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HomeMy WebLinkAboutStaff Report 3.A 09/19/2005CITY OF PETALUMA, CALIFORNIA AGENDA BILL .]V� September 19, 2005 Agenda Title: Resolution Authorizing the City Manager to Meetir Execute a Professional Services Agreement with Dodson Engineers September 19, 2005 for Engineering Services in Support of Preparation of a Water Meeting Time: ® 3:00 PM Conservation Plan ❑ 7:00 PM Category (check one): ❑ Consent Calendar ❑ Public Hearing ❑ New Business © Unfinished Business ❑ Presentation Department: Director: Contact Person: Phone Number: Water Resources and Michael J. Bao, Margaret P. Orr, 778-4589 Conservation P.E. V P.E. Cost of Proposal: $245,190 Amount Budgeted: $334,000 Attachments to Agenda Packet Item: Agenda Report Attachment A — Scope of Services Resolution Account Number: 8310-54130, 8200-54130 Name of Fund: Wastewater and Water Enterprise Summary Statement: Petaluma's water conservation program has historically focused on saving water through education, and appliance and fixture rebate programs and incentives. These cost-effective measures have resulted in annual water savings of 63 million gallons, enough to supply 470 single family homes with water for a year. However, as these programs reach saturation, the City will have to undertake other measures to further improve water use efficiency. Preparation of the water conservation plan will support the City's desire to take its water conservation program to the next level of water conservation savings. Recommended City Council Action/Suggested Motion: City Management recommends the City Council approve the resolution authorizing the City Manager to execute a professional services agreement with Dodson Engineers for preparation of the water conservation plan. Reviewed by Finance Director: /l CZVW Date: Today's Date: September 2, 2005 Reviewed by City Attorney: Date: Revision # and Date Revised Annroved by City Manager: r Date: File Code: 5:\water resources& conservation\Wastewater\8310 - Water Canservation\City CounciRSeptember 19, 2005\Study Agenda BilLdoc CITY OF PETALUMA, CALIFORNIA SEPTEMBER 19, 2005 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DODSON ENGINEERINS FOR PREPARATION OF THE WATER CONSERVATION PLAN 1. EXECUTIVE SUMMARY: Petalurna's water conservation program has historically focused on saving water through education, and appliance and fixture rebate programs and incentives. These cost-effective measures have resulted in annual water savings of 63 million gallons, enough to supply 470 single family homes with water for a year. However, as these programs reach saturation, the City will have to undertake other measure to further improve water use efficiency. Preparation of the water conservation plan will support the City's desire to take its water conservation program to the next level of water conservation savings. City Management recommends the City Council approve the resolution authorizing the City Manager to execute a professional services agreement with Dodson Engineers for preparation of the water conservation plan. 2. BACKGROUND: Water Conservation Program In 1995, the Sonoma County Water Agency (Agency) commissioned a study of the cost- effectiveness of various water conservation measures that could be implemented by each water contractor. The study, entitled "Water and Wastewater Efficiency/Avoided Cost Study (September 1995)", determined the potential water savings, and economic costs and benefits of implementing Best Management Practices (BMPs) within the Agency's service area. This study led to the development of the "Water Conservation Plan' by the Agency. The WCP designated, subject to annual budget appropriations, approximately $1.5M annually, for a ten-year period (commencing FY 1997-1998), to assist the Agency's water contractors in implementing cost- effective BMPs. The WCP is now funded through the Il"' Amended Agreement for Water Supply. Funding for water conservation programs is provided in the Agency's operations and maintenance fund. The water conservation portion of this fund is approximately $2M annually (Petaluma's contribution to this fimd is approximately $330,000 annually). Of the $2M budgeted, approximately $500,000 is expended for regional water conservation efforts by the Agency. The remaining $1.5M is designated to assist the water contractors in implementing their water conservation programs. Petaluma's total entitlement to this fund, over the 10 -year period, is $2,780,083. This provides an annual amount of $278,000. These funds are identified in Petaluma's portion of the Sonoma County Water Agency's WCP with the goal to reduce water demands on the transmission system. 