60
320
1,200
8
16
1.606
w 1.B Change Order
1 20
0
0
U
224
Design -Total Labor Hours
318
1.0 a. Change Orders (500 Q 4hrs)
24
60
400
1,400
40
16
2,020
1.8 b. Change Orders (50 Q 24 hrs)
24
60
240
800
80
16
1,220
1.9 Field Alteration Redesign
2
16
32
64
16
8
138
1.10 EIR Conformance
0
6
is
24
0
4
52
1.11 City Council Meetings (2 per year)
16
16
16
0
120
0
16B
1.12 Specialty Field Inspections (5a@ 61m)
B
16
60
200
8
8
300
1.13 Safely
B
B
a
0
0
0
16
1.14 Record Omwugs (By City)
8
B
16
16
96
8
152
Subtotal
1B6
1,294
3,860
14,904
384
124
20,772
TASK 2.0 - Start- Up Phase
2.1 Stan -Up Assistance
6
32
1400
32
16
B
1.496
2.2 Corrective Work List
2
B
24
60
0
8
102
2.3 Final Inspection and Punch List
2
0
16
24
0
0
5B
2.4 Protect Closeout
8
0
24
24
0
0
72
TASK 3.0 - Pro[jromminfiSupport / Review
3.1 Process Control Workshop ( 14 total)
8
72
72
72
0
8
232
3.2 Clanfication Processing
0
24
40
48
0
6
128
3.3 Testing and Start-up
3.3.1 Factory Test
0
B
16
40
4
4
72
3.3.2 Plant Test
0
6
120
240
4
4
376
3.3.3 Plant Test/ Revisions
0
6
120
120
4
4
376
Subtotal
B
120
376
520
12
28
1,184
TASK 4.0 - Management / Administration
4.1 Billing I Budget Tracking (Status Tracking
40
120
100
180
40
16
576
4.2 Monthly Progress Meefings
40
120
200
200
16
40
616
Subtotal
60
240
380
3B0
56
56
1,192
TASK 5.0 - Subconsultanls
5.1 Management of Subconsultants
24
80
120
0
0
0
224
24
90
1 20
0
0
U
224
Design -Total Labor Hours
318
1,790
6,220
15,944
469
240
25,100
Annual X(2000 bra year and 3.5 year project)
4.5%
25.6%
68.9%
227.8%
6.7%
3.4%
358.6%
'^
W O Startup
Task 6.0 Conlingencv
6.1 Submittals (100 extra)
2
32
120
446
4
0
604
6.2 Request for Information / Design Clarifications (100 ext
0
34
So
280
4
2
400
6.3 VE Proposals (2 extra)
2
B
32
32
2
4
80
6 4 Environmental Coordlna8on
2
30
40
40
4
4
120
6.5 Extra Constmctlon Meetings (extra meetings -26 meati
B
48
80
120
4
2
262
6.6 Unforseen conditions
B
16
36
20
2
4
B6
6.7 Claims Support ( i major claim)
B
36
40
120
4
0
208
6.B Record Drawing Assistance
0
2
2
0
88
8
100
6.9 Operagon Assistance
2
4
48D
0
16
8
510
6.10 Meeting su000d 15 meetings PM or 1 meeting PIC)
8
40
12
a
40
0
100
Subtotal
40
250
922
1,058
158
32
2,470
il
Exhibit B — Attachment 3
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
TASK 1.0 - Construction Phase
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour $103,860
Subtotal $103,860
B. Subconsultants
$0
Subtotal $0
Total ODC's = $103,860
Task 1 Total $2,993,449
Petaluma SDC FeeVerB.xls 1 7/25/2005
Total
2005/06
2005/06
2006/07
2006/07
2007/08
2007/08
2008/09
2008/09
Classification
Hours
20% Hrs
Rate
30% Hrs
Rate
25% Hrs
Rate
25% Hrs
Rate
Amount
6 month
12months
12months
12months
_
Principal Engineer (Sr Professional)
186
37
$199
56
$205
47
$211
47
$217
$38,769
Project Manager (Lead Project Professional)
1,294
259
$185
388
$191
324
$196
324
$202
$250,739
Project Engineer (Project Professional)
3,880
776
$122
1,164
$126
970
$130
970
$134
$496,816
Engineer (Lead Project Professional) 20%
2,981
596
$185
894
$191
745
$196
745
$202
$577,590
Engineer (Project Professional) 20%
. 2,981
596
$134
894
$138
745
$142
745
$146
$417,582
Engineer(Professional)40%
5,962
1,192
$122
1,788
$126
1,490
$130
1,490
$134
$763,356
Engineer (Assistant Professional) 20%
2,981
596
$94
894
$97
745
$100
745
$103
$293,478
Draftsperson (Lead Technician) 100%
384
77
$105
115
$108
96
$111
96
$115
$42,231
Word Processor/ Clerical
124
25
$70
37
$72
31
$74
31
$76
$9,027
20,772
4,154
6,232
5,193
5,193
$2,889,589
Total
20,772
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour $103,860
Subtotal $103,860
B. Subconsultants
$0
Subtotal $0
Total ODC's = $103,860
Task 1 Total $2,993,449
Petaluma SDC FeeVerB.xls 1 7/25/2005
Exhibit A - Attachment 3
