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HomeMy WebLinkAboutStaff Report 3.F 09/18/2017Agenda Item #3.F y � pylx.y. DATE: September 18, 2017 TO: Honorable Mayor and Members of the City Council through City Manager FROM: 'Dan,t` "'Joi, F�ASCE — Director, Public Works and Utilities Joe Rye '-Transit Division Manager, Public Works and Utilities SUBJECT: Resolution Approving the Sole Source Purchase of Equipment to Upgrade Existing Traffic Signal Control Equipment for the Transit Signal Priority Phase III Project from Advanced Traffic Products and Authorizing the City Manager to Execute all Documents Necessary to Purchase the Equipment RECOMMENDATION It is recommended that the City Council adopt a Resolution Approving the Sole Source Purchase of Equipment to Upgrade Existing Traffic Signal Control Equipment for the Transit Signal Priority Phase III Project from Advanced Traffic Products and Authorizing the City Manager tq Execute all Documents Necessary to Purchase the Equipment. BACKGROUND On March 3, 2014, City Council approved the Transit Signal Priority Phase I Pilot Corridor Project (TSP), and on November 21, 2016 City Council approved Phase II. The Phase I Pilot Corridor on McDowell Blvd., from Caulfield to Old Redwood Highway, began operation in June 2016 and Phase II began operations in July 2017. No traffic problems have been reported and . buses are generally experiencing less delay on North McDowell Boulevard, E. Washington Street, and D Street. The Transit Signal Priority (TSP) Project generally consists of the following elements: Phase selector cards that interact with the traffic signal controllers inside the traffic cabinets at each intersection, and Global Positioning System (GPS) detection equipment on the signal mast Communications (radio) cards, which communicate data from intersection to the Traffic Signal Management server The Traffic Signal Management server that hosts both the existing Traffic Signal Management software produced by Quikmt and the new Global Traffic Technologies (GTT) Transit Signal Priority Management and Recording Software supplied by Central Management Software Benefits of the project include protecting the current running time cycles of each route, by saving each trip 2 -4 minutes that would otherwise be spent idling at red lights which helps to avoid adding additional service hours. TSP Phase III will alleviate bus delays on Routes 24, 10, and 3/33, and will be especially helpful for buses serving the new Sonoma Marin Area Rapid Transit station bus stop on D Street. DISCUSSION Phase III, which includes clusters of intersections not equipped in earlier phases, but that feature significant Petaluma Transit bus activity, including Lakeville, Sonoma Mountain Parkway, and Petaluma Blvd. North, will build upon the successes of Phases I and II by equipping up to 19 intersections within the project areas with new TSP equipment. The purchase from Advanced Traffic Products (ATP) will provide the non -radio elements required to deliver Phase III of the project, including: Opticom Phase Selector and Interface Cards for the 19 intersections in the corridors Signal Mast GPS Transit Signal Priority detection units and cabling to reach the 19 signal control cabinets at intersections along the corridors GTT Opticom equipment sold by ATP, and previously deployed across Petaluma by the Fire Department for pre - emption during emergency response California Public Contract Code Section 3400(c)(2) allows the City to specify a product purchase by brand name if that brand is required to match other products in use on a particular public improvement either completed or in the process of completion. Petaluma Municipal Code Section 4.04.050 provides an exemption from the City's competitive bidding requirements when the commodity can be obtained from only one vendor. The purchase of GTT Opticom TSP equipment from the sole source vendor, ATP, is justified as follows: Petaluma's existing GTT Opticom equipment already deployed Citywide will become non - functioning if paired with alternative equipment. If required to bid the project and then to switch equipment brands for the TSP Phase III Project, complete replacement of all Petaluma's previously installed signal priority system would be required. ATP is the exclusive local distributor of the required GTT Opticom TSP equipment, the leader in the signal priority /preemption industry. The sole source finding will assure compatibility of spare parts and operator training with the TSP Phase I and II projects and other traffic signal controls equipment used by the City. The project provides cross- departmental benefits by replacing traffic signal control equipment without impacting the Traffic Division General Fund budget, while improving emergency response times for the Fire Department. The proposed action meets Council Goals: "Improve and Enhance Fiscal Stability and Sustainability" and "Plan for and implement priority capital projects as funding permits ". FINANCIAL IMPACTS Transit Signal Priority Phase III is 52% funded from Metropolitan Transportation Commission Transit Performance Incentive funds, 30% from the Transportation Fund for Clean Air funds 2 programmed through Sonoma County Transportation Authority, and 18% from a local match provided by traffic impact fees as approved in the FY 17/18 CIP Budget. There are no impacts to the Street or General Fund budgets. ATTACHMENTS 1. Resolution 2. Advanced Traffic Products Quotation for Phase III Opticom Equipment Attachment 1 RESOLUTION APPROVING THE SOLE