2 Like other water contractors, Petaluma contracts with the Sonoma County Water Agency to implement its water conservation program. Through the Agency, Petaluma's water conservation program has focused on improving the water use efficiency of the City's customers primarily through implementation of the California Urban Water Conservation Council's (CUWCC) Best Management Practices (BMP). As a member of the CUWCC, the City agrees to implement these BMPs as part of its water conservation program. The CUWCC was created to increase efficient water use statewide through partnerships among urban water agencies, public interest organizations, and private entities. The Council's goal is to integrate urban water conservation Best Management Practices into the planning and management of California's water resources. Here are some of the programs' accomplishments (through June 2005): Conducted 238 single-family residential water audits Conducted 88 multi -family residential water audits Developed 320 large landscape water budgets and communicated findings with owners. Offered follow-up survey and assistance. Replaced 1,205 high flow, non-residential toilets with ultra-low flush toilets. Replaced 3,071 high flow, residential toilets with ultra-low flush toilets. Implemented water waste ordinance. Replaced 1,624 high flow, residential washing machines with water conserving models. Replaced 99 high flow, non-residential washing machines with water conserving models. Conducted waterless urinal pilot project and installed 22 water -less urinals at various public locations. Installed an additional 85 waterless urinals at Petaluma City Schools. Conducted 9 audits in the commercial, institutional and industrial setting and obtained over 16 million gallons per year of potable water offset from implementation of various water saving devices and design changes. Completed large landscape water audits on various City Parks. Designed and constructed a water -efficient demonstration landscape for City Hall. Coordinated landscape water budget seminar for City staff and local landscape professionals, calculated landscape water budgets for 14 irrigation only users and communicated findings annually. Installed 105 pre -rinse spray valves in City restaurants. Coordinated restaurant water and energy savings seminar for City staff and local restaurant operators. Continued water conservation public outreach program, including water conservation messages on local buses, newspaper ads (including irrigation recommendations), and information on City web page. The water conservation savings are estimated at 63 million gallons per year, which is equivalent to the amount of water used by approximately 470 single family households annually. 3 Water Conservation Plan — Taking Savings to the Next Level Petaluma's water conservation program provides a steady amount of water savings. The future additional savings provided by these programs will start to diminish as the programs' reach saturation (for example, nearly all of the restaurants in Petaluma have been retrofitted with new spray rinse nozzles). These programs can continue to be the core of the City's water conservation efforts, or the City can strive to achieve further water conservation savings by implementing the next level of water conservation programs and measures. The objective of the Water Conservation Plan is to identify and evaluate the range of possible water conservation measures available to Petaluma, beyond toilet and washing machine rebates, and determine which measures can be added to Petaluma's water conservation program. The Plan will be conducted as follows: Review water supply and demand analysis (thus work is currently being conducted as part of the Water Resources Element of the General Plan) Review applicable information related to water conservation. Research water conservation programs being implemented by communities in water deficient areas and determine if they are appropriate for Petaluma (i.e. water smart landscaping, water efficient technologies, hot water on demand, retrofit upon resale, conservation ordinance, and landscape