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
TASK 2.0 - Start- Up Phase
P
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour
Subtotal
B. Subconsultants
Subtotal
Petaluma SDC FeeVer8.xls
1,728 0
$8,640
$8,640
$0
$0
Total CDC's =
2007/08 2008/09 2008/09
Rate 85% Hrs Rate Amount
12months
$211 17 $217 $4,330
$196 48 $202 $11,271
$130 1,244 $134 $194,715
$196 24 $202 $5,636
$142 24 $146 $4,074
$130 48 $134 $7,448
$100 24 $103 $2,863
$111 14 $115 $1,828
$74 27 $76 $2,420
259 1,469 $234,586
1.728
'Task 2 Total
$8,640
$243,226 i
7/25/2005
Total
2005/06
2005/06
2006/07
2006/07
2007/08
Classification
Hours
0% Hrs
Rate
0% Hrs
Rate
15% Hrs
6 month
12months
12months
Principal Engineer (Sr Professional)
20
0
$199
0
$205
3
Project Manager (Lead Project Professional)
56
0
$185
0
$191
8
Project Engineer (Project Professional)
1,464
0
$122
0
$126
220
Engineer (Lead Project Professional) 20%
28
0
$185
0
$191
4
Engineer (Project Professional) 20%
28
0
$134
0
$138
4
Engineer (Professional) 40%
56
0
$122
0
$126
8
Engineer (Assistant Professional) 20%
28
0
$94
0
$97
4
Draftsperson (Lead Technician) 100%
16
0
$105
0
$108
2
Word Processor/ Clerical
32
0
$70
0
$72
5
P
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour
Subtotal
B. Subconsultants
Subtotal
Petaluma SDC FeeVer8.xls
1,728 0
$8,640
$8,640
$0
$0
Total CDC's =
2007/08 2008/09 2008/09
Rate 85% Hrs Rate Amount
12months
$211 17 $217 $4,330
$196 48 $202 $11,271
$130 1,244 $134 $194,715
$196 24 $202 $5,636
$142 24 $146 $4,074
$130 48 $134 $7,448
$100 24 $103 $2,863
$111 14 $115 $1,828
$74 27 $76 $2,420
259 1,469 $234,586
1.728
'Task 2 Total
$8,640
$243,226 i
7/25/2005
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
TASK 3.0 - Programming Support / Review
Classification
Principal Engineer (Sr Professional)
Project Manager (Lead Project Professional)
Project Engineer (Project Professional)
Engineer (Lead Project Professional) 20%
Engineer (Project Professional) 20%
Engineer (Professional) 40%
Engineer (Assistant Professional) 20%
Draftsperson (Lead Technician) 100%
Word Processor/ Clerical
Subtotal
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour
Subtotal
B.Subconsultants
Subtotal
Petaluma SDC FeeVer8.xls
Exhibit b - Attachment 3
Total 2005106 2005/06 2006/07 2006/07 2007/08 2007/08 2008/09 2008/09
Hours
20% Hrs
Rate
30% Hrs
Rate
25% Hrs
Rate
25% Hrs
Rate
Amount
6 month
12months
12months
12months
8
2
$199
2
$205
2
$211
2
$217
$1,667
120
24
$185
36
$191
30
$196
30
$202
$23,252
376
75
$122
113
$126
94
$130
94
$134
$46,145
104
21
$185
31
$191
26
$196
26
$202
$20,152
104
21
$134
31
$138
26
$142
26
$146
$14,569
208
42
$122
62
$126
52
$130
52
$134
$26,633
104
21
$94
31
$97
26
$100
26
$103
$10,239
12
2
$105
4
$108
3
$111
3
$115
$1,320
28
6
$70
8
$72
7
$74
7
$76
$2,038
1,064
213
319
266
266
$148,017
1,064
$5,320
$5,320
$0
$0
Total CDC's = $5,320
1
iTask 3 Total
$153,337 1
7/25/2005
Exhibit B - Attachment 3
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
TASK 4.0 - Management / Administration
2005/06
2005/06
2006/07
2006/07
2007/08 2007/08
2008/09
2008/09
Classification
Hours
20% Hire
Rate
30% Hire
Rate
25% Hrs
Rate
25% Hrs
Rate
Amount
6 month
12months
12months
12months
Principal Engineer (Sr Professional)
80
16
$199
24
$205
20
$211
20
$217
$16,675
Project Manager (Lead Project Professional)
240
48
$185
72
$191
60
$196
60
$202
$46,505
Project Engineer (Project Professional)
380
76
$122
114
$126
95
$130
95
$134
$48,657
Engineer (Lead Project Professional) 20%
76
15
$185
23
$191
19
$196
19
$202
$14,727
Engineer (Project Professional) 20%
76
15
$134
23
$138
19
$142
19
$146
$10,647
Engineer (Professional) 40%
152
30
$122
46
$126
38
$130
38
$134
$19,463
Engineer (Assistant Professional) 20%
76
15
$94
23
$97
19
$100
19
$103
