HomeMy WebLinkAboutStaff Report 3.C 10/17/2005CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
3.0
October 17, 2005
Agenda Title: Meeting Date:
Resolution Authorizing the Purchase of One 2005/2006 '/4 Ton October 17, 2005
Super Duty / Extended Cab Animal Control Body 4X2 / with CA: Meeting Time: ® 3:00 PM
54"to 60" Truck Complete from Henry Curtis Ford, Petaluma in the ❑ 7:00 PM
amount of $39,770.85.
Category (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: Director: Contact Person: Phone Number:
Finance Steven Carmichael Steven Carmichael 778-4323
Cost of Proposal: $39,770.85
Amount Budgeted: $40,000.00
Attachments to Agenda Packet Item:
Account Number:
3350-62220
Name of Fund:
Vehicle and
Equipment Replacement Fund
Resolution
Invitation to Bid #06-002 - 2005/2006'/4 Ton Super Duty / Extended Cab Animal Control Body 4X2 / with
CA: 54"to 60" Truck Complete
Summary Statement:
The Animal Services Department identified a need to purchase a 2005/2006'/4 Ton Super Duty / Extended
Cab Animal Control Body 4X2 / with CA: 54"to 60" Truck Complete. Invitation to Bid packages were
sent to five vendors, and an Invitation to Bid was printed in the Argus Courier. Four vendors responded
with bids. These included Henry Curtis Ford, Petaluma at $39,770.85, Victory Commercial Truck,
Petaluma at $42,152.20, East Bay Ford Truck, Oakland at 61,189.07, and Superior Aluminum Body
Corporation, South San Francisco at $15,700.50 (utility body only). The bid from Superior Aluminum
Body Corporation, South San Francisco was declared non-responsive because it did not include the truck
with the utility body. After reviewing the bids, staff recommended awarding the bid to the lowest bidder,
Henry Curtis Ford, Petaluma in the amount of $39,770.85.
Recommended City Council Action/Suggested Motion:
Recommend the Council approve the authorization to purchase one 2005/2006 '/4 Ton Super Duty /
Extended Cab Animal Control Body 4X2 / with CA: 54"to 60" Truck Complete from Henry Curtis Ford,
Petaluma in the amount of $39,770.85.
Reviewed by Finance Director:
Date:
Todav's Date:
Tuesday, September 27, 2005
Reviewed_hwF=itvAttornev:
Revision #and Date Revised:
Approg_ethbv Citv Manager:
Date:
File Co/de
#06-002 2005/2006 '/4 Ton Super
Duty / Extended Cab Animal
Control Body 4X2 / with CA: 54"to
60" Truck Complete
CITY OF PETALUMA, CALIFORNIA
MONDAY, OCTOBER 17, 2005
AGENDA REPORT
FOR
RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2005/2006 % TON SUPER DUTY /
EXTENDED CAB ANIMAL CONTROL BODY 4X2 / WITH CA: 54"TO 60" TRUCK COMPLETE
FROM HENRY CURTIS FORD, PETALUMA IN THE AMOUNT OF $39,770.85
1. EXECUTIVE SUMMARY:
The Animal Services Department identified a need to purchase a 2005/2006 '/4 Ton Super Duty /
Extended Cab Animal Control Body 4X2 / with CA: 54"to 60" Truck Complete. Invitation to Bid
packages were sent to five vendors, and an Invitation to Bid was printed in the Argus Courier. Four
vendors responded with bids. These included Henry Curtis Ford, Petaluma at $39,770.85, Victory
Commercial Truck, Petaluma at $42,152.20, East Bay Ford Truck, Oakland at 61,189.07, and Superior
Aluminum Body Corporation, South San Francisco at $15,700.50 (utility body only). The bid from
Superior Aluminum Body Corporation, South San Francisco was declared non-responsive because it did
not include the truck with the utility body. After reviewing the bids, staff recommended awarding the
bid to the lowest bidder, Henry Curtis Ford, Petaluma in the amount of $39,770.85.
2. BACKGROUND:
The older of the two animal control vehicles is in need of replacement. It is beginning to break down
and is not large enough to meet the needs of the department. The Animal Services Department has
worked closely with the City's Vehicle Maintenance Department,on developing new vehicle and
equipment specifications to maximize use of the vehicle and equipment being purchased.
3. ALTERNATIVES:
Council could reject this request and give staff direction.
4. FINANCIAL IMPACTS:
This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of
$39,770.85.
CONCLUSION:
Request City Council authorize the purchase of one 2005/2006'/4 Ton Super Duty / Extended Cab
Animal Control Body 4X2 / with CA: 54"to 60" Truck Complete from Henry Curtis Ford, Petaluma in
the amount of $39,770.85.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:
After Council approval, a purchase order will be issued to Henry Curtis Ford, Petaluma. The Animal
Services Department will take delivery of the vehicle.
RECOMNIENDATION:
Approve the resolution authorizing the purchase of one 2005/2006'/4 Ton Super Duty / Extended Cab
Animal Control Body 4X2 / with CA: 54"to 60" Truck Complete from Henry Curtis Ford, Petaluma in
the amount of $39,770.85.
RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2005/2006 3/4 TON SUPER
DUTY / EXTENDED CAB ANIMAL CONTROL BODY 4X2 / WITH CA: 54"TO 60"
TRUCK COMPLETE FROM HENRY CURTIS FORD, PETALUMA IN THE AMOUNT OF
$39,770.85
WHEREAS, as part of the 2004-2005 Vehicle Replacement Program, the Animal Services
Department identified a need for a 2005/2006'/4 Ton Super Duty / Extended Cab Animal Control
Body 4X2 / with CA: 54"to 60" Truck Complete, and,
WHEREAS, the funding for the 2005/2006'/4 Ton Super Duty / Extended Cab Animal Control
Body 4X2 / with CA: 54"to 60" Trick Complete is available from the Vehicle and Equipment
Replacement Fund, and,
WHEREAS, staff developed specifications and bids were solicited from responsible vendors,
and,
WHEREAS, after reviewing the bids, staff recommended that Council accept the low bid from
Henry Curtis Ford, Petaluma in the amount of $39,770.85.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the
purchase of one 2005/2006 3/4 Ton Super Duty / Extended Cab Animal Control Body 4X2 / with
CA: 54"to 60" Truck Complete from Henry Curtis Ford, Petaluma in the amount of $39,770.85.
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