efficiency standards). Develop and evaluate range of water conservation programs. Develop mechanism for funding water conservation programs. Develop plan for implementing water conservation programs. Prepare report. Present results to City Council. Begin implementing water conservation plan. It is the City's policy regarding water and development to encourage and require new developments to offset additional water demands at a level not more than the additional amount of water needed by the development. A significant portion of this work will focus on developing the basis for this policy and developing an implementation plan. Under this plan, new developments would be encouraged and required to improve on-site water use efficiency. Any additional water demands created by new developments would be offset through implementation of new water conservation projects and programs implemented by the City and funded by new development. The schedule for preparing the plan is shown in Table 1. 0 Table 1 Schedule for Preparation of Water Conservation Plan Item Notice To Proceed Kickoff Meeting Review Background Information Review and Survey Conservation Programs by Other Agencies Develop Range of Potential Water Conservation Projects Determine baseline usage for new development Develop water use profile Develop list of on-site conservation measures Determine usage with on-site measures Develop off-site potential projects Develop Assumptions and Evaluation Criteria Analyze and Evaluate Off-site Potential Projects Develop Water Conservation Funding Mechanism Develop Implementation Plan Prepare Draft Report City Review Draft Report Prepare Final Report City Council Presentation Estimated Completion Date September 20, 2005 September 28, 2005 October 11, 2005 October 25, 2005 January 24, 2006 February 7, 2006 April 4, 2006 May 16, 2006 May 30, 2006 July 11, 2006 July 25, 2006 August 8, 2006 September 11, 2006 The water supply and demand analysis of the General Plan is being prepared by Dodson Engineers. Because Dodson is already familiar with the City's water system, City Management has worked with Dodson to develop a comprehensive scope of work: for the Water Conservation Plan. Dodson's team is supplemented by Maddaus Water Management, Resource Performance Partners (Ned Orrett), Ralph Alexander Associates (landscaping), and Bartle Wells Associates (financial). The scope of work is provided in Attachment A. 3. ALTERNATIVES: Alternatives to be considered at the September 19, 2005 Council meeting include: 1. Take other action as directed by the City Council. 2. Select another firm. 5 3. Approve resolution authorizing the City Manager to execute a professional services agreement with Dodson Engineers for engineering services in support of preparation of a Water Conservation Plan. 4. FINANCIAL IMPACTS: Proposed costs for engineering services in support of the Water Conservation Plan are $245,190. This work will be funded from the conservation program budget, which is $334,000 in FY 05-06. 5. CONCLUSION: Dodson Engineers prepared the City's Recycled Water Master Plan and are currently conducting the water supply and demand analysis for the new General Plan. Dodson can most efficiently provide engineering services for this work. Dodson is recommended as the engineer because the firm has performed exceptionally well on prior projects and has a comprehensive knowledge of the City's water resources, which will enable them to efficiently conduct the work. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Development of a comprehensive water conservation plan to assist in meeting Petal urea's water demands. RECOMMENDATION: City Management recommends the City Council approve the resolution authorizing the City Manager to execute a professional services agreement with Dodson Engineers for preparation of the water conservation plan. Attachment A Scope of Services CITY OF PETALUMA WATER CONSERVATION PLAN SCOPE OF WORK, FEE, AND SCHEDULE The following services shall be provided under this agreement by Dodson Engineers (Consultant) for the Water Conservation Plan for the City of Petaluma (City). SCOPE OF WORK The scope of work includes the following tasks: Task 1- Project Management • Develop work plan. • Attend kickoff meeting. • Attend up to six (6) Brainstorming/ User Group Meetings. Meetings are envisioned to be held during Tasks 4, 5, 6, 7, and 8. • Attend draft report