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Home My WebLink AboutStaff Report 3.D 12/19/2005CITY OF PETALUMA, CALIFORNIA 3.D PETALUMA COMMUNITY DEVELOPMENT CO! December 19, 2005 AGENDA BILL Agenda Title: Discussion and Action Adopting a Resolution Meeting Date: Accepting Completion of the North Bay Construction, Inc. Street December 19, 2005 Rehabilitation Project Redevelopment Area Local/Residential Streets, Project No. C201104-1 and Approving Fund Transfers Meeting Time: ® 3:00 PM ❑ 7:00 PM Category (check onel: ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Pres4 tion Department Director: VVvY Contact Person: Phone Number: Public Works Vince Marengo I Joyce Clark 776-3674 Cost of Proposal: $4,072,592.27 Amount Budgeted: $9,473,136 Attachments to Agenda Packet Item: Account Number: 3400-54151- C201104 Name of Fund: PCDC 3400, WR&C, Street Reconstruction Fund 1. Resolution Accepting the completion of the Street Rehabilitation Project — Redevelopment Area Local/Residential Streets and Approving the Project Budget 2. Residential Streets map 3. Street List Summary Statement: Utilizing PCDC funding, this CIP project reconstructed most of the streets within the PCDC area_ The work was divided into two construction contracts, one for the residential streets and one for the. arterial streets. The residential street work was performed by North Bay Construction, Inc., who completed the Street Rehabilitation Project Redevelopment Area Local/Residential Streets for a final cost of $4,072,592.27. North Bay Construction's original bid amount was $2,894,980.74. The original contingency balance for construction was $290,000.00. Contract Change Orders amounted to $1,177,611.53, which represents a 28% increase over the original contract plus contingency. Funding for these change orders came from PCDC and the Street Reconstruction Fund as represented in the Total Project Cost Summary table shown on page three. Change order items included paving and leveling of additional streets, slurry sealing of additional streets, and traffic signal modifications. This work was added in order to facilitate schedule and take advantage of economies of scale. Recommended PCDC Action/Suggested Motion: Adopt a resolution accepting the completion of the Street Rehabilitation Project Redevelopment Area Local/Residential Streets, Project No. C201104-1, and approving the project budget. This will allow the City/Recording Secretary to file a Notice of Completion with Sonoma County Recorder. Administrative Services will release the 10% retention to the contractor within 45 days after the recordation of the Notice of Completion as noted in the contract documents. Reviewed by Finance Director Date: i y(f�03 Todav's Date: 4 December 12, 2005 Reviewed by City Attornev: Date: Revision # and Date Revised: Page 1 v Citv Managgr: 1L Date: File Code: NCIPTaving Residenlials & Arterials C201104\Construefion\C201104-1 Resdenlial\Agmda Blls\Reso Accepfing NBC Residential 12 12 05 NP CITY OF PETALUMA, CALIFORNIA Petaluma Community Development Commission December 19, 2005 AGENDA REPORT DISCUSSION AND ACTION ADOPTING A RESOLUTION ACCEPTING COMPLETION OF THE NORTH BAY CONSTRUCTION, INC. STREET REHABILITATION PROJECT REDEVELOPMENT AREA LOCAL/RESIDENTIAL STREETS, PROJECT NO. C201104-1 AND APPROVING THE PROJECT BUDGET 1. EXECUTIvE SUMMARY: Utilizing PCDC funding, this CIP project reconstructed most of the streets within the PCDC area. The work was divided into two construction contracts, one for the residential streets and one for the arterial streets. The residential street work was performed by North Bay Construction, Inc., who completed the Street Rehabilitation Project Redevelopment Area Local/Residential Streets for a final cost of $4,072,592.27. North Bay Construction's original bid amount was $2,894,980.74. The original contingency balance for construction was $290,000.00. Contract Change Orders amounted to $1,177,611.53, which represents a 28% increase over the original contract plus contingency. Funding for these change orders came from PCDC and the Street Reconstruction Fund as represented in the Total Project Cost Summary table shown on page three. Change order items included paving and leveling of additional streets, slurry sealing of additional streets, and traffic signal modifications. This work was added in order to facilitate schedule and take advantage of economies of scale. 