Loading...
HomeMy WebLinkAboutStaff Report 2.C 09/19/2005Agenda Title: CITY OF PETALUMA, CALIFORNIA AGENDA BILL L.%. September 19, 2005 Meeting Date: Resolution Authorizing the Purchase of Four 2006 Ford Class -E September 19, 2005 Police Interceptor Police Vehicles and One 2006 Ford F250 Police Trick From Downtown Ford (Sacramento) in the Amount of: Meeting Time: ❑X 3:00 PAI Option 1 ($0 Deductible) $138,357.01; or Option 2 ($100 ❑ 7:00 PM Deductible for All Vehicles) $138,020.89; or Option 3 ($100 Deductible for Cars and $200 Deductible for Truck) $137,956.24 Category (check one): © Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation ) Department: I Director: Contact ersonl: Phone Number: Police StaHo Sgt. Matthew 778-4368 Stapleton 1 Cost of Pronosal: $138,357.01, $138,020.89 or $137,956.24 Account Number: 3350-62220 Amount Budgeted: N/A Name of Fund: Vehicle and Equipment Replacement Fund Attachments to Agenda Packet Item: 1. Resolution (3 options) 2. Quote from Downtown Ford (Sacramento) with various deductible amounts Summary Statement: The City routinely replaces police vehicles to minimize excessive mileage on these high -use vehicles. Additionally, replacing these vehicles on a regular basis will cut down on exposure to injuries that could result from operating high -mileage vehicles during emergency situations. The Police Department has identified the need for four (4) replacements in this fiscal year. They have also identified the need to purchase a police truck that facilitates the towing of police trailers and moving supplies and evidence that is police related. The Police Department does not currently have any police truck appropriate for this type of service. Downtown Ford (Sacramento) currently holds the state contract for all of the vehicles outlined above and currently has the patrol vehicles in stock. Recommended Citv Council Action/Suggested Motion: Adopt the Resolution authorizing the purchase. Reviewed by Admin. Serv. Dir.: Reviewed by City Attornev: ADDroved by City Manager: ^4 Data: Clj Date: e�� Date: hu_�) Todav's l/Dlaate: /L/�`f/t/I\U// Revision # and Date Revised: File Code: September 9, 2005 # CITY OF PETALUNIA, CALIFORNIA SEPTEMBER 19, 2005 (Date of Meeting) AGENDA REPORT FOR Resolution Authorizing the Purchase of Four 2006 Ford Class -E Police Interceptor Police Vehicles and One 2006 Ford F250 Police Truck From Downtown Ford (Sacramento) in the Amount of Option 1($0 Deductible) $138,357.01; or Option 2 ($100 Deductible for All Vehicles) $138,020.89; or Option 3 ($100 Deductible for Cars and $200 Deductible for Truck) $137,956.24 1. EXECUTIVE SUMMARY: The City routinely replaces police vehicles to minimize excessive mileage on these high -use vehicles. Additionally, replacing these vehicles on a regular basis will cut down on exposure to injuries that could result from operating high -mileage vehicles during emergency situations. The Police Department has identified the need for four (4) replacements in this fiscal year. They have also identified the need to purchase a police truck that facilitates the towing of police trailers and moving supplies and evidence that is police related. The Police Department does not currently have any police truck appropriate for this type of service. Downtown Ford (Sacramento) currently holds the state contract for all of the vehicles outlined above and currently has the patrol vehicles in stock. 