review meeting. • Develop agendas and minutes for all meetings, except City Council meetings. • Track project schedule and budget. • Provide coordination between Consultant team and City. • Attend up to two (2) City Council meetings or meetings with City Council members. • Coordinate efforts of Water Conservation Plan with Water Supply and Demand Analysis project. Task 2 - Review Background Information Consultant shall review all background information including: • Projected Water Demands through Buildout (2025) - Baseline. • Water Master Plan. • Recycled Water Master Plan. • Urban Water Management Plan. • City water conservation programs (current) and water reduction accomplished. Water Billing Data (3-4 years of historical monthly water billing data by customer class). Because the City has changed the utility billing system recently, only 3-4 years of billing data was retained. • Central Petaluma Specific Plan. • CPSP Smart Code Appendix. • Petaluma Park and Recreation Detail Standards/ Irrigation Equipment Standards. • Petaluma Street Tree Guidelines. 4 "Hold the Flow' by Ned Orrett. MW Water Efficiency Study (1995). Pacific histitute/The Potential for Urban Water Conservation in CA. "hmovative Water Conservation Eliminates Water Supply Impacts Enabling Sustainable Housing Development" by William O. Maddaus, Michelle L. Maddaus, Marshell Torre, and Richard Harris. "Creating Water Efficient Housing in Petaluma" by Maddaus Water Management. "Indoor Water Efficiency for Homes Along the East Shore of Tomales Bay" by Edwin Orrett, P.E. "Water Efficiency Audit for CISCO Systems, Inc. - Petaluma Operations," by Edwin Orrett, P.E. Water Transmission System PPP related documents. NOAA Fisheries Schedule from SCWA for Biological Opinion. Temporary Impairment MOU Petaluma Landscape Efficiency Standard. Task 3 - Water Conservation Program Review Consultant shall contact up to ten (10) other outside cities and/or agencies to discuss their water conservation programs and obtain copies of any ordinances or resolutions. No site visits are anticipated. The information gathered will be provided to the City, but also used by the team during Task 4. Task 4 - Develop Potential Water Conservation Projects Determine expected increase in potable water demand from development projects within the City of Petaluma through Buildout (2025) based on General Plan 2025's land use plan (Baseline Usage). Determine profile for how water is used within the City of Petaluma for use during development of potential off-site projects. Develop list of currently available "on-site" measures that may be implemented on new development projects (residential and commercial/industrial/institutional-CII) to reduce baseline usage. List of "on-site" measures and expected baseline usage reduction anticipated will be developed by Consultant team and City staff during Brainstorming/ User Group Meeting I workshop. Determine the anticipated reduction in Baseline Usage as a result of "on-site" measures. Develop list of potential water conservation "off-site" measures/ projects anticipated to be sufficient to provide potable water savings in excess of expected potable water demand from new development projects through buildout. Develop potential project descriptions for off-site projects in sufficient detail to analyze and rank projects under Task 6. Potential off-site project list will be developed by Consultant team and City staff during W Brainstorming/User Group Meeting H workshop. Discuss degree of water savings achievable through on-site and off-site projects identified. Task 5 - Develop Assumptions and Evaluation Criteria Assumptions and evaluation criteria will be developed to analyze potential off-site projects identified in Task 4 for ranking of potential projects for implementation. Criteria will be developed by Consultant team and City staff and may include items such as capital cost, O&M cost, feasibility, ease of implementation, peal, demand time water reduction, public acceptance, indirect benefits, and reduction of potable water only vs reduction of potable water and wastewater. • Consultant shall conduct Brainstorming/ User Group Meeting III workshop with Consultant Team and City staff for development of assumptions and evaluation criteria. Task 6 - Analyze and Evaluate Potential Projects Consultant team will develop planning level potential project costs and predicted achievable water