2. BACKGROUND: Council directed staff to solicit bids to improve residential streets within the Redevelopment area, following along the recommendations of the Citizens Advisory Committee. This area was approximately bordered by Petaluma Boulevard to the west and McDowell Boulevard to the east. All work was within the PCDC geographic boundary. This project spanned three fiscal years (03/04, 04/05, & 05/06). Work was coordinated with Water Resources and the former Public Facilities & Services, who added items of work affected by the paving. This project, therefore, consisted of digout reconstruction, paving, striping, installing water services, and installing traffic loops and their related systems. Also included was work on Edith Court installing concrete sidewalk, curb, gutter and widening for parking. Because of the significant deterioration of these roadways, reconstruction by performing digouts and paving was necessary to help raise the City's Pavement Condition Index from 49 to over 71. This resulted in the MTC recognizing the City with their Most Improved Roads Award. The contractor has satisfactorily completed the work for a final construction cost of $4,072,592.27. The 10% retention is due and payable within 45 days after the City Clerk/Recording Secretary records the Notice of Completion as noted in the contract documents. Page 2 3. ALTERNATIVES: Accept the completion of the project and the project budget. 4. FINANCIAL IMPACTS: The PCDC originally appropriated $7,000,000 for the Residential and Arterials Paving Projects in the FY 04/05 budget and $1,398,000 in FY 04/05 midyear. Water Resources and Public Facilities & Services committed funds to the project during the FY 05/06 FY. The budget and project expenditures are as follows: Total Project Cost Summary Administration $259,000 $131,842 $127,158 Planning/Environmental $0 $0 $0 Design $60,000 $30,413 $29,587 Legal Counsel $2,000 $832 $1,168 Land Acquisition $0 $0 $0 Construction Management $241,000 $122,862 $118,138 Construction $8,000,672 $4,072,592 $3,928,080 Community Outreach $0 $0 $0 Contingency $436,464 $0 $436,464 Total $9,473,136 $4,599,646 $4,873,490 Funding Sources PCDC FY 04/05 $7,000,000 PCDC FY 04/05 Midyear $1,398,000 Street Reconstruction FY 05/06 $600,000 Water Resources FY 05/06 $475,136 Total $9,473,136 Page 3 5. CONCLUSION: Following the acceptance of the project, the City Clerk/Recording Secretary will file a notice of completion with Sonoma County Recorder and the Finance Department will release the 10% retention to the contractor within 45 days after the recordation of the notice of completion as noted in the contract documents. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Nearly all residential streets within the PCDC area are resurfaced and at a 70 pavement condition index or greater. With adequate maintenance, these streets have a 10 to 15 year life as a result. 7. RECOMMENDATION: Adopt a resolution accepting the completion of the Street Rehabilitation Project Redevelopment Area Local/Residential Streets, Project No. C201104-1, and approving the project budget. This will allow the City/Recording Secretary to file a Notice of Completion with Sonoma County Recorder. Administrative Services will release the 10% retention to the contractor within 45 days after the recordation of the Notice of Completion as noted in the contract documents. Page 4 Attachment I RESOLUTION ACCEPTING COMPLETION OF THE NORTH BAY CONSTRUCTION, INC. STREET REHABILITATION PROJECT REDEVELOPMENT AREA LOCAL/RESIDENTIAL STREETS CONTRACT AND APPROVING THE PROJECT BUDGET Page 5 RESOLUTION NO.2005- PETALUMA COMMUNITY DEVELOPMENT COMMISSION ACCEPTING COMPLETION OF THE NORTH BAY CONSTRUCTION, INC. STREET