2. BACKGROUND: Law enforcement has, for years, relied upon the Ford Crown Victoria in delivering effective police services. This vehicle has clearly proven itself as a suitable vehicle in that it can withstand the rigors associated with law enforcement. Law enforcement throughout the nation has consistently opted for this particular type of vehicle based on its reliability and cost. Most Police Departments throughout the state have also learned that maintaining a consistent model of police car for general patrol functions is also important in that patrol officers become more accustomed to a single type of vehicle insofar as functions and handling is concerned. The Police Departaient also regularly participates in essential operations that require moving specialty trailers and equipment owned by the City. One example is the DUI trailer. This trailer is a very large, expensive trailer that requires a suitable tow vehicle. Additionally, the Police Department must have the ability to load bulky items for transport such as evidence and supplies in emergency situations. The Police Department does not currently have a suitable truck for this purpose and frequently relies upon other City Departments for trucks when the need arises. In emergencies, the ability to quickly acquire this type of vehicle is hampered. The Ford F250 will appropriately fulfill this need. 3. ALTERNATIVES: Do not approve the purchase of the specified vehicles and continue to operate high mileage, aging vehicles. Do not approve the purchase of the trick and continue to borrow from other city departments. 4. FINANCIAL INIPACTS: This purchase will cost the City $138,357.01 with no deductible on vehicles; or $138,020.89 with $100 deductible on all vehicles; or $137.956.24 with $100 deductible on cars and $200 deductible on trick. 5. CONCLUSION: If the City Council approves this resolution the City will proceed with the process of purchasing the specified vehicles. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:, The City of Petaluma will purchase the specified vehicles and place them into police service. 7. RECOMMENDATION: Adopt the Resolution authorizing the purchase. 3 o loo I RESOLUTION AUTHORIZING PURCHASE OF FOUR 2006 FORD POLICE INTERCEPTOR POLICE VEHICLES AND ONE 2006 FORD F250 POLICE TRUCK FROM DOWNTOWN FORD (SACRAMENTO) IN THE AMOUNT OF $138,357.01 WHEREAS, the City of Petaluma Police Department identified a requirement for four new police cars to replace used police vehicles and one police truck to provide towing capability of the police departments trailers, and, WHEREAS, the City of Petaluma has determined the Downtown Ford (Sacramento) holds the state contract for vehicle purchases, and, WHEREAS, the City of Petaluma verified that Downtown Ford (Sacramento) current has the patrol cars in stock. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the purchase of four 2006 Ford police cars and one 2006 Ford police truck from Downtown Ford (Sacramento) in the amount of $138,357.01. \1 Sep 12 05 10:02a Downtown Ford 9164923136 P•i .S THIS IS YOUR QUOTE DOWNTOWN FORD SALES OF09i2055 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-491-3136 QUOTATION Customer Name CITY OF PETALUMA a"9/42/05 Address - - - -- -- - - - REP FORBESS - city CA ­ Phone 9i6442 -693f Phone Phone _ — . -. _ MATTHESTAPLETON FAX 707-778.4502 _ FOB SACRAMENTO Qty -..., - - --- - --- - - - ---t6-- Description Unit Price TAL _ 3 _ - ___ _ __ 2006 CRWON VICTORIA POLICE SEDAN PER STATE OF $24,323.0p $t069.00 CALIF CHP BID 12117104,2 ERT DOORS/ROOF WHITE i CLOTH BUCKET SEATS, VINYL REAR SEAT, AM/FM RADIO, SIDE AIR BAGS, HEAVY DUTY FLOORING DIRVER/PASSENGER CONTROLLED DOOR LOCKS/ WINDOWS, SILICONE HOSES, ANTI SPIN DIFFERENTIAL SIPPED CONTROL, ROOF RENFORCEMENT, DUAL SPOTS LAMPS, 2 WAY RADIO PRE WIRE, ROOF WIRING KEYED ALIKE, POWER ADUSTABLE PEDALS, HUB CAPS, HEAVY DUTY UNDERSEAL 3 SETINA 10S WINDOW SLIDES OPEN HORIZONTALLY $615.00 $1,845.00I 3 SETINA PUSH BAR 1PROSTRAINT $331.00. $993.00 3 REAR SEAT $559.00 I $1,677.00 3 5Y MILE PREMIUM CARE WARRANTY $1,645.001 $4,935.00 -- "O" DEDUCTIBLE I Payment Details SHIPPING' $225.00_ irk Cash Taxes 7.6-'$5,811.30 (Do Check CA Tire Tax I $28.25 Q Credit Card TOTAL j $88,481.551 Name CC # Office Use Only TERMS; $500.00 DISCOUNT FOR PAYMENT WITHIN 20 DAYS .S Sep 12 LIS 09:24a Downtown Ford Customer 9164913138 THIS IS YOUR QUOTE DF0912857 DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-491-3138 QUOTATION P.1 Name CITY OF PETAL_ UMA Date 9112/05 Address REP FORBESS City CA Phone 916-442-6931 Phone MATTHEW STAPLETON FAX 707-778-4502 FOB SACRAMENTO Qty escription D006 T$17,385.00 FORD F250 SUPER CAB PER STATE $17,385.00$561.00 I--- CALIFORNIA iOF TO ENGINE 00 -1 !CHANGE TO SHORT BED $154.00 ($154.00) 1 (TELESCOPING TRAILER MIRRORS $118.00 $118.00 1 POWER WINDOWS/DOOR LOCKS $667.00 $667.00 1 BRAKE CONTROLLER $398.00 $398.00 1 CLOTH 40120/40 BENCH SEAT $398.00 $398.OD 1 DEDUCTIBLE Payment Details 0; Cash m, Check Q Credit Card Name CC # � Expires PREMIUM CARE WARRANTY $1,810.00 $1,810.00 \ _ CA Tire Tax $2$_11,,_418500 ..0SHIPPING $7$582.8Taxes 7.5 TOTAL $22,719.73 Office Use Only TERMS; $500.00 DISCOUNT FOR PAYMENT WITHIN 20 DAYS Sep 12 05 09:25a Downtown Ford THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-491-3138 -- -- QUOTATION 9164913138 Customer Name CITY OFPET_ALUMA Date Address REP City CA _ —_ Phone Phone MATTHEW STAPLETON FAX 707-778-4502 FOB DF0912055 9/12105 FORBESS 916-44_2-6931 SACRAMENTO - ----._ .....