$7,483
Draftsperson (Lead Technician) 100%
56
11
$105
17
$108
14
$111
14
$115
$6,159
Word Processor/ Clerical
56
11
$70
17
$72
14
$74
14
$76
$4,077
1,192
238
358
298
298
$174,391
Total
1,192
Other Direct Costs (ODC's)
A. Carollo
1. PECE @ $ 5 / labor hour
$5,960
Subtotal
$5,960
v
B. Subconsultants
Subtotal
$0
Total
ODC's =
$5,960
'Task 4 Total
$180,351'
Petaluma SDC FeeVerB.xls 1 7/25/2005
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
TASK 5.0 - Subconsultants
Classification
Principal Engineer (Sr Professional)
Project Manager (Lead Project Professional)
Project Engineer (Project Professional)
Engineer (Lead Project Professional) 20%
Engineer (Project Professional) 20%
Engineer (Professional) 411
Engineer (Assistant Professional) 20%
Draftsperson (Lead Technician) 100%
Word Processor / Clerical
Other Direct Costs (ODC's)
A. Camllo
1. PECE @ $ 5/labor hour
Subtotal
B. Subconsultants
1. Fugm West (Geotech)
2. ZAC Landscaping
3. Burks Tome Inc. (Architect)
4. IDS - Stmct Eng - O&M Bldg
5, HS Inc - Elect Eng - O&M Bldg
6. Larkin & Associates HVAC Eng - O&M Bldg
7. URS ( Fran Demgen)
B. Bob Gearheart (Hydro Resources)
9. Patricia Johanson (Environmental Artist)
9. DKS and Associates (Traffic Engineer)
Subtotal
Exhibit B - Attachment 3
2005106 2005106 2006107 2006107 2007108 2007108 2008109 2008109
Hours 20%Hrs Rate 30%Hrs Rate 25%Hrs Rate 25%Hrs Rate Amount
6 month 12months 12months 12months
24 5 $199 7 $205 6 $211 6 $217 $5,002
80 16 $185 24 $191 20 $196 20 $202 $15,502
120 24 $122 36 $126 30 $130 30 $134 $15,365
0 0 $185 0 $191 0 $196 0 $202 $0
0 0 $134 0 $138 0 $142 0 $146 $0
0 0 $122 0 $126 0 $130 0 $134 $0
0 0 $94 0 $97 0 $100 0 $103 $0
0 0 $105 0 $108 0 $111 0 $115 $0
0 0 $70 0 $72 0 $74 0 $76 $0
224 45 67 56 56 $35,869
Total 224
$1,120
$1,120
$76,750
$23,725
$144,375
$20,000
$20,000
$25,000
$8,000
$10,000
$20,000
$10,000
$359,850
Total ODC's =
$360,970
iTask 4 Total $396,839 i
Petaluma SDC FeeVerB.xls 1 7/25/2005
Exibit B - Attachment 3
Petaluma Ellis Creek WRF
Services During Construction
DRAFT TASK SUMMARY
Task 6.0 Contingency
_
2005/06
2005/06
2006/07
2006107
2007/08
2007/08
2008/09
2008/09
Classification
Hours
0%Hrs
Rate
0%Hrs
Rate
15%Hrs
Rate
85%Hrs
Rate
Amount
6 month
12months
12months
12months
Principal Engineer (Sr Professional)
40
0
$199
0
$205
6
$211
34
$217
$8,66
Project Manager (Lead Project Professional)
250
0
$185
0
$191
38
$196
213
$202
$50,318
Project Engineer (Project Professional)
922
0
$122
0
$126
138
$130
784
$134
$122,628
Engineer (Lead Project Professional) 20%
212
0
$185
0
$191
32
$196
180
$202
$42,589
Engineer (Project Professional) 20%
212
0
$134
0
$138
32
$142
180
$146
$30,791
Engineer (Professional) 40%
423
0
$122
0
$126
63
$130
360
$134
$56,287
Engineer (Assistant Professional) 20%
212
0
$94
0
$97
32
$100
180
$103
$21,640
Draftsperson (Lead Technician) 100%
168
0
$105
0
$108
25
$111
143
$115
$19,191
Word Processor/ Clerical
32
0
$70
0
$72
5
$74
27
$76
$2,420
0
0
2,470
0
0
371
2,100
$354,523
Total
2,470
Other Direct Costs (OTC's)
A. Caroilo
1. PECE @ $ 5 / labor hour
$12,350
4� Subtotal
$12,350
B. Subconsullants
1. Fugro West (Geotech)
$10,000
2. Burks Tome Inc. (Architect)
$5,000
3. Patricia Johanson (Environmental Artist)
$5,000
Subtotal
$20,000
Total CDC's
=
$32,350
(Task
6 Total
$386,873'
Petaluma SDC FeeVer8.xls 1 7/25/2005
Resolution
Professional Services Agreement
Carollo Engineers
Engineering Services
I Resolution Authorizing the City Manager to Execute a Professional
2 Services Agreement with Carollo Engineers for Engineering Services in
3 Support of Construction of the Ellis Creels Water Recycling Facility
4
5 WHEREAS, in 1938, the original wastewater treatment processes were constructed at
6 950 Hopper Street;