reduction for each potential off-site project so that each potential project can be evaluated against the criteria and assumptions developed in Task 5 and ranking of potential projects can be achieved for implementation purposes. Consultant shall conduct Brainstorming/ User Group Meeting IV workshop with Consultant Team and City staff to gather input and consensus. Task 7 - Water Conservation Funding Mechanism Bartle Wells Associates will provide services under this task for development and implementation of a system of fees and/or mechanisms to recover the City's costs of water conservation efforts as they relate to new development. Bartle Wells will develop fees and assist in drafting ordinance language as needed to implement the fees and mechanisms. • Assemble and review data, which will provide the basis of the fees and mechanisms including, but not limited to, the City's water conservation plan and planned off-site improvements. • Conduct Brainstorming/User Group Meeting V workshop with Consultant team and City staff to assist in developing fees and mechanisms to recover water conservation costs. • Examine the City's planning information regarding potential new development. • Calculate any proposed development fees for off-site water conservation based on the basic information developed above. Recommend changes to the water development fees as appropriate and in compliance with Government Code §66000. • Develop proposed mechanisms to be implemented as part of the development process to require on-site water conservation improvements. • Recommend methods to annually adjust development impact fees based on reasonable changes in estimated capital costs, if required. • Present preliminary findings and recommendations to City. 10 • Assist City staff and legal advisors in drafting appropriate ordinance and/or resolution language to implement the proposed development fees and mechanisms. • Prepare and submit draft funding mechanism report on findings and recommendations. Incorporate comments and submit five (5) copies of final funding mechanism report. This report will be included as an Appendix in the report outlined in Task 9. • Bartle Wells will attend up to four (4) meetings, including one (1) City Council meeting to present findings and recommendations. Task S - Implementation Plan • Consultant team shall conduct Brainstorming/User Group Meeting VI with City to discuss implementation of the off-site projects developed. Topics of discussion shall include how each type of project can be implemented and managed. City staffing requirements will also be discussed. • Information from meeting will be included in the report. Task 9 - Prepare Report • All previous tasks will be consolidated into a single usable document. All supplementary data will be provided in Appendices. • Consultant will provide five (5) copies of the draft report to the City for review. • Consultant shall attend a report review meeting to discuss the contents of the draft report with the City at time of submittal. • Consultant shall incorporate all City comments into a Final Report. • Consultant will provide five (5) copies of the Final Report to the City. PROJECT TEAM Consultant's team for this project includes Gary Dodson as Principal -in -Charge, Dana Hunt as Project Manager. Subconsultants include Bill Maddaus of Maddaus Water Management, Edwin Orrett of Resource Performance Partners, Inc., Michael Cook and Ralph Alexander of Ralph Alexander & Associates, and Sophia Skoda and Tom Gaffney of Bartle Wells Associates. 11 SCHEDULE Consultant has developed a schedule for this project that will allow all necessary coordination and meetings to take place as required to facilitate a successful project. Milestone Task Duration Time Following Notice -to -Proceed Notice -to -Proceed 1 Kickoff Meeting 1 week Review Background Information 2 weeks 3 weeks Review Other Agencies Water Conservation Programs 4 weeks 5 weeks Develop Potential Water Conservation Projects 13 weeks 18 weeks Determine Baseline Usage for New Development 2 weeks Develop Water Use Profile 2 weeks Develop List of On-site Conservation Measures 3 weeks Determine Usage w/ On-site Conservation 2 weeks Brainstorming/User Group Meeting I Develop Off-site Potential Projects 4 weeks Brainstorming/User Group Meeting II Develop Assumptions and Evaluation Criteria 2 weeks 20 weeks Brainstorming/User Group Meeting III Analyze and Evaluate Off-site Potential Projects 8 weeks 28 weeks Brainstorming/User Group Meeting IV Water Conservation Funding Mechanism 6 weeks 34 weeks Brainstorming/ User Group Meeting V Develop Implementation Plan 2 weeks 36 weeks Brainstorming/User Group Meeting VI Prepare Draft Report 4 weeks Submit Draft Report 42 weeks Review Meeting City Review Period 2 weeks 44 weeks Prepare Final Report 2 weeks Submit Final Report 46 weeks 1 Notice -to -Proceed shall follow receipt of contract. City shall provide all background information requested to Consultant at Notice -to -Proceed. 