----- -- city_ _ Description Unit Price 7 _ _ _TOTAL 1 2006 _CROWN VICTORIA POLICE SEDAN PER STATE 6F$23,653.00 $23,653.00 (CALIF CHP BID 12/17/04 SOLID BLACK CLOTH BUCKET SEATS, CLOTH REAR SEAT, AMIFM iRADIO, SIDE AIR BAGS, STREET APPEARANCE, 'DRIVER/PASSENGER CONTROLED DOOR LOCKS/ WINDOWS, SILICONE HOSES, ANTI SPIN DIFFERENTAL SPEED CONTROL, CARPET, KEYED ALIKE, POWER ADUSTABLE PEDALS, FULL WHEEL COVERS, HEAVY DUTY UNDERSEAL, FLOOR MATS 1 5 YEARZ6004441LE PREMIUM CARE WARRANTY 0" DEDUCTIBLE Payment Details O Cash O Check O Credit Card i $1,645-001 $1,645.00 p.3 Name Expires__ _____ Office Use Only L _ TERMS; $600.00 DISCOUNT FOR PAYMENT WITHIN 20 DAYS $25,298.00 SHIPPING! $75.00 _ Taxes 7.5 __ _ CA Tire Tax _$1,_773.98 $8.75 TOTAL $27,155.73 Name Expires__ _____ Office Use Only L _ TERMS; $600.00 DISCOUNT FOR PAYMENT WITHIN 20 DAYS UP -H o n <:>� RESOLUTION AUTHORIZING THE PURCHASE OF FOUR 2006 FORD POLICE INTERCEPTOR POLICE VEHICLES AND ONE 2006 FORD F250 POLICE TRUCK FROM DOWNTOWN FORD (SACRAMENTO) IN THE AMOUNT OF $138,020.89 WHEREAS, the City of Petaluma Police Department identified a requirement for four new police cars to replace used police vehicles and one police hock to provide towing capability of the police departments trailers, and, WHEREAS, the City of Petaluma has determined the Downtown Ford (Sacramento) holds the state contact for vehicle purchases, and, WHEREAS, the City of Petaluma verified that Downtown Ford (Sacramento) current has the patrol cars in stock NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the purchase of four 2006 Ford police cars and one 2006 Ford police truck from Downtown Ford (Sacramento) in the amount of $138,020.89. M� in uai II jas obr IJ LUUJ�IUcj IJ. 77 71u171)1j0 r.0 Sep 13 05 02:02p Downtown Ford 9184913138 p.1 THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916491-3138 QUOTATION Customer [Address ame CITY OF PETALUMA Date REP ity State CA Phone hone CHRIS 707-778-4428 FOB Qty Description Unit Price 1 2006 CROWN VICTORIA POLICE SEDAN $23,653.00 PER STATE OF CALIFORNIA CHP BID 12117/04 SOLID BLACK, CLOTH BUCKET SEATS, AM/FM RADIO, SIDE AIR BAGS, STREET APPEARANCE, DRIVER/PASSENGER CONTROLLED DOOR LOCKS/ WINDOWS, SILICONE HOSES, ANTI SPIN DIFFERENTIAL, SPEED CONTROL, CARPET, KEYED ALIKE, POWER ADJUSTABLE PEDALS, FULL WHEEL COVERS, HEAVY DUTY UNDERSEAL, FLOOR MATS 1 _ 5,000 MILE PRE CARE WARRANTY $100 DEDUCTIBLE -- c Payment Details Q Cash Check Q Credit Card Name CC # -- - Expires $1,435.00 Subtotal Delivery Taxes SONOMA7.75% CA Tire Tax TOTAL Office Use Only $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS DF0912055A 9/13/2005 FORBESS 916442-6931 SACRAMENTO TOTAL $23,653.00 $1,435.00 $25,086.00 $75.00 $1,944.32 $8.75 $27,116.07 nx UaLe/11UIe Ont, 13 LUU711Un1 13:79 Sep 13 05 02:02p Downtown Ford THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916142-6931 fax 916-491-3138 QUOTATION 3135 1', UI 9164913138 p.2 Customer - ame CITY OF PETALUMA Date _ [Address REP ityState CA Phone hone CHRIS 707-778-4428 FOB Qty Description 3 2006 CROWN VICTORIA POLICE SEDAN PER STATE OF CALIFORNIA CHP BID 12117104 2 FRONT DOORS/ROOF WHITE, CLOTH BUCKET SEATS, VINYL REAR SEAT, AM/FM RADIO, SIDE AIR BAGS, HEAVY DUTY FLOORING, DRIVER/PASS CONTROLLED DOOR LOCKSIWINDOWS. SILICONE HOSES, ANTI SPIN DIFFERENTIAL, SPEED CONTROL, ROOF REINFORCEMENT, DUAL SPOT LAMPS, 2 -WAY RADIO