HomeMy WebLinkAboutStaff Report 4.A 04/03/2006CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
4.A
April 3, 2005
Agenda Title: Public Hearing To Receive Comments On The 2006- Meeting Date:
2007 Proposed Action Plan And Adoption Of A Resolution April 3, 2006
Approving The Community Development Block Grant Action Plan
And Authorizing The City Manager To Sign All Documents Meeting Time: X 3:00 PM
Required By The Department of Housing and Urban Development ❑ 7:00 PM
(HUD).
Cateeory (check one): ❑ Consent Calendar X Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Denartment/Division: Director: Contact Person:
Phone Number:
Community Mike Moor
Development Block
Bonne Gaelyl t
778-4484 (Direct Line)
Grant (CDBG)
Cost of Proposal: $480,742
Account Number:
Fund 2110
Amount Budgeted: $ 360,616(2006-07 CDBG Entitlement)
Name of Fund:
120.126 (2005-06 unexpended funds)
CDBG
$480,742
Attachments to Agenda Packet Item:
Exhibit 91. FY 2006-2007 CDBG Requests and Recormnendations:
Table Format
Exhibit #2. Requests and Recommendations: Narrative Summary
Exhibit #3. Resolution Approving Action Plan and Budget
Summary Statement: The City of Petaluma is an "entitlement jurisdiction" under the Community
Development Block Grant Program. Under that designation, the City is entitled to an annual allocation of
funds from HUD. Petaluma's 2006-07 entitlement was decreased by approximately 10 percent ($41,350)
this year due to federal budget constraints. The funds must be utilized on activities which benefit low and
moderate -income persons. Within that broad definition, HUD defines eligible activities and the City
Council allocates funds to community-based organizations that implement projects and programs which fit
the Council priorities. Those priorities are outlined in the 2005-2010 Consolidated Plan, the document
required by HUD to serve as our five-year strategic plan and application for federal funding.
Recommended Citv Council Action/Suggested Motion: Conduct a public hearing to receive comments
on the 2006-2007 proposed Action Plan and adopt a resolution approving the Community Development
Block Grant projects and authorizing the City Manager to sign all documents required by HUD.
Reviewed by Finance Director:
�LoDate: •Z(7
Today's Date:
March 6, 2006
Reviewv City Attorney:
Date:
(TI VL,2/06
Revision # and Date Revised:
ft
Aonrov_dl)City Manager:
0��Date:
File Code:
Cdbg staffreport
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CITY OF PETALUMA, CALIFORNIA
APRIL 3, 2006
AGENDA REPORT
FOR
PUBLIC HEARING TO RECEIVE COMMENTS ON THE 2006-2007 PROPOSED
ACTION PLAN AND ADOPTION OF A RESOLUTION APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN AND
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS REQUIRED BY
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
EXECUTIVE SUMMARY: The primary objective of the Community Development Block
Grant (CDBG) program is the development of "viable urban communities, by providing
decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low and moderate income." As an entitlement jurisdiction
under the Community Development Block Grant program, the City of Petaluma is
entitled to an annual allocation of funds from the Department of Housing and Urban
Development (HUD) to be utilized on activities which fulfill that national objective.
Requests for funding for projects and programs must address not only the national
objective, but also the Council's local priorities as outlined in the 2005-2010
Consolidated Plan, the document required by HUD to serve as a five-year planning tool
and as our application for federal funding. Those priorities are:
1. Serve Petaluma's senior population.
2. Serve Petaluma's youth.
3. Serve persons with special needs
4. Provide rental units with support services for low/mod income households.
5. Improve accessibility in public facilities.
6. Promote housing choices and opportunities.
7. Provide homeownership units with specific preferences.
8. Provision of projects and programs which encourage principles of sustainability.
9.. Provision of projects and programs which enhance childcare capacity.
2. BACKGROUND: Having a designation as an entitlement community allows the City to
not only receive direct funding from HUD for the Block Grant Program, but also to apply
directly for statewide and other federal housing funds. Since we gained entitlement status
in 1994, the City has allocated approximately $4,000,000 in Block Grant funds and nearly
$6,500,000 via five HOME program grants, a $250,000 BEGIN grant for first-time
homebuyers, five HUD grants for seniors and persons with a disability and five
Continuum of Care homeless projects. The City was recently awarded a 6"' HOME
award in the amount of $4,000,000 for the PEP/Casa Grande project.
The Petaluma Block Grant application process consists of a public notice, application
packets to community agencies and other city departments, a technical assistance
workshop, and one-on-one application assistance to any group which requests it. Seven
applications amounting to $429,871 were received from nonprofit and governmental
agencies. A synopsis of each application is included in Exhibit #2. (If you wish to see
one or more complete applications, please feel free to call Bonne Gaebler at 778-4484.)
