HomeMy WebLinkAboutStaff Report 3.B 10/17/2005CITY OF PETALUIVIA, CALIFORNIA October 17, 2005
AGENDA BILL
Aeenda Title: Meeting Date:
Resolution Authorizing the Purchase of One New 2005 - 2006, 24' October 17, 2005
Articulating Aerial Tower and Truck from Terex Utilities West, Meeting Time: ® 3:00 PM
Sacramento, in the amount of $114,301.20. ❑ 7:00 PM
Category (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: Director: I Contact Person: Phone Number:
Finance I Steven Carmichael I Steven Carmichael 778-4323
Cost of Proaosal: $114,301.20 Account Number:
3350-62220
Amount Budgeted: $115,000.00 Name of Fund:
Vehicle and
Equipment Replacement Fund
Attachments to Aeenda Packet Item:
Resolution
Invitation to Bid #06-001 - New 2005 - 2006, 24' Articulating Aerial Tower and Truck
Summary Statement:
The Public Works Department identified a need to purchase a new 2005 - 2006, 24' Articulating Aerial
Tower and Truck. Invitation to Bid packages were sent to five vendors, and an Invitation to Bid was
printed in the Argus Courier. Four vendors responded with bids. These included Terex Utilities,
Sacramento at $114,301.20, East Bay Ford Truck, Oakland at $114,780.69, Henry Curtis Ford, Petaluma
at $120,336.38, and Victory Commercial Truck, Petaluma at $122,227.60. After reviewing the bids, staff
recommended awarding the bid to the lowest bidder, Terex Utilities West, Sacramento, in the amount of
$114,301.20.
Recommended Citv Council Action/Suggested Motion:
Recommend the Council approve the authorization to purchase one new 2005 - 2006, 24' Articulating
Aerial Tower and Truck from Terex Utilities West, Sacramento, in the amount of $114,301.20.
Reviewed by Finance Director: Reviewed4w-City rnev: Approved Citv Manager:
Date: ( ' p(�Date:
IVVQ��
Todav's Date: Revision # and Date Revised: File Code:
Tuesday, September 27, 2005 # #06-001 New 2005 - 2006, 24'
Articulating Aerial Tower and
Truck
CITY OF PETALUMA, CALIFORNIA
MONDAY, OCTOBER 17, 2005
09 ►11.2 'tt
FOR
RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005 - 2006, 24' ARTICULATING
AERIAL TOWER AND TRUCK FROM TEREX UTILITIES WEST, SACRAMENTO, IN THE AMOUNT
OF $114,301.20
EXECUTIVE SUMMARY:
The Public Works Department identified a need to purchase a new 2005 - 2006, 24' Articulating Aerial
Tower and Truck. Invitation to Bid packages were sent to five vendors, and an Invitation to Bid was
printed in the Argus Courier. Four vendors responded with bids. These included Terex Utilities,
Sacramento at $114,301.20, East Bay Ford Truck, Oakland at $114,780.69, Henry Curtis Ford, Petaluma
at $120,336.38, and Victory Commercial Truck, Petaluma at $122,227.60. After reviewing the bids,
staff recommended awarding the bid to the lowest bidder, Terex Utilities West, Sacramento, in the
amount of $114,301.20.
2. BACKGROUND:
The Public Works Department's 1990 Ford Aerial Truck requires substantial repair work and is in need
of replacement. The Department has worked closely with the City's Vehicle Maintenance staff on
developing new vehicle and equipment specifications to maximize use of the vehicle and equipment
being purchased.
3. ALTERNATIVES:
Council could reject this request and give staff direction.
4. FINANCIAL IMPACTS:
This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of
$114,301.20.
5. CONCLUSION:
Request City Council authorize the purchase of one new 2005 - 2006, 24' Articulating Aerial Tower and
Truck from Terex Utilities West, Sacramento, in the amount of $114,301.20.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:
After Council approval, a purchase order will be issued to Terex Utilities West, Sacramento. The Public
Works Department will take delivery of the vehicle.
RECOMMENDATION:
Approve the resolution authorizing the purchase of one new 2005 - 2006, 24' Articulating Aerial Tower
and Truck from Terex Utilities West, Sacramento, in the amount of $114,301.20.
RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2005 - 2006, 24'
ARTICULATING AERIAL TOWER AND TRUCK FROM TEREX UTILITIES WEST,
SACRAMENTO, IN THE AMOUNT OF $1149301.20
WHEREAS, as part of the 2004-2005 Vehicle Replacement Program, the Public Works
Department identified a need for a new 2005 - 2006, 24' Articulating Aerial Tower and Truck,
and,
WHEREAS, the funding for the new 2005 - 2006, 24' Articulating Aerial Tower and Truck is
available from the Vehicle and Equipment Replacement Fund, and,
WHEREAS, staff developed specifications and bids were solicited from responsible vendors,
and,
WHEREAS, after reviewing the bids, staff recommended that Council accept the low bid from
Terex Utilities West, Sacramento, in the amount of $114,301.20.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the
purchase of one new 2005 - 2006, 24' Articulating Aerial Tower and Truck from Terex Utilities
West, Sacramento, in the amount of $114,301.20.