HomeMy WebLinkAboutResolution 2017-147 N.C.S. 09/18/2017Resolution No. 2017 -147 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE AIRPORT
PREVENTIVE MAINTENANCE RAMP CRACK SEAL PROJECT, FY 17/18
CITY PROJECT NO. C61501705, AND ADJUSTING THE FY 17/18 BUDGET
TO INCLUDE THE NECESSARY FUNDING
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
construction bid documents and solicited bids for the Project; and
WHEREAS, the project was advertised on August 3, 2017 and on August 10, 2017 and
three (3) bids were received and opened on August 17, 2017 in accordance with applicable law;
and
WHEREAS, the lowest responsible bid for the Project was submitted by American
Asphalt Repair & Resurfacing Co., Inc. from Petaluma, CA for $84,400; and
WHEREAS, the Contractor's bid satisfies the bidding requirements for the Project; and
WHEREAS, American Asphalt Repair & Resurfacing Co., Inc. possesses a valid
California Contractor's License, Class A, #439591 as required to perform the Project; and
WHEREAS, the FY 16/17 City budget allocated $54,000 of Airport Enterprise funding
for the Project, which has a current project cost estimate of $99,400; and
WHEREAS, the project was not undertaken in FY 16/17 and was inadvertently left out
of the FY 17/18 CIP Budget so funding in the amount of $99,400 will be transferred from the
Runway Electrical Improvements Project, and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project consists of repair and maintenance to an existing runway.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, waives any and all
non - conformance in the bid of American Asphalt Repair & Resurfacing Co, Inc. for
the Airport Preventive Maintenance Ramp Crack Seal, 601 Sky Ranch Drive, City
Project No. C61501705, finds the bid of $84,400 to be the lowest responsive bid, and
further finds that American Asphalt Repair & Resurfacing Co., Inc. is the lowest
responsible bidder.
2. Awards the contract for the Airport Preventive Maintenance Ramp Crack Seal, 601
Sky Ranch Drive, City Project No. C61501705, to American Asphalt Repair &
Resurfacing Co., Inc. in the amount of $84,400, the amount of the lowest responsive
Resolution No, 2017 -147 N.C.S. Page l
bid, conditioned on American Asphalt Repair and Resurfacing Co., Inc.'s timely
executing the project contract and submitting all required documents, including but
not limited to, executed bonds, certificates of insurance, and endorsements, in
accordance with the project bid documents,
3, Directs staff to issue a notice of award to American Asphalt Repair & Resurfacing
Co., Inc.
4. Authorizes and directs the City Manager to execute the project contract on behalf of
the City of Petaluma upon timely submission by American Asphalt Repair &
Resurfacing Co, Inc, of the signed project contract and all other required documents,
including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents, and
5. Approves a construction contract contingency of $5,000, and
6. Amends the project CIP budget by increasing the funding from the Airport Enterprise
fund in the amount of $45,400 during the next regularly scheduled budget adjustment
process.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the p�?ove` as to
Council of the City of Petaluma at a Regular meeting on the 18`h day of September, form:
2017, by the following vote: i 'g
AYES: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller
NOES: None
ABSENT: None
ABSTAIN
ATTEST:
City
Resolution No. 2017 -147 N.C.S. Page 2