8 WHEREAS, to meet the community's needs and changing regulatory requirements,
9 various upgrades and additions to the wastewater treatment plant were conducted through
10 the 1960s;
11
12 WHEREAS, in 1972, the oxidation ponds were constructed at 4400 Lakeville Highway
13 to provide additional treatment capacity;
14
15 WHEREAS, in 1988, with influent flows exceeding 75% of the permitted capacity of the
16 wastewater treatment facility, and necessary upgrades to the facility to increase treatment
17 capacity and continue to meet the needs of the community were determined to be too
18 costly, the City determined to replace the existing wastewater treatment facility;
19
20 WHEREAS, in 1991 the City executed a Memorandum of Understanding with
21 Envirotech Operating Services (EOS) to design, build, construct, own and operate (20
22 years) a new wastewater treatment facility (Resolution No. 91-107);
23
24 WHEREAS, on July 31, 1991, EOS submitted an application to the California Public
25 Utilities Commission (CPUC) seeking an exemption from CPUC regulation under the
26 California Local Government Privatization Act of 1985;
27
28 WHEREAS, on October 21, 1991, Administrative Law Judge Ramsey determined that
29 the MOU did not meet the requirements of the Public Utilities Code and ordered that "the
30 application is denied without prejudice to refiling after amendment";
31
32 WHEREAS, in February 1992 EOS and the City mutually agreed to rescind the MOU;
33
34 WHEREAS, on June 20, 1994, following a report prepared by Ernst and Young, the City
35 Council adopted Resolution No. 94-156, which directed that the Service Agreement
36 Approach (privatization) be utilized for procurement of a new wastewater treatment
37 facility;
38
39 WHEREAS, on June 17, 1996, the City Council adopted Resolution No. 96-163, which
40 certified the Final EIR documents, Resolution No. 96-164, which approved the Project,
41 and Resolution No. 96-165, which approved and authorized issuance of the Request For
42 Proposal;
43
44 WHEREAS, on July 17, 1996, the RFP was issued to five pre -qualified vendor teams;
45
Page 1 of 9
Sdwater resources & conservation\Wastewater\9012\phase 3 - construction\City CouncilWugust 1, 51
2005Triginer\resolution engineer.draft 3 clean.doc
WHEREAS, in January 1997, the City received proposals from Montgomery United
Water (MUW) and US Filter/EOS;
4 WHEREAS, the Citizens' Wastewater Advisory Committee considered the proposals on
5 May 28, 1997, June 3, 1997, June 4, 1997, July 2, 1997, October 20, 1997, October 30,
6 1997, November 4, 1997, November 18, 1997, and on December 3, 1997;
7
8 WHEREAS, the City Council considered the proposals on July 7, 1997, September 8,
9 1997, September 15, 1997, September 22, 1997, September 29, 1997, October 6, 1997,
10 December 3, 1997, and December 8, 1997;
11
12 WHEREAS, on January 5, 1998, the City Council adopted Resolution No. 98-11, which
13 selected MUW for contract negotiations;
14
15 WHEREAS, negotiations with MUW on technical, legal and agreement issues began on
16 January 27, 1998 and proceeded through spring 1999;
17
18 WHEREAS, on September 21, 1998, the City Council, recognizing the need for
19 development of a public alternative to the proposed privatization project, approved
20 preparation of the wastewater treatment facility master plan;
21
22 WHEREAS, on September 21, 1999, the City Council adopted Resolution No. 99-188,
23 which terminated the privatization process and established City ownership of the new
24 wastewater treatment facility. Reasons cited for this determination included, among
25 others:
26
27 / Risk of Change Required Over 30 -Year Contract Term. Changes in the
28 City's needs may occur during the 30 -year life of the contract. The City is at a