12 FEE ESTIMATE 2 Kickoff Meeting (1) 5 5 The table provided below summarizes Dodson Engineers' estimated hours and fee for the I� User Group/Bramslonming Meetings (6) 36 Water Conservation Plan. The manhours, shown by task and by labor classification, are based 36 on the scope of work and schedule outlined herein. 5 $2,000 City Council Meetings (2) 10 $720 Meeting Agenda & Minutes (8) 16 32 Total Task 1 46 m `ate TASK 2 = REVIEW BACKGROUND INFORMATION ao- w $5,000 Review BackgrTotal lTask 4 21 21 U- ,-• W- � NE ua� 24 I 24 t Ea U t N a L OOh AlT 9 C t U a v J CN 6:2 a < "-' AA NORaF- m askr3grams O TASK DESCRIPTION -° a` ! a !g w 16 I 9 a ¢ < m p Determine Baseline Development Usage TASK 1 -PROJECT MANAGEMENT Work Plan 2 Kickoff Meeting (1) 5 5 5 I� User Group/Bramslonming Meetings (6) 36 36 36 Report Review Meeting (1) 5 5 $2,000 City Council Meetings (2) 10 $720 Meeting Agenda & Minutes (8) 16 32 Total Task 1 46 72 75 TASK 2 = REVIEW BACKGROUND INFORMATION $3,600 $5,000 Review BackgrTotal lTask 4 21 21 26on I 4 4 24 I 24 TASK 3 - WATER CONSERVATION PROGRAM REVIEW Review OtherTotal AgenclTes 60 askr3grams I I 8 16 I 60 TASK 4 - DETERMINE POTENTIAL WATER CONSERVATION PROJECTS Determine Baseline Development Usage 8 16 Determine Water Use Profile 8 24 Determine On -Site Reduction Measures 2 24 40 Determine Usage w/ On-site Reduction 2 16 24 Measures Determine Off-site Projects 2 40 80 Total Task 4 6 96 184 TASK 5 -DEVELOP ASSUMPTIONS AND EVALUATION CRITERIA 5 Develop Cdtena $15,000 $15,480 16 24 Total Task 5 I I 16 I 24 l TASK 6 -ANALYZE AND EVALUATE POTENTIAL PROJECTS - Evaluate Potential Projects 1 81 160 Total Task 6 I 8 I 80 I 160 TASK 7- WATER CONSERVATION FUNDING MECHANISM Develop Ordinances) and Funding e Mechanism I Total Task 7 8 I TASK 8- IMPLEMENTATION PLAN 1 2 $1,098 $720 $560 $4,392 $3,600 $2,240 16 1 18 $5,490 $4,320 $2,800 $732 1 $720 $1,000 $732 $720 $1,000 2 2 4 $1,464 $1,440 $2,000 4 $732 $720 $1,000 4 $1,464 $1,40 $2,000 4 12 $3,660 $3,600 $5,000 8 $1,464 $1,440 $1,000 8 $1,464 $1,40 $1,000 $3,294 I $3,600 I $5,000 $3,294 $3,600 $5,000 $360 $360 $360 $360 $15 $170 $825 $50 $100 $1,160 $47,133 $125 $125 $10,785 $10,296 $30 $30 $250 $125 $250 $605 $55,781 $200 $200 I $10,600 S660000 $48,526 $20,000 I $1,050 $20,000 Ill $1,050 ll $23,258 ImplementationToltal Task 8 I 2 I 16 I 32 J I I I $1,4401 I ( $75 ( $8,803 TASK 9 -PREPARE REPORT Draft Report 4 40 10060 Final Report 8 20 16 Total Task 9 4 48 120 76 $30,008 TOTALS 70 376 679 5 114 $15,000 $15,480 $14,800 $20,000 $3,895 $245,190 t CDC (Other Direct Casts) includes $15/hour for CAD equipment, 5% markup an subconsultants, and other directs costs such as miscellaneous reproduction, postage, and travel. 13 Labor classification rates shown are Year 2005/2006 billing rates for individuals who are expected to work on this project. Billing rales charged will correspond to rales for the actual individuals who perform the work. Notice to proceed expected to occur on October t, 2005. Consultant reserves the right to move funds between tasks. 'Work Included under Task 7 14 MEETINGS 15 E E E I a E u m U y ° a N a U G U � ZE m m o G O y -v m N C§'E tia j = o v O` < 3 r m `m °° -v m c a w EVENT LOCATION w c7 0 0 m w 0: m Meeting City of Petaluma V1, V/ V/ ✓ V/Kick-Off Brainstorming/User Group City of ✓ ✓ ✓ ✓ V Meeting I Petaluma Brainstorming/User Group City of ✓ ✓ ✓ Meeting II Petaluma Brainstorming/User Group City of ✓ V, Meeting III Petaluma Brainstorming/User Group City of ✓ ✓ ✓ ✓ Meeting IV Petaluma BrainstorminglUserGroup City of ✓ Meeting V Petaluma Brainstorming/User Group City of ✓ ✓ ✓ ✓ V Meeting VI Petaluma Report Review Meeting City of Petaluma ✓ ✓ 15 Resolution Authorizing Water Conservation Plan IV Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Dodson Engineers for Engineering Services in Support of Preparation