2
Q
The City's entitlement of $360,616 is based on a complex formula calculated by HUD
and the Office of Management and Budget. The formula includes data on population,
poverty statistics, employment information, housing conditions, and the like. There are
two statutory restrictions on the funds: (1) there is a cap on expenditures for program
administration; and (2) a cap on expenditures for "public service" activities, i.e. program
or "soft" costs.
Program administration expenses include Block Grant staff and support services,
consultant services to provide an update of the Analysis of Impediments for persons with
a disability, and Petaluma's share of the county -wide Continuum of Care program.
Public services are defined as those which "improve the community's facilities, such as
child care, health services, drug abuse programs, services to seniors, etc." This federally
imposed cap precludes funding of many applicants; the nonprofit applicants are familiar
with this limitation.
2006-2007 Entitlement $360,616
2005-2006 Reserves and Unexpended Funds 120,126
$480,742
Administration Cap 99,623
Public Service Cap 77,372
Exhibit 91 outlines, in table form agency requests, staff recommendations and totals.
Each applicant has been notified of the public hearing and representatives from each
agency have been invited to attend, present information if they wish and be available for
questions from Council.
Some of the applicants who cannot be funded due to the limitations of Block Grant funds
will apply for funding from the Housing Program which includes the Petaluma
Community Development Commission Low -Mod Housing Fund and proceeds from the
hi -Lieu Housing Fund. The Housing Program and Budget will be presented during May
budget workshops.
ALTERNATIVES:
1. Approval of project and program allocations as presented.
2. Modify allocations within program guidelines.
FINANCIAL IMPACTS: The Block Grant Program is fiscally self-sustaining. All
administrative, project, and program expenditures are covered by the entitlement
revenues.
CONCLUSION: In accordance with CDBG regulations, the City of Petaluma will
publish its 2006-2007 Action Plan. Staff will respond to any community questions and
comments. The Action Plan will be submitted to HUD by May 15, 2006; funds are
available as of July 1, 2006.
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OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY
SUCCESS OR COMPLETION: HUD will approve the City's 2006-2007 Action Plan;
the nonprofits and City Departments will complete the projects and programs, which have
been approved; the low-income citizens for whom the program is targeted will receive
benefits which enhance their quality of life.
RECOMMENDATION:
(1) Conduct a Public Hearing to receive comments on the 2006-2007 proposed Plan
of Action, which outlines the City's intentions for expending Community Development
Block Grant Funds.
(2) Adopt a resolution approving the FY 2006-2007 CDBG projects for the City of
Petaluma. (See Exhibit #3.)
Cdbgstaf&epo&S
EXHIBIT #1
2006-2007 CDBG PROPOSALS
Project Funds Staff
Mency Description Requested Recommendations
1. City Program Admin. 99,623 72,123
2. Comm. Resources Access/Disabled 75,000 50,000
Difference
23,753
25,000
107,902 107,902 0
75,000 75,000 0
50,000 45,845 0
27,372 27,372 0
2,500 2,500 0
100,000
$537,397
S:\Housing\CDBG Program\CDBG 04-05 Documents\CDBG Fundingchart 05-06.DOC
100,000
$480,742
Ef
($48,753)
Forindependence
Housing
3.
COTS
Rehab/Transitional
Houses
4.
PEP
Rehab Senior Housing
5.
PPSC
Fair Housing
Tenant/Landlord Info&Ref.
6.
PPSC
Seniors Meals
7.
PPSC
Rehab/Senior Day Center
25 Howard Street
8
Rebuilding Together/ Rehabilitation/
Christmas In April
Seniors/Disabled
2006-2007 TOTALS
Difference
23,753
25,000
107,902 107,902 0
75,000 75,000 0
50,000 45,845 0
27,372 27,372 0
2,500 2,500 0
100,000
$537,397
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100,000
$480,742
Ef
($48,753)
EXHIBIT #2
SUMMARY OF REQUESTS AND RECOMMENDATIONS
(Correspond in Numbering to Table in Exhibit #1)
1. The City of Petaluma is allowed a total of $99,623 to administer the CDBG
program, under the Administrative Cap rule. The administrative funds are utilized for
salaries, supplies, Block Grant's share of intragovernmental transfers, etc. Funds are
utilized for various consulting agreements, including Petaluma's share of administering
the County -wide Continuum of Care Program. Staff is recommending an amount lower
than HUD allows in order to be able to fund our nonprofit service delivery agencies.
Total Petalumans served: N/A
Staff recommendation: $72,123
2. Community Resources for Independence (CRI) has requested $75,000 for its
program of "housing accessibility modifications" which helps eliminate barriers in homes
of persons with disabilities. It has been estimated that keeping individuals safely in their
own homes and out of convalescent hospitals saves taxpayers thousands of dollars per
month and greatly enhances the disabled person's quality of life. Although CBI's work is
excellent, staff is recommending a partial request based on the amount of funding utilized
over the past two years. HUD frowns upon unexpended funds.
Total served: 20 households
Staff recommendation: $50,000
3. The Committee On The Shelterless (COTS) has requested $107,902 to be
utilized to renovate and refurbish 5 shared houses in Petaluma, which are occupied by
previously homeless families. The work will include roofing, painting, new appliances,
landscaping, electrical work and improved technology. COTS will work with rebuilding
Together to not only control the costs but also involve members of the community in the
shared housing program via volunteer work. Another goal of this project will be to train
the residents in home maintenance skills.
Total served: 40 individuals annually
Staff recommendation: $107,902
4. Petaluma Ecumenical Properties has requested $75,000 to do rehabilitation
work on two of their older properties, Mountain View Apts. and 154 Wilson Street Apts.
The Mountain View property requires new roofing and the Wilson Street property
requires siding and window replacement. These two properties are home to 30 very -low
income seniors.
Total Served: 30 residents
Staff recommendation: $75,000
5. Petaluma People Services Center (PPSC) has requested $50,000 to administer
the City's Fair Housing Program, a requirement for all entitlement jurisdictions. PPSC's
Fair Housing Program offers tenant/landlord education and mediation and is a component
of their Homelessness Prevention and Housing Services Department. Fair Housing offers
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free, non -biased service available to all tenants and landlords who live in or own property
in Petaluma. Problems relating to rental housing such as eviction, rent increases,
discrimination, etc. are issues which PPSC deals with for the City on a daily basis.
Total served: 200
Staff recommendation: $45,845
6. Petaluma People Services Center (PPSC) has requested $27,372 to continue
PPSC's Home Delivered Meals Program. This program provides homebound elders a
daily hot meal and security check, nutritional assessments and, when needed,
individualized counseling by a registered dietician. This program by PPSC is dedicated
to bridging some of the gaps our growing population of frail elders face on a daily basis.
Total Served: 13,325
Staff recommendation: $27,372
7. Petaluma People Services Center (PPSC) has requested $2,500 to replace the
rain gutters at their frail elders center at 25 Howard Street. When the existing roof was
installed, the gutters were not replaced and they have completely deteriorated. At times,
the rain water pours out of the gutters and onto the heads of the seniors entering the
center.
Total served: 300
Staff recommendation: $2,500
8. Rebuilding Together with Christmas in April has requested $100,000 for the
rehabilitation and refurbishment of homes and nonprofit facilities serving very low
income residents. Rebuilding Together holds an annual rebuilding day (this year,
Saturday, April 15) when volunteers from the Petaluma business and professional
community join with Petaluma residents in the bam-raising tradition of neighbors helping
their low-income, elderly, or disabled neighbors. The agency now serves our community
all year round by filling home emergency repair requests with volunteer labor and
purchased or donated materials.
Total served: 100 individuals
Staff recommendation: $100,000
EXHIBIT #3
APPROVING THE FY 2006-2007 ACTION PLAN OF THE PETALUMA
CONSOLIDATED PLAN STRATEGY AND PROPOSED USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of
the Department of Housing and Urban Development (HUD) Community Development
Block Grant Program; and
WHEREAS, as part of the Consolidated Plan Strategy, HUD requires an annual Action
Plan which is comprised of the community's projected use of Block Grant funds to
address community needs; and
WHEREAS, all projects and programs which are proposed for funding address one or
more of the priorities of the City's 2005-2010 Consolidated Plan; and
WHEREAS, a public hearing was noticed and conducted to hear comments from the
community on the proposed projects and programs and the City Council found the
proposed funding plan to be consistent with the Consolidated Plan;
THEREFORE BE IT RESOLVED by the Petaluma City Council that the Action Plan
as shown below is approved and adopted for FY 2006-2007.
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AGENCY PROJECT
City of Petaluma Program Administration
Community Resources For Access for Disabled/
Independence Housing
Committee On The
Shelterless
Petaluma Ecumenical
Properties
Petaluma People
Services Center
Petaluma People
Service Center
Petaluma People
Services Center
Rebuilding Together
TOTAL
Rehab/Transitional
Housing
Rehab/Senior Housing
Fair Housing
Seniors/Home Meals
Rehab/Senior Center
Housing Rehabilitation
ALLOCATION
$72,123
$50,000
$107,902
$75,000
$45,845
$27,372
$2,500
$100,000
$480,742
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute the required Standard Form 424 and to submit that and all other required forms
and certifications to HUD; and that in the event of budget changes due to a reduced grant
allocation or project/program changes, the City Manager is hereby authorized, under the
provisions of the City Charter, to transfer appropriations between the programs listed in
the Action Plan.
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