REHABILITATION PROJECT REDEVELOPMENT AREA LOCAL/RESIDENTIAL STREETS, PROJECT NO. C201104-1, AND APPROVING THE PROJECT BUDGET WHEREAS, the Petaluma Community Development Commission (PCDC) awarded the contract for the Street Rehabilitation Project Redevelopment Area Local/Residential Streets to North Bay Construction, Inc. on June 21, 2004; and WHEREAS, North Bay Construction, Inc. has completed all the work at a total value of $4,072,592.27 to the satisfaction of the Director of the Public Works Department and the Public Works inspection team; NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that 1) the final total construction contract of $4,072,592.27 is approved and that the City Clerk/Recording Secretary is hereby authorized to sign the Notice of Completion. 2) Administrative Services is hereby authorized to release the ten (10%) retention to North Bay Construction, Inc. within forty five (45) days after the recordation of the Notice of Completion provided that all stop notices have been released. BE IT FURTHER RESOLVED that the total project budget is authorized in the amount of $9,473,136 for project number C201104 which includes the residential/local and arterial street reconstruction projects within the PCDC area. Adopted this 5th Day of December 2005 by the following vote: Commissioner Ave No Absent Glass Canevaro Harris Healy Nan O'Brien Torliatt ATTEST: Claire Cooper, Recording Secretary Page 6 David Glass, Chairperson Attachment 2 RESIDENTIAL STREETS MAP Page 7 Attachment 3 STREET LIST Page 8 Residential Streets Projec CAC Number Work Performed Street 1=Worst 1000=Best Asphalt Overlay Acorn Drive 534 Asphalt Overlay Arden Wv 335 Asphalt Overlay Arlinqton Dr 510 Asphalt Overlay Averve Wv 109 Asphalt Overlay Bernice Ct 336 Asphalt Overlay Betty Ct 81 Asphalt Overlay Burlinqton Dr 329 Asphalt Overlay Carleton Or 35 Asphalt Overlay Cleqq St 62 Asphalt Overlay Cleqq Ct 130 Asphalt Overlay Commerce St 36 Asphalt Overlay Cordelia Dr 221 Asphalt Overlay Denman Rd 129 Asphalt Overlay Dyanamic St 110 Asphalt Overlay East Court 67 Asphalt Overlay Edith St 127 Asphalt Overlay Elinor Ct 179 Asphalt Overlay Ellis St 493 Asphalt Overlay Erwin St 432 Asphalt Overlay Faye Ct 180 Asphalt Overlay Franklin Wv 494 Asphalt Overlay Graylawn Ave 722 Asphalt Overlay Holly Ln 504 Asphalt Overlay Holm Rd 126 Asphalt Overlay Huntinqton Way 304 Asphalt Overlay Jefferson St 203 Asphalt Overlay Jess Ave 84 Asphalt Overlay Madison St 301 Asphalt Overlay Margo Ln 223 Asphalt Overlay Marin Wy 260 Asphalt Overlay Montero Wv 134 Asphalt Overlay Myrtle Ct 23 Asphalt Overlay Pidqeon Ct 338 Asphalt Overlay Rand St 135 Asphalt Overlay Redwood Wv 291 Asphalt Overlay Rio Vista Wv 535 Asphalt Overlay Rocca Dr 136 Asphalt Overlay Ross St 85 Asphalt Overlay San Carlos Dr 470 Asphalt Overlay Scott St 182 Asphalt Overlay Southpoint Blvd 183 Asphalt Overlay Stony Point Road 178 Asphalt Overlay Stub Road 339 Asphalt Overlay Sycamore Lane 86 Asphalt Overlay Transport Wv 87 Asphalt Overlay Vallejo St 337 Asphalt Overlay Willow Brook Ct 113 Asphalt Overlay Wilmington Dr 695 Asphalt Overlay Wilson 403 Asphalt Overlay Woodson Wy 719 Asphalt Overlay Woodworth Wy 37 Average 258 Slurry Alma Ct 303 Slurry Corona Road 301 Slurry Ely Road 528 Slurry Holly Ln 504 Slurry Judith Ct 876 Slurry Lynch Creek Way 665 Slurry North McDowell Blvd 829 Slurry Twin Creeks Circle 908 Slurry White Oak Circle 773 Slurry White Oak Wy 592 Average 628 NROy XY�l F F- I JP921*� � \ ' t I" � ti T t'T I l I (Y 1 1 1 CRACK " ii j IL.JI � II i l ", !11h,m I I m 1 I 1 u T L EN C20} 104-1 Res] flat t Improve nt Pr 02. 3 Areas cf Prevenfi3 ain nanc 02- Areas of kahabilitat n -04 Areas of Previv int once 03.04 Areas of R a ilit9l n 05 Are of ventive intenance 4 r s of Reh ilitQtion ♦ 05.06 eas f vent) %ad\ inte once 05.06 Are sof Rehabilital:., •'� PRODUCED BY THE OEPARTM OE PUBUC WORKS -BUTCH SMRH,ABGE PRIMINnG.cDATE: DKFMBER ]005 `Oc`� BOUNDARYiif,'3 BDC.BD. �+= UNDARY GRAMICSCAIE -CURRENT CRY UMITS O 500 2000 1 I un�ei.mmuuwe,am uim.o,.eemui,weuuie mJ 0 1000 50100 11)0