of a Water Conservation Plan WHEREAS, it is a goal of the City of Petaluma to undertake water conservation measures to improve efficient use of water in order to reduce operating costs, avoid or defer capital improvement costs associated with expansion of water supply and wastewater disposal systems, and recognize the inherent value of water; and WHEREAS, Petaluma is a signatory to the Memorandum of Understanding (MOU) Regarding Urban Water Conservation in California as governed by the California Urban Water Conservation Council (CUWCC); and WHEREAS, Petaluma purchases water from the Sonoma County Water Agency (Agency) through the 11`x' Amended Agreement For Water Supply (Agreement); and WHEREAS, Petaluma, the Agency and other water contractors are signatory to the Memorandum of Understanding Regarding Water Transmission System Capacity Allocation During Temporary Impairment (Impairment MOU), which allocates available supply in the Transmission System; and WHEREAS, recycled water and water conservation are two viable options for reducing demands on the potable water system; and WHEREAS, Petaluma's current water conservation program focuses primarily on fixture and appliance rebate programs that have provided a substantial amount of water savings; and WHEREAS, expansion of the City's water conservation program is necessary in order for Petaluma to generate further substantial water savings in the future; and WHEREAS, an effective approach to water conservation is to build water conservation savings into new developments; and WHEREAS, it is a policy of the City to encourage and/or require new development to offset additional demands to the potable water system at a level not to exceed the amount of additional water needed by the development; and WHEREAS, there are numerous water conservation programs and measures available to the City; and WHEREAS, City Management recommends the City prepare a Water Conservation Plan to identify, evaluate and develop new water conservation measures to supplement Petaluma's water conservation program; and 17 WHEREAS, Dodson Engineers (Dodson) is recommended for professional engineering services in support of the Water Conservation Plan for the following reasons: 1. Dodson has provided exceptional service to the City on other water related projects, including the completion of work on -schedule and within budget; 2. Through preparation of the Recycled Water Master Plan, Dodson is very familiar with the City's recycled water system and its desire to expand the program to offset potable water demands. 3. Dodson is currently conducting the water supply and demands analysis in support of the water resources element of the General Plan. The results of this work are key to the successful preparation of the Water Conservation Plan. 4. Dodson has supplemented their team with other talented water conservation related firms, including Resource Performance Partners, Maddaus Water Management, and Ralph Alexander Associates. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council that: 1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of Petaluma. 2. The City Manager is authorized to execute a Professional Services Agreement with a contract not -to -exceed amount of $245,190 with Dodson Engineers for engineering services as described in the scope of work that is attached to and hereby made a part of this Resolution as Attachment A on terms that are based on the City of Petaluma standard professional services agreement and modified as appropriate to implement the scope of work, subject to approval of the City Attorney. 3. Subject to available funds, the City Manager is hereby authorized to execute on behalf of the City of Petaluma amendments to the Agreement Scope of Work, and to the not -to - exceed amount, so long as such amendments in the aggregate do not increase the original Agreement not -to -exceed amount by more than 15%. 4. This Resolution shall become effective immediately. 5. All portions of this Resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining Resolution portions shall be and continue in full force and effect, except as to those Resolution portions that have been adjudged invalid. The City Council of the City of Petaluma hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion hereof, irrespective of the fact that one or more section subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional. 18