29 disadvantage by being able to negotiate with only one party for changes in the
30 facility's capacity.
31 ► Requirement of Fair Market Value Purchase. In order for MUW to retain
32 tax ownership, the City's option to purchase the facility at the end of the contract
33 term would have to be at fair market value. The price of the facility could not be
34 fixed in the contract, but would depend on the value of the facility at the time of
35 the exercise of the option, thereby putting the City and ratepayers at risk of having
36 to pay for part of the plant twice.
37 ► Lack of City Approval of Design. In order for MUW to retain tax
38 ownership, Section 4.8.1 of the agreement limited the City's participation in the
39 design process.
40 / Third Party Services. In order for MUW to retain tax ownership, Section
41 5.2.4 would allow the Company to provide services to others (in addition to the
42 City) at the Project Site.
43 ► Inability to Agree On Contract Language. After extensive negotiations
44 between the City and MUW, specific contract language on the above and other
45 critical issues could not be agreed upon.
46
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WHEREAS, on September 21, 1999, the City Council adopted Resolution No. 99-189,
which approved the Wastewater Treatment Master Plan, with the understanding that the
Master Plan's recommended project would be further reviewed to address questions
asked by the City's independent wastewater professionals;
WHEREAS, five alternatives for the new water recycling facility were presented at a
Public Forme at the Community Center on June 14, 2000;
9 WHEREAS, the City Council heard a discussion on the criteria for evaluating the
10 alternatives on September 5, 2000;
11
12 WHEREAS, the results of the analysis and comparison of the alternatives were
13 presented at a Public Forum at the Community Center on November 8, 2000;
14
15 WHEREAS, the City Council considered and discussed the Draft Water Recycling
16 Facility Project Report (Carollo Engineers, November 2000) on November 20, 2000;
17
18 WHEREAS, the City Council adopted Resolution 00-214 on December 11, 2000, which
19 approved the Water Recycling Facility Project Report (Carollo Engineers, November
20 2000), selected Alternative 5 — Extended Aeration as the preferred alternative for the
21 new water recycling facility, and identified Option A — Wetlands as the preferred
22 alternative for algae removal over Option B — DAFs;
23
24 WHERAS, the City Cormcil adopted Resolution 00-215 on December 11, 2000, which
25 authorized the City Manager to execute a professional services agreement with Carollo
26 Engineers for professional engineering services in support of Phase 2 — Project
27 Development of the Water Recycling Facility Project;
28
29 WHEREAS, the City Council considered the Water Recycling Facility Project and the
30 Draft Water Recycling Facility Predesign Report (Carollo Engineers, November 2001)
31 on November 14, 2001, November 28, 2001, December 17, 2001 and January 7, 2002;
32
33 WHEREAS, the City Council adopted Resolution 2002-012 on January 7, 2002, which
34 approved design parameters for the preferred alternative for the water recycling facility
35 project and authorized completion of the environmental impact report;
36
37 WHEREAS, the City prepared Water Recycling Facility and River Access
38 Improvements Draft EIR (April 2002) and distributed it to the California State
39 Clearinghouse and to all responsible local, state and federal agencies involved in the
40 Project and made it available for public review;
41
42 WHEREAS, the City Council held noticed public hearings on May 13, 2002, and May