PREWIRE, ROOF WIRING, KEYED ALIKE, POWER ADJUSTABLE PEDALS, HUB CAPS, HEAVY DUTY UNDERSEAL 3 SETINA 10S PARTITION 3 SETINA PUSH BAR 3 PROSTRAINT REAR SEAT SYEAR175,000 MIL F 'U A WARRANTY $100 DEDUCTIBLE Unit Price $24,323.00 $615.00 $331.00 $559.00 $1,435.00 Subtotal Payment Details Delivery Q Cash Taxes SDNCM 775% OO Check CA Tire Tax O Credit Card TOTAL Name CC # 'Office Use Only Expires $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS DF0912056A 9/13/2005 _ FOR-BESS 916-442-6931 SACRAMENTO TOTAL $72,969.00 $1,845.00 $993.00 $1,677.00 $4,305.00 $81,789.00 1 $225.00 $6,338.65 $26.25 $88,378.90 1 V Ax Oa6C/Illau acr-136uu)klun1 13:7Y Sep 13 05 02:03p Downtown Ford THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N 16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-491-313B . QUOTATION ]130 r. u 9164913138 p.3 Customer - — ame CITY OF PETALUMA Date [Address REP ityState CA Phone hone CHRIS 707-778-4428 FOB Qty Description Unit Price 1 12006 FORD F250 SUPER CAB 2WD $17,385.00 PER STATE OF CALIFORNIA CONTRACT 1-05-23-20 1 CHANGE TO V-10 ENGINE $561.00 -1 CHANGE TO SHORT BED $154.00 1 ADD TELESCOPING TRAILER MIRRORS $118.00 1 ADD POWER WINDOWS/DOOR LOCKS $667.00 1 ADD BRAKE CONTROLLER $398.00 1 CHANGE TO 40/20/40 BENCH SEAT $398.00 5 YEAR/75 000 MILE PREMIU CARE WARRANTY $1,455.00 l $100 DEDUCTIBLE Payment Details O Cash OO Check O Credit Card Name CC # Expires Subtotal Delivery Taxes SONOMA7.75% CA Tire Tax TOTAL Office Use Only $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS DF0912057A 9/13/2005 FORBESS 916-442-6931 SACRAMENTO TOTAL $17,385.00 $561.00 ($154.00) $118.00 $667.00 $398.00 $398.00 $1,455.00 $20,828.00 $75.00 $1,614.17 $8.75 $22,525.92 00 -ion RESOLUTION AUTHORIZING THE PURCHASE OF FOUR 2006 FORD POLICE INTERCEPTOR POLICE VEHICLES AND ONE 2006 FORD F250 POLICE TRUCK FROM DOWNTOWN FORD (SACRAMENTO) IN THE AMOUNT OF $137,956.24 WHEREAS, the City of Petaluma Police Department identified a requirement for four new police cars to replace used police vehicles and one police truck to provide towing capability of the police departments trailers, and, WHEREAS, the City of Petaluma has determined the Downtown Ford (Sacramento) holds the state contract for vehicle purchases, and, WHEREAS, the City of Petaluma verified that Downtown Ford (Sacramento) current has the patrol cars in stock. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the purchase of four 2006 Ford police cars and one 2006 Ford police truck from Downtown Ford (Sacramento) in the amount of $137,956.24. Q lix Date/'I'ime StP-13-ZUU51'I'UEI 13:59 9164913138 Sep 13 05 02:02p Downtown Ford 9164913138 THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-491-3138 QUOTATION [AddrCustomer —" ess ame CITY OF PETALUMA ityStatehone CHRIS 707-778-4428 Qty 1 Date REP Phone FOB Description Unit Price 2006 CROWN VICTORIA POLICE SEDAN $23,653.00 PER STATE OF CALIFORNIA CHP BID 12/17104 SOLID BLACK, CLOTH BUCKET SEATS, AM/FM RADIO, SIDE AIR BAGS, STREET APPEARANCE, DRIVER/PASSENGER CONTROLLED DOOR LOCKS/ WINDOWS, SILICONE HOSES, ANTI SPIN