HomeMy WebLinkAboutStaff Report 2.B 01/03/2011DATE:
TO:
FROM:
SUBJECT:
January 3, 2011
Honorable Mayor and Members of the City Council through
�City Manager
Paniela Tuft — Interim Director, Water Resources & Conservat 1�
Resolution Approving Award of Contract for the I O'h Street Water and Sewer
Main Replacement Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Approving the Award of
Contract for the 10`' Street Water and Sewer Main Replacement Project.
BACKGROUND
To maintain and improve the condition of the City's water and wastewater systems, the
Department of Water Resources and Conservation annually replaces or rehabilitates deteriorating
water and sanitary sewer mains throughout the City. The 10`h Street Water and Sewer Main
Replacement Project will replace approximately 225 feet of undersized 1 % -inch water main
with a new 6 -inch water main, new water services and fire hydrant, and remove and replace
approximately 250 feet of old and deteriorated 6 -inch vitrified clay pipe (VCP) sewer main with
a new 6 -inch sewer main. The project will also resurface the existing street. This project has
evolved over time from a sewer rehabilitation project to a water and sewer main replacement
with a full roadway resurfacing. This has required the project to reset its goals and timelines on
a number of occasions over the course of its design. This project will improve service, reduce
maintenance costs and significantly reduce inflow and infiltration. The project location is shown
on Attachment 2.
DISCUSSION
The Notice Inviting Bids was issued on December 2, 2010. On December 21, 2010, 12 bids were
received as follows:
Name of Bidder Bid Total
Argonaut Constructors $138,333.00 Lowest Responsible Bidder
Ghilotti Construction Company $139,580.00
W.R. Forde $144,690.00
Piazza Construction $149,569.50
Atlas Peak Construction $154,791.00
Agenda Review:
Dept. Director City AttomeFinance Director City Managfer>_, 1
Fedco Construction, Inc.
$159,830.00
Team Ghilotti, Inc.
$173,076.00
Pearson Exploration
$173,975.00
Ashlin Pacific Construction, Inc.
$174,785.00
Siri Grading & Paving
$179,207.50
Northwest General Engineering
$184,946.19
Able General Engineering, Inc.
$187,803.88
Engineer's Estimate $201,110.00
Argonaut Constructors is determined to be the lowest responsible bidder. Argonaut Constructors
has performed similar projects for the City of Santa Rosa and the County of Sonoma. Staff
verified that Argonaut Constructors possesses a valid Class A California Contractor's License,
license number 171432, which expires on 12/31/2011, that qualifies Argonaut Constructors to
perforin the work.
Construction is scheduled to begin in May 2011 and be completed in June 2011.
FINANCIAL IMPACTS
The FY 10-11 approved Wastewater Fund budget for the project (C66401003) is $367,000. The
contract with Argonaut Constructors is a Not -to -Exceed construction contract for $138,333. A
portion of the project includes replacement of the existing 6 -inch water main. The Wastewater
Fund will be reimbursed by the Water Fund for the cost of this work, approximately $70,000,
which is based on bid item prices. Also, a portion of the project includes street resurfacing. The
Wastewater Fund will be reimbursed by the Public Works CIP Fund for their proportionate share
of the street resurfacing costs, which is approximately $11,000, based on bid item prices. The
costs to be reimbursed from Water and Public Works will be determined at the project close
when all costs are accounted for.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION APPROVING AWARD OF CONTRACT FOR THE
10TH STREET WATER AND SEWER MAIN REPLACEMENT PROJECT
CITY PROJECT NUMBER C66401003
WHEREAS, City staff has prepared construction bid documents and advertised for construction
of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was bid on December 2, 2010, and twelve (12) bids were received and
opened on December 21, 2010 in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was submitted by Argonaut Constructors (Argonaut)
from Santa Rosa, CA for $138,333; and
WHEREAS, staff has determined that Argonaut's bid satisfies the bidding requirements for the
Project; and
WHEREAS, staff has verified that Argonaut possesses a valid California Contractor's License,
Class A, number 171432 that qualifies Argonaut to perform the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality
Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"), Section
15302, because the project consists of replacement of existing water and wastewater utility
systems involving negligible or no expansion of capacity.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Argonaut for the 10`x' Street Water and Sewer Main
Replacement, Project No. C66401003, finds the bid of $138,333 to be the lowest,
responsive bid and further finds that Argonaut is the lowest responsible bidder.
2. Awards the contract for the 10`x' Street Water and Sewer Main Replacement, Project No.
C66401003 to Argonaut, in the amount of $138,333, the amount of the lowest responsive
bid, conditioned on Argonaut's timely executing the project contract and submitting all
required documents, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project bid documents.
3. Directs staff to issue a notice of award to Argonaut.
4. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Argonaut of the signed project contract and
all other required document, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project bid documents.
ATTACHMENT 2
10TH STREET
WATER AND SEWER MAIN REPLACEMENT PROJECT
PROJECT NO. C66401003
LOCATION MAP
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