43 20, 2002, during which all interested persons were provided an opportunity to comment
44 on the adequacy of the Draft EIR;
45
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I WHEREAS, the public review period for the Draft EIR began April 15, 2002, and
2 closed May 29, 2002;
4 WHEREAS, the City prepared Water Recycling Facility and River Access
5 Improvements Final EIR and Response To Comments (Judy 2003), which responded to
6 comments received on the Draft EIR. The Final EIR did not identify any new significant
7 impacts that had not been previously evaluated in the Draft EIR.
9 WHEREAS, the City Council held a noticed public hearing on August 5, 2002, to
10 consider the Final EIR;
11
12 WHEREAS, after due consideration, the Petaluma City Council adopted Resolution
13 2002-135 certifying the Final Environmental Impact Report for the Water Recycling
14 Facility and River Access Improvements Project and made the following findings on
15 August 5, 2002.
16
17 1. The Final Environmental Impact Report has been completed in compliance with
18 the California Environmental Quality Act (CEQA) and the State CEQA
19 Guidelines.
20 2. The documents referenced below constitute the Final Environmental hnpact
21 Report and were presented and considered along with both written and oral
22 comments received during the public review period on the Project and
23 environmental documents:
24 a. Water Recycling Facility and River Access Improvements Draft
25 Environmental Impact Report, in two volumes (April 2002).
26 b. Water Recycling Facility and River Access Improvements Final
27 Environmental Impact Report and Response To Comments (July 2002).
28 3. The City Council, as the decision malting body of the City of Petaluma,
29 independently reviewed, analyzed and considered the information in the Final
30 EIR and found that the contents of the Final EIR reflect the independent judgment
31 of the City of Petaluma
32 4. The Final EIR was published, made available and circulated for review and
33 comment.
34
35 WHEREAS, the Project certified in the Final EIR included locating a portion of the
36 treatment plant at 4400 Lakeville Highway, the current site of the City's oxidation ponds
37 (APN 0680-010-025, 032 and 024), with polishing treatment wetlands located at 4104
38 Lakeville Highway (APN 068-010-026, and 017-170-002); and
39
40 WHEREAS, the City completed approximately 50% design of the facility in November
41 2002; and
42
43 WHEREAS, through the value engineering effort conducted in December 2002, it
44 became apparent the alternative of locating the water recycling facility at 4104 Lakeville
45 Highway and preserving the oxidation pond site for its current function warranted further
46 evaluation; and
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WHEREAS, to construct the water recycling facility at the oxidation pond site would
require the removal, drying and disposal of sludge from the aerated lagoon and oxidation
pond no. 1, construction of a pipeline to deliver influent to oxidation pond no. 2, the
construction of aerators in oxidation pond nos. 2 and 3 to maintain and improve treatment
capacity, and require the placement of approximately 250,000 cubic yards of imported fill
in the oxidation pond no. 1; and
9 WHEREAS, a feasibility study determined that locating the water recycling facility at
10 4104 Lakeville Highway was feasible and yields many benefits; and,
11
12 WHEREAS, the City Council adopted Resolution No. 2003-196 on August 18, 2003,
13 which authorized the City Manager to execute an amendment to the professional services
14 agreement with Carollo Engineers for engineering services in support of locating the new
15 treatment plant at 4104 Lakeville Highway; and
16
