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HomeMy WebLinkAboutStaff Report 3.B 04/03/20063.B CITY OF PETALUMA, CALIFORNIA April 3, 2006 AGENDA BILL Agenda Title: Meeting Date: Resolution Authorizing the Purchase of one new 25,500 Pound April 3, 2006 Gross Vehicle Weight Truck and 5 -Yard Dump Body from Victory Meeting Time: ® 3:00 PM Commercial Truck Center, Petaluma, in the amount of $73,698.39. ❑ 7:00 PM Category (check one): © Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Denartment: I Director: Contact Person: Phone Number: Administrative Services I Steven Carmichael Steven Carmichael 778-4323 Cost of Pronosal: $73,698.39 Amount Budgeted: $74,000.00 Account Number: 3350-62220 Name of Fund: Vehicle and Equipment Replacement Fund Attachments to Agenda Packet Item: Resolution Invitation to Bid #06-009 - One new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body (Attachment 1) Bid proposal from Victory Commercial Truck Center, Petaluma (Attachment 2) Summary Statement: The Water Resources and Conservation Department identified a need to purchase one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body. Invitation to Bid packages were sent to twelve vendors, and an Invitation to Bid was printed in the Argus Courier. Three vendors responded with bids. These included East Bay Ford Truck Sales, Oakland at $72,739.88, Victory Commercial Truck Center, Petaluma at $73,698.39, and Bayshore International Trucks, Rohnert Park at $77,021.57. After reviewing the bids, staff recommends awarding the bid to second to the lowest bidder, Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. This amount includes a $2,995.00, six year, 100,000 mile, power train and base care extended warranty with a $100.00 deductible. The other bids were considered to be non-responsive because they did not meet the minimum specifications on the 7.11, V8 diesel engine. As well, the East Bay Ford Truck Sales bid did not meet the minimum specifications for the dump bed and hoist system. Recommended Citv Council Action/Suggested Motion: Recommend the Council approve the authorization to purchase one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yazd Dump Body from Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. Reviewed by Administrative Reviewed by City Attornev: Aaln•oved, Citv Manager: emces D-i/r/,ectd : 7 "J} ate: Date: Date: Todav's Date: Revision # and Date Revised: File Code: Monday, March 20, 2006 # #06-009 One new 25,500 Pound Gross Vehicle Weight Truck and 5 - Yard Dump Body CITY OF PETALUMA, CALIFORNIA MONDAY, APRIL 3, 2006 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 25,506 POUND GROSS VEHICLE WEIGHT TRUCK AND 5 -YARD Dump .BODY FROM VICTORY C014IMERCIAL TRUCK CENTER, PETALUMA, IN THE AMOUNT OF $73,698.39 1. EXECUTIVE SUMMARY: The Water Resources and Conservation Department identified a need to purchase one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body. Invitation to Bid packages were sent to twelve vendors, and an Invitation to Bid was printed in the Argus Courier. Three vendors responded with bids. These included East Bay Ford Truck Sales, Oakland at $72,739.88, Victory Commercial Truck Center, Petaluma at $73,698.39, and Bayshore International Trucks, Robnert Park at $77,021.57. After reviewing the bids, staff recommends awarding the bid to second to the lowest bidder, Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. This amount includes a $2,995.00, six year, 100,000 mile, power train and base care extended warranty with a $100.00 deductible. The other bids were considered to be non-responsive because they did not meet the minimum specifications on the TIL V8 diesel engine. As well, the East Bay Ford Truck Sales bid did not meet the minimum specifications for the dump bed and hoist system. 2. BACKGROUND: The Water Resources and Conservation Department's 1982, 5 -yard dump truck in need of replacement. The vehicle is needed to haul sludge generated by the centrifuge to the landfill, and has specialized seals on the bed to keep liquids from leaking during transport as well as a cover system. The City's other trucks are not built to fill this need. 3. ALTERNATIVES: Council could reject this request and give staff direction. 4. FINANCIAL IMPACTS: This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of $73,698.39. 5. CONCLUSION: Request City Council authorize the purchase of one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yazd Dump Body from Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:. After Council approval, a purchase order will be issued to Victory Commercial Truck Center, Petaluma. The Water Resources and Conservation Department will take delivery of the vehicle. 7. RECOMMENDATION: Approve the resolution authorizing the purchase of one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body from Victory Connnercial Truck Center, Petaluma, in the amount of $73,698.39. G RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 259500 POUND GROSS VEHICLE WEIGHT TRUCK AND 5 -YARD DUMP BODY FROM VICTORY COMMERCIAL TRUCK CENTER, PETALUMA, IN THE AMOUNT OF $739698.39 WHEREAS, as part of the 2005-2006 Vehicle Replacement Program, the Water Resources and Conservation Department identified a need for one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body, and, WHEREAS, the funding for the new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body is available from the Vehicle and Equipment Replacement Fund, and, WHEREAS, staff developed specifications and bids were solicited from responsible vendors, and, WHEREAS, after reviewing the bids, staff recommended that Council accept the second to the lowest bid from Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the purchase of one new 25,500 Pound Gross Vehicle Weight Truck and 5 -Yard Dump Body from Victory Commercial Truck Center, Petaluma, in the amount of $73,698.39. SECTION D 111-1111 ITB 06-004 The City of Petaluma, California desires to purchase One (1) 25,500 Pound Gross Vehicle Weight Truck Cab and S Yard Dump Body, the minimum specifications and terms & conditions enclosed herein. This vehicle shall be current production model consisting of parts and materials that are the proper size, quality and design, and the intended purpose as herein defined. The manufacturer in accordance with these specifications shall install optional equipment. The vehicle shall meet or exceed the construction and performance specifications described. 1. One (1) 25500 Pound Gross Vehicle Weight Truck Cab and 5 Yard Dump Body Make ( 41,-1-t/12I(r41 Model 0 -%S -6c, 2. Price 3. Sales Tax 4. Delivery $ C�SGIK. $ 576 sjr. �9 5. Total $ ( 70 3 • ? ? %SIJ 6. Option: Extended Warranty $ (floor /y 6 years/100,000 miles, bumper -to -bumper coverage, $100 deductible 7. Total with Oational Warrantv $ ?� r / Delivery Information: lao r calendar days after receipt of purchase order. Bid Item Available For Other Agency "Piggy -Back" Procurement: Yes_ No The undersigned declares that before preparing this bid, be/she carefully read the specifications and requirements for Bidders and that this bid is made with full knowledge of the kind, quality and quantity of services and equipment to be furnished, and this bid is as stated on documents submitted in response to the City's Invitation to Bid. The undersigned offers and agrees, if this bid is accepted, within forty-five (45) calendar days from date of opening, to famish any or all of the items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within the time specified. Discounts will be allowed for prompt payment: c percent, 10 calendar days; f percent, 20 calendar days;I -T---I percent, 30 calendar days. COMPANY: OL-TZ}VL`/ &/mrm('1/1-I ttr Oiq.rL---t- ADDRESS: 119-i(:AjO-06�AfJl✓X 417- CITY, STATE, ZIP CODE: i)e�7_-1 oa/!9 , O SIGNATURE OF PERSON AUTHORIZEDTO SI N: TYPED NAME OF SIGNER TELEPHONE#: 10).-i?,c7� FAx# 6597 ITB# 06-009 16 t� r Av TITLE DATE: /9111?�, -r 1/30/2006 m