SOURCE PURCHASE OF EQUIPMENT TO UPGRADE EXISTING TRAFFIC SIGNAL CONTROL EQUIPMENT FOR THE TRANSIT SIGNAL PRIORITY PHASE III PROJECT FROM ADVANCED TRAFFIC PRODUCTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO PURCHASE THE EQUIPMENT WHEREAS, the Metropolitan Transportation Commission (MTC), the Bay Area's Metropolitan Planning Organization, has established a regional funding emphasis on projects that optimize the efficiency of existing infrastructure, such as freeway and arterial signal coordination projects, and projects that maximize limited transit operating funding; and WHEREAS, Petaluma's Transit Signal Priority Project (TSP) is a project that meets MTC's emphasis on maximizing the effectiveness of existing transportation infrastructure; and has the dual - benefit of the establishment of low- priority signal preference for Petaluma Transit fixed route buses, while upgrading and replacing vital TSP signal hardware utilized by the Petaluma Fire Department and the City's Traffic Engineering Division; and WHEREAS, Phase I and II of the TSP have been successfully implemented on 24 intersections on North McDowell Blvd., East Washington and D Streets, and intersections on Lakeville St., Sonoma Mountain Parkway, and Petaluma Blvd. have been established as the next priority; and WHEREAS, the Petaluma TSP Project Phase III will be funded by several sources, including City Traffic Impact Fees, MTC's Transit Performance Incentive funds, and Transportation Fund for Clean Air (TFCA) funding as established in the City's FY 17/18 CIP budget; and WHEREAS, a "sole source" procurement is necessary to assure that the new equipment works seamlessly with the existing Global Traffic Technologies (GTT) equipment currently installed throughout Petaluma, including compatibility and uninterrupted reliability of emergency response pre - emption at intersections along the TSP Phases 1 and 2 on McDowell Blvd. and E. Washington and D Streets; and WHEREAS, the sole source finding is justified because the vendor, Advanced Traffic Products, is the exclusive local distributor of the required GTT Opticom TSP equipment and its use is necessary to assure compatibility of spare parts and training for operation and maintenance of the TSP equipment throughout the City; and WHEREAS, the Project is exempt from the requirements of the California Environmental Quality Act ( "CEQA ") pursuant to section 15275(a) of the CEQA Guidelines, as it will increase existing City passenger bus services by improving bus travel time and reducing greenhouse gas emissions. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma: 1. Makes the necessary sole source finding for the purchase of the subject equipment from Advanced Traffic Products to assure compatibility of the equipment, training, and spare parts with existing equipment utilized throughout the City, in accordance with California 11 Public Contract Code Section 3400(c)(2) and Petaluma Municipal Code Section 4.04.050. 2. 2. Authorizes the City Manager to execute all documents necessary to purchase the equipment for the Transit Signal Priority Pilot Corridor, in a total amount not to exceed $116,551 from Advanced Traffic Products. 5 Attachment 2 -- Advanced SIT Traffic Prodticts Opticom Pi-eemption System Agency Petaluma Transit Data (11iP2497 Contact ,toe Rye Phone No. Optcom 764,4 Channel l L&Mode Phase Selector Addreso 52,2G5.00 Fax 11o. 769 City Petaluma state CA z1p Code Project Phase 3 County $51,205.00 2 1070 - 1MO' ATP salsa gap Benedict Herrman This quote will he honored for 90 days, Advanced Traffic Products does not provlde Installation service. For Installation costs you will need to contact a contractor or poverriment aper►cy for a quote This price does not Include taxes. 1122 hidustr'y Street Suite A - Everett, WA 90203 - 425,347.6200 Vi - eAV. a dL'anCad tr. fC. C0M Model o. escn hoc Unit Price rice 15 7E.4 Optcom 764,4 Channel l L&Mode Phase Selector 52,751.07 52,2G5.00 19 769 Opbacm interlace panel 1c4 it,-- 760 series phase selectors. 5340,M $9,40.00 19 3100 GPG Raoo Unit (mast mount) u2,695xa $51,205.00 2 1070 - 1MO' GPS Installallon CahIE 1100+]') 5610.0 +] $1,020.00 1 1070 -2MOI GP3InstallatlonCaGie{251X!'� 52,D25.C+] $2,025.00 (Does not Mdurle any appileaUe taxes) 11TOTAL $113,575.ou This quote will he honored for 90 days, Advanced Traffic Products does not provlde Installation service. For Installation costs you will need to contact a contractor or poverriment aper►cy for a quote This price does not Include taxes. 1122 hidustr'y Street Suite A - Everett, WA 90203 - 425,347.6200 Vi - eAV. a dL'anCad tr. fC. C0M Arm gill Am Opticom Preemption System i1 Gihkol 11mi' ( Attachment 2 MIMI Agency Petaluma Transit Date 811/2017 Contact Joe Rye Phone No. Address Fax No. City Petaluma State CA Zip Code Project Phase 3 County ATP Sales Rep 1 Benedict Herrman Qty Model No. Description Unit Price Price 19 764 Opticom 764, 4 Channel MultiMode Phase Selector $2,751.00 $52,269.00 19 768 Opticom Interface panel for the 760 series phase selectors $340.00 $6,460.00 19 3100 GPS Radio Unit (mast mount) $2,695.00 $51,205.00 2 1070 - 1000' GPS Installation Cable (1000') $810.00 $1,620.00 1 1070 - 2500' GPS Installation Cable (2500') $2,025.00 $2,025.00 (Does not include any applicable taxes) TOTAL $113,579.00 This quote will be honored for 90 days. Advanced Traffic Products does not provide installation service. For Installation costs you will need to contact a contractor or government agency for a quote This price does not include taxes. www.advancedtraffic.com