17 WHEREAS, the City Council authorized acquisition of approximately 262 acres of land
18 in the 4000 block of Lakeville Highway for construction of the Water Recycling Facility
19 and development of the Petaluma Marsh Acquisition, Enhancement and Access Project
20 on September 8, 2003 though Ordinance No. 2161 N.C.S. for the purchase of real
21 property described as Sonoma County Assessor's Parcel Nos. 068-010-026 and 017-010-
22 002; and
23
24 WHEREAS, the City acquired Parcel Nos. 068-010-026 and 017-010-002 in February
25 2004 with the assistance of grant funding from the California Coastal Conservancy and
26 the Sonoma County Agricultural Preservation and Open Space District; and
27
28 WHEREAS, an Addendum to the Water Recycling Facility and River Access
29 Improvements EIR was prepared to evaluate potential changes to the environmental
30 affects of the Project due to the proposed Project revisions; and
31
32 WHEREAS, the EIR Addendum concluded that the determinations of the Final EIR
33 remain valid for the revised Project in that none of the Project modifications will have
34 new significant impacts or substantially increase the severity of previously identified
35 significant effects, or otherwise meet the requirements of CEQA Guidelines Section
36 15162 which outlines the standards by which subsequent EIRs are required; and
37
38 WHEREAS, the EIR Addendum was published on April 15, 2004 and was available for
39 public review at the City of Petaluma City Hall, Petaluma Library, Petaluma Community
40 Center, Petaluma Senior Center, and the Santa Rosa Junior College, Petaluma campus;
41 and
42
43 WHEREAS, the City Council adopted Resolution No. 2004-101 N.C.S. Re -certifying
44 Water Recycling Facility and River Access Improvements Project Final Environmental
45 Impact Report Addendum, and Adopting Findings and Statement of Overriding
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I Considerations, and Adopting Revised Mitigation Measures and Monitoring Program on
2 . June 7, 2004.
4 WHEREAS, the City Council adopted Resolution No. 2004-092 N.C.S. Authorizing the
5 City Manager to Execute a Professional Services Agreement with The Covello Group for
6 Construction Management Services Task 1 and Task 2 for the City of Petaluma Ellis
7 Creels Water Recycling Facility Project on June 7, 2004; and
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WHEREAS, the City Council adopted Resolution No. 2004-156 Authorizing General
Contractor and Electrical Subcontractor Prequalification for the City of Petaluma Ellis
Creek Water Recycling Facility Project on August 16, 2004; and
WHEREAS, the Site Plan and Architectural Review Committee approved the Project on
November 18, 2004; and
WHEREAS, the Petaluma Planning Commission considered the Project and the
proposed land use designations at 4104 Lakeville Highway on December 14, 2004, and
recommended the City Council approve the General Plan Amendment to the land use
designation of Public/Institutional, prezoning to Planned Community District (PCD) and
rezoning from Agricultural to Planned Community District, and annexation to the City of
Petaluma; and
WHEREAS, the City Council considered the Ellis Creek Water Recycling Facility on
February 7 and 28, 2004 and directed the Department of Water Resources and
Conservation to complete the contract documents for Alternative IA — Full Project With
Bid Alternate for the Ellis Creek Water Recycling Facility and issue the contract
documents to the following prequalified contractors for solicitation of bids for
construction:
General Contractors
Slayden Construction
Kiewit Pacific Company
Monterey Mechanical
Balfour Beatty Construction, Inc.
Walsh Pacific Construction
ARB, Inc.