DIFFERENTIAL, SPEED CONTROL, CARPET, KEYED ALIKE, POWER ADJUSTABLE PEDALS, FULL WHEEL COVERS, HEAVY DUTY UNDERSEAL, 'FLOOR MATS 1 75,000 MILE PRE CARE WARRANTY $100 DEDUCTIBLE Payment Details O Cash Check O Credit Card Name Expires $1,435.00 Subtotal Delivery Taxes SONOMA7.75A CA Tire Tax TOTAL Office Use Only $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS DF0912055A 9/13/2005 FORBESS 916-442-6931 SACRAMENTO TOTAL $23,653.00 /3 $1,435.00 $25,088.00 $75.00 $1,944.32 $8.75 $27,116.07 Kx Uate/'Time SEll -li-20051TUE 1 13:59 9164913138 Sep 13 05 02:02p Downtown Ford 9164913138 THIS IS YOUR QUOTE DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA 95814 916-442-6931 fax 916-191-3138 QUOTATION Customer — - [Address ame CITY OF PETALUMA Date REPityState CA Phone hone CHRIS 707-778-4428 _ FOB City Description 3 2006 CROWN VICTORIA POLICE SEDAN PER STATE OF CALIFORNIA CHP 81D 12117104 2 FRONT DOORS/ROOF WHITE, CLOTH BUCKET SEATS, VINYL REAR SEAT, AM/FM RADIO, SIDE AIR BAGS, HEAVY DUTY FLOORING, DRIVER/PASS CONTROLLED DOOR LOCKS/ WINDOWS, SILICONE HOSES, ANTI SPIN DIFFERENTIAL, SPEED CONTROL, ROOF REINFORCEMENT, DUAL SPOT LAMPS, 2 -WAY RADIO PREWIRE, ROOF WIRING, KEYED ALIKE, POWER ADJUSTABLE PEDALS, HUB CAPS, HEAVY DUTY UNDERSEAL 3 SETINA 10S PARTITION 3 SETINA PUSH BAR 3 PROSTRAINT REAR SEAT 5YEAR/75,000 MILE IUM CARE WARRANTY $100 DEDUCTIBLE Unit Price_ $24,323.00 $615.00 $331.00 $559.00 $1,435.00 - Subtotal Payment Details Delivery O Cash Taxes SONOMn1.16% Q Check CA Tire Tax O Credit Card TOTAL Name CC # 'Office Use Only Expires $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS .002 p.2 DF0912056A 9/13/2005 _ FORBESS 916-442-6931 SACRAMENTO TOTAL $72,969.00 $1,845.00 $993.00 $1,677.00 $4,305.00 $81,789.00 $225.00 $6,338.65 $26.25 $88,378.90 nx uate/imu nc1-13-cuu�l uc) 13.97 Sep 13 05 02:03p Downtown Ford 7130 r.0 9164913138 p.4 Payment Details O Cash O. Check O Credit Card Name CC # Expires I/ Taxes Subtotal Delivery SONOMA 775% CA Tire Tax TOTAL Office Use Only $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS $20,768.00 $75.00 $1,609.52 $8.75 $22,461.27 THIS IS YOUR QUOTE DF0912057B DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95814 916-442-6931 fax 916-091-3138 QUOTATION Customer Name CITY OF PETALUMA Date 9/13/2005 Address REP FORBESS City State CA Phone 916-442-6931 Phone CHRIS 707-778-4428 _ _ FOB SACRAMENTO Description Unit Price TOTAL _Qty 1 2006 FORD 17250 SUPER CAB 2WD $17,385.00 $17,365.00 PER STATE OF CALIFORNIA CONTRACT 1-05-23-20 1 CHANGE TO V-10 ENGINE $561.00 $561.00 -1 CHANGE TO SHORT BED $154-00 ($154.00) 1 ADD TELESCOPING TRAILER MIRRORS $118.00 $118.00 1 ADD POWER WINDOWS/DOOR LOCKS $667.00 $667.00 1 ADD BRAKE CONTROLLER $398.00 $398.00 1 CHANGE TO 40/20/40 BENCH SEAT $398.00 $398.00 1 5Y /75,000 MILE P EMIUM CARE WARRANTY $1,395.00 $1,395.00 00 DEDUCTIBLE Payment Details O Cash O. Check O Credit Card Name CC # Expires I/ Taxes Subtotal Delivery SONOMA 775% CA Tire Tax TOTAL Office Use Only $500 DISCOUNT PER UNIT WITH PAYMENT IN 20 DAYS $20,768.00 $75.00 $1,609.52 $8.75 $22,461.27