HomeMy WebLinkAboutStaff Report 5.B 10/02/2017Agenda Item #5.B
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DATE: October 2, 2017
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan S John' T ASCE — Director Public Works & Utilities
L,Arry ZiAim r, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution to Approve the Proposed Project List for use of Senate Bill 1, Road
Maintenance and Rehabilitation Account (RMRA) funds and Adoption of
Urgency Ordinances Amending Ordinances 2610 and 2611 N. C. S. to Change
Certain Appropriations for the Operations of the City of Petaluma from July 1,
2017 to June 30, 2018 and Declaring the Urgency Thereof, to Take Effect
Immediately
RECOMMENDATION
It is recommended that the City Council adopt a Resolution to Approve the Proposed Project List
for use of Senate Bill 1, Road Maintenance and Rehabilitation Account (RMRA) funds. It is also
recommended that the City Council Introduce and Adopt Urgency Ordinances to amend
Ordinances 2610 and 2611 to Change Certain Appropriations for the Operations of the City of
Petaluma from July 1, 2017 to June 30, 2018 and Declaring the Urgency Thereof, to Take Effect
Immediately.
BACKGROUND
On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair
and Accountability Act of 2017, to address basic road maintenance, rehabilitation and critical
safety needs on both the state highway and local streets and road system. SB 1 raises funds for
this purpose by increasing the per gallon fuel excise taxes, the diesel fuel sales taxes and the
vehicle registration fees and provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller will deposit portions of this new funding into
the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this
new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to
Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation,
and critical safety projects on the local streets and roads system.
Projects eligible for funding include road maintenance and rehabilitation projects, safety
projects, railroad grade separation projects, complete streets components, and traffic control
devices. RMRA program funds can also be used as a match for other state or federal funds. SB
emphasizes accountability and transparency in the delivery of transportation programs and
establishes eligibility requirements for cities as follows:
At the beginning of each fiscal year, the City must submit to the California
Transportation Commission a list of proposed RMRA funded projects that are included in
the capital improvement budget as adopted at a City Council meeting. The project list is
not meant to limit the flexibility of the City to fund locally needed projects as long as
they are consistent with the RMRA priorities and may be modified if needs change
during the year. The list of projects must include a description and location, a proposed
schedule for completion and the estimated useful life of the improvements. The Fiscal
Year 17/18 project list is due October 16, 2017
At the end of each fiscal year, the City is required to submit an expenditure report for
constructed and fully operational projects. The expenditure report is due October 1St of
the subsequent year.
• The City is required to sustain maintenance of effort (MOE) by spending at least the
annual average of its discretionary street expenditures from the City's General Fund
during the 2009 -10, 2010 -11 and 2011 -12 fiscal years for streets roads and highway
purposes.
There is no use -it or lose -it requirements in SB1, so multiyear projects are eligible, which
allow an agency to "save up" funds from the off years.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
The proposed urgency ordinances revise the adopted budget for FY 2017 -2018. The reason for
the urgency is that the California Transportation Commission requires that the Proposed Project
List be amended into the capital improvement budget and adopted at a City Council meeting
before October 16, 2017. Budget adjustments modify previously approved budget
appropriations. As such, they must be adopted by ordinance to become effective. Urgency
ordinances, which require a unanimous vote of the Council members present for passage, are
recommended so that these adjustments may take effect immediately.
DISCUSSION
The City's pavement management system is used to evaluate road conditions in the City and
prioritize maintenance and rehabilitation projects based on a specific budget. The suggested
streets are cross - referenced with the City's other street maintenance projects and pavement crack
sealing program, development projects, and proposed PG &E and outside utility work to
endeavor to assure that new or nearly new pavement will not be impacted. The proposed project
list primarily focuses on arterials and collectors, which have higher traffic volumes.
Projects proposed for 2017/18 are slurry seals. Slurry seal treatment is a maintenance measure to
extend the life of a street after sealing cracks that rejuvenates and fills the oxidized and
unraveling surface of the pavement, improving drainage, and providing a wearing course to
protect the existing asphalt. Slurry seal applications are typically used on roads in reasonably
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good condition. The streets receiving surface treatment may not require any additional
maintenance for up to six years, thus reducing future maintenance costs. Below is the proposed
project list of streets to receive a slurry -seal treatment using the RMRA funds for FY 17/18 (see
Attachment 6 for more detail):
Streets
B Street
I Street
Grant Street
Madison Street
McKenzie Avenue
Kresky Way
Lindberg Way
St Francis Drive
S. McDowell Ext.
Petaluma Blvd South
Petaluma Blvd South
I Street
Arlington Drive
McDowell Blvd S.
Stuart Drive
Saint Francis Drive
Lindberg Lane
Lakeville Hwy
End
Treatment
El Rose Drive
Slurry Seal
Grevillia Dr.
Slurry Seal
Mountain View Ave
Slurry Seal
Lakeville Street
Slurry Seal
Stuart Drive
Slurry Seal
Lindberg Lane
Slurry Seal
McDowell Blvd S.
Slurry Seal
Lombardi Avenue
Slurry Seal
Bridge
Slurry Seal
RMRA funding for Fiscal Year 17/18 is projected to be $341,124, and is expected to ramp up to
over $1,000,000 next year. It is proposed that the RMRA funds be added to the current Capital
Improvement budget for the Pavement Restoration 17/18 Project (C16101823) and amended into
the CIP budget. At the beginning of each fiscal year, Public Works would submit a list of streets
to the California Transportation Commission to secure eligibility for RMRA funds and submit a
fmal expenditure report for the work that has been completed in the last fiscal year. It is
anticipated that future RMRA funds would be expended for street maintenance and rehabilitation
projects.
It is recommended that the City submit the proposed project list to the California Transportation
Commission for use of Senate Bill 1, Road Maintenance and Rehabilitation Account (RMRA),
that the project budget be amended to reflect the addition of RMRA funds, and that the City
Council Introduce and Adopt Urgency Ordinances to amend Ordinances 2610 and 2611 to
Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2017 to
June 30, 2018 and Declaring the Urgency Thereof, to Take Effect Immediately.
FINANCIAL IMPACTS
The following is a breakdown of the funding for the proposed FY 17/18 Pavement Restoration
Project:
Funding Source
Revised Project
Budget
RMRA Funds 17/18
$ 341,124
Original Budget 17/18(C16101823)
$1,250,000
Revised Budget 17/18 (C16101823)
$1,591,124
RMRA funding will increase the Special Revenue Funds budgeted revenue by $341,124 and
transfers -out will increase by $341,124 upon moving the funds to the Pavement Restoration CIP
project. The net financial impact to the Special Revenue funds would be zero. Similarly, the
Capital Project Funds budgeted transfers -in and corresponding appropriations will each increase
by $341,124. The net financial impact to the Capital Project Funds is zero.
ATTACHMENTS
1. Resolution
2. Appropriations Ordinance Amendment, Special Revenue Funds
3. Appropriations Ordinance Amendment, Capital Project Funds
4. Location Map
5. Exhibit A — Detailed RMRA Budget Adjustments FY 17/18
6. Exhibit B — Detailed list of Streets
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Attachment 1
RESOLUTION TO APPROVE THE PROPOSED PROJECT LIST TO BE SENT TO
CALIFORNIA TRANSPORTATION COMMISSION FOR USE OF SENATE BILL 1,
ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS
WHEREAS, on April 28, 2017, the Governor signed Senate Bill 1 (SB1), which is
known as the Road Repair and Accountability Act of 2017 to address basic road maintenance,
rehabilitation and critical safety needs on both the state highway and local streets and road
system; and
WHEREAS, in accordance with Streets and Highway Code, section 2034, the City shall
submit to the California Transportation Commission (Commission) a list of projects proposed to
be funded with these funds pursuant to an adopted City budget. All projects proposed to receive
funding shall be included in a City budget that is adopted by the City Council at a regular public
meeting; and
WHEREAS, a proposed project list to be submitted to the Commission has been
compiled for the use of $341,124 made available by SB1 for the current fiscal year and due on
October 16, 2017; and
WHEREAS, the RMRA funds will be combined with the current Capital Improvement
budget for the Pavement Restoration 2017 -18 project (C16101823) and amended into the CIP
budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. Approves the proposed project list for.use of RMRA funding for FY 17/18
2. Approve the revised project budget for the Pavement Restoration 17/18 016101823
project, and includes the addition of RMRA funds into the FY 17/18 budget.
3. Directs City Manager to submit the proposed project list to the California Transportation
Commission
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Attachment 2
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2610 N.C.S. TO
CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2610 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2018.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City. of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
Council present at the time of its adoption.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of October, 2017, by the
following vote:
rel
Attachment 3
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2611 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2611 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2017 and ending on June 30, 2013 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2018.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
Council present at the time of its adoption.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of October, 2017, by the
following vote:
7
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Attachment 4
PAVEMENT RESTORATION 016101823
SB1 PROPOSED PROJECT LIST
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