38 Electrical Contractors
39
40
Mass Electric
41
Contract Costa Electric
42
HGH Electric
43
Blocka Construction
44
Con J. Franke Electric
45
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WHEREAS, the Ellis Creels Water Recycling Facility Project ("Project') is included in
the Department of Water Resources and Conservation Fiscal Year 2005-2006 Capital
Improvement Program Budget; and
4
5 WHEREAS, in accordance with Article X of the City of Petaluma Charter, the Petaluma
6 Municipal Code, California Public Contract Code Section 20162 and other applicable
7 law, the City of Petaluma solicited bids for the Project; and
9 WHEREAS, the Project bids were received on July 14, 2005, and opened in accordance
10 with California Public Contract Code Section 4105.5 and other applicable law; and
11
12 WHEREAS, the apparent lowest bid for the Project was the bid of Kiewit Pacific
13 Company in the amount of $106,250,200 for the Base Bid and $4,078,800 for Bid
14 Alternate No. 1, for a total bid of $110,329,000; and
15
16 WHEREAS, Kiewit Pacific Company was prequalified on December 15, 2004 to bid for
17 the Ellis Creek Water Recycling Facility Project; and
18
19 WHEREAS, the City Council adopted a Resolution certifying the 2005 Construction
20 Addendum to the Water Recycling Facility and River Access Improvements EIR as
21 modified by the April 2004 Addendum and Adopting Findings of Fact and Adopting
22 Revised Mitigation Measures and Monitoring Program on August 1, 2005; and
23
24 WHEREAS, the 2005 Construction Addendum to the Water Recycling Facility and
25 River Access Improvements EIR concluded that the determinations of the Final EIR
26 remain valid for the revised Project in that none of the Project modifications will have
27 new significant impacts or substantially increase the severity of previously identified
28 significant effects, or otherwise meet the requirements of CEQA Guidelines Section
29 15162 which outlines the standards by which subsequent EIRs are required; and
30
31 WHEREAS, on October 29, 1999, the City issued a Request For Proposal for
32 engineering services in support of the water recycling facility project (new wastewater
33 treatment facility);
34
35 WHEREAS, the City Council adopted Resolution No. 2000-66 on April 3, 2000, which
36 authorized the City Manager to execute a professional services agreement with Carollo
37 Engineers for engineering services in support of Phase 1 — Project Report of the Water
38 Recycling Facility Project;
39
40 WHEREAS, Carollo Engineers delivered Phase 1 the Project Report to the City Council
41 on December 11, 2000; and
42
43 WHEREAS, for Phase 2, Carollo Engineers created 740 drawings and over 1,500 pages
44 of detailed specifications and delivered them for bid on April 26, 2005; and
45
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I WHEREAS, professional engineering services are required during construction for a
2 myriad of services, including review and response to contractor requests for information,
3 review of equipment and material submittals, review of design changes, and provision of
4 design services in support of project changes; and
WHEREAS, Carollo Engineers is recommended for professional engineering services
during construction for the following reasons:
9 1. The firm provided exceptional service to the City over the past five years through
10 Phase 1 - Project Report and Phase 2 - Project Development.
11 2. The firm has extensive experience with engineering service on water recycling
12 facility projects of similar magnitude and complexity as the City's Ellis Creek
13 Water Recycling Facility.
14 3. The firm has provided engineering service on a new $96 million dollar water
15 recycling facility for the City of Roseville.
16 4. The firm has committed to provide a qualified engineering team with over 313
17 years of combined experience.
18 5. The firm is known for being proactive and solution orientated when addressing
19 construction related engineering issues.
20 6. The firm's core values are based on teamwork.
21
22 NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council that:
23
24 1. The above recitals are true and correct and hereby declared to be findings of the
25 City Council of the City of Petaluma.
26 2. The City Manager is authorized to execute a Professional Services Agreement
27 with a contract not -to -exceed amount of $4,354,075 with Carollo Engineers for
28 Engineering Services as described in the scope of work that is attached to and
29 hereby made a part of this Resolution as Attachment A on terms that are based on
30 the City of Petaluma standard professional services agreement and modified as
31 appropriate to implement the scope of work, subject to approval of the City
32 Attorney.
33 3. Subject to available funds for the Ellis Creels Water Recycling Facility Project,
34 the City Manager is hereby authorized to execute on behalf of the City of
35 Petaluma amendments to the Agreement Scope of Work, and to the not -to -exceed
36 amount, so long as such amendments in the aggregate do not increase the original
37 Agreement not -to -exceed amount by more than 15%.
38 4. This Resolution shall become effective immediately.
39 5. All portions of this Resolution are severable. Should any individual component
40 of this Resolution be adjudged to be invalid and unenforceable by a body of
41 competent jurisdiction, then the remaining Resolution portions shall be and
42 continue in full force and effect, except as to those Resolution portions that have
43 been adjudged invalid. The City Council of the City of Petaluma hereby declares
44 that it would have adopted this Resolution and each section, subsection, clause,
45 sentence, phrase and other portion hereof, irrespective of the fact that one or more
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section subsection, clause sentence, phrase or other portion may be held invalid or
unconstitutional.
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