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HomeMy WebLinkAboutStaff Report 3.B 09/11/2017Agenda Item #3.B , DATE: September 11, 2017 TO: Honorable Mayor and Members of the City Council through City Manager FROM: William Mushallo, Finance Director Janine Tedrow, Senior Accountant SUBJECT: Resolution to Receive and File the City Treasurer's Quarterly Report Dated June 30, 2017. RECOMMENDATION It is recommended that the City Council adopt the attached Resolution To Receive and File the City Treasurer's Quarterly Report Dated June 30, 2017. BACKGROUND Pursuant to the City's Investment Policy and Government Code, the City Council annually delegates authority to the City Treasurer to invest or reinvest City funds. The City Council approved the City of Petaluma Investment Policy on June 20, 2016 which delegated investment authority to the City Treasurer for the Fiscal Year 2016 -17. The City Treasurer is required to provide a quarterly investment report to the Council that includes the status of the investment portfolio. The attached reports outline the current investments, the weighted average and yields of pooled investments, investments managed by Public Financial Management (PFM), and earnings received by investments in the Local Agency Investment Fund (LAIF). The reports also include the Treasurer's certification of adequate cash flow. This is the fourth quarterly report for Fiscal Year 2016 -2017. DISCUSSION It is the policy of the City of Petaluma to manage public funds in a manner consistent with the laws of the State of California pertaining to the investment of public funds. Three primary goals of the City are to safeguard the principal of funds under its control; meet the City's daily cash flow requirements; and achieve a reasonable rate of return with the maximum amount of security possible. The attached City Treasurer's Quarterly Report contains information on the City's cash activity and ending balances in all City accounts. Each report also: • Summarizes total beginning balances of all cash and investments, and total quarterly activity and ending balances. Provides quarterly activity and ending balances in the City's cash equivalent accounts and information about trustee account activities and ending balances. Provides information on investment portfolio activity, security type, maturity and value, and book and fair value. • Compares the City's quarterly investment earnings with the City's benchmark. The City's benchmark for investment earnings is the Merrill Lynch 1 -3 year US Treasury index as provided by Bloomberg Financial Markets. That rate was .17% for the quarter ended June 30, 2017. The City's quarterly return outperformed the Index by .06% coming in at .23% for the last quarter. In addition to the above mentioned investment earnings for the portfolio managed by PFM, the City also has funds in the State of California's LAIF (Local Agency Investment fund) and CAMP (California Asset Management Pool). These investments provide liquidity of funds for cash flow purposes, and interest earnings are reported separately. The annualized returns for the last quarter on LAIF and CAMP were .92% and 1.05 %, respectively. Per the City's Interfund Loan Policy, the Treasurer's report no longer lists all interfund loans currently in place; however, this information is available upon request. FINANCIAL IMPACTS The balance of cash and investments as of June 30, 2017 was $135 million. This is up $2 million from the balance at the end of March 31, 2017. The increase is due mainly to the receipt of our semi - annual property tax payment. The net investment earnings during the quarter ending June 30, 2017 were $288,929. ATTACHMENTS 1. Resolution 2. City Treasurer's Quarterly Report dated June 30, 2017 ATTACHMENT 1 RESOLUTION TO RECEIVE AND FILE THE CITY TREASURER'S QUARTERLY REPORT DATED JUNE 30, 2017 WHEREAS, the City Investment policy requires the City Treasurer to provide a quarterly investment report to the Council for compliance with the adopted City Investment Policy. NOW, THEREFORE BE IT RESOLVED that the City Council has received the City Treasurer's Quarterly Report dated June 30, 2017 and directs the City Clerk to file the report. City of Petaluma Quarterly Investment Report April 1 to June 30, 2017 rk��00 -4/ -185$ VA ATTACHMENT 2 This report is presented in accordance with the City's investment policy and the California Government Code. The policy and Government Code requires the Treasurer to certify that sufficient cash flow is available for the next six months to meet the expected demand or provide an explanation as to why sufficient cash may not be available. The attached report outlines the current investments, weighted average and yields of pooled investments. The month end account statement of assets managed by Public Financial Management, LLC (PFM), the Local Agency Investment Funds (LAIF) quarterly statement, and the City's performance summary of portfolio investments as compared to applicable benchmarks are included. The report also includes the Treasurer's certification of adequate cash flow. We respectfully submit the quarterly investment report for the quarter ending June 30, 2017. CITY OF PETALUMA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter ending June 30, 2017 Cash activity for the fiscal year: Cash and Investments, Beginning of the quarter, 3/31/17 Cash Receipts Cash Disbursements Cash and Investments, End of the Quarter, 6/30/17 Cash and Investment Portfolio at Investments Managed by City Treasurer: Assessment Districts Bonds Local Agency Investment Funds (LAIF) CAMP Pool (CA Asset Management Prog) PFM Investments Securities ** Certificate of Deposits Checking Accounts Subtotal Investments Managed by Fiscal Agents: CAMP Debt Issue Accounts Trustee Money Market Accounts Subtotal Total Cash and Investments June 30, 2017 $ 133,048,140 121,935,610 (119,851,540) $ 135,132,210 Percent Fair Market Par Value of Value* (Cost) Portfolio 373,535 373,535 0.28% 60,060,753 60,262,903 44.60% 35,454,173 35,454,173 26.24% 25,083,352 25,236,784 18.68% 250,000 250,000 0.19% 8,327,705 8,327,705 6.16% 129,549,517 129,905,099 96.13% 433,119 433,119 0.32% 4,793,991 4,793,991 3.55% 5,227,110 5,227,110 3.87% 134,776,628 135,132,210 100.00% I certify that this report contains the total amounts of cash and investments at June 30, 2017. The investments are in conformity with the Investment Policy. A copy of the Investment Policy is available for review in the Finance Department. The City Treasurer's cash management program provides sufficient liquidity to meet expenditure requirements for the next six months. We respectfully submit the Mushallo, Finance Director ending June 30, 2017. Dated I *Fair market values are furnished by the State of California, Local Agency Investment Fund and California Asset Management Program. ** See detail attached CITY OF PETALUNIA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter epding June 30, 2017 Investments Managed by C10, Treasurer: Assessment District Bond (AD) 2000 -01 373,535.08 1,073.10 373,535.08 Sub -Total Assessment Districts Bond (AD) Accounts 373,535.08 - - 373,535.08 LAIF 60,011,330.92 1 13,113.53 (27,001,647.98) 60,124,444.45 LAIF accrued interest 113,113.53 138,458.93 (113,113.53) 138,458.93 Sub -Total LAIF 60,124,444.45 251,572.46 (113,113.53) 60,262,903.38 CAMP Pool - Treasurer's Investment Money Market 32,059,517.20 11,763,480.31 (8,368,824.87) 35,454,172.64 Sub -Total CAMP Pool Managed Account 329059,517.20 11,763,480.31 (8,368,824.87) 35,454,172.64 Federal Agency Bonds/DiscountNotes 16,800,683.87 885,314.31 (2,694,327.83) 14,991,670.35 Fed Agency accrued interest 35,235.71 42,676.21 (45,602.29) 32,309.63 US Treasury Bonds/Notes 8,129,504.31 2,751,796.87 (689,777.34) 10,191,523.84 US Treasury accrued interest 22,320.95 47,697.81 (48,739.04) 21,279.72 Sub -Total PFM Securities Managed Account ** 24,987,744.84 3,727,485.20 (3,4789446.50) 25,236,783.54 Subtotal 117,545,241.57 15,742,537.97 (11,960,384.90) 121,327,394.64 Certificate of Deposits: Umpqua Bank 250,000.00 65.07 (65.07) 250,000.00 Sub -Total Certificate of Deposits 250,000.00 65.07 (65.07) 2509000.00 Checking Accounts: Exchange - General Operating 6,626,965.93 37,152,706.05 (35,540,711.45) 8,238,960.53 Exchange - Payroll 6,979.02 4,799,571.62 (4,799,566.63) 6,984.01 Thomas Lee Charity Trust 1,817.38 - 1,817.38 Police Trust 79,930.94 11.73 79,942.67 Sub -Total Checking Accounts 6,715,693.27 41,952,289.40 (40,340,278.08) 8,327,704.59 Total Cash and Investments Managed by the City Treasurer 124,5109934.84 57,694,892.44 (52,300,728.05) 129,905,099.23 Investments Managed by Trustees Fiscal Agents: CAMP -AD 23, 24, 25 Accounts Money Market 432,046.16 1,073.10 433,119.26 Sub -Total CAMP -Debt Issue Accounts 432,046.16 1,073.10 - 433,119.26 Bank of New York 2,246,500.00 24,795,317.55 (27,001,647.98) 40,169.57 US Bank First American Treas 5,858,658.97 39,444,326.83 (40,549,164.20) 4,753,821.60 Sub -Total Trustees Money Market Account 8,105,158.97 64,239,644.38 (67,550,812.18) 4,793,991.17 Total Cash and Investments Managed by Fiscal Agents 8,537,205.13 64,240,717.48 (67,550,812.18) 5,227,110.43 TOTAL CASH AND INVESTMENTS 133,048,139.97 121,935,609.92 (119,851,540.23) 135,132,209.66 ** See detail attached Accrued interest (192,048.28) General Ledger 134,940,161.38 V_ CITY OF PETALUMA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter ending June 30, 2017 Cost vs. Fair Market Value Unrealized Cost FV Gain /(Loss) US Treasury Bond/Note 10,191,523.84 10,179,132.00 (12,391.84) Federal Agency Bond/Discount Note 14,991,670.35 14,904,220.31 (87,450.04) Corporate Note - - - Certificate of Deposit Sub -Total PFM Treasurer's Invest. Securities 25,183,194.19 25,083,352.31 (99,841.88) CAMP Pool Money Market Fund 35,454,172.64 35,454,172.64 - Sub -Total CAMP Treasurer's Investments 60,637,366.83 60,537,524.95 (99,841.88) Accrued Interest 53,589.35 CAMP Total Investment Managed Securities Held 60,591,114.30 CAMP Debt Issue Managed Accounts 433,119.26 433,119.26 - PFM CAMP Total Treasurer's Investments xx 61,070,486.09 60,970,644.21 (99,841.88) LAIF 60,124,444.45 60,060,752.88 (63,691.57) LAIF amortized cost rate 0.99894067100 ** See detail attached 0 • rl 42 rCI CC3 C� ^^CU� F�1 MW � O rl H O N N N O � M ^ Q � CCi 0 U M o0 M � M o M N M O bn 0 x. 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YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name Account Number Page 1 of 1 PETALUMA 98 -49 -650 As of 07/14/2017, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 06/30/2017. Earnings Ratio .00002531309414880 Interest Rate 0.92% Dollar Day Total $ 5,469,853,969.06 Quarter End Principal Balance $ 60,124,444.45 Quarterly Interest Earned $ 138,458.93 http : / /Iaif.sco.ca.gov /Result.aspx 8/17/2017 oO�,���NVESNe o State of California Pooled Money Investment Account Market Valuation 6130/2017 Carryang Cost Plus Description Accrued Interest Pureh ' Am9rtized Cost `' :Fair Ualue Accruetl Interest United States Treasury: Bills $ 13,692,767,254.60 $ 13,728,751,205.31 $ 13,719,815,500.00 NA Notes $ 19,630,327,075.06 $ 19,625,299,421.83 $ 19,577,358,000.00 $ 41,280,649.00 Federal Agency: SBA $ 882,589,733.26 $ 882,570,192.18 $ 872,312,288.85 $ 926,565.11 MBS- REMICs $ 38,996,383.12 $ 38,996,383.12 $ 40,714,810.85 $ 182,997.66 Debentures $ 1,239,486,796.46 $ 1,239,125,268.67 $ 1,235,188,600.00 $ 2,639,104.30 Debentures FR $ - $ - $ - $ - Debentures CL $ 150,000,000.00 $ 150,000,000.00 $ 149,687,000.00 $ 77,152.50 Discount Notes $ 11,150,617,374.66 $ 11,169,310,958.04 $ 11,165,630,000.00 NA GNMA $ - $ - $ - $ - Supranational Debentures $ 349,845,968.23 $ 349,845,968.23 $ 348,153,000.00 $ 891,562.00 Supranational Debentures FR $ 50,000,000.00 $ 50,000,000.00 $ 50,080,000.00 $ 137,713.46 CDs and YCDs FR $ 625,000,000.00 $ 625,000,000.00 $ 625,000,000.00 $ 1,178,642.35 Bank Notes $ 600,000,000.00 $ 600,000,000.00 $ 599,802,348.48 $ 1,899,500.00 CDs and YCDs $ 14,675,000,000.00 $ 14,675,000,000.00 $ 14,669,085,986.46 $ 28,253,569.48 Commercial Paper $ 8,224,098,486.16 $ 8,237,153,416.71 $ 8,235,998,611.13 NA Corporate: Bonds FR $ $ $ $ Bonds $ $ $ $ Repurchase Agreements $ $ $ $ Reverse Repurchase $ $ $ $ Time Deposits $ 5,604,740,000.00 $ 5,604,740,000.00 $ 5,604,740,000.00 NA AB 55 & GF Loans $ 645,650,000.00 $ 645,650,000.00 $ 645,650,000.00 NA TOTAL $ 77,559,119,071.55 $ 77,621,442,814.09 $ 77,539,216,145.77 $ 77,467,455.86 Fair Value Including Accrued Interest $ 77,616,683,601.63 * Governmental Accounting Standards Board (GASB) Statement #72 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost) The value of each participating dollar equals the fair value divided by the amortized cost (0.998940671). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAW valued at $19,978,813.41 or $20,000,000.00 x 0.998940671. City of Petaluma Performance Summaries Past Quarter 0.23 % 0.17 % - Past 6 Months 0.51% 0.43 %° Past Year 0.14 %° -0.11% Past 3 Years 0.80% 0.69% Past 5 Years 0.72% 0.63% Effective Duration 1.81 'years 1.82 years Yield 1.15% 1.40% Notes: 1. Bank of America Merrill Lynch (BAML) Indices provided by Bloomberg Financial Markets. 2. CAMP Cash Reserve Pool holdings excluded from performance, yield and duration calculations. 3. Performance numbers for periods greater than one year are presented on an annualized basis. 4. The City's Treasury benchmark was the Merrill Lynch 1 -3 Year Index from inception to 6/30/12. Then the benchmark switched to the Merrill Lynch 1 Year Treasury Index. On 6/30/11 the benchmark returned to the Merrill Lynch 1 -3 Year Treasury Index. 5. Inception date is 12/31/01. 6. Yield for the City is calculated as the Yield to Maturity at Cost. The Yield for the City's Treasury benchmark is calculated as the Yield to Maturity at Market. 6-