HomeMy WebLinkAboutStaff Report 3.A 09/12/2005CITY OF PETALUMA, CALIFORNIA 3.A
Aeenda Title: AGENDA BILL ► en ntfflaa he 42-1— 15
Resolution accepting the Claims and Bills from July, 2005 September 12, 2005
Meetine Time: ® 3:00 PM
❑ 7:00 PM
Cateeory (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Denartment: I Director: Contact Person: Phone Number:
Administrative Services I Steven Carmichael Cinde Rubaloff 707-778-4357
Cost of PCODOSal: Account Number:
None
Amount Budeeted: Name of Fund:
None Various
Attachments to Aeenda Packet Item:
Resolution to Accept the Claims and Bills
City of Petaluma Check Register from July, 2005
Summary Statement:
The City of Petaluma pays claims and bills on a biweekly (or more frequent) basis, by means of checks or
electronic fund transfers. The City `s monthly check register lists disbursements in date order, then by
check number (5 digit number), followed by electronic transfer number ("E" plus 4 digits).
Each payment shows a vendor name, the City's vendor number, the City's cost center name, the cost center
number, an expenditure account number, plus a project number, if applicable, the disbursement amount and
a brief description of the expenditure.
Information on the expenditure account numbers is included in the City's chart of accounts, which is
available in the Finance department.
Recommended Citv Council Action/Sueeested Motion:
Review and accept the City of Petaluma Check Register for July, 2005
Reviewed by Admin Svc Dir-
/ C
I
—
Todav, s Date.
6IOs
Reviewed by City Attornev:
Date:
Revision # and Date Revised:
ADDrove,by Citv Manaeer:
/
, Date:
l/
File Code:
s:\accountant\cindc\word\c i tydocs\cl ai ms-bil Is
CITY OF PETALUMA, CALIFORNIA
September 12, 2005
AGENDA REPORT
FOR
RESOLUTION ACCEPTING CLAIMS AND BILLS
1. EXECUTIVE SUMMARY:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's check
register lists checks first, and a five -digit number identifies them. The payments made by electronic fund
transfers are listed next, and an "E" followed by a four -digit number identifies them.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and approved by the City
Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the Petaluma Charter states:
The Auditor (Finance Director) is appointed by the City Manager and approved by the City Council. Payments
by the City shall be made only upon approval by the City Auditor, by means of warrants on the City Treasury
issued by the Auditor and countersigned by the City Manager, or by persons designated by the City Manager.
The auditor shall examine all payrolls, bills and other claims and demands against the City, and shall issue no
warrant or check for payment unless he finds the claim is in proper form, correctly computed and duly certified;
that it is justly and legally due and payable; that a budget appropriation has been made therefore which has not
been exhausted, or that the payment has been otherwise legally authorized; and that there is money in the City
Treasury to make payment. (Reso. No. 101, ch. 204, 6-23-51; Reso. No. 1, 6-13-61).
3. ALTERNATIVES:
A. Adopt the resolution accepting the Claims and Bills.
B. Do not adopt the resolution, however all checks have been issued.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION:
The City Council is required to approve all Claims and Bills.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL INDENTIFY SUCCESS
OR COMPLETION:
RECOMMENDATION: Adopt the Resolution accepting the Claims and Bills
RESOLUTION TO REVIEW AND APPROVE
CLAIMS AND BILLS
WHEREAS, the City Charter requires that the City Auditor shall examine all Claims and Bills and the
City Manager shall approve them for payment, the following Claims and Bills are hereby approved:
Check Numbers: 56951-57372,57500-57934
Electronic Fund Transfer Numbers: E3512 -E3515 (June), E3546 (June), E3547 -E3579
NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said Claims